0 t')Sl9 V -U VT-) •ii y /o It SUPPLEMENT TO THE MIAMI UNIVERSITY BULLETIN SERIES X, NO* U. AUGUST, *912 Reports of Managers of Student Activities OXFORD, OHIO Digitized by the Internet Archive in 2017 with funding from University of Illinois Urbana-Champaign Alternates https://archive.org/details/reportsofmanagerOOmiam To the Students and Alumni: During the past year much attention has been given to the problem of how the various student activities could be better managed financially. It is generally agreed that these student enterprises are of very considerable value to students in many ways. There is no desire to stop them. But our investigations lead us to believe that careful business management with a complete accounting system, effectively enforced, would reduce their cost and so save the students money. Not only this, but the training resulting for the students themselves in managing their enterprises efficiently under able direction will be of great value. With this in mind, Mr. Wallace P. Roudebush, Secretary to the President, was assigned the duty, last year, of advising with all student managers, and assisting them so far as possible in making up a conservative budget and in keeping satisfactory accounts. The results of his work last year were very gratifying but it became evident that with larger authority in his hands, and with uniform methods of accounting throughout the College, much more could be done. To gain these ends, I have appointed Mr. Roudebush for the coming year, Graduate Manager of Student Activities, and have requested him to prepare an accounting system that will meet our needs and that can be used by all organizations. Using as a basis a system devised by Mr. Trevor Arnett, Auditor of the University of Chicago, and published by the Chicago University Press, Mr. Roudebush has developed an accounting system that will meet our needs. It has been gone over with the managers of last year’s organizations and has re- ceived their approval. The University has ordered a two years’ supply of the necessary blanks and they will be used by all stu- dent activities during the coming year. Mr. Roudebush will not displace any student managers, but his approval on all contracts and orders will be necessary to make them binding. Moreover, the payment of all contracts signed by him will be guaranteed, and firms dealing with student organizations can depend on all student contracts, bearing his signature, being met. 3 In the capacity of Graduate Manager, Mr. Roudebush will be a member of the Athletic Board of Control, and will approve all orders of the Athletic Association. He will also be treasurer of the Association. He will have managing supervision of the following organizations: The Miami Student The Miami Recensio The Junior Prom The Varsity Social Club The Mid-Year Play Class Plays — Senior and Sophomore Normal Y. M. C. A. Y. W. C. A. Madrigal Club Arion Choir Girls’ Athletic Association Oratorical Association. For the assistance of student managers and the satisfaction of all interested in Miami student activities, the accounts of all student activities for the past year are published in the pages following. It is expected that somewhat fuller and more satis- factory accounts may be published for the coming year as a result of the newly adopted system of accounting. R. M. Hughes. 4 Statement of the Miami University Athletic Association June 15 , 1911 — July 1 , 1912 RECEIPTS By Oxford National Bank, Note $ ioo oo By Subscription: Student $1087 5 ° Alumni 166 50 Faculty 3 I * * * * * * 8 3 5 ° $1637 50 By Miami University 1140 61 By Football Receipts: Gate Receipts $ 616 88 Guarantees 832 40 $1449 28 By Basketball Receipts: Gate Receipts $ 190 25 Guarantees 255 00 $ 445 25 By Track Receipts: Otterbein Meet $ 11 25 Treasurer Ohio Intercollegiate Athletic Assoc 86 35 $ 9760 By Tennis Receipts'. Gate Receipts $ 22 40 Guarantees 16 80 Miscellaneous 10 50 I 49 7 o By Baseball Receipts: Gate Receipts $ 141 60 Season Tickets 205 00 $ 346 60 By Faculty — Senior Baseball Game 5775 By Indoor Meet Receipts 61 00 By Miscellaneous Receipts 6 92 Total $5392 21 EXPENDITURES To Bills paid on account of 1910-11 $ 350 85 To Geo. W. Rightmire, Treas., Membership fee Ohio Intercollegiate Athletic Association 50 00 To Girls’ Athletic Assoc., share of subscriptions. ... 