pooumeifl® Hoortl ?v0 4,V. G-'/^ I FftOPGbFD «ORK PROJRCTo ADuj.RItiTSATIOiM PROCEDURE FOR DIVIblOiM 01 PROFuibblON aL aRD biiihVlCF PRDJFCTb November , 1939 Operating Procedure Memorandum No» TO: All State Work Projects Adrainistators SUBJECT: Operating Procedure No. G- Section 1. General Transmitted herewith is Operating Procedure No. G- , "General Conditions of Project Operations." Operating Procedure No, G- contains instructions regarding the operation of projects and is designed to serve primarily as a guide for project supervisory personnel and area representatives of the operating divisions. Specific responsibilities of such personnel in project operation are outlined in the several sections of the Operating Procedure. In developing Operating Procedure No. G- , provisions of other procedures concerning project operations have been incorporated and restated or summarized. References to provisions of other procedures which have been incorporated and restated in Operating Procedure No. G are set forth in the following section 2. References to previously issued procedures which have been rescinded (l) in whole, or (2) in part arc set forth in sections 3 and 4, respectively. Section 2. Incorporation of Provisions of Other Procedures Provisions of other procedures relating to project operation have been incorporated and restated in the following sections of Operating Procedure No. G- : Section Sub.j ect Source of Procedure 6 7 Sponsors' Responsibility and Authority Responsibilities of WPA Divi¬ sions in Operation of Projects Scheduling Project Operations Steps to be Taken in Initiating Project Operation Staffing of Project with Super¬ visory Personnel Use of Experienced Personnel for Safe and Efficient Operation Chap. X of Handbook of Pro¬ cedures, sections 9 and 10; General Letter No. 26 Chap, X of Handbook of Pro¬ cedures, sections 32, 33 and 34-Gcrioral Letter No. 26 Chap. X of Handbook of Pro¬ cedures, section 8 Chap. X of Handbook of Pro¬ cedures, section 10; General Letter No. 180 Chap. X of Handbook of Pro¬ cedures, section 18 1. r Section oubfiget Source of Procedure 19 Use and Maintenance of Work Camps Chap. X of Handbook of Pro¬ cedures, section 26 20 Temporary arm Permanent Marking Chap. X of Handbook of f of Projects cedure3, section '5; 0,.i ing Procedure No. 0-6 21 Posting of Notices on Projects Chap. X of Handbook of Pro¬ cedures, section If 22 Protection of Workers Under Severe General I.ettore do,..;. 86, Climatic Conditions 127 and. 185 25 Inspection of Project Operations Chop. X of Handbook of 1 do- by Safety Personnel eodures, section 13 26 Inspection of Trucks, Buildings Chap. X of Handbook of Pro- and Sanitary Facilities cedures, section 13 28 Project Progress Reports General Letter No. 26 29 Procedure to be Followed in Case Chop. X of Handbook of of Accident Procedures, section 16 32 Use of Flagmen, Barricades end GeneraL Letter No. 2.15 Warning Signs 36 Status of Project Operation Chap. X of Handbook of Pro¬ cedures, sections 20 and 29 37 Procedure for Closing a Project Chap. X of Handbook of Pro¬ cedures, sections 30 end 31 38 Reporting Upon the Termination Chap. X of Handbook of of a Project Procedures, section 51 Section 3. Complete Recission of Other Procedures Through the issuance of Operating Procedure Mo. G , the following procedures ere completely superseded and rescinded: Operating Procedure No. 0-6 General Letters Nos. 26, 127, 180, 185 and 215 Section 4. Partial Rescission of Other Procedures Through Lne issuance of Operating Procedure No. G- , the following 3'_ctions of the Handbook of Procedures are superseded and rescinded: Handbook of Procedures: Chapter X, sections 8, 9, 10, 18, 25, 26, 28, £9, 31, 32, 53, and 34. F. C. Horringoon, Commissioner of Work Projects 2 Operating Procedure ilo.G - Sec tion 1, p' Rr' 1 FhUlftAL WORKS AGFNCY WORK PROJECTS ADMINISTRATION Washington, D. C. GFNRRAL CONDITIONS OF PROJECTS OPERATIONS Part I Authority and Responsibility for Project OperaLien Section 1. WPA Authority and Responsibility for Project Operation The Work Projects Admini strati on is charged with two primary resoonsibill namely, (l) providing employment for persons in need, and (2) operating public projects designed to provide the af.xir.iun mount of public facilities ana services of benefit to the general public. WPA projects are operated exclusively on a "force account" basis. The Work Projects Administration does not assume the responsibility for the design of projects proposed and approved for operation as WPA projects. It is responsible, however, for selecting projects for operation which offer the greo.test degree of public usefulness consistent with the employment of certified workers in the arcs. The fact that project sponsors may provide p?rsonnol for the supervision of project operation does not relieve the Work Projects Administration of responsibility for the efficient operation of WPA proj sets in accordance with WPA rules and regulations. The Work Projects Administration in responsible for the supervision and payment of WPA workers, .and for providing medical care and compensation for workers injured in the line of duty. WPA responsibility for project operation also includes the care and disposition of Federal property and. such sponsors' property as is accepted into custody by the Work Projects Ad ninistration. 