m C5326r2 The person charging this material is re- sponsible for its return to the library from which it was withdrawn on or before the Latest Date stamped below. Theft, mutilation, and underlining of books are reasons for disciplinary action and may result in dismissal from the University. To renew call Telephone Center, 333-8400 UNIVERSITY OF ILLINOIS LIBRARY AT URBANA-CHAMPAIGN I UNIVERSITY OF ILLINOIS LIBRARY AT URBANA'CHAMPAIGN BOOKSTACKS Digitized by the Internet Archive in 2016 https://archive.org/details/rulebookOOchic ( I, Chicago Public Library Rule Book for Guidance of the Staff in Branches Second and Revised Edition 1915 Contents Scheme of Service Efficiency Ratings List of Branches and Deposit Stations I Hours of Opening II Staff Duties III Schedules IV Reports V Vacations and Leaves of Absence VI Substitutes VII Pay-roll VIII Apprentices IX Shelf-Arrangement X Registration asjd Cards for Readers XI Circulation of Books XII Fines XIII Delinquents XIV Damaged, Lost and Discarded Books XV Inventory XVI Contagious Diseases XVII Magazines XVIII Book Orders and Receipt of Books XIX Binding and Repairing XX Gifts XXI Supplies 02 ^ C The Library Staff Scheme of Service Every position in the Library, from page to chief librarian, is under the civil service law, and there are no places in any department which are not sub- ject, as to entrance and promotion, to the regula- tions prescribed by the Chicago Civil Service Com- mission. The labor and engineering service is con- trolled in the same manner as are other positions of like character in other municipal branches of work. The professional division of the service is similarly subject to general civil service regulations, which are, however, modified or supplemented by rules bearing on the specialized work required. The stafif is grouped as follows: Executive officers Division chiefs Head assistants Principal assistants Senior assistants Junior assistants Book repairers Messengers and pages Miscellaneous positions According to the regulations adopted by the Board of Directors, and approved by the Civil Service Commission, the classification of positions and schedules of classes, with grades and limits of compensation, are prescribed as follows for the library service: Grade I — Junior library assistant. Positions, the duties of which require some skill and accuracy, and a general training, but not neces- sarilv much experience and involving responsibility. Group D . .. .$480 Group C (after 1 year’s service) . . . . . ... 540 Group B (after 2 years’ Group A (after 3 years’ service) . . . , . ... 600 service) . . . , .... 660 3 library UNIVERSITY OF ILLINOIS \T URBAN* -CHAMPA' 6 * Grade II — Senior branch librarian, senior cata- loged senior library assistant. Positions, the duties of which require training, experience and ability; which may or may not be supervisory, and which involve a higher degree of responsibility than Grade I positions. Group E $720 Group D (after 1 year’s service) 780 Group C (after 2 years’ service) 840 Group B (after 3 years’ service) 900 Group A (after 4 years’ service) 960 Grade III — Principal branch librarian, principal cataloger, principal library assistant. Positions, the duties of which are supervisory, in- volving accountability for the work of others. Also positions which require the exercise of independent judgment in the performance of specialized or ex- pert duties, but not necessarily supervisory. Group D $1,020 Group C (after 1 year’s service) 1,080 Group B (after 2 years’ service) 1,140 Group A (after 3 years’ service) 1,200 Grade IV — Head branch librarian, head library assistant, supervisor of special deposits, assistant statistician. Positions, the duties of which are supervisory, in- volving accountability for the work of others in a larger branch or section than in the case of Grade III positions. Also positions the duties of which require a higher order of specialized knowledge than in the case of Grade III positions, but not necessarily supervisory. Group D $1,260 Group C (after 1 year’s service) 1,320 Group B (after 2 years’ service) 1,380 Group A (after 3 years’ service) 1,440 Grade V — Division chief, medical librarian, city statistician, school statistician. Positions, the duties of which are administrative, requiring special qualifications and recognized ex- 4 pert knowledge and involving responsibility for the work of an entire bureau or division. Group A $1,500-$2,400 Grade VI — Librarian, assistant librarian. Positions, the duties of which are executive and administrative, involving responsibility for the work of an entire department and requiring the highest order of expert knowledge in technical library methods. The page and messenger service belong in the class known as Clerical Service, which is graded as follows : Grade I — Page, office attendant. Positions, the duties of which are of general routine. Group D $300 Group C (after six months’ service in lower group) 360 Group P> (after six months’ service in next lower group) 420 Group A (after one year’s service in next lower group) 480 Grade II — Messenger, multigraph operator, sten- ographic assistant. Positions, the duties of which require some skill and accuracy but not necessarily much practical ex- perience, involving simple office routine. Group D $540 Group C (after 1 year's service) 600 Group B (after 2 years’ service) 660 Group A (after 3 years’ service) 720 The book repairers are graded as follows: Group D $420 Group C (after six month’s service in lower group) 450 Group B (after six month’s service in next lower group) 480 Group A (after one year’s service in next lower group) 540 5 Efficiency Ratings Promotions from one group to the next higher group are annual, and are automatic — but subject to an efficiency rating of not less than 78 per cent. Efficiency marks are filed monthly by division chiefs for all employees under their respective jurisdictions, and are based on the following general plan: Highest efficiency represented by 90. Absolute deficiency represented by 0. Average efficiency represented by 80. In marking, 70 is equivalent to poor; 75, fair; 80. good; 85, very good; 90, excellent. Below 70 means work so unsatisfactory as to warrant separation from the service. For the purpose of arriving at efficiency ratings, efficiency is divided into four ele- ments: Promptness, Accuracy, Deportment and In- dustry. Lapses from Highest Efficiency may be of two kinds: 1. Violations of specific published laws and regu- lations. 2. Errors of judgment. Culpable errors of judgment are those which may result in (a) loss or damage of library prop- erty: (b) inconvenience or dissatisfaction to patrons; (c) impairment of the dignity of the library, or the good of the service. Promotions from one grade to the next higher grade are made from eligible lists resulting from examinations conducted by the Civil Service Com- mission. Examinations, both original entrance and promo- tive, are held when eligible lists are exhausted, and these occur at irregular intervals. For employees who seek promotion from one grade to the next higher grade, the factors are the following: Duties W eight of 5 Educational (penmanship) Weight of 1 Report W eight of 1 Efficiency Weight of 2 Seniority W eight of 1 The factors which determine original entrance examinations are: 6 Special subject Weight of 5 Educational (penmanship) Weight of 1 Experience Weight of 3 Report Weight of 1 The educational test takes into account the fol- lowing factors: 1. Educational training, with the following maximum credits: a Common school 30 b High school 30 c College 15 2. Experience and special training .... 25 Total 100 The latter may comprise: (a) as librarian or full course in approved library school; (b) course in the Chicago Public Library training class, or other library training class of approved standing; (c) research work, or post-graduate work equivalent in value to above. Branches and Deposit Stations OPEN FROM 9 a. m. to 10 p. m. Austin, 5642 W. Lake St. Blackstone. 49th St. and Lake Park Ave. Hebrew Institute, Taylor and Lytle Sts. Kelly, 62nd St. and Normal Blvd. Lewis Institute, 1943 \V. Madison St. OPEN FROM 9 a. m. to 9 p. m. Douglas Park, 3527 W. 12th St. Lincoln Centre, Oakwood Blvd. and Langley Ave. Logan Square, 3245 Fullerton Ave. Ogden Park, 64th St. and Racine Ave. Sheridan, 4734 N. Racine Ave. West 26th. Street, 2548 S. Homan Ave. OPEN FROM 1 p. m. to 9 p. m. Armour Square, 33rd St and Shields Ave. Bessemer Park, 89th St. and Muskegon Ave. Burr School, Ashland and Wabansia Ave. Cornell Square, Wood and W. 51st St. Davis Square, 45th St. and Marshfield Ave. Dvorak Park, 20th and Fisk Sts. Eckhart Park, Chicago Ave. and Noble St. Fuller Park, 45th St. and Princeton Ave. Hamilton Park. 72nd St. and Normal Ave. Hamlin Park, Barry and Hoyne Aves. Holstein Park, Oakley Ave. and Ems St. Humboldt, 2553 North Ave. Independence Park, Springfield Ave. and Irving Park Blvd. Mark White Square, Halsted and 30th Sts. Palmer Park, 111th St. and Indiana Ave. Pulaski Park, Blackhawk and Noble Sts. Seward Park, Elm and Orleans Sts. Sherman Park, Loomis and W. 53rd Sts. Stanford Park, 14th PI., and Union St. Stanton Park, Vedder and Reese Sts. Sumner School, Colorado and Kildare Aves. Walker, Morgan Park. 8 All Branches open on Sundays from 2 to 6 p. m., except from June 1st to September 30th. Independence Park closed on all Sundays. Branch Station Symbol Branches Number Number G Armour Square 9 23 South A Austin IS 25 West BP Bessemer Park 10 8 South B Blackstone 1 5 South X Burr School 16 40 West o Cornell Square 22 36 South DS Davis Square 8 19 South E Douglas Park 2 43 West FT Dvorak Park 15 35 West N Eckhart Park 14 36 West FP Fuller Park 25 45 South HP Hamilton Park 7 10 South F Hamlin Park 12 17 North H Hebrew Institute 17 21 West Z Holstein Park 26 56 West CA Humboldt 24 54 West I Independence Park 32 7 West K Kelly 23 6 South L Lewis Institute 6 3 West V Lincoln Centre 19 3 South U Logan Square 13 45 West M Mark White Square 20 35 South OP Ogden Park 11 22 South PA Palmer Park 30 15 South PL Pulaski Park 31 44 West SP Seward Park 27 1 North C Sheridan 33 12 North T Sherman Park 21 37 South J Stanford Park 5 1 West VR Stanton Park 28 18 North SU Sumner School 29 37 West MP Walker 3 42 South P West 26th Street 4 32 West Symbol Deposits BU Butler Brothers. D Deering Works, International Harvester Co. 9 MF W NA R S Y Marshall Field & Co. Montgomery Ward & Co. National Biscuit Co., Kennedy Biscuit Works. Sears Roebuck & Co. Sprague Warner & Co. Thomas Hughes Room Main. 10 Rules for Guidance of the Staff in Branches I. Hours of Opening 1. Branches shall be open as scheduled in table preceding, and shall be closed on Independence Day, Thanksgiving Day, Christmas Eve after 5:30, Christmas Day, and on Sundays from June 1 to Sep- tember 30. II. Staff Duties (See also REPORTS.) 2. The Branch Librarian has full authority as to service over all employees in the Branch; and is responsible for the discipline and efficiency of the staff, the condition of the room and contents, and the proper conduct of the Branch. In the absence of the Branch Librarian, authority shall be vested in one of the assistants. 3. When a Branch Librarian is obliged, by ill- ness (or other cause) to be absent for a day or more, she should notify the Branches Department of her inability to attend to her duties at the Library. An assistant, when obliged to be absent, should report at once to the Branch Librarian, who in turn will notify the Branches Department, and a substitute will be sent if needed. 