26 00 To John Frick Jewelry Co., Medals and banners for Interscholastic meet 11500 5 Mailing supplies and Printing To F. W. Stone, expenses to Big Six conference. . . . To Board of Public Affairs, water rent To G. A. McSurely, refund of athletic fee Miscellaneous expenses Expenses of Football Games: Guarantees 20 14 9 20 10 00 1 00 To E. R. Sweetland, Coach To A. E. Young, Assistant Coach Expenses of Team: Supplies and Repairs Medical services A. E. Young, Trav. expenses, Expenses Basketball Games: Incidentals Expenses Basketball Team: Supplies and Repairs Printing and Advertising. , Express, telephone and p' Pictures Expenses Track Meets: Guarantees .... Transportation and Board Entries Incidental Expenses Track Team: Supplies and Repairs Printing and Advertising Medals and Banners Express F. W. Stone, expenses 3 83 • $595 55 • 237 47 364 30 255 05 • 3 i 82 $1484 19 900 00 300 00 $347 90 29 40 11 90 i 7 72 146 40 35 55 27 27 $ 616 14 $195 00 225 30 30 00 7 50 $ 457 80 $ 7 o 29 5 70 21 13 3 50 $ 100 62 $ 75 00 123 95 20 25 5 50 $ 224 70 $ 57 99 5 00 29 50 55 1 95 6 94 99 Expenses Tennis Meets: Guarantees $ 25 00 Trips 61 00 Entry fees 5 00 $ 91 00 Expenses Tennis Team: Supplies $ 9 20 Printing and Advertising 2 00 $ 11 20 Expenses Baseball Games: Guarantees ..... $260 00 Umpire 6 00 $ 266 00 Expenses Baseball Team: Supplies $211 58 Printing and Advertising 6 73 Express and Telegrams 2 82 Miscellaneous 20 00 $ 241 13 Total $5373 81 SUMMARY Receipts $5392 21 Expenditures 5373 81 By Balance $ 18 40 July 1, 1912 Deposited in the Oxford National Bank . . 18 40 Note held by Oxford National Bank $ 100 00 Cash on hand 18 40 Deficit July 1, 1912 $ 81 60 7 Miami University Athletic Association June 15 , 1911 — July 1, 1912 ITEMIZED RECEIPTS AND EXPENDITURES RECEIPTS Oxford National Bank Note Student Subscriptions Alumni Subscriptions Faculty Subscriptions Faculty-Senior Basketball Game. Indoor Meet Miami University Faculty Season Baseball Tickets Student Season Baseball Tickets Miscellaneous Baseball Tickets Football Gate Receipts, Wilmington vs. Miami Ohio State University, Guarantee Receipts, Kentucky vs. Miami Wittenberg, Guarantee Ohio Wesleyan, Guarantee. . DePauw, Guarantee Cincinnati Gate Receipts Gate Receipts, Western Reserve vs. Miami Basketball Gate Receipts, Hanover vs. Miami Guarantees, 3 Kentucky Games Gate Receipts, Dennison Game Gate Receipts, Kenyon and Cincinnati Games Kenyon, Guarantee Dennison, Guarantee Wittenberg, Guarantee Cincinnati, Guarantee Track Gate Receipts, Otterbein vs. Miami Geo. W. Rightmire, Treas. State Conference Tennis Receipts, Kenyon vs. Miami Indiana University Guarantee Receipts, Butler vs. Miami H. Rosencrans G. Rosencrans H. Ashton Receipts, Finals of local tournament $ 100 00 1087 50 166 50 383 50 57 75 61 00 1140 61 10 00 186 00 9 00 216 45 175 00 165 93 1 15 00 175 °o 132 00 235 40 234 50 23 70 90 00 60 75 105 80 50 00 50 00 40 00 25 00 11 25 86 35 12 40 16 80 6 40 3 75 2 00 4 75 3 60 8 Baseball Gate Receipts, Wittenberg vs. Miami $ 21 75 Gate Receipts, Kenyon vs. Miami N 21 75 Gate Receipts, Cincinnati vs. Miami 60 25 Gate Receipts, Earlham vs. Miami 21 65 Gate Receipts, Wilmington vs. Miami 16 20 Miscellaneous Receipts 6 9 2 $5392 21 DISBURSEMENTS Bills on account of 1910-11 $350 85 General Board of Public Affairs, Water $ 10 00 Reformatory, Printing Ath. Blanks 1 00 Reformatory, Entry Blanks 2 25 Ohio Intercollegiate Ath. Assoc., Entrance Fee 50 00 F. W. Stone, Expenses to Conference 9 20 P. D. Shera, Postal Cards 5 75 J. F. Gaylord, Multigraph letters 8 39 A. C. Stewart, printing post cards 1 25 Girls Ath. Assoc, share of tickets 26 00 G. A. McSurely, refund athletic fee 1 00 John Frick Jewelry Co., Interscholastic Medals... 84 00 A. C. Stewart, posters . 1 50 G. A. McSurely, express 2 55 John Frick Jewelry Co., Medals and Banner 31 00 Oxford, Telephone Co., Toll 20 Snyder Mfg. Co 1 10 $ 235 19 Football Wilmington Guarantee $ 80 00 Expenses O. S. U. Game at Columbus: Transportation $ 75 10 Board 83 45 Incidentals 3 44 Expenses Kentucky State Game at Oxford: $ 161 99 Guarantee $200 00 Officials 102 75 Incidentals 50 Expenses Wittenberg Game at Springfield: $303 25 Transportation $ 67 75 Board . . 