3. (November , 1JSe) No. Ct— Sec. 1 Page 2 As project design is the responsibility of the project sponsor, the Work Projects Adninistrr.tion does not assume technical responsibility, for plain and specifications. The efficiency of WPA project operations and the usefulness of completed facilities to the general public are de¬ pendent upon the adequacy of plans and specifications furnished by the project sponsor, and the timely fulfillment of obligations either assumed by the sponsor or which the sponsor may be reasonably expected to assume in view of the public benefit accruing to the novaunity. Under the provisions of the Emergency Relief Appropriation Act of 1939, funds appropriated to the Work Projects Administration are available primarily for the payment of mages to persons who are certified as in need, ofneo this Act limits WPA non-labor expenditures to an average of six dollars ($6.00) per man per month, the character of the work program operated by WPA is largely dependent upon the ability and willingness of project sponsors to supply sufficient additional funds to insure efficient operation of projects of the greatest public usefulness. 4. (November , 1939) No. G- Sec. 2 Page 1 Section 2. Sponsors' Responsibility and Authority A sponsor of a WPA project shall have legal authority to engage in U-» worn embrth? the project and in the area covered. The sponsor shall further be respon¬ sible for the continued public use or benefit of the facility or service provided by the project sponsored. The sponsor shall be responsible for the adequacy of sucu tech¬ nical direction, plans and specifications as may be necessary or required for efficient project operation, and, to the extent required by the limit- ations on expenditures of WPA funds for such purposes, shall be responsible for meeting the expense of such personal and non-personal services as are essential for the efficient operation of the project. As facilities and services provided through the operation of a WPA project accrue to the benefit of the sponsoring agency, it is required that the sponsor assume responsibility for the completion of the work started in the event that WPA funds are not available for its completion. Within the limits of funds available, the Work Projects Administration will .naice every effort to complete units of work which it has undertaken, provided the sponsor fulfills his responsibilities relating to the pro¬ secution of the work. A sponsor may assume the responsibility for the direct supervision of a WPA project by employing the technical and supervisory personnel necessary for its operation. A sponsor assuming such direct supervision shall provide adequate and competent supervisory personnel on the project at all times. Such personnel shall be qualified by training and experience in the field within which the project falls and shall be acceptable to the appropriate representative of the Work Projects Administration. 5. (November , 1939) No. G" beC. k Page ? Where a project is to be operated under the direct supervision of the sponsor, the sponsor'3 supervisor shall be appointed and employed sufficiently in advance of the opening of the project to permit the pre¬ paration of the schedule of project operation as described in section 6 of this Operating Procedure. The sponsor's supervisor shall be responsible for the preparation of the schedule of project operations and monthly project work schedules as outlined in section 6. When WPA projects are operated under the direct supervision of a sponsor, the sponsor's supervisory personnel shall be responsible to the Work Projects Administration for conducting the project in conformity flith all applicable WPA rules and regulations. On sponsor supervised WPA projects, within such limits -s may be fixed on the scope or extent of the work approved for operation by the operating division of the WorK Projects Administration having jurisdiction, the sponsor's supervisory shall have authority to plan the manner in winch the work shall be prosecuted and the methods and sequence of operations which shall be followed. On such projects, WPA foreman shall be assigned their duties by the sponsor's supervisor and all requests for labor, materials and equipment shaJLl be approved by him. (November , 1939) Mo. G- Sec. 5 Page 1 Section 3. Responsibilities of WPA Divisions in Operation of Projects In general, the functions and duties of the Work Projects Ad¬ ministration in the operation of WPA projects are divided among the sever; 1 divisions so that (l) the selection and operation of projects are responsibilities of the operating divisions, (2) the selection end assignment of persons to projects are responsibilities of the Division of Employment, and (5) the reporting of the earning of project employees and contractual equipment, the