4. Any anticipated absence from duty of more than two days must be reported to the Branches Department at least two days prior to the time, so that a substitute may be provided, if necessary. 5. Only a duly authorized and qualified library assistant will be permitted to assume charge of a Branch during the temporary or prolonged absence of the Librarian. 6. A list of members of the staff, with home address and telephone number, is kept in the Branches Department. Prompt notice of any change must be reported. 11 7. Branch book meetings shall be held once a month at the Main Library on the Tuesday before the second Monday at 9:00 o’clock a. m., excepting in July and August. 8. All Branch Librarians are required to attend Branch book meetings unless excused, in which case an assistant shall be delegated to represent the Branch. III. Schedules 9. Each member of the Library staff shall work forty-five (45) hours a week, exclusive of the noon or supper hours, except from June 1 to October 1, during which time a forty-one (41) hour schedule will be in effect. The minimum time for work on any one day’s schedule shall be three (3) hours. Pages shall work twenty-seven (27) hours per week, which time will be arranged according to the con- venience of the Branch schedule. No meal hour shall be scheduled for less than one-half hour. 10. Branch Librarians and assistants who work on holidays are allowed time in lieu of the four hours service — such time to be taken so as not to interfere with the best service in the Library. Holi- day time is deducted from the regular weekly schedule. Pages will be required to work on all holidays without time off. It is not necessary to submit a holiday schedule, but time taken in lieu of holiday time must be reported. 11. The Branch Librarian shall furnish the Branches Department with a copy of the daily work- ing schedule, and any permanent change in this schedule must be reported before going into effect. It should be arranged so far as practicable, that the Branch Librarian and assistant next in charge shall not be away at the same time. Any temporary change in this schedule, however slight, must be re- ported in advance to the Branches Department. This change should not involve a variation in the number of people scheduled. Time off for required meetings should be reported to the Branches De- partment, also time taken for visiting schools, or clubs or any outside work. This outside work should be done on scheduled time. Before the first 12 of June it will be necessary to file the summer schedule of forty-one (41) hours. 12. Any overtime necessary above the required number of hours in the schedule must receive the approval of the Branches Department. Time off for such overtime may not be taken more than half a day at a time, and half-days may not be divided. Such time must be taken as soon as possible. In case of the transfer of an assistant from one branch to another, any free time due should be taken, when possible, before the transfer takes place. Time lost through tardiness or absence may not be made up, and time may not be accumulated, but must be taken according to the schedule. The time given for a required meeting may be subtracted from the weekly schedule in cases where it does not neces- sitate extra service at the Branch; however, when a meeting occurs on time which is scheduled, attend- ance is the same as service at the Branch. 13. The daily working schedule should be pasted in the inside back cover of the time book, so that the hours of each assistant may be shown. 14. It shall be the duty of the Branch Librarian to report immediately to the Branches Department any change in her staff, with full information as to the date and time a new assistant reports; and she shall also report all departures and returns of her regular staff, either on vacation, sick leave, or leave of absence. 15. Time sheets shall be furnished to all Branches; in which each member of the staff shall register daily, noting tardiness (number of minutes) in front of name. Tardiness at required meetings should also be noted. In case of absence or free Sunday, the word ‘‘absent” with reason or ‘‘free Sunday” shall be written in place of the name. Absence for illness after four hours of consecutive service may be excused, but only by the Chief of Branches, to whom request should be made at once through the Branch Librarian. This excuse will be noted after the name on the sheet, which shall be sent to the Chief of Branches for a written O. K. when time sheets are sent to the Main Library. 13 Tardiness-of one and one-half hours, according to the daily working schedule, means the loss of one- half day’s pay. In making entry for vacation, note actual day of vacation, as “1st” or “9th” day. If taken consecutively indicate inclusive dates. Any vacation time substituted for sick leave must be ap- proved by the Chief Librarian. In “time sheet” summary, “Days present” must comprise total num- ber of days for which employee is entitled to pay, including authorized vacations and time off in lieu of equivalent overtime. Time sheets must in all cases bear the signature of the Branch Librarian who will be held responsible for accuracy of summary. (See also Paragraph 39.) 16. Branch Librarians will issue “Extra-time cards” to substitutes who perform extra work and who are entitled to extra pay. These cards are necessary to make up the extra time record on the pay-roll. Substitutes do not sign on the regular sheet at the Branch. (See also Paragraphs 37-38.) IV. Reports 17. All notifications, notices, reports, etc., must bear the stamped name of the Branch from which issued. 18. Branch Librarians and assistants are re- quired to affix their signatures or initials to all memoranda sent from their Branches. All bills pre- sented at a Branch for work done at that Branch must be O. K.’d by the Branch Librarian and sent to the Secretary. 19. On blanks provided for that purpose, Branch Librarians must furnish the Chief of Branches with weekly and monthly reports of circulation and monthly reports of attendance. On the back of the monthly report must be given the monthly summary of work as outlined on the daily statistics sheet. The total daily attendance for each month is found by taking the attendance at the end of each hour and adding the total attendance for each day. This total should be entered in the Circulation record book. 20. These reports must be sent to the Branches 14 Department promptly; not later than each Monday for the weekly, and the second day of the month for the monthly. 21. Time sheets must be mailed to the Secre- tary’s office on the 10th and the 25th of each month. (For method of making out time sheet see Para- graph 15.) 22. The Branch Librarian shall also furnish the Chief of Branches with a judgment report for each member of her staff. These reports are to be kept on file at the Main Library and may be changed by the Branch Librarian or on request of the Chief of Branches. 23. Monthly efficiency slips must also be sub- mitted. These slips must show tardiness in minutes, absence (giving cause), and also special mention of credits and demerits. 24. All public signs and notices must be sub- mitted to the Chief of Branches for approval before being displayed. 25. No canvassers are allowed to approach the public in Branch Libraries. 26. Distributors of free literature may leave one copy of publication at the desk to be kept on file, but such literature may not be distributed to patrons or left on tables. 27. Any accident occuring in Branch Libraries to public or employees must be reported to the Secretary at once. If of enough importance names of witnesses should be taken. 28. In case of robbery or damage to room or contents or any unusual emergency, the Branches Department or Library officials should be notified, and in the meantime the situation should be handled with the best judgment possible. At the earliest convenience, a written report should be submitted to the Branches Department. 29. Branch Librarians are requested to confer with the Chief of Branches on any matter pertaining to the extension of their work among local societies, schools, etc. 15 V. Vacations and Leaves of Absence 30. All persons who have been employed in the Library for a period of not less than six months preceding May 1st shall be entitled to vacations with pay at the rate of eighteen days for the full year; provided that absence on account of illness for a maximum period of nine days during any part of the year preceding the vacation period may be deducted from the time allowed for vacations, and for all absences in excess of nine days, full pay shall be deducted unless otherwise ordered by the Board. The regular vacation period shall be from May 1st to October 1st. Any vacation time taken before the 1st of May or after the 1st of October must be by prior arrangement with the Chief of Branches. 31. The Branch Librarian has first choice of vacation time, then the assistants in order of senior- ity of service. 32. The janitor’s vacation, (wl\ere there is a regularly appointed janitor), must be arranged by the Branch Librarian and the Custodian of Build- ings. 33. Vacation schedules should be submitted foi approval not later than the 1st of May. 34. In Branches where the staff consists of three persons and a page, or more, the vacation schedule shall be arranged without substitutes. In Branches with smaller staffs, substitutes will be provided if necessary. 35. Leaves of absence without pay may be granted by the Librarian upon written request. Such requests should be endorsed or recommended by the Branch Librarian and the Chief of Branches. If leave of absence is to be taken in connection with the vacation, the request should be submitted with the vacation schedule. VI. Substitutes 36. In all Branches where the schedule requires it, a substitute will be provided according to a sub- stitute schedule made up in the Branches Depart- ment. 16 37. In case of the absence of any member of the staff, if necessary, a substitute will be provided. 38. Substitutes who are working on the regular schedule of an absent member of the Branch staff, shall sign the time-sheet. All other substitutes, ex- cept those working on the schedule of their own de- partment, will receive an “Extra-time card” filled out and signed by the Branch Librarian, which card must be delivered to the head of their department. Substitutes working on the schedule of their own department sign their own time sheet with note showing time and place of substitute work. VII. Pay-Roll 39. Time sheets must be mailed to the Secre- tary’s office, on the 10th and the 25th of each month. (For method of marking time-sheets, see Paragraph . 15.) 40. Pay checks are ready about the 1st and the 1 5th of the month. 41. The pay-roll is made up on the basis of a certain sum per month. A day’s absence in a 31-day month means the loss of 1 -3 1 st of the month’s salary, and such an absence in February means the loss of l-28th. 42. Absence on Sunday, when scheduled, means the loss of one day’s pay. Absence on Saturday and the following Monday, whether scheduled on Sunday or not, means the loss of three days’ pay. , VIII. Apprentices 43. While working in the Branches, the members of the Training Class rank as junior assistants, and are wholly under the jurisdiction of the Branch Librarian, who in turn will be held responsible for their work and the consequences of their acts, in the same degree as for that of regularly assigned assistants. 