10 35 Officials 36 47 Incidentals 2 83 Expenses Ohio Wesleyan Game at Delaware: $ 117 40 9 Transportation Board Incidentals Supplies Expenses DePaw Game at Greencastle: Transportation Board Incidentals Expenses Cincinnati Game at Cincinnati: Transportation and Board Incidentals Expenses Western Reserve Game at Oxford: Guarantees Officials Hamilton High School expenses Incidentals G. A. McSurely, express G. A. McSurely, express G. A. McSurely, express Oxford Herald Co. , posters W. O. Bradley, work on ath. field. H. C. Ritchie, hand bills A. K. Sloane, shoe repairs and supplies A. G. Spalding and Bro., supplies Superior Color Press, posters A. C. Stewart, tickets Ed Eowe, washing jerseys Cramer and Johnston, lime Miami Co-op Store, thumb tacks A. E. Young, expenses 2 trips to Columbus Oxford Hdw. Co., wire fence Snyder Mfg. Co., picture Cramer & Johnson, lime G. M. Adams & Co., supplies G. A. McSurely, express H. C. Ritchie, bills F. W. Stone, expenses to Cincinnati, supplies A. E. Young, expenses to Delaware A. G. Spalding & Bros., supplies . . . Ed Eowe, repairing football suits E. R. Sweetland, leather and lacing A. E. Young, Asst. Coach Supplies, Ta}dor in re 1912 schedule C. J. Ells, Grounds W. R. Hutcheson, Medical attendance G. A. McSurely, express $108 10 54 60 5 7o 5 80 $ 174 20 • 1 85 35 52 65 6 25 $ 144 25 . $ 82 00 5 75 $ 87 75 • $ 301 95 • 98 25 13 60 ] 55 $ 4i5 35 $ 5o 75 3 15 2 50 1 75 4 00 5 30 217 70 6 00 2 75 3 90 1 65 1 20 19 17 3 80 1 00 60 13 50 5 30 1 00 1 40 8 10 10 90 3 25 1 50 300 00 1 00 3 5o 25 00 25 10 G. M. Adams&Co., ointment $ 5 65 Ohio State Reformatory, stationary 4 35 Oxford Drug Store 35 Superior Color Press, posters 6 60 A. G. Spalding & Bros., jerseys 8 75 C. H. & D. R. R., Telegrams 6 77 Cramer & Johnston, lime 60 Henry S. Leonard, medical services 25 00 C. O. Munns, medical services 3 00 M. E. Hospital, Indianapolis 34 25 H. H. Smith, medical services 36 00 A. F. Sloane, shoe repair 9 35 Earl Koontz, Car fare to Oxford 2 50 R. G. Taylor, expenses in re 1912 schedule 30 00 W. H. Gillard, medicine 1 15 A. G. Spalding & Bros. , sweaters 75 00 R. G. Taylor, expenses in re 1912 schedule 5 55 Raymond Sheard, cleaning football suits 10 85 E. R. Sweetland, coach 900 00 T° tal $ 33 °° 33 Basketball A. G. Spalding & Bros., supplies $ 61 19 Reformatory, envelopes 1 00 Oxford Telephone Co., tolls 55 Bandage and two suits . 3 50 A. G. Spalding, one pair of shoes 4 00 G. A. McSurely, express 4 92 Reformatory, stationery 1 70 Oxford Telephone Co., tolls 60 A. G. Spalding & Bros., felt shoes 1 30 Telegrams, January and February 6 46 G. A. McSurely, express 55 H. M. Rosencrans, postage, etc 7 85 S. J. Bradfield, sewing 3 basketballs 30 Oxford Telephone tolls 20 Snyder Mfg. Co., pictures and frames 3 50 Hanover Guarantee 35 00 Referee and expenses 7 40 Expenses Kentucky trip 9780 Dennison Guarantee 50 00 Referee’s expenses 7 60 Guarantee to Hamilton High School Team 10 00 Incidental expenses 450 Kenyon Guarantee 75 00 Cincinnati Guarantee 25 00 Referees 15 00 Posters 3 00 Raymond Sheard, services 3 00 1 1 Expenses up State trip $ 1 21 65 Expenses Cincinnati trip 585 Total $ 558 42 Track Cross Country Team Medals $ 7 50 B. F. Heator, Registration Cards 2 25 F. W. Stone, Regiment meet entries 7 00 A. G. Spalding & Bros., shoes, etc 5 45 Entry fee in Chicago meet 1 00 Yarn for indoor meet 25 John Frick Jewlery Co., banner for indoor meet... 22 00 P. P. Flanagan, sewing shot 95 Bills and programs for indoor meet 3 00 A. G. Spalding & Bros., track supplies 33 54 Cramer & Johnston, 12 jumping sticks 1 20 F. W. Stone, expenses to Cincinnati 1 95 G. A. McSurely, express 55 E. R. Johnston, entries inter-collegiate conference. . 10 00 G. M. Adams & Co., alcohol 1 00 Cramer & Johnston, lime 75 H. C. Ritchie, hand bills 2 00 C. V. Anderson, expenses of team to Celt meet... 22 00 G. M. Adams & Co., Alcohol 2 10 A. G. Spalding & Bros., supplies 12 75 Guy A. kittle, incidental expenses 5 50 Manager Otterbein track team, guarantee 75 00 Expenses First Regiment meet 15 60 Expenses State meet 86 35 $ 3 i 9 69 Tennis Arthur Stewart, printing handbills and tickets $ 2 00 Miami Co-op Store, tennis balls 9 20 Kenyon Guarantee 15 00 Expenses Kenyon match . 