preparation of pay rolls and equipment rental vouchers, and the maintenance of fund control r cords are responsi¬ bilities of the division of Finance. Specific responsibilities of the operating divisions in the opera¬ tion of projects include: 1. Preparation of work schedules; 2. Requisitioning, accepting and controlling labor; 3. Requisitioning, accepting and. controlling materials, supplies end equipment; 4. Control of sponsors' participation; 5. Control of operations within physical and fund liaita- tion s; 6. Compliance with safety policies and regulations, including the reporting of accidents; 7. Providing transportation for project employees where necessary. The responsibilities of the Division of Employment in the op:ra¬ tion of projects include: 1. Selection and assignment and reassignment of eligible, qualified workers pursuant to requisitions issued by the operating divisions; 2. oelection of workers for release from projects pursuant to notifications received from the operatic? divisions; 3. Cooperation with the operating divisions in labor relations matters. (November , 1939) No. G- Sec. 3 Page £ Specific responsibilities of the Livision of finance in the operation of projects include: 1. Providing for timekeeping personnel and preparing time reports; £. Handling of compensation cases; 3. Preparation of pay roils and equipment rental vouchers 4. Maintenance of fund control records, including prepara¬ tion and routing of PROJECT FINANCIAL STATUS REPORTS, Form 707. No. G- Sec. 4 Section 4. Authority and Responsibility of WPA Project Super¬ visory Personnel WPA project supervisory personnel are responsible for the efficient operation of projects subject to the supervision exercised by the designated area or other field personnel of the WPA operating divisions. The authority delegated to project supervisory personnel should be <■ j.a- mensurate with the responsibility with which they are charges. The field representatives who are administratively responsible to the operating divisions for the supervision of project operations within the area or district shall be responsible for proper control and super¬ vision of the duties and responsibilities delegated to WPA project super¬ visory personnel. A project supervisor who is responsible for efficiently staffing the project with man power, for carrying on operations with the maximum efficiency, safety end economy and. for controlling operations within the limitations of the work and fund authorized, shall have the authority (1) to schedule all project operations, (2) to reouisition labor and property, (3) to assume custody and control of all property received and (4) to direct, warn end suspend the workers under his supervision. The authority of the project supervisor extends to supervisory control over the project timekeeper, provided th-re i3 no interference with those finance functions of the timekeeper for which he is held directly respon¬ sible to the Division of Finance. (November , 1939) 9. No. G- Sec. 5 Section 5. 'workers' Responsibility In Project Operation Upon accepting assignment to a project, each worker is responsible for per¬ forming to the beet oi his ability, a full day's work for a full day's p^y. Sxcept for the natural risks applicable to the occupation to which assigned, each worker has the right to expect that sound safety stand¬ ards and practices will govern the operation of WPA projects. If co¬ workers are careless or indifferent to safe practices, the worker has a right to expect the- project supervisor to take remedial action. Each worker should assume responsibility for the conduct of his work in a safe manner and should expect to be disciplined for any unwarranted continuation of unsafe practices. The worker is expected to c; rry out all orders of superiors which do not expose him to unwarranted danger and which ar. in the line of duty. The worker shall have the right to protest and apeeel orders which seem unfair or unjust to him. 10. (November , 1939) fart II Scheduling and Initiation of P^o.i not Operations tit o Li on o. bch .1 11' i a;; Pro.1 act Opera li -> is Oh :n e project ha a be.a selected for operation, but prior to the initiation of work thereon, the op-rating division having jurisdiction, through the appropriate fi Id peia onnel working in cooperation with the project sponsor, snail schedule the l-r.nncr in which the project is proposed to b. operated. It shall be determined in advance of the project opening t.r.t adequate plans and specifications for the work to be undertaken are avail¬ able.