44. Branch Librarians are expected to give the members of the Training Class some practice work in all the routine of Branch work, with which they can be trusted; instructing them as much as possible in the work as assigned, and allowing them to ad- 17 vance to work of greater responsibility as fast as they are capable of so doing. 45. Members of the Training Class are allowed time to go from the Main Library to the Branch as- signed. If one residing on the South Side is given practice time in a Branch on the West Side or North Side, she is allowed to leave early, time being given according to the discretion of the Branch Librarian. 46. Report blanks will be sent to the Branch Librarians to be filled out for each member of the Training Class assigned to her Branch. These re- ports should be made from personal observation so far as possible. IX. Shelf Arrangement 47. In arranging books on the shelves the order of classification as given on the daily statistics sheets should be followed as closely as possible. X. Registration and Cards for Readers 48. All persons included in the following classes are entitled to cards, upon presenting properly signed guaranty blank and signing application: a. Any adult resident of the City of Chicago and any child able to write his name. b. Persons living outside the city limits but regu- larly employed or attending school in the city. c. Persons living outside the city but owning property within the city limits. 49. Applicants who desire shall be allowed to make a deposit of three dollars in lieu of a guar- antor. 50. Any responsible person whose name appears in the city or telephone directory mav be accepted as guarantor. A non-resident guarantor must have business in the city. 51. Borrowers are entitled to the following cards, in accordance with conditions specified. a. A General and a Non-fiction card to adult borrowers and Juvenile General and Non- fiction cards to borrowers under fourteen years of age. 18 b. Special cards as follows: TEACHER’S CARD, allowing eight books, issued to teachers in Chicago schools, either private or public; also to regular substitutes in public schools. If already a registered borrower, regular cards must be sur- rendered, and sent to the Registry Depart- ment, with name of school. STUDENT’S CARD, allowing three books, issued to collegiate, University, and Special students. If already registered. Non-fiction card must be surrendered and sent to Regis- try Department with name of school. RESEARCH CARD, allowing eight books, issued to persons engaged in special study, as lecturers, clergymen, editors, and writers of books. These cards must be applied for in person, through the Chief Librarian or Assistant Librarian. MUSIC CARD, allowing one bound volume and five pieces of sheet music, issued to any regularly registered applicant. These cards are issued at the Music Room upon presen- tation of regular card. RENTAL COLLECTION CARD, allowing the use of two books from the Rental Col- lection, for which the borrower pays a minimum charge of five cents for the first three days and two cents a day for any fraction of a day thereafter for each book. This card is to be issued at designated places to any regularly registered borrower, and is valid only at place where issued. VACATION CARD, allowing ten books for ten weeks, issued from June 1st to October 1st, to any regularly registered adult bor- rower leaving the city, and juvenile bor- rower on O. K. of parent or guardian. Regular cards must be surrendered during use of vacation cards. Only one vacation card will be issued to borrower during the vacation period. Upon request the ten weeks time may be extended if request is 19 made at the time of issuance of the card; although all books must be returned by October 1st. SUMMER CARD, allowing five books is- sued for a period of one month from June 1st to September 1st, to adult borrowers who remain in the city, and juvenile bor- rowers on O. K. of parent or guardian. Regular cards must be surrendered during the use of the summer cards. LOCAL CARDS, to users of traveling li- braries. These are good only at place of - issue. 52. Library cards are valid for three years. 53. Applications for cards consist of two parts, guaranty and application blanks. After guaranty blank is properly filled out, application blank must be signed by applicant in presence of the Branch Librarian or assistant. In exceptional cases appli- cations may be signed at home, if the Branch Libra- rian so permits, but in that case the signature must be indorsed by the Branch Librarian. Persons who are blind or not able to write may make their mark in the presence of the Branch Librarian, who will sign the borrower's name. Signatures in foreign languages will be accepted. Whenever possible give English equivalent. If applicant does not live in the city but is employed or attending school, give busi- ness address or note “attending school.” The guar- antor’s name must be verified in the city or tele- phone directory, and if found, checked in lower left hand corner. If a married woman’s signature is in her husband’s Christian name, ascertain her own given name, and write above. No traced signature will be accepted. Station number or Branch name should be written in upper left hand corner of both application and guaranty blank. For Juvenile cards the abbreviation “Juv’’. should be written on upper left margin of the application. For a teacher’s or student’s card, the word “teacher’s” or “student’s” should be written on upper left margin of applica- tion; and name of school should be written in space for business address. 20 54. These applications shall be sent to the Registry Department, where cards will be issued and sent to Branch. If borrower or guarantor is not accepted, the application will be returned with explanation. 55. Applications for vacation and summer cards must be filled out at the Branch. These applica- tions must give borrower’s card number, home ad- dress and number of station from which sent and (in case of vacation card) out-of-town address. The Branch issues the vacation and summer cards and sends the application to the Registry Department; taking up and keeping on file the regular cards. Children may receive vacation and summer cards on O. K. by parents or written request. The date of expiration should be noted on vacation cards. 56. Before sending applications to the Registry Department, index cards should be made out, giving borrower’s name and address, guarantor’s name and address, and any abbreviation as “Juv.” or “T. C.”. The index cards are kept at the Branch and when the borrower’s cards are returned, the registration number and date of expiration should be added. 57. Two files of these index cards to borrowers should be kept, one under the borrower’s number and one under the name. In case of re-registration write word “re-registered” in place of guarantor’s name. 58. In order to obtain a card upon deposit of three dollars ($3 00), it is necessary for the borrower to sign two applications, one to be sent with the money to the Registry Department, the other to be kept on file at the Branch. A temporary receipt should be given, which should be taken up when card is issued: The Registry Department will re- turn the card and a receipt, which are to be given to the borrower. A temporary card may be given to the borrower until the regular card is issued. This temporary card may be used for one issue of a book only, and must be held at the Branch. The money may be refunded either at the Main Library or at any Branch, upon the borrower’s surrendering his card and presenting the receipt, which must be en- 21 dorsed on the back. The card and receipt should be sent to the Registry Department, which will re- turn the three dollars to the Branch. These cards are valid for three years, at the expiration of which time it will be necessary for the borrower to signify his intention of renewing his deposit by submitting a new set of applications, as in the original transac- tion. and by endorsing his receipt, which is the same as sending in the three dollars, upon which a new card and receipt will be issued. 59. Any unusual request for cards should be re- ferred to the Branches Department. 60. When cards have expired on the three-year limit, a new application should be filed. Adult bor- rowers who have demonstrated by three years use of the Library that they are trustworthy, (i. e. by payment of all fines, damages, etc.) need not have a new guarantor, but must sign a new application and surrender old cards. The new application should give the borrower’s former number in lower left margin, and the old cards may be destroyed if all charges are cleared. 61. When a borrower’s card is lost a duplicate will be issued by means of a lost-card-check, thirty days after the loss is reported, or upon payment of ten cents a duplicate card will be issued at once. To obtain a lost-card-check a record of name and address and card number, if possible, should be sent to the Registry Department, which will issue the lost-card-check. A duplicate record of information sent to Registry Department should be kept at the Branch and, if lost card-check is not received within four days, a second request should be sent. When a Branch receives a lost card-check, the date should be entered so that the check will be returned to the Registry Department one week before the expiration of the thirty days. The card will then be issued by the Registry Department and 'sent to the Branch. When cards are issued upon payment of ten cents, the card must be marked “duplicate” with date, and the borrower's number, name, and address, with note that ten cents has been collected, sent to the Registry Department. This means ten cents each 22 for the cards, fiction and non-fiction (twenty cents for both). A separate entry should be made in the cash book as is done with entries for damaged books. 62. When duplicate cards have bee* issued and the original is found, the duplicate should be taken up, marked “Original found,” and sent to the Reg- istry Department. In cases where a duplicate has been issued upon payment of ten cents, no refund will be made even if cards are found. 63. In substituting a new card for one which has been filled up, care must be taken to copy all data, as date of expiration, duplicate number, etc. When making out a new card ascertain if the borrower has changed his address. 64. Cards may be cancelled by order of either the borrower or the guarantor, but to make the can- cellation effective, the cards must be sent to the Registry Department. The order for cancellation will be accepted however, and the Registry Depart- ment will mark the application so that a duplicate will not be issued. 65. Change of address must be noted on a memorandum slip, using only one side, and giving the card number, name and new address, and for- warded to the Registry Department. Change should also be noted on the Registry file at the Branch. 66. Unclaimed new cards may be sent by mail to the borrower at the end of thirty days. XI. Circulation 67. Borrowers may draw two books, one on a Gen- eral card, and one on a Non-fiction card. On Juvenile cards, only juvenile books may be drawn excepting at the discretion of the Branch Librarian. Books may be drawn either from the Main Library, any Branch Li- brary, or through the Delivery Stations, and returned at any of these agencies. Books from the Open Shelf Room, Hughes Room, or Music Room may not be drawn through the Stations Department. 