3 75 Entrance fee State Conference meet 5 00 Expenses to Oberlin in re State meet 31 85 Expenses to Bloomington in re match 25 40 Butler Guarantee 10 00 $ 102 20 Baseball Miami Co-op Store, baseballs $ 5 00 A. G. Spalding & Bros., 2 dozen baseballs 24 00 W. P. Roudebush, canvas, paint, etc., in re advtg. . 1 25 Oxford Telephone Co., tolls for April 60 A. C. Stewart, printing tickets and bills 1 25 A. G. Spalding & Bros., suits, gloves, etc 116 84 12 G. A. McSurely, express | i 40 C. H. & D. R. R. telegrams 1 42 Cramer & Johnston, lime 75 H. F. Webster, supplies 3 60 A. C. Stewart, posters and tickets 2 00 A. G. Spalding, baseballs and shoes 15 50 Miami Co-op Store, 8 baseballs 9 00 H. J. Young, shoes 5 00 H. F. Webster, incidental expenses 1 63 H. F. Webster, payment of umpire 6 00 A. F. Sloane, repairs 2 05 H. H. Zwick, supplies 1 14 Miami Co-op Store 21 70 A. G. Spalding & Bros., baseballs 12 00 F. A. Schweeting, Inter-organization cup 15 00 Manager Kenyon Team 75 00 Manager Wittenberg Team 60 00 Manager Cincinnati Team 40 00 Manager Earlham Team 25 00 Manager Wilmington Team 60 00 $ 507 13 Total Disbursements $5373 81 13 Report of Arthur Shuey, Treasurer of the Student Forum receipts Senior Class by Treas. Neave $ 6 go Junior Class by Treas. Jones 5 50 Sophomore Class by Treas. Whitlock 6 90 Freshman Class by Treas. Fenner 6 00 Specials 20 Collected at Polls 1 90 Freshman Normal Class by Treas. Miller 5 80 Sophomore Normal Class by Treas. Palmer 5 50 Total Receipts $ 38 70 DISBURSEMENTS May 6, Nonpareil Printing Co., Tickets $ 12 00 May 6, Snyder Mfg. Co., Picture 3 00 May 6, Miami Y. M. C. A., Telegraph Service 1 05 May 6, E. R. Sterne, Stenographic Work 2 50 May 8, J. W. Morris, Fare to Hamilton 60 May 12, Recensio 15 00 June 4, E. W. Keever, Express Charges 25 June 4, Alice Hughes, Bal. due 1910-n 45 Total Disbursements $ 34 85 Balance on hand to credit of Arthur Shuey, Treas. at Farmers’ State Bank $ 3 85 14 Report of Howard R. Harley, Manager of the Miami Student 1911-12 RECEIPTS Balance 1910-11 $ 307 06 Advertising 465 05 Subsidy 250 00 Student Subscriptions 314 75 Alumni Subscriptions 288 90 Faculty Subscriptions 71 50 Trial Subscriptions 17 00 High School Subscriptions 81 00 Total $1795 26 EXPENDITURES Printing $1506 33 Engraving 28 41 Traveling Expenses 19 35 Postage 63 46 Stationery 9 35 Expressage 15 80 Commissions 144 50 Miscellaneous 34 11 Total $1821 31 SUMMARY Total Receipts $1795 26 Total Expenditures 1821 31 Cash Deficit $ 26 05 Accounts Receivable $ 102 20 Accounts Payable: Republican Publishing Co $ ri8 25 Overdraft 26 05 $ 144 30 Deficit $ 42 10 15 Report of Miss Mary Morrill, Treasurer of the Girls’ Athletic As- sociation for the year March 1, 1911, to March 1, 1912 RECEIPTS Balance 1910-11 $119 57 Membership Dues 9760 Total Receipts $21717 DISBURSEMENTS Mary Morrill, sweaters $ 37 60 Alma Stevens, laundry 50 Mary Morrill, tennis balls 95 F. W. Stone, tennis rackets 8 00 Chas. Ells, work on tennis courts 15 00 Mary Morrill, incidental ... 50 Alma Stevens, express 80 A. G. Spalding & Bros 38 00 Oxford Herald Co 3 00 Mary Morrill, incidentals 30 Miscl. check lost 2 50 Balance for’d to Bertha Memel, Treas no 02 Total Disbursements ... $ 217 17 The balance on hand, $110.02, is deposited in the Oxford National Bank to the credit of Miss Bertha Memel, Treasurer. 16 Y. M. C. A. Report of J. W. Morris, President and C. E. Whitesell, Treasurer of the Y. M. C. A. for the year ending April 1, 1912 receipts Loans, etc $ 5377 Membership Dues 34 00 Faculty Subscriptions 92 70 J. R. Patterson 25 00 Miscellaneous Receipts 122 25 Old Pool Table Account $ 9 25 Banquet Tickets 92 00 F. Sowers, Receipts Games 19 45 Incidental 1 55 Total Receipts $ 327 72 DISBURSEMENTS Oxford National Bank, Overdraft Oxford National Bank, Note and Interest Social Committee Football Banquet Other expenses Devotional Committee State Executive Committee Conference Expenses Office and Reading Room Miscellaneous Enquirer