-. Before setting up the planned schedule of project operation, the materials end quantities involved in the work to be done shall be taken off the plans under which the work is actually to be carried on. In the event the original project proposal was based upon preliminary pi ana -ith in¬ complete detail, an entirely new cost estimate of the job shall be made be¬ fore the work is started. With the quantities of work involved determined, a careful analysis shall be made of the eost efficient methods under which the wore may be carried out. The various operations required to accomplish too -work shell be established and the sequence and interrelation of these various operations shall bo studied. To keep operations balanced and to assure reasonable uniformity of progress on the job, the production output of t-oth labor and equipment for th'. several types of work which go to make up the project as a whole shall be consider d. Consideration shell also be given to the minimum and maximum amount of labor which may be worked on the project at any one time and stiil maintain ie.-.e-onablt eificieucy. »»it-i the amount of 1 abor to be assigned to the various phases of the work decided upon and. with the production 11. (November , 19?3) No. G-- Sec. 6 Page 7j In addition to the general work schedule outlined above, there shall be prepared for cjch WPA px'oject in operation a monthly work schedule of operating requirements for the succeeding month. The information required on the work schedule shall be derived from a carefully studied plan of proposed job operations for the month reported and shall be developed in the sane general manner as outlined above for the preparation of the schedule of project operation. The responsibility for the development of the basic data from which the asnthly work schedule is prepared shall rest with the project supervisor. The work schedule shall provide a current estimate, based on actual operating conditions and job progress, of ihr. amount of labor and the skills which will be required to prosecute the work during the month for which it is prepared; to indicate the kind and amounts of materials or supplies to be furnished either by the Federal Government or the sponsor and for which provisions must be made during the month reported, and to indicate the types and units of equipment which will be used during the period covered. As funds for project operation will be allotted monthly on the basis of the approved work schedule, it is essential that job progress be closely studied and that the information required on the schedule be based on a sound knowledge of the job. (November , 1339) No. G- Sec. 8 Section 8, Requisitioning find Assignment of Labor Requests for the assignment of labor to a project shall be prepared by the designated re¬ presentative of the operating division on REQUISITION FOR WORKPRO, 'VPA Form 401, and submitted to the appropriate office of the Division of Employment. Instructions relating to the responsibilities of the op,rat divisions in the acquisition and movement of labor are set forth in Operating Procedure No. G . The labor required shall be requisitioned from the Division of Employment by occupational title only, in accordance with the standard occupational titles and job descriptions prescribed in the Manual of Occupational Specification (see Qocratin Procedure No. E-9. Appendix A). The number of employees end the occupational titles requisitioned shall, so far as consistent with efficient project operation, correspond with i the schedule of labor requirements (see section 6). Upon receipt of REQUISITION FOR WORKERS, WPA Form 401, the Division of Employment will select the persons to be assigned and will issue assign¬ ment notices to such persons. The persons assigned shall be interviewed by the project supervisor upon reporting on the project, and shall be accepted or rejected on the basis of their physical and mental qualifica¬ tions for the work to be performed. 14, (November , 193d) No. G- Gee. 7 Section 7. Steps to be Taken in .Initiating Pro.iect Operation After administrative approval h. a been granted for the operation of a project and a schedule of operations has been established (soe section 6,) arrangements shall be made for the actual initiation of operations. Examples of such arrangements are listed below, but it is not intended that this list shall be construed either as all-inclusive or as equally- applicable to all projects. 1. The project supervisor shall be selected prior to prepara¬ tion of schedule. 2. Materials, tools and equipment required for an initial operating period shall be requested either from the sponsor or from the WPA warehouse, as provided in the project schedule, in ample time for delivery as needed. 3. REQUISITION FOR WORKERS, WPA Form 401, shall be prepared and submitted. 4. The appropriate officer of the Division of Fin?nee shall be notified so that proper finance records and fund con¬ trols are established. 5. Provision shall be made for proper protection of all pro¬ perty to be placed on the project. 6. All legal requirements essential to the conduct of the work shall be met prior to initiation of project opera¬ tions. Requirements include evidence of proper title to property, leases, easements, rights-of-way, as well as evidence of compliance with local ordinances for the protection of the general public. .