68. In certain designated places a Rental Collection supplements the regular collection of books. Only du- plicate titles of books in the regular collection are con- tained in the Rental Collection, and after the books 23 pay for themselves they shall be accessioned, shelf- listed, and added as extra copies to the regular col- lection. These books as received shall be given a con- secutive number for charging purposes, and a tempo- rary shelf-list card shall be made, giving number, author, title, number of copies and date of receipt. These cards should be filed numerically in a separate file, and a duplicate should be made and filed under the author. As the books pay for themselves, the shelf-list card records may be cancelled. 69. Borrowers are entitled to draw books on special cards as follows : a. TEACHER'S and RESEARCH cards — eight • books, one of which may be fiction, and one a current periodical. All eight books may be juvenile fiction. Books may be drawn and re- turned on varying dates. b. STUDENTS cards — three non-fiction books, which may be drawn and returned on varying dates. c. MUSIC cards — one bound volume and five pieces of sheet music, which must be drawn di- rectly from the Music Room. Music cards may be discharged at the Branches, but books must be thoroughly examined prior to cancellation of the charge. d. RENTAL COLLECTION cards — two books from the Rental Collection, for which borrower pays a minimum charge of five cents for the first three days and two cents a day for any fraction of a day thereafter for each book. Books must be drawn directly from the collec- tion and returned to the place of issue. 70. All books excepting “seven-day” and music books, may be kept for two weeks and renewed for the same period. All new fiction and other popular books (i. e., books in constant demand, no matter when purchased) shall be loaned for seven days only, and these shall be distinguished by green book cards and labels. Sheet music shall be loaned for two weeks and bound music for four weeks. 71. All Branches keep on file certain periodicals, 24 some of which are duplicated for circulation. Current numbers of these are seven-day loans ; back numbers are fourteen-day loans. Periodicals are considered cur- rent for three months. Back number of any of the periodicals on file are circulated if not needed for ref- erence. No current periodicals are circulated at the Main Library. In the Branches, one periodical may be issued with a book or six non-current periodicals with- out a book. 72. Branches may make collections of mounted pictures which may be circulated separately or in groups. These pictures may be issued on any adult card in addition to a book, and the number to be loaned to one person may be left to the discretion of the Branch Librarian. The period of the loan shall be for two weeks and renewal may be for the same period. • 73. Each Branch shall be given an initial or combi- nation of letters, to be used before the date in charging. 74. Green ink is the official color for charging in all circulating Branches and Deposit Stations. 75. In charging books, the date on which the book is taken from the Library should be stamped in the first column of the book card, and of the borrower’s card, and on the dating slip The borrower’s number should be written in the second column of the book card, together with any such information as “N. F.” (non-fiction), “T. C.” (Teacher’s card), “R. C.” (Re- search card), and “S. C.” (Student’s card), above bor- rower’s number at right. 76. When charging books on a Teacher’s, Student’s or Research card, care must be taken to stamp the card for each charge. For fiction, the letter “F’’ should be written after the date, and for periodicals, “P” after date. Each volume is considered a separate book on these cards and fines are charged accordingly. In stamping borrower’s card, always follow the last date, and when card is full make a new one. 77. In charging periodicals the letter “P” should be written after the date on the borrower’s card, and in parenthesis the number of periodicals, if more than one is drawn. 25 78. In charging pictures, the letters “Pic” should be written after date on borrower’s card, and in parenthe- sis the number of pictures, if more than one. The Branch record should be made on a temporary book card giving number of pictures drawn. 79. The book cards representing the circulation for the day, should be arranged under date according to class and book number, and it is suggested that fiction precede non-fiction. These cards should be counted by classes and entered on statistics sheet for the day’s circulation. Each unbound periodical should be counted singly. The number of pictures circulated should also be entered, but should be noted separately from the general circulation statistics and counted as a special item in the monthly report. The circulation statistics must be entered each month in the circulation record book, from the daily statistics sheets. 80. Overdue charges should be kept in a separate file, and delinquent charges in another file. (For fines on overdue books see “Fines” (Paragraph 107) and for notices on delinquent books see “Delinquents” (Para- graph 122). 81. A separate file should be kept of the book cards for the Rental Collection books. The amounts col- lected should be entered on this card as well as en- tered in a separate cash-book. After the book has been retained two weeks a form notice should be sent to the borrower. 82. When books are desired from the Main Collec- tion the borrower must make a list of book numbers from the Finding Lists, on an order slip (Form 40) which should be sent with the card to the Stations De- partment. Each Branch shall keep an entry in a rec- ord book of all transactions with the Stations Depart- ment, that is, of all cards and books received and re- turned. (For form of entry see Form book.) 83. The number of books and renewals received through the Stations Department should be entered on the statistics sheet as a record of station circulation for the day. 84. Books in the Branches are discharged by return- ing book card to book and stamping date of return in 26 the second column of the borrower’s card. The only ex- ceptions to the present method will be by special ar- rangement with the Branches Department, in which case books may be discharged by the dating slip and book-carded later. 85. A book may not be exchanged on the day it is drawn except at the discretion of the Branch Librarian. 86. Books drawn from the Main Library or from any of its Branches or Stations, except Traveling Li- brary stations, may be discharged at any other circu- lating center. The borrower’s card should be stamped in the return column and a discharge slip (Form 101) should accompany the book to the original place of charge. In making out this slip great care must be taken to give complete information, as follows : a. Borrower’s number. b. Book number. c. Date charged and date returned. d. Whether the book was a Main or Station charge, or from one of the Special Collections, as Hughes Room, Music Room or Foreign Room, or from what Branch (indicated by letter prefixed to date) . Main charging color is green, Station is purple. The Main stamp for renewal is made up of lower case letters, and is in red ; the Station renewal stamp is made up of lower case letters with a capital R. Main books that have been renewed at a Station become Station charges. This in- formation is an aid in determining whether a charge is in the Stations Department or at the Loan Desk. e. Branch Initial letters must be given before the charging date. For symbols of Branches and Special Collections see Table. /. Initials of attendant discharging book must be written in lower right hand corner. 87. Whenever a book is returned without a card the borrower should be given a book receipt (Form 162), which must be presented with the card at the next visit to the Library. A memorandum slip should be made for this and also when a charge can not be found for a book. The memorandum should give the 27 book number, borrower's card number, date of charge, and date of return. If the borrower’s card is not pre- sented, this memorandum should be filed under the bor- rower’s number. If the book card is not found, the memorandum should be filed under the book number. This is a matter of record until cleared. When a book is returned without a card and a fine is due and not paid, a borrower’s dummy card should be made and treated as a regular card, for fine notices, and a note made on the memorandum slip that the dummy card has been made. 88. Any book except those designated “seven-day” loans or music books, may be renewed for two weeks, on presentation of borrower’s card. It is not neces- sary for the book to be presented if the title or num- ber is known. “Renewed” is stamped in return column of borrower's card and below borrower’s number on the book card and the new date is stamped in issue column on both the borrower’s and the book card. 89. A request for renewal shall not be refused even if the book is overdue. The fine shall be collected at the time of renewing, if convenient to the borrower. If not collected at that time it should be noted on the book card and the borrower’s card and collected when the book is returned. When the fine is paid the card must be stamped paid, and dated. 90. No renewals will be made by telephone. Re- newals may be made by mail if the card and informa- tion as to number or title of book, accompanies the re- quest, renewal dating from date of receipt of letter. If received after charge is over-due a fine is noted, and the envelope in which request is received, should be filed to show date of receipt. 91. In case of necessity, books may be renewed without the presentation of the borrower’s card, by use of a renewal memorandum (Form 163), and a duplicate book card, giving original date and date of renewal. The original book card after beting stamped must be filed in the charges under the date of renewal, and the duplicate book card under the original date, in order to trace the charge when borrower’s card is presented. Books drawn through the Delivery Stations 28 from the Main Library, or from other Branches, may not be renewed in this manner at Branches. 92. When a book is reported lost, in order to give the borrower time to trace the book, the charge should be renewed, whether previously renewed or not. 93. Books drawn through the Delivery Stations, from the Main Library, or any of its Branches, may be renewed at any of the circulating centers, except Trav- eling Library stations. The card is stamped with the renewal and date stamp and a full memorandum on discharge slip (Form 101) is sent to the original place of charge, via the Stations Department. (See rule un- der Discharging Books.) If there is any question as to date of charge, the card may be sent to the Stations Department to be renewed, instead of renewing at Branch. 94. Recharging a book on another card presented by the person returning the book is a transfer. It is not a transfer if the person borrowing the book ac- companies the person returning the book. 95. Branches may transfer books of their own is- sue. No Branch shall transfer the books of another Branch, Open-Shelf Room, Hughes Room, or Music Room, nor may the Main Library transfer Branch books. 96. Seven-day books may not be transferred in any case. 97. Books drawn from the Main Library, or through the Delivery Stations may be transferred by sending book, with card or discharge slip, and transfer memo- randum, (Form 68) and card to which the book is to be transferred to the Stations Department. 