Telephone Printing Miscellaneous Incidental Telephone, Football Games Brunswick, Balke, Collender Co., pool tables Total Disbursements $ 14 85 51 00 118 27 I 94 00 24 27 I n 35 30 00 3 40 52 00 $ 4 50 11 75 19 00 16 75 I 46 85 $ i7 60 20 00 9 25 $ 327 72 SUMMARY Total Receipts $ 327 7 2 Total Disbursements 327 72 In connection with the above report attention is called to the fact that the Y. M. C. A. began the year 1911-12 with a deficit of $88.80. This has been entirely liquidated. T 7 l Ye Merrie Players' The following report of Prof. A. U. Gates covers the transactions of “Ye Merrie Players” from the date of its founding in 1909 to May 1, 1912. RECEIPTS 1909 July 7 Balance from Mid-Year Play $179 16 1910 Balance from Mid-Year Play 13 50 1911 May 27 Balance from Mid-Year Play .. 9889 “ 27 J. R. Kinder Mgr., Refund of advance on Royalty 65 80 July 1 H. C. Minnich, Summer Term Play 125 00 “ 1 Sophomore Normal Play, advanced 84 40 “ 1 1911 Plays, Scenery rented 33 60 1912 Jan. 29 Advanced by A. K. Gates 27 93 March 27 Sanger & Jordan, Refund on Manuscripts 20 00 Apr. 15 A. Dane Ellis, Mgr., Refund of advance on Royalty 50 00 April 15 A. Dane Ellis Mgr., Refund of advance on Bal. from Play 109 56 April 16 Sanger & Jordan, Refund on Manuscripts ... . 2300 Total $ 830 84 DISBURSEMENTS. 1909 July 12 Armbruster & Sons, Scenery $ 30 00 “ 17 Mrs. A. E, Gates, Advanced for expenses 25 00 Aug. 7 Miami University, Freight and Drayage 305 Oct. 3 Miami University, Advance for Royalty 2500 1910 Jan. 13 Grand Opera House, Cin., Tickets 18 00 Feb. 10 John Shillito Co., Floor Cloth 16 20 Oct. 11 Miami University, Advance for Royalty 50 00 “ 26 Ella R. Sterne, Typewriting 4 5 ° Nov. 23 Paul Whaley, Tincups and Plates 65 1911 June 12 U. S. Express Co., Costumes 84 40 15 J. R. Kinder, Mgr., Scenery 9 75 20 Sanger & Jordan, Royalty on “Adm. Crichton” 50 00 26 Alice Beaman 5 7 ° 26 H. Gilbert 4 60 26 Charles Heeter 6 55 26 Jean Kinder 5 °5 26 Robert Calderwood 6 00 18 13 13 13 13 13 13 13 13 13 *3 13 ii 9 15 3 21 9 27 27 Ivisetta Neukom $ 2 35 Clyde Barrow 2 00 Filip Schwirschina, Costumes 16 75 Verne Fitzpatrick, Expenses “Adm. Crich.”.. . 2 60 M. Armbruster & Sons, Scenery 83 00 Helen Hall, Expenses for “Adm Crichton. . . 2 30 Fantie Nesbit 4 60 Authur Burkhardt, Expenses Fitzpatrick 2 45 A. E. Gates, Advanced to H. Young . . 7 75 Mrs. A. Iy. Gates, Supplies and Furniture 20 00 Robert Calderwood, Services 2 00 B. M. Frazer, Mid-Year Play Cast 6 00 Sanger & Jordan, Royalty and Deposit .... 75 00 Anna Wisner, Orat. Assoc. Picture 3 75 Ella R. Sterne, Typewriting Play 452 A. E- Gates, Money Advanced for Orat, Ass. . 7 96 A. Iy. Gates, Expenses 1912 Cast to Cin 40 80 Clyde Barrow, Electric Light Dimmer 33 30 A. L. Gates, Payment of advance 27 95 Total Disbursements $ 689 51 Total Receipts $ 830 84 Disbursements 689 51 Balance $141 33 Report of B. S. Bartlow, Mgr. Miami University Glee Club, 1911-12 RECEIPTS Balance of 1910-11 receipts $ 81 77 Camden Concert 25 00 Hamilton Concert 103 80 Hillsboro Concert 90 00 Greenfield Concert . . . 30 00 Greenfield Sacred Concert 15 50 Urbana Concert 75 00 Kenton Concert . 62 50 Celina Concert 40 00 Miamisburg Concert 60 00 Middletown Concert 63 95 Home Concert 328 00 Cash refund advanced for expenses 60 00 $1035 52 EXPENDITURES Snyder Mfg. Co., glass and photos $ 500 Ginn and Co., song books 9 60 Emery H. Barton, framing photos 6 35 Cash fund advanced for expenses 60 00 Hamilton Concert expenses 8 40 Hillsboro Concert expenses 76 25 Greenfield Concert expenses 59 15 Urbana Concert expenses 77 95 Kenton Concert expenses 23 15 Celina Concert expenses 38 30 Miamisburg Concerts expenses 67 65 Middletown Concert expenses 37 30 Mrs. Coombs, making suits ...... 6 20 Nagel and Meyer, transportation to Camden 25 00 Thad S. Troy, services 5 00 D. Walter Rogers, services 1 00 K. H. Zwick, merchandise 5 62 Emery H. Barton, plates for frames 2 50 Republican Publishing Co., printing 172 25 Miami University, express charges 1 45 Flowers for banquet 7 50 Miami University, Glee Club banquet 61 00 Miami University, Manager’s traveling expenses 59 00 Robert Calderwood, services 50 00 Republican Publishing Co., zinc etching 1 00 R. H. Burke, expense 3 76 Frank Nesselhauf, pressing suits 1 50 Willis Music Co , merchandise. 