(November , 1939) 1 of No. G- °ec. 9 Section 9. StfilTlntt ■>! Pro.iect with Gupervisory Personnel Tit selection and placement of capable supervisory personnel is essential f'or efficient project.operation. In the selection of project supervisors, care shall be exercised to employ persons, who by training and experience, are qualified to (1) plan and schedule workj (2) estimate projects nee'1 • for men, materials ana equipment and determine the be3t methods for their efficient usej (3) direct all activities necessary for the efficient accomplishment of the work. The staffing of projects with capable supervisory personnel is a responsibility of the field representatives of the operating divisions in cooperating with the Division of Employment. Initial assignment of capable project supervisory personnel should enable the field representa¬ tives of the operating divisions to subsequently confine their activities to checking and advising with the project supervisor. The field representative of the operating division shall approve all requests from the project supervisor .for assistant supervisors, foreman and other supervisory personnel. Where available, the Division of Employment will assign supervisory employees from a file of qualified persons who have been previously referred to the operating division for approval. No non-certified project supervisory employee may be assigned to a project if qualified certified persons are available. 16, (November , 1939) No. G- Sec. 10 Section 10. Requests 1 or Property end Services It is tne res¬ ponsibility of the project supervisor to request necessary materials, tools, equipment, supplies and impersonal services (hereinafter referred to as "property and impersonal services") sufficiently in advance of the need for such items to allow adequate time for their procurement and delivery. Requests for property and impersonal services shall be submitted by the project supervisor as follows: A. Requests to be Submitted to Project Sponsor With the excep¬ tion of items to be procured with sponsors' funds deposited with the U. S. Treasury for such purpose, all property and services pledged by the sponsor, and such other items which the sponsor may reasonably bo expected to furnish, shall be requested from the sponsor's designated representative. B. Requests to be Submitted to WPA Warehouse Property and ser¬ vices which are not responsibilities of the project sponsor shall be re¬ quested of the WPA warehouse on REQUEST FOR PROPERTY AND SERVICED, WPA Form 358. Instructions relating to the preparation and submission of WPA Form 358 art set forth in Operating Procedure No. G-4, section 2. Requests for property and impersonal services will bo filled by the warehouse either (1) from warehouse stock or current surplus of other projects or other Federal agencies and transferred to the requesting project by means of PROPERTY TRANSFER ORDER AND RECEIPT, WPA Form 740a, or (2) if not available from such sources, by purchase through the Pro¬ curement Division, U. 8. Treasury. 17. (November , 1939) No. G - Ecc. 11 Page 1 Part III Supervisory Eespansibilities in Operation of Project Section 11. Selection and Placement of Labor Efficient operation requires careful analysis of probable operating requirements during the various stages of the life of the project or of the units (s) undertaken. Such analysis should include a study of the scheduling of labor ne^ds by occup tional skills which will be required during the successive stages of operation. In analysing labor needs, the interdependence of certain occupa¬ tional skills and services should not be overlooked. The presence of pror er and related skills end services at the proper time is essential to efficient operation. In assigning duties to workers, project supervisory personnel can promote efficiency by careful use of special aptitudes or abilities of in¬ dividual workers for particular tasks in their skills. Project supervisory personnel should assign duties to workers in a fair and impartial manner and should strive to maintain harmonious worker relationships. Judicious consideration of individual char:cteristics of workers will do much to obviate "labor relations" problems. Where labor difficulties arise between two or more workers, the project supervisor should take the following steps in the order presented: 1. Talk to the workers concerned either individually or collectively with the objective of calling attention to the responsibilities of each worker. 2. If the problem persists, separate the workers involved in the difficulty provided; this can be accomplished rikn¬ out impairing efficiency of oneration. 3. If the above steps do not solve the problem, request, replacement of either or both of the workers, depending upon the circumstances as to the degree of fault. 187 (November , 1333) No. G- Sec. II Page 2 In such instances, the workers' rights are protected by th- right of appeal. The project supervisor, being held responsible for tno efficient prosecution of the work, shell not allow labor relation problems /ith individual workers to affect detrimtntally either the v/clfare of the pro'act crew or the efficient operation of the project. A'he project supervisor should not assign duties to a ...