98. Vacation cards issued from the 1st of June to the 1st of October permit the use of ten books for ten weeks; only five books so drawn may be fiction. All books must be returned by the 1st of October. Dis- cretion must be used in the matter of issuing popular non-fiction. Seven-day books or recent fiction must not be loaned. Vacation books may be borrowed from either a Branch or the Main, or through the Delivery Stations. All books must be drawn at one time and a separate charge made for each book, and all charges 29 kept in a separate file. One week before the expiration of the card, a form notice should be sent to the bor- rower. 99. Summer cards issued from the 1st of June to the 1st of September permit the use of five books (not seven-day books) for the period of one calendar month. These books may be exchanged as frequently as de- sired, but all five books must be returned before a new charge is made. One week before the expiration of the card, a notice should be sent to the borrower. 100. Books taken on vacation and summer cards are to be renewed automatically every two weeks and counted in the regular circulation statistics. 101. On request of the borrower non-fiction books will be reserved and a postal notice sent if a charge of one cent is paid when the request is made. These books are reserved three days after the notice is sent. Fiction and periodicals may not be reserved. 102. In case of a special request, books may be loaned on deposit of twice the value of the book. A receipt is to be given to the borrower from the De- posit Receipt Book, provided for that purpose. All necessary information is entered on the stub, together with the borrower’s signature. When the book is re- turned, the money will be refunded upon presentation of receipt, providing there is no charge against the borrower. The receipt must be endorsed by the bor- rower, and the signature must agree with that on the stub. If the receipt is lost, money will be refunded if the borrower signs his name opposite “Refunded” on the stub. Deposit loans are numbered consecutively, and that number, preceded by the abbreviation “Dep.” is used as the borrower's number. The loan is for two weeks with the privilege of renewal. Refunded re- ceipts should be kept in a file by themselves. Branches keep the money on deposit until it is returned to the borrower. 103. Books on special subjects will be loaned through the Deposit Department, on request, and will be charged to the individual Branch. The time on these loans is limited to thirty days, and it shall be the duty of the Branch Librarian to see that the books 30 are returned promptly. An inventory of these loans is taken in the Deposit Department on the 1st of the month. 104. These books are for general reference, but if any are transferred to a borrower’s card, notice must be sent to the Deposit Department on a transfer mem- orandum, with the borrower’s card, so that the charge may be cleared against the Branch and a new charge made in the Stations Department on the borrower’s card. 105. Special arrangement may be made with the Deposit Department for groups of books, including books in foreign languages, to be sent to supple- ment the regular collection. These books may be cir- culated as regular Branch books, and as a means of identification, the name of the Branch should be stamped across the dating slip. If these books are to be rebound, or are lost, or lost and paid for, or de- linquent, the books or a memorandum giving full in- formation must be sent to the Deposit Department. 106. Loans of books or periodicals may be made between Branches, charge being made against borrow- ing branch. If this loan is for reference use, the Branch making the loan shall count the book in its circulation and renew automatically until returned. If book is for circulation the Branch borrowing the book keeps the record of circulation and the loaning Branch keeps card in separate file, under Branch loans. In or- der to avoid confusion, borrowing Branch shall stamp its name on dating slip. These loans may be directly between Branches or through the Deposit Department, via Stations Department. The length of loan may be determined between Branches. XII. Fines 107. Fines shall be charged for each overdue book as follows : a. On adult, regular cards, research, and student’s cards, three cents a day, except for unbound periodicals, for which one cent each shall be charged. b. On juvenile cards, one cent a day. 31 c. On teacher’s cards, one cent a day, except for adult fiction, for which three cents a day shall be charged. d. On music cards, three cents a day for bound vol- umes and one cent a day for each piece of sheet music. c. On summer and vacation cards, one cent a day. f. On rental collection cards, three cents a day will be charged in place of the fee of two cents. 108. Total fines for overdue books shall not exceed sixty cents ($.60), including notices, and for unbound periodicals shall not exceed the price of the periodical. 109. Works of more than one volume are consid- ered as one book when charging fines, except on teach- er’s, research, and student’s cards. 110. If a book falls due on a holiday, when the Branch is closed, no fine is charged if the book is re- turned the next day, but if retained longer, the holiday is counted in computing the fine. 111. As fines are collected they should be entered by borrower’s number, with amount, on statistics sheet, preparatory to entering cash book. 112. If a fine is not paid when a book is returned, the borrower may be allowed to take another book, if the amount of the fine does not exceed $.25. The amount of the fine shall be noted on the borrower’s card and on the book card. If the book is returned at another Branch or at the Main Library, the card must be kept with the book and returned to the original place, unless such fine is paid. If paid, the amount shall be cancelled by stamping “Paid” and date on the entry of amount. If returned at original place of charge and fine not paid, the memorandum shall be at- tached to card and kept in file of cards with fine. When paid, the amount shall be cancelled on card with “Paid” stamp and date. 113. Fines on Station books, Main Library books, and other Branch books discharged at a Branch, shall be collected and entered in the cash book by the dis- charging branch. It will be understood that when a discharge slip (Form 101) for an overdue book is re- turned to the source of issue, that the fine has been .32 collected, whether indicated or not. Stations Depart- ment and Main Library will also collect Branch fines in the same manner. The Stations Department will send “fine envelopes” for all over-due books not dis- charged at Branches. These “fine envelopes” may be de- stroyed when the fine is paid. Not called for “fine envelopes” must be returned to the Stations Depart- ment at the end of the month. 114. Cards with unpaid fines and damages should be kept in a separate file and three fine notices should be sent as follows : 1st notice: (Form 12), on tenth day after return of book, should be sent to the borrower. 2nd notice: (Form 13), two weeks later, to guaran- tor, except in the case of Rental Col- lection book, when the second notice goes to the borrower. 3rd notice: (Form 14), two weeks from previous notice, to guarantor. 115. If borrower is re-registered the last two no- tices should be sent to him. When sending notices the original amount of fine noted in pencil below last date on borrower’s card should be increased by two cents for each notice sent, except on notices for damaged books, the changed amount to be written in ink di- rectly over previous amount. The dates of notices should also be noted at bottom of card. No charge is made for notices sent for damaged books. 116. When the borrower presents a fine postal from another Branch or from the Main Library and the fine is paid, mark postal “Paid”, enter the fine in the cash book as “postal" and return the postal to original place of charge. Upon receipt of postal, Branch or Main Library holding borrower’s card will return same stamped “Paid” to the place where the money was received. No Branch shall accept a fine incurred at another Branch or at the Main Library on information from a borrower, unless full details can be obtained by telephone. 117. Branches are to keep all money collected, for fines and damages, and shall send it in at least once a week to the Secretary who will return a re- ceipt to the Branches for the amount. 33 118. A certain sum designated by the Secretary may be retained by the Branch Librarian out of the regular fines, for the purpose of making change. 119. A record of the fines shall be entered in a cash book, giving date of receipt, borrower’s number and the amount of fine. This will make one state- ment for all fines, Main, Station, and Branches. Amounts collected for damages, duplicate cards, and lost-and-paid-for books should be entered in sepa- rate columns. (See Form book). Money collected for lost periodicals should be entered in the “Dam- ages column” of the cash book. Fines collected on Rental Collection books should be entered by book number in a separate cash book and totaled at the end of the month, which total should be entered as a separate item with the other totals in the regular cash book. The regular cash book must be totaled at the end of the month and sent with total amount (including Secretary’s receipts) to the Secretary, reaching him not later than the 1st of the month. Cash boxes will be provided, in which money should be sent, in the trunk through the Stations Depart- ment, or money may be brought in person. 120. After thirty days from date of the last notice to guarantor, all cards held for fines or dam- ages are to be sent to the Loan Department of the Main Library. The dates of notices must appear on the bottom of the cards, with the total amount of the fine, including postal charges, or amount of dam- age. Delinquent slips (Forms 32,33) are to be made for borrowers and guarantors if the fine or damage is twenty-five cents ($0.25) or over, and should be sent in with the card. A duplicate record should be kept on the borrower’s file at the Branch. 121. If the fine, or amount of damage is twenty- five cents ($0.25) or less, the borrower’s card will be filed in the Registry Department at the Main Library. If the fine or amount of damage is over twenty-five cents ($0.25) the borrower and guarantor are placed on the delinquent list at the Main Library. This should also be noted on borrower’s file. Every effort should be made to trace the bor- rower and guarantor before recording them as de- linquent. 1 34 XIII. Delinquents 122. For books kept out over time delinquent notices are sent as follows: 1st notice: (Form 65) to borrower on 7th day over-due. Exception is made in the * case of Rental Collection books. Notice should be sent the day book is due. 2nd notice: (Form 11) to guarantor on 14th day over-due, except in the case of Rental Collection notice, which should be sent to borrower. 3rd notice: (Form 16) to guarantor on 28th day over-due. If borrower is re-registered the last two notices should be sent to him. 123. A charge of one cent shall be added to total amount of fine for first notice and two cents each for second and third notices, these amounts representing postage. 