54 41 Recensio, cut and space 15 00 The Miami Student, display advertising 5 00 20 $ 946 25 SUMMARY Total receipts $1035 5 2 Total expenditures 946 29 Bal. in Oxford National Bank to Credit of Mgr. $ 89 23 Report of Madrigal Club Concert, December, 1911 RECEIPTS Dec. 12 Seat sale $ 65 00 “ 15 Seat sale 80 00 “ 16 Seat sale 46 50 Total Receipts $ 191 50 DISBURSEMENTS Dec. 21 Oxford Retreat Co., 4 doz. white roses $ 400 “ 21 A. C. Stewart, printing 1815 “ 21 Thad Troy, services 5 00 “ 21 Walter Rogers, services 1 73 “ 21 A. E. Santschi, “ 1 35 “ 21 Miami University, check book 35 Jan. 11 Clyde Barrow, electrical work 1 65 “ 11 Snyder Mfg. Co 3 12 “ 11 Frank Nesselhauf, pressing clothes 2 00 “ 11 K. H. Swick, sheeting, etc 7 55 “ 13 Ethelwyn Miller, in re expenses for decorations 70 73 K. H. Zwick $ 41 61 C. J. Ells 2 00 W. M. Beaton 1 29 Miami Co-op 30 Oxford Hdw. Co 7 24 McAlpin’s 4 68 S. H. Knox 3 90 The Gem 3 85 S. H. Pogue 1 02 Carroll Thomas 09 Expenses to Cincinnati 4 75 Jan. 30 Bertha Garrod, typewriting $ 35 “ 30 P. M. Whaley, supplies 95 March 11 Willis Music Co 37 27 May 1 Snyder Mfg. Co., Picture of Club 3 50 May 2 Madrigal Club, Marie Gillespie, Treas., balance transferred 33 80 $ 191 5 o The following additional report covers the transactions of the Madri- gal Club from April 14, 1911, to May 2, 1912. 21 RECEIPTS April 14 1911 Balance on hand $ 270 25 Oct. 5 Members Deposit fees 48 00 “ 7 Members Deposit fees 2000 “ 11 Members Deposit fees 1300 44 12 Members Deposit fees 1900 May 2 1912 R. H. Burke, Mgr., Balance from concert December, 1911 33 80 May 2 Arion Choir, Fines collected 10 00 Total Receipts $ 414 05 DISBURSEMENTS May 8 1911' Georgia Saylor, Deposit Refund $ 3 00 June 13 1911 Elsa Thoma, “ “ 4 00 “ 13 Marguerite Royal, “ “ 3 75 “ 13 Grace Wilson, “ “ 2 95 “ 13 Helen Hall, “ “ 4 00 June 13 Charlotte Dong, Deposit Refund 3 75 “ 13 Helen Parker, “ “ 3 25 “ 13 Frances Knapp, “ “ 4 00 44 13 Marie Marshall, “ “ 3 75 44 13 Frances Halliday, “ “ 2 30 44 13 Esther Gaskill, “ “ 3 50 “ 13 Helen Moore, “ “ 4 00 “ r3 Eois Higgins, “ “ 3 40 “ 13 Dorothy Sloane, “ “ 2 90 “ 13 Alice Hughes, “ “ 3 75 44 13 Mary Gillespie, “ “ 3 75 44 13 Eois Pierce, “ “ 3 75 “ 13 Ida Reinhart, “ “ 2 95 44 13 Grace Engelbeck, “ “ 4 00 44 13 Mabel Andrew, “ “ 4 00 “ 13 Mildred DeCamp, “ “ 3 00 “ 13 Helen Cookston, “ “ 3 00 44 13 Gertrude Beldon, “ “ 3 00 “ 13 Jean Jones, “ “ 4 00 13 Georgia Anderson, “ “ 3 75 “ 13 Ernestine Roudebush, Deposit Refund 4 00 44 13 Nora Mann, Deposit Refund 4 00 44 13 Sara Taylor, 4 4 4 4 4 00 44 13 Marjorie Bayes, “ “ 3 30 44 13 Helen Hall, expenses 3 15 44 13 John C. Morrow, programs 13 00 44 13 Willis Music Co., music 5303 44 13 Oxford Hdw. Co., paint 3 90 44 13 Paul M. Whaley, brushes 66 44 13 G. M. Adams & Co., supplies, 1 40 22 July 17 Music Dept. R. H. Burke Aug. 10 Willis Music Co., Music Dept Oct. 19 Arion Choir, Fine Deposits Total Disbursements Balance on hand in Oxford Nat. Bank deposited to account of Marie Gillespie, Treasurer of Madri- gal Club Balance on hand $ 92 51 Accts. Payable. Recensio Picture 15 00 Surplus May 2, 1912 $ 13 60 30 00 100 00 $ 321 54- $ 92 51 $ 4 i 4 05 $ 77 5i 23 Report of R. G. Taylor and T. W. Reilly, Chairman and Treasurer respectively, of the Junior Prom. Committee RECEIPTS 93 Tickets at $4 .... $ 372 00 Cab Tickets 86 50 Note Oxford National Bank 25 00 Junior Hop 6 50 Refund R. R. Tickets of Musicians 9 50 $ 499 50 EXPENSES Decorations $ 98 28 Flowers $ 2 50 Bunting and Paper 62 95 Carpenter work 28 13 Horse and Wagon 3 00 Incidentals 1 70 Electrical Work $ 47 11 Clyde Barrow $39 21 Drayage on transformer 7 90 Services $ 12 00 Thad Troy $ 3 00 Raymond Sheard 5 00 S. S. Cheeks 4 00 Cads $ 50 50 Nagel and Meyer $ 16 00 Oxford Hardware Co 34 50 Music $ 122 25 W. L. Huston (Junior Hop) $ 6 00 Parker Orchestra .... 55 00 “ “ Rail Road fare 48 75 “ “ Board 10 00 “ “ Cab 2 50 Refreshments $ 37 76 Printing 112 25 Programs $87 00 Invitations 21 25 Tickets, etc 4 00 24 Miscellaneous $ 54 85 Floor Wax ... $ 3 90 Stationery ... 