124. The maximum fine to be charged is sixty cents ($0.60) which includes five cents ($0.05) for notices. Twenty-five cents ($0 25) additional is charged if a messenger is sent. 125. When the first notice is sent, a slip giving the borrower’s name and address, guarantor’s name and address, and date of notice should be clipped to the book card. When second notice is sent the date should be entered on this slip. When the third notice is sent an entry must be made in the delin- quent book, giving date of entry, and of original charge, the borrower’s card number, the book num- ber and the borrower’s name and address, the guar- antor’s name and address, and price of book. 126. When the book is returned the date of re- ceipt should be stamped across the entry in the de- « linquent book. 127. Before the delinquent notices are sent all records should be compared with the delinquent book cards, and the shelves should be looked over for returned books that may not have been dis- charged. 128. If there is no response to notices, a bill 35 should be sent to the borrower one week after third notice. After every effort has been made to secure the book the borrower and guarantor should be re- ported to the Loan Department as delinquent. If a borrower becomes delinquent for a periodical, the amount on the delinquent slip should be noted as “Damages”. The report should be made on de- linquent borrower slips (Form 32 and 33) at the ex- piration of six weeks after last notice has been sent. The dates of the notices must appear on the backs of the slips. A record of delinquents should be kept at the Branch on the borrower’s file. 129. When delinquent slips are sent to the Main Library, entries in delinquent book should be marked with the date. 130. The borrower and guarantor then are listed as delinquent in Registry Department and may not become either borrower or guarantor until charges against them are cleared. 131. If persons on delinquent list at Main Li- brary pay charges at a branch, the amount of fine, date paid, and person paying, whether borrower or guarantor, should be sent to the Registry Depart- ment. If the person wishes a new card a new appli- cation should be filed, including guaranty part. 132. On the 1st of June a complete list of de- linquent books must be sent to the Branches De- partment. Separate slips should be made for each volume and copy. The slips should give call num- ber, author and title, date and Branch number, and should be made on small catalog slips. An entry should be made on the shelf-list and in the Addi- tions and Withdrawals book. XIV. Damaged, Lost, and Discarded Books 133. All books should be examined closely enough to detect any considerable mutilation or dis- figurement, before being issued. Slight damage may be noted on the book card, so that the next borrower will not be held responsible. Discretion should be used in assessing damages and for that purpose the following schedule may be used: 36 SCALE OF PRICES FOR RUINED BINDINGS Roan or Morocco Size Buckram or Pigskin 8 inches in height or less. . . . ..$0.40.. .. ....$0.50 9 inches in height or less . . 45. . .. 65 10 inches in height or less . . 60.. .. 80 12 inches in height or less . . 65.... 90 16 inches in height or less. . .... 1.00.... .... 1.30 * BINDINGS ARE A TOTAL LOSS WHEN The leather or cloth is seriously damaged. The front or back boards are broken. A corner is broken. Back or corners are dog-ch»wed. Large ink or other stains are found on leather or cloth. Burnt. If a cloth cover has been unfairly broken from the book, charge for rebinding in roan. [Note: In judging the liability of the borrower, in the last named contingency, a loosened cloth binding should not be charged for if it is reasonable to suppose that the condition is due to “wear and tear” or the natural' falling to pieces of a fragile cloth cover. Forty cents ($0.40) is the usual flat price for binding.] WHAT TO CHARGE FOR DAMAGE TO BINDING Front edge defaced by ink, pencil, etc., $0.05 to $0.10. Top or bottom edges defaced by ink, pencil, etc., $0.20 to $0.25. For both, charge the heavier fine. When a leather-bound book has been unfairly loos- ened in the cover, necessitating re-sewing, a charge is to be made of $0.20 for books 9 inches in height or less; m $0.25 for books over 9 inches in height. Ink, molasses, mud, or other substances on one leaf, $0.05 to $0.25. Ink or pencil marks through book, $0.05 to full 9 value, depending on the extent of defacement. Title-page lost, $0.10. Paper sides damaged, $0.05. Pockets torn out, $0.05. 37 BOOKS ARE A TOTAL LOSS AND FULL PRICES ARE TO BE CHARGED WHEN Kerosene soaked. If kerosene or other odor is slight, charge from $0.10 to $0.25. Books burnt into print. (Exception to be noted when Board or Librarian remit charge.) When more than one printed leaf is contaminated by molasses, or other sticky substance. When marked or written upon with ink or in- delible pencil that destroys the usefulness of the book. First or last leaves of the text are lost. IN GENERAL The amount to be charged the borrower for dam- ages is the actual damage. Exceptions to this rule are rare books and old editions, which call for as- sessment of damages proportioned to current value. 134. When the Branch Librarian is in doubt re- garding the extent or class of injuries, she should communicate with the Bindery Department at the Main Library. 135. It should be the aim of the Branch Li- brarian to have every book given out in good condi- tion. Loose leaves should be made secure, and worn-out books and those with broken bindings should be sent to the Bindery Department. 136. Books that have been slightly damaged may be circulated if the following code is used in red ink, checking the letter to designate the damage. These symbols are to be put on the lower right-hand margin of the pocket. The symbols are: P. M. — Pages missing. P. D. — Pages defaced. C. — Cover damaged. E. — Edges defaced. T. P. M. — Title-page missing. Y. — Maps or plates missing. 137. Books that are damaged and are a total loss may be replaced by the borrower, providing the same edition is supplied. The new book must be sent to the Branches Department, with the ‘‘Lost- and-paid-for” slip, to be accessioned. 138. Upon request, a damaged book which has been paid for in full or has been replaced by another copy, may be returned to the borrower but the title page, pocket and label, must be destroyed and a note written across the first page of the contents that the book has been paid for or replaced. 139. Branches must collect damages on books discharged by them and in such cases information must be sent back on the discharge slip to the place of charge. 140. When a damaged book not discharged comes through the Stations Department, the latter will assess damages and in that case will return a “fine envelope” noting the amount to the receiving branch, which will collect the amount and return the envelope, stamped “Paid” to the Stations De- partment. Money for total losses through damages must be sent back to the charging source. 141. Books on deposit in Branches, requiring re- pairing or rebinding, must be sent to the Deposit Department, where outstanding charges may be cleared before the books are sent to the Bindery. If damages or price of book is collected on a book from the Deposit Department, money and full in- formation must be sent to the Deposit Department. 142. When a book is reported lost, the charge should be renewed, to give the borrower time to locate the book unless renewed previously, although the Branch Librarian may decide to grant a second renewal, if the circumstances warrant. A bill for the book at list price should be sent at the expiration of renewal and the date of sending should be noted on the renewal memorandum. The borrower is granted three days in which to return the book or pay charges and no fines will be added during this time, but if at the expiration of the three days the matter has not been adjusted, the borrower becomes a de- linquent. 143. A borrower who reports as lost a book which is over-due shall pay not only the cost of the book, but the fine up to the date the loss is reported. 144. Whenever a book is lost and paid for, a re- ceipted bill should be given to the borrower, a “lost- and-paid-for” slip (Form 17), made and sent in with the cash book to the Secretary’s office, and a dupli- cate slip made and filed at the Branch. A record of this loss should be made on the shelf-list card, and noted in the Additions and Withdrawals book. (See Paragraph 162.) If a book is paid for by a per- son other than the borrower or guarantor an entry should be made on the lost-and-paid-for slip under payer’s name and address, drawing a line through the words “borrower” and “guarantor”, and the card number on which the book was drawn should be given.' Money for lost books for other Branches or Main collection may be accepted if the bill is pre- sented, and the money must be sent back to the charging source. 145. In signing receipts for money paid to the Library through Branches, the corporate name of the Library should be used with the initials of the person issuing the receipt. 146. When a book is found which has been re- ported lost and has been paid for, the money will be refunded if the book has not been replaced, or if the book can be used as an extra copy. In order to obtain this refund, the borrower must present the receipted bill at the Branch, and the Librarian will refund the money and make out a voucher (Form ....), signed by the borrower. This voucher should be sent to the Secretary, as cash. The record of this loss should be cancelled on the shelf-list card and the book counted as an addition. Lost and paid for slip should be marked “Refunded”. 147. Refunds on books paid for at any other Branch or Main Library may be made by any Branch upon presentation of the receipted bill and book, or after full information has been obtained. Notice must be sent back to the charging source that the money has been refunded. 148. Books that are no longer usable in the Branches will be discarded by the Bindery Depart- ment from the books sent there for repairs. A rec- ord of these discards will be sent each month to the Branches, and such record should be entered on the shelf-list cards, with date, and also in classes in 40 the Additions and Withdrawals book. (For form of record on shelf-list card, see Paragraph 162.) XV. Inventory 149. Once a year every Branch shall take an in- ventory of its books. The method of taking in- ventory shall be as follows: See that every shelf-list card is in the proper place and that the shelves are w in perfect order. One person should read the shelf- ! list and another compare the books on the shelves. When a book is missing from the shelves, keep a record of- the class, book, and copy number. When the shelf reading is finished compare your inventory lists with: a. Book cards in circulation tray. b. Bindery record. c. Books missing at previous inventories. d. Books put aside for repairs. e. Delinquent books. 150. Books of which no trace can be found should be reported to the Branches Department as missing the 1st of May. This report shall be made on small catalog slips, giving date, call number, author, title, and Branch number. Separate slips should be made for each volume and copy, and the slips should be arranged alphabetically by author. Duplicate records on slips should be kept at the Branch. This report will be made official on the 1st of June, thus giving the Branch Librarian one month in which to reduce the number of books miss- ing. At this time the Branches Department wil send to each Branch the number of books to be counted out, which record should be entered on the shelf- list cards and counted out in the May Additions and Withdrawals. The Branches Department will also report to the Branches the final count of books miss- * ing on the previous year’s inventory. 151. Missing lists should be checked every three months, as in the regular inventory procedure. Books found on the current missing lists should be ® reported to' the Branches Department, cancelled on the shelf-list cards, and added to the Additions and Withdrawals. Books found on the previous missing 41 lists must be sent in to be re-accessioned and when returned to the Branch counted as new books. XVI. Contagious Diseases 152. In cases of contagious diseases, a book may be held after due without incurring a fine, if the case has been reported before the book is due. The fine will be remitted even if the case has not been re- ported, if the borrower presents a doctor's certificate duly signed. The charge should be renewed auto- matically until the book is returned. When the book is returned to the Branch it must be wrapped in paper, marked “Contagious Disease”, with the name of the disease, and sent to the Loan Depart- ment to be fumigated. The Branch should keep a record of all books sent to be fumigated. The bor- rower's card will be returned with the book. A temporary card may be issued to the borrower until the original returns. 153. When a Branch receives notification of a contagious disease from a borrower holding a Main Library book, immediate notice should be sent to the Main Library Loan Department. XVII. Periodicals 154. Each Branch shall keep a list of its periodicals on cards provided for that purpose, making notes of each issue as it arrives. Failure to receive periodicals or the receipt of magazines not on the list should be reported to the publisher. (For circulation of period- icals, see Paragraph 71, 76-77.) 155. A list of the periodicals to be bound will be furnished to each Branch. These periodicals should be collated before being sent in for binding, and title pages and indexes that are missing should be obtained from the publishers. A list of the periodicals which may be retained for clipping will be furnished to each Branch. XVIII. Book Orders, Receipt of Books and Shelf-List 156. The amount of money allotted to each Branch for the purchase of books for the year will be an- nounced in January. The cost of books as ordered will 42 be estimated and from time to time each Branch will be furnished with a report of the money spent. 157. Book meetings during the year will be devoted to special classes of books including replacements in • these classes. Announcement will be made at the be- * ginning of the year of the classes of books to be or- dered each month. Request for books for review may be sent in through the Branches Department. w 158. At the monthly book meetings these book or- d ders will be considered. These orders should be made out in duplicate on regular order slips, which should be filled out as fully as possible. Replacements and extra copies should be noted clearly on the order slips. In replacing give the book number of the copy to be replaced and the edition ; and in ordering extra copies o-ive the copv number of the new copies. Original order slips should be kept at the Branch to be checked with the books received. The duplicate orders (on stiff cards) should be sent to the Branches Department one week before the book meeting and should he ar- ranged alphabeticallv in five groups, as follows: Cur- rent adult fiction, current adult non-fiction, current juvenile, special class books, and replacements. Orders for books that are rejected will be returned to the Branch Librarian. 159. New books will be received in the Order De- partment at the Main Library, checked for branches and accessioned, and then pocketed and labelled in the Bindery Department, and sent to the Branches Depart- ment. Here they will be classified by the Dewey deci- mal classification, shelf-listed in the Union shelf-list, book-carded, stamped with the mark of ownership on the reverse side of the title page, and 99th page, and sent with a shelf-list card to the Branches. A ship- ping card will be sent with each lot of books. If there * is any discrepancy in the number or if a shelf-list card is received and no book, or vice versa, it should be reported to the Branches Department. Books received should be checked with the order slips, which may f then be destroyed. If at any time books received are marked for some other Branch, they should be re- turned to the Branches Department at once, or if it is 43 found that a book is imperfect it should be returned and another copy will be sent to replace the imperfect one. Each shipment of books received shall be counted by classes for entry on the ‘‘Additions and Withdraw- als” sheet. 160. Each Branch shall have a shelf-list of its books, and shelf-list cards for the new titles, also the necessary catalog cards will be sent with each shipment. The accession number and copy number shall be en- tered on each shelf-list card as received, and also the price as given on the inside margin of the page follow- ing the title page. Special editions should be noted (For method of entry on shelf-list cards, see Form book.) These shelf-list cards shall be filed by classes in the shelf-list. 161. The books shall then be marked on the pockets, labels and the 99th pages from the call number given on the back of the title pages. 162. All withdrawals should also be recorded on the shelf-list cards, using the following abbreviations with the dates : L. Lost and paid for. M. Missing. D. Discarded. Del. Delinquent. R. Replaced. W. Withdrawn. Any errors found in the shelf-list should be reported at once to the Branches Department. 163. Branches will be furnished with an official “Additions and Withdrawals” record book in which shall be kept a record by classes of all the books added to the Branch, together with the withdrawals, re- placements, etc. This record should be kept up to date, as the Branches Department may call for a report at any time. 164. Books that are no longer of value to the Branch may be withdrawn after consulting the Chief of Branches. These books should be sent to the Branches Department and a record made on the shelf- list and in the Additions and Withdrawals book. 44 XIX. Binding and Repairing 165. Each Branch shall be responsible for the con- * dition of its books, and all books requiring minor re- * pairing shall be mended at the Branch. Those that can not be repaired at the Branches shall be sent to the Bindery Department for repairs, rebinding, or discard- + ing. Before sending, the book cards should be re- I moved from the books and charged to the Bindery Department. These cards should be kept in a separate file. A shipping card should be sent with the books to the Bindery Department which shall receipt same and return to the Branch. When the bindery books are returned to the Branch, a similar shipping card will be sent to be receipted and returned. 166. In sending one of a set of reference books or magazines for rebinding, a rebound volume should be included as a sample. 167. When damages are collected on a book which is a total loss, the book should be sent to the Bindery Department to be disposed of. The information “Dam- aged and replaced” or “Total loss and paid for” should be written across the title page. If the borrower wishes to keep the book, procedure should be according to Paragraph 138. If the book is not paid for the infor- mation “Borrower delinquent” should be given. When the money has been collected a note should be made on the dating slip, and for rebinding, the amount should be noted. (For assessing damages, see Paragraph 133.) XX. Gifts 168. Donations of books may be received at the *■ discretion of the Branch Librarian. The books must be forwarded to the Branches Department with the name and address of the donor. After being duly ac- cessioned they will be returned to the Branch and 9 official acknowledgement of the gift will be made by the Library. Other gifts may be received at the dis- cretion of the Branch Librarian, with the consent of . the Chief of Branches. t 45 XXL Supplies 169. Each Branch will be furnished with a Form book containing samples of supplies with form numbers and a requistion book for ordering. When supplies are required a sheet in duplicate should be filled out, giving the full information as to the amount and the kind of material desired, also the form number, if any, and sent to the Secretary’s office. It is suggested that these requisitions be sent in once a week, on Wednesday. A paste jar should be sent with all requisitions for paste, and a shellac can or bottle for shellac. 46 Index Abbreviations Applications, 53 * Charging-, 73, 75, 76, 77, * 78, 102 Shelf-list, 162 Absences Excused, 15 ^ Loss of salary, 41 $ Making up, 12 Report, 3, 4, 23 Substitute, 3-5, 37 Sunday, 42 Accessioning, 151, 159 Accidents, 27 Additions and withdrawals Delinquent books, 132, 162 Discarded books, 144, 148, 162 Dost and paid for books, 146, 162 Missing books, 150, 151, 162 New and replaced books, 159 Record book, 163 Withdrawn books, 162, 163 Addresses Borrower’s and Guaran- tor’s see Registry file Staff members. 6 Applications for cards Deposit. 49, 58 Preparing for registry. 53 Reregistration, 60 Signing, 48, 53 Summer cards, 55 Vacation cards, 55 APPRENTICES, 43-46 Assistants ( see also Staff) * Apprentices, 43-46 Duties, 2, 3, 8 Hours of work, 9, 10 In charge. 2, 5 New assistants, 14 9 Signatures, 18, 86f Transfer, 12 Attendance Records, 19, 20 Reports, 19. 20 Bills Delinquent books. 128 Lost books, 142, 144, 146, 147 O.K’ing, 18 BINDING AND REPAIR- ING, 165-167 Binding Damaged books, 133 Deposit collection books, 105, 141 Discarding, 165 File. 165 Rebinding, 165 Sample. 166 Total loss, 133, 167 Worn books, 165 Book agents {see Canvas- sers) Book cards Arrangement in file. 79, 80, 81 Binding file, 165 Fine entry, 112 Rental collection, 81 Seven-day books, 70 Vacation books, 98 Book meetings {see Branch meetings) Book order slips, 158 BOOK ORDERS. 156-158 Book memorandum receipt, 87 Books Additions and withdraw- al record, 163 Appropriation, 156 Binding, 165-167 Charging {see Charging) Contagious diseases, 152, 153 Damaged {see Damaged books) Delinquent, 132, 162 Deposit, 102 Deposit Collection books, 103-105 Discarded {see Discarded books) Exchanged, 85 Fines. 107-110, 112. 113 Fumigated, 152 47 Gifts, 168 Imperfect, 159 Inter-branch loans, 106 Interchangeable loans, 86 Inventory, 149-151 Length of loan, 70 Lost (see Lost books) Missing (see Missing books) Music, 70 New books received, 159 Number allowed, 67, 69 Ordering, 156-158 Preparation, 159, 161 Rebinding (see Binding) Renewal, 88-93 Rental collection, 68, 69 Repairing, 135, 165 Replaced (see Replaced books) Reserves, 101 Returned without cards, 87 Returning, 86 Seven-day, 70 Shelf arrangement, 47 Shelf listed, 159, 160 Stations service, 67, 82 Summer, 99 Transfers, 94, 95, 96, 97 Total loss (see Damaged books) Vacation, 98 Withdrawn, 164 Borrowers Applications for cards, 48, 53 Bills, 128 Cards, 51, 58 Cards cancelled, 64 Cards unclaimed, 66 Change of address, 65 Delinquent, 120, 121, 128, 130 Delinquent notices, 122- 125 Dummy cards, 87 Fine notices, 115, 116 Non-residents, 48, 53 Privileges, 67-69, 71, 72 Qualifications, 48, 49, 53 Registry file (see Regis- try file) Re-instated, 130-131 Reregistration, 60 Signature, 53, 102 Borrower’s cards (see Cards, borrowers) Borrower’s file (see Regis- try file) Branch librarians (see also Staff) Authority, 2 Duties, 2, 3, 8 Hours of work, 9, 10 Outside work, 29 Signatures, 18 Branch loans (see Inter- branch loans) Branch meetings Book meetings, 7, 8, 157 Tardiness, 15 Time allowed, 12 Branch symbols (see Sym- bols) Canvassers, 25 Cards, borrowers Adult, 51a Books allowed, 67, 69 Cancellation, 64 Damage notices, 114, 115 Deposit, 49, 58 Dummy cards, 87 Duplicate cards. 