60 Postage 9 20 Recensio Cut 13 00 Telegrams 2 50 Note-Oxford National Bank 25 15 Incid 50 Rail Road Fare to Musicians — Refunded SUMMARY 9 5 Q $ 544 50 Cash receipts to date $490 00 Accounts Receivable 9 50 Deficit 45 00 $ 544 50 Cash Expenditures to date $493 00 Accounts Payable 5T 50 $ 544 50 Below is a comparison of the receipts and expenditures for 1911 and 1912: RECEIPTS Tickets at $4 Cab Tickets Junior Hop Sale of programs Note Refund EXPENSES I 9 II 19 T 2 $464 OO | 372 OO i 13 50 86 50 3 10 6 50 8 55 25 00 25 00 9 5 o $614 15 $ 499 50 Decorations Electrical work ... Services Cabs Music Refreshments Printing Miscellaneous R. R. fare refunded 1911 1912 $127 83 $ 98 28 91 00 47 11 19 02 12 00 1 13 25 50 50 94 35 122 25 92 50 37 76 122 00 112 25 53 20 54 85 9 50 $ 7 i 3 15 1 ; 544 50 191J 1912 $614 15 $ 499 50 7i3 15 544 50 99 00 45 00 Receipts . Expenses Deficit . . . 25 Particular attention is directed to two facts in the above report: 1. On the items Decorations, Electrical Work, and Refreshments, this year’s committee reduced expenses $128.18 The decrease in cost of the first two of these items was due almost entirely to the individual work of the members of the committee. It is generally agreed that the reduction in expenses and the work of the committee instead of detracting from the Prom greatly contributed to its success. 2. There were 93 tickets sold this year as compared with 116 last year, resulting in a decrease in receipts from this item of $92. Had the attendance this year equalled that of last the Prom committee would have been able to present a balance of more than $50. A deduction from these two facts shows that upon the basis of the attendance of previous years the 1912 committee has demonstrated that the Prom can be made a self-supporting event without in any way detracting from its attractiveness or success. 26 Report of J. E. Price, Secretary-Treasurer of the Varsity Social Club for 1911-1912 RECEIPTS October Dance November Dance December Dance January Dance March Dance April Dance June Dance Collection of 1910-1911 account Total Receipts DISBURSEMENTS $ 53 50 66 00 44 5o 61 50 70 50 62 50 9 00 7 50 I 375 00 October Dance $ 44 45 November Dance 41 20 December Dance 34 10 January Dance 42 95 March Dance 44 50 April Dance. 41 44 June Dance 49 80 Note paid to cover deficit 1910-1911 26 80 Recensio picture and cut 17 50 Total Disbursements $342 74 Balance forward to 1912-1913 .... 32 26 Deposited in Oxford National Bank to credit of J. E. Price, Treasurer. Below is the average cost per dance for the items enumerated: Services $ 5 58 Music 24 68 Punch 8 46 Printing programs and tickets 2 38 Telephone and Postage 27 Doorkeeper 28 Soap Stone 50 Incidentals 46 Average cost per dance $ 42 61 27 Report of A. Dane Ellis, Manager of the Mid-Winter Play RECEIPTS 851 Tickets at 50 cents $425 50 EXPENDITURES Costumes % 78 19 F. Szwirchina $ 12 40 Wm. Beck & Sons 37 91 K. H. Zwick 5 80 Wm. Beaton 3 25 G. M. Adams 75 A. R. Gates, Incid., Supplies 18 08 Stage Furnishings $ 65 61 M. Armbruster & Sons, scenery $ 45 00 Chas. Ells, Carpenter work 9 50 Clyde Barrows, Elec, work 3 95 Oxford Hardware Co 30 P. M. Whaley 82 T. C. Eloyd 4 00 Manual Arts Department 25 Snyder Manufacturing Co ... . 1 54 C. E. Shook 25 Music $ 31 40 Walter Esberger $ 25 40 Girard Hotel Eodging .... 6 00 Printing and Advertising $ 40 60 Arthur C. Stewart, programs 13 10 Republican News Co 4 00 1912 Recensio 15 00 Anna Wisner, pictures 8 50 Labor $ 19 29 Ernest Grabiel $ 1 88 John Grabiel 1 75 Ree Parker. 1 50 C. V. Sensenbaugh 3 30 A. E. Santschi 1 13 C. M. Walters 3 98 T. Troy 5 00 W. J. Miller 75 Dr ay age and Express $ 10 18 Miami University $ 3 40 T. R. King 5 00 P. T. Flanagan 45 Miami University 1 33 28 Royalty $ 50 oo Miscellaneous 20 67 Shartle Bakery $ 35 Miami Co-op ... 