61, 62 Expiration, 52, 60 Fine entry, 112, 115 Fine notices, 114, 115 Fines, 107, 109, 120 General, 51a Issuing, 51, 53, 54 Juvenile, 51a Local, 51b Lost. 61 Music, 51b Non-fiction, 51a Rental collection, 51b Research, 51b Re-writing, 63 Students, 51b Summer, 51b Teachers, 51b Temporary, 58 Unclaimed, 65 Unpaid damage. 114 Unpaid fines, 112, 114, 115 Vacation, 51b, 55 Cash * Collecting, 117 Deposits for books. 102 Refunding, 102, 146. 147 Remitting, 117. 119 48 Cash book Damaged books, 119 Fines, 111, 113, 119 Lost and paid for books, 119 ’% Lost and paid for slips, n> 144 Monthly remittance, 119 Postal fines, 116 Rental collection, 81, 119 u' tiers, 3 46 ^ Cash boxes, 119 b Change of address, 6, 63, 65 Charging (see also Dis- charging) Abbreviations, 73, 75, 76, 77, 78, 102 Books on deposit, 102 Branch symbols, 73, 86e Color of ink, 74, 86d Deposit collection books, 104 Discharging, 84, 85, S6, 87 Method, 75 76 Periodicals, 77 Pictures, 78 Renewals, 88-93 Summer loans, 99 Transfers, 94-97 Vacation loans, 98 Children’s cards (see Ju- venile cards) CIRCULATION, 67, 105 (see also Charging, Dis- charging, Renewals) Card with fine, 112 Counting, 79 Damaged books, 133, 136 Deposit collection books, 105 Deposit for books, 102 Inter-branch loans, 106 Interchangeable loans, 67, 86 * Periodicals, 71 Pictures, 72 Records, 19, 20, 79 Reports, 19, 20 Stations service, 82 .. Statistics, 79, 83, 100 Summer loans, 100 Vacation loans, 100 Circulation record book Attendance record, 19 Circulation statistics, 79 Pictures, 79 Classification, 159 CONTAGIOUS DISEASES, 152-153 Dai:y memorandum (see Statistics sheet) Damaged books Binding, 133, 167 Cash book, 119 Circulating, 136 Delinquents, 121, 167 Deposit collection books, 141 Discharging, 139, 140 Fines, 114, 115 Notices, 114, 115 Noting damages. 133, 136 “Outside issues”, 139, 140 Repairing, 135, 165 Replaced by borrower, 137, 167 Returned to borrower, 138 Scale of prices, 133 Sent to bindery, 135, 167 Symbols, 136 Total loss, 133, 137, 138, 140, 141, 167 DAMAGED, LOST AND DISCARDED, 133-148 Damages Books (see Damaged books) Library property, 28 Delinquent book (see De- linquent record) Delinquent book slips, 132 Delinquent books Deposit collection books, 105 Discharging delinquent entry, 126 Found, 132 Lost, 143 Notices, 122-125, 127 Paid for, 131 Report, 132 Shelf-list, 132, 162 Delinquent borrowers (see Borrowers) Delinquent borrower slips Delinquent books, 128, 129 Fines, 120 49 Delinquent record Slip record, 125 Delinquent book, 125, 126, 129 DELINQUENTS, 122-132 Delivery stations (see Sta- tions service) Deposit cards, 49, 58 Deposit collection books Binding, 105, 141 Charging, 104 Damaged books, 141 Delinquent, 105 Length of loan, 103, 105 Loans, 103 Lost and paid for, 105 Total loss, 141 Deposit for books, 102 Deposit receipt book, 102 Discarded books, 148, 162, 165 Discharge slips, 86, 93, 97, 113 Discharging Damaged books, 139, 140 Delinquent entry. 126 Fines, 112, 113 Method. 84, 86, 87 Without card. 87 Dummy cards. 87 Duplicate cards, 61, 62 Efficiency slips. 23 Extra time (see Overtime) “Extra time” cards, 16, 38 Fiction (see also Seven- day books) Reserves, 101 Fine envelopes Damages, 140 Stations service, 113 FINES, 107-121 Fines Cash book, 119 Contagious diseases. 152 Delinquents. 120, 121 Dummy cards. 87 Holiday, 110 Lost books, 142-143 Maximum. 108. 124 Notices, 114. 115 Paid, 112 Postal, 116 Renewal, 89 Rental collection. 107f Stations! service, 113 Statistics, 111 Unpaid, 112, 114 Foreign books (see Depos it collection books) Form book, 169 Free literature, 26 Fumigation, 152 * GIFTS, 168 Guarantors Cards cancelled, 64 Change of address, 65 Delinquent 120, 121, 128, 130 Delinquent notices, 122, 123 Deposit in lieu of, 49 Fine notices, 114 Guaranty blanks, 48, 53 Non-resident, 50 Qualifications. 50 Signature, 53 Handbills, 26 Holidays Fines, 110 Hours, 1 Schedule. 10 HOURS OF OPENING, 1 Hours of work Holiday and Sunday, 10 Minimum time, 9 Pages, 9. 10 Schedule, 11, 13 Staff. 9, 10 Summer, 9 Hushes room books Stations service, 67 Transfers, 95 Illness Excused, 15 Sick leave. 14, 30 Vacation time, 15. 30 Index file (see Registry file) Initial letters (see Abbre- viations) Inter-branch loans. 106 INVENTORY, 149-151 Janitor Vacation, 32 Judgment renort, 22 Juvenile cards Books allowed, 67 t Fines, 107b Issuing, 51a Summer cards. 55 Vacation cards, 55 50 Leaves of absence Illness, 30 Report, 14 Requests, 35 With vacations, 35 Loan of books (see Circu- lation) Local cards Issuing - , 51b Loss of salary Absence, 41, 42 Tardiness, 15 Lost and paid for books Cash book, 119, 144 Deposit collection books, 105 “Outside issues”, 144 Procedure, 142, 147 Refunds, 146, 147 Shelf-list, 144, 146, 162 Lost-and-paid-for slips Deposit collection books, 105 Lost books, 144 Total loss, 137 Lost books Bill, 142 Delinquent, 142, 143 Deposit collection books, 105 Fines, 143 “Outside issues”, 144 Price, 142, 143 Renewal, 92, 142 Lost cards, 61 Lost card checks, 61 Magazines (see Periodicals) Mail renewal, 90 Main collection, 97 Damaged books, 140 Fines, 113 Doans, S2 Renewals, 91, 93 Transfers, 97 Vacation loans, 98 Meal hours, 9 Meetings (see Branch meet- ings) Memorandum file, 87 Messenger service, 124 Missing books Checking missing lists, 151 Inventory procedure, 149 Re-accessioning, 151 Report, 150, 151 Shelf-list, 150, 151, 162 Money (see Cash) Music books Length of loan, 70 Renewal, 88 Stations service, 67 Transfers, 95 Music cards Books allowed, 69c Discharging, 69c Fines, 107d Issuing, 51b Non-fiction Cards, 51a Reserves, 101 Non-residents Borrowers, 48, 53 Guarantors, 50 Notices Branch stamp, 17 Damages, 114, 115 Delinquent, 122-125, 127 Fines, 114, 115 Postage, 115, 123 Public, 24 Reserves, 101 Summer loans, 99 Vacation loans, 98 Open-shelf books Stations service, 67 Transfers, 95 Order slips (see Book or- der slips) Ordering Books, 156-158 Supplies, 169 Overdue books (see Delin- quents, Fines) Overtime, 12 Pages (see also Staff) Hours of work, 9, 10 Pajr checks, 40 PAY ROLL, 39-42 PERIODICALS, 154-155 Periodicals Binding, 155 Charging, 76, 77 Circulation. 71, 79 Clipping, 155 Delinquent, 128 File, 154 Fines, 107a. 108 Inter-branch loans, 136 Reserves. 101 51 Pictures Circulation, 72, 78, 79 Clipping:, 155 Postal fines, 116 Public signs and notices, 24 Re-accessioning (see Ac- cessioning) Rebinding (see Binding) Receipts Binding, 165 Books without cards, 87 Cash, 117, 119 Deposit card receipt, 58 Deposit receipt book, 102 Lost books, 144, 146, 147 New books, 159 Renewal memorandum, 91 Signature, 145 Records (see specific sub- jects, as, Additions and Withdrawals, Inventory, etc.) Refunds Deposit for books, 102 Deposit for cards, 58 Lost and paid for books, 146, 147 REGISTRATION AND CARDS FOR READERS, 48-66 Registry file, 56, 57, 120, 121, 128 Renewals Books on deposit, 102 Contagious diseases, 152 Fines, 89 Inter-branch loans, 106 Length of, 70 Lost books, 92, 142 Mail, 90 Main collection, 91, 93 Method, 88-93 Music books, 88 Seven-day books, 88 Stamps, 86d Stations, 83, 93 Summer loans, 100 Telephone, 90 Vacation loans, 100 Without card, 91 Rental Collection Book cards, 81 Books, 68 Books allowed, 69d Cards, 51b Cash book, 81, 119 Charges, 69d File, 68 Fines, 107f, 114 Notices, 81, 114, 122 Overdue, 81, 122 Returning books, 69d Repairing, (see Binding and Repairing) Replaced books Additions and Withdraw- als, 159 By borrower, 137, 138 Ordering, 157, 158 Shelf-list, 162 REPORTS, 17-29 Accidents, 27 Apprentices, 46 Attendance, 19, 20 Cash, 119 Circulation, 19, 20 Damage to property, 28 Delinquent books, 132 Efficiency, 23 Judgment, 22 Missing books, 150, 151 Picture circulation, 79 Robbery, 28 Schedule, 11 Staff changes, 14 Stamping, 17 Required meetings (see Branch meetings) Requisition book, 169 Reregistration, 60 Research cards Books allowed, 69a Charging, 75, 76 Fines, 107a, 109 Issuing, 51b Reserves Fiction, 101 Non-fiction, 101 Periodicals, 101 Robbery, 28 Salary, Loss of, 41, 42 Sample book (see Form book) SCHEDULES, 9-16 Changes, 11 Holiday, 10 Report, 11 Summer, 9, 11 Vacation, 33, 34 School visiting, 11 52 Seven-day books Loan, 70 Renewal, 88 Summer cards, 99 Transfers, 96 Vacation cards, 98 » Sheet music {see Music books) SHELF ARRANGEMENT, 47 Shelf-list Abbreviations, 162 h Delinquent books, 132, 162 Discarded books, 148, 162 Entries, 160, 162 Errors, 162 Lost and paid for books, 144, 146, 162 Missing- books, 150, 151, 162 Replaced books, 162 Withdrawals, 162 Shipping receipts {see Re- ceipts) Sick leave {see Illness) Signatures Blind, 53 Borrower, 53, 102 Foreign, 53 Guarantor, 53 Married women, 53 Memoranda, 18 Receipts, 145 Time sheets, 15 Traced, 53 Verification, 53 Signs, 24 Staff Absences, 3-5, 37 Addresses and telephone numbers, 6 Changes, 14 Schedule, 9 Vacations, 30 STAFF DUTIES. 2-8 > Stamping {see Charging) Stations service Contagious diseases, 153 Color of ink, 86d Damaged books, 139, 140 Deposit collection books, 104 Discharging books, 86 Fines, 113 Fine envelopes, 113 Loans, 67, 82 Record book, 82 Renewals, 83, 91, 93 Statistics, 83 Transfers, 97 Vacation loans, 98 Statistics Additions and withdraw- als, 163 Attendance, 19 Circulation, 19, 79, 83, 100 Statistics books {see Cir- culation record book) Statistics sheet Attendance, 19 Circulation, 79 Fines, 111 Outline of work, 19 Stations books, 83 Stock-taking {see Inven- tory) Students cards Books allowed, 69b Charging, 75, 76 Fines, 107a, 109 Issuing, 51b SUBSTITUTES, 36-38 Extra time, 16 “Extra-time” cards, 16, 38 For absentees, 3, 4, 37 Time sheets, 15, 38 Regular, 36 Vacation, 34 Summer cards Applications, 55 Issuing, 51b, 55, 99 Juvenile, 55 Summer loans Books, 99 Charging, 99 Fines, 107c Notices, 99 Summer schedules, 11 Sunday absence, 42 Sunday hours, 1 SUPPLIES, 169 Form book, 169 Requisition book, 169 Stamping. 17 Symbols Branch symbols, 73. 86e Damaged books, 136 Shelf-list, 162 Tardiness Efficiency slips, 23 53 Loss of salary, 15 Making up, 12 Required meetings, 15 Time book, 15 Teachers’ cards Books allowed, 69a Charging, 75, 76 Fines, 107c, 109 Issuing, 51b Telephone renewals, 90 Temporary book card, 78 Temporary cards, 58, 152 Time allowed Holiday, 10 Overtime, 12 Required meetings, 11, 12 Time book (see Time sheets) Time sheets Mailing, 21, 39 O.K’ing, 15 Signing, 15 Substitutes, 15, 3S Vacation record, 15 Working schedule, 13 Total loss ( sec Damaged books) Training Class (sec Ap- prentices) Transfers Assistants, 12 Books, 94, 95, 96 Branch books, 95 Deposit collection books, 104 Hughes room books, 95 Main books, 97 Music books, 95 Open shelf books, 95 Seven-day books, 96 Station books, 97 Traveling libraries Local cards, 51b Discharging books, 86 Renewals, 93 Vacation cards Applications, 55 Issuing, 51b, 55, 98 Juvenile, 55 Vacation loans Books, 98 Charging, 98 Fines, 107e Notices, 98 Vacations Choice of, 31 Janitor, 32 Length of, 30 Pay, 30 Report, 14 Schedules, 33, 34 Sick leave, 15 Substitutes, 34 Time sheets, 15 Vacation period, 30 VACATIONS AND LEAVES OF ABSENCE, 30-35 Vouchers (see Receipts) Working hours (see Hours of work) 4 54 UNIVERSITY OF ILLINOIS-URBANA