4 ° B. M. Frazer, refreshments 2 75 A. D. Ellis, Miscl. expenses 6 57 A. L. Gates, Expenses of cast to Cincinnati 10 60 Total Expenses $315 94 Balance transferred to A. L,. Gates, Permanent Treasurer of “Ye Merrie Players” 109 56 $425 50 ACCOUNT OF TICKETS Tickets placed on sale- 1213 Tickets sold 851 Tickets issued complimentary 49 Tickets returned 313 1213 COMPARISON OF REPORTS OF 1911 AND 1912 1911 1912 Receipts $424 50 $425 50 Expenses 3 2 5 61 315 94 Balance $ 98 89 $109 56 Miami Oratorical Association 1911-1912 E. W. Keever, Treasurer RECEIPTS Balance from 1910 1911 $ 16 00 University Appropriation 11 00 Total $ 27 00 EXPENDITURES Miami Recensio, cut $ 15 00 Postage 50 Tetter paper 2 70 Janitor fee 1 00 Telegrams 50 Express 25 Photographs for 1912 Recensio 4 00 Cards for debates 60 Supplies 1 45 Total $ 26 00 Total Receipts $ 27 00 Total Expenditures 26 00 Balance $ 1 00 29 Arion Choir 1911-12 Edw. D. Cromley, Manager RECEIPTS Madrigal Club, Deposit for membership fees $100 oo Arion Choir Membership deposit fees 314 00 B. S. Bartlow, Manager deposit for fines of Glee Club members 27 00 Seat Sale 300 00 Total $ 741 50 DISBURSEMENTS Refunds to members, on deposit fees $293 25 Joe Johnson, Labor on platform 11 40 E. R. Johnston, Miscellaneous expenses 4 00 Fred McKay, Labor on platform 14 25 Madrigal Club, Members’ fines 10 00 Lillian Thayer, soloist 10 00 Mabel Beddoe, soloist 75 00 Gwilym Miles 125 00 Frederick Benson 10 00 Cramer & Johnston, material for platform 51 78 Chas. Ells, supplies and labor 3 31 Joe Johnson, labor 3 70 Fred McKay, labor 6 62 Thad. Troy, services 5 00 R. H. Burke, payment of bill for incid. expenses. . 2 00 Oxford Hdw. Co., brushes 35 Miami Co-op Store, supplies 1 25 Nagel & Meyer, livery 6 25 Arthur Stewart, printing programs and circulars. ... 13 00 Miami Student, advertising 2 50 Irving Bowman, paste 55 Oxford Herald Co. , posters 5 00 K. H. Zwick, supplies 3 56 Willis Music Co., music 78 45 Thos. Law 5 00 Total $ 741 22 Total Receipts $ 741 50 Total Disbursements 741 22 Balance $ 28 Deposited in the Oxford National Bank to the account of E. D. Cromley, Manager. 30 Senior Class Play 1912 Harold E. Neave, Manager receipts 705 Tickets at 50 cents $352 50 K. H. Wick, Refund 1 60 $354 10 DISBURSEMENTS Music $ 8 00 Bingham $ 2 00 Huston 2 00 Harris 2 00 Ruder. 2 00 Printing and Advertising $ 14 00 Arthur Stewart . . . . $ 9 00 Republican News 5 00 Labor . $ 1 2 90 Chas. Ells $ 12 90 Costumes $116 oo. Wm. Beck $116 00 Stage Furnishings $ 78 25 Cramer and Johnston $ 11 25 M. Armbruster 67 00 Drayage and Express $ 8 75 U. S. Express $ 6 40 Thos. King 2 35 Miscellaneous $ 24 95 A. C. McClung $ 10 08 Harold Neave 1 65 Paul Whaley 85 Oxford Retreat ... 50 Karl Zwick 6 02 A. E. Gates 5 85 Total Disbursements $262 85 RECORD OF TICKETS Tickets placed on sale 1215 Tickets sold 705 Tickets complimentary 51 Tickets returned 459 1215 31 Senior Class Account, Harold E. Neave, Treasurer RECEIPTS Balance from 1910-11 $ 93 Surplus Recensio 31 56 Senior Play 354 10 Total Receipts $386 59 DISBURSEMENTS sr* : •. i > May 4, Postage $ 1 24 May 23, R. Sullivan 2 00 June 6, Oxford National Bank, Note. 99 00 June 6, Mrs. C. W. Tudor 19 95 June 6, Ernestine Roudebush 85 June 6, Miami Co-op Store 70 June 6, Senior Play Expenses 262 85 $386 59 32 Report of W. L. Richey, Manager Sophomore Norma! Play 1 S 12 RECEIPTS Sale of tickets, $185 35 DISBURSEMENTS A. E. Gates, Payment of money advanced for man- uscripts Expenses for Costumes: K. H. Zwick Robert Calderwood F. Sczwirschina Expenses for Music: Walter Esberger $ 20 00 Walter Esberger, Railroad fare R. C. Barbour, Hotel bill T. E. King, moving piano Expenses for Printing and Advertising : Express Printing Co., 75 posters A. C. Stewart, programs A. E. Gates, Payment of cash advanced Expenses for Labor: R. C. Davies Robert Taylor Eirl Johnston C. V. Sensenbaugh . T. Troy Robert Calderwood, Money advanced to E. Grabiel Paul Baer Incidental Expenses: W. E. Richey, Bills paid $ W. E. Richey, Bills paid To G. A McSurely, Treasurer Deposit of permanent class fund Total $ 8 75 $ I 50 2 20 22 0 1 10 $ 26 20 $ 20 00 6 40 6 00 I 50 $ 33 90 $ 4 00 11 00 $ 15 00 $ 15 00 $ 90 1 50 3 15 2 00 5 00 1 35 75 $ 14 65 $ 1 10 1 75 $ 2 85 $ 69 00 $185 35 SUMARY Total Receipts $185 35 Total Disbursements 185 35 33 Tentative report of B. L. Kelley, Manager, 1912 Recensio ASSETS Cash receipts Accounts receivable Total liabilities Cash Disbursements Accounts payable SUMMARY Assets Liabilities Apparent Deficit •$1876 50 • 135 OO $2011 50 00 6l 160 OO $2034 6l to O 50 2034 61 $ 22 II 34