■ are not customarily required in the locality for the occupational cls33i~ ficj tion under which the worker is assigned. Where a worker is not quali¬ fied to perform the duties which are properly required under his classifi¬ cation, the project supervisor shall initiate action to have the worker reassigned at the appropriate occupational classification or terminated cy the WPA Division of Employment (see dp err, tin*? Procedure No. E-9. section 50). Where duties to be performed on the project d; not fall within the occupa¬ tional classification of any of the workers assigned, the project supervisor shall request assignment of worsens of the classification required. When workers of any occupational classification are- no longer required on a project, the project supervisor shall so advise the Division of Employment on RtCJJEOT FOR TERMINATION Of EMPLOYEES, WPA For/a 413. 19. (November , 1933) No. G- Sec. 1? Pare 1 Section 12. Use of Experienced Personnel for Safe and Efficient Operation Supervisory and safety personnel shall exercise every precaution to determine that the workers are physically able ?nd qualified to perform the duties to which assigned. Any worker with a physical or mental impair¬ ment which would not permit him to perform his assigned duties without danger to himself or his fellow workers shall be referred back to the Division of Employment. Efficient and safe operation requires that experienced worxers be assigned to positions involving special hazards. Some type of work, which may be extremely hazardous for inexperienced workers, can be performed by experienced workers or under the close supervision of experienced workers with a minimum danger. The careful assignment of duties to workers is one of tne principal responsibilities of project supervisors. Examples of types of work where particular cere should be exer¬ cised in the placement of personnel are as follows: 1. Powdermen and Helpers No one shall be permitted to work with or around explosives of any kind who is not experienced or who is not under the constant supervision of an exper¬ ienced person. 2. Equipment Operators No equipment of any kind shall be operated by other than experienced personnel. The degree of experienced required should be in ratio with the com¬ plexity and hazard involved in the operation of the equip¬ ment. 3. Ti.nbermen and Shoremen No excavation requiring shoring, timbering or logging shall be performed unless experienced personnel is available for key positions. 4. Scaffoldaen. High Clinbers. etc. No worker shall be per¬ mitted to undertake my cork requiring a high degree of balance or dependence upon scaffolding, bridge plank walk¬ ways, etc., who has not proved his ability to sj fe guard himself under such conditions by previous experience. 20. (November , 193D) no. n- _ Rage 5. Quarrymen and Slopers 1^0 worker shall be permitted to work under a quarry fo.ee or on a high slope or cliff face unless he is under the immediate end constant t/ur-ervisioa of on experienced perron.0, who can advise and tr<-. in the in¬ experienced worker in tht. avoidance of the hazards involve;:. 6. Boiler Engineers, etc. do worker shall be peraitted to perform any work in connection v/ith the operation of a power generator (steam, mechanical, electrical, etc.) unless he is thoroughly experienced in such work or unless he is under the immediate and constant supervision of en experienced supervisor or co-worker. Safe project operation requires that no hazardous work be under¬ taken until adequate precautionary steps have been taken, including s demon¬ stration by the worker that he is capable of safely guiding the perform?nee of inexperienced workers who may be entrusted to his supervision, Whore several methods may be pursued in accomplishing a certain task, the greatest efficiency can generally be obtained by following the course which insures the highest degree of safety. Safe project operation is the responsibility of the project supervisor who should work in close- co-operation vdth safety personnel to this end. Where project operations require the services of particularly qualified or experienced workers in certain skills, or where '-anger to life or property may result from the employment of a skilled person no long, r physically capable of rendering the type of service required, the project supervisor shall provide complete information regarding the circumstances on REQUISITION FOR WORKERS, IftPA Form 401, so that the Division of Eaploy- ment may be guided accordingly in selecting persons for assignment to the occupations in question. The persons assigned should be carefully inter¬ viewed as to their qualifications upon reporting for work. 21. (November , 1939) No. G- Sec. 15 Section 13. Use of Equipment While the fundamental purpose of the Work Projects Administration i3 thft of providing employment for persons in need on work projects of general pullic benefit, the fulfill¬ ment of this obligation shall not be attained without regard to tne m miner of its accomplishment. It is intended that the funds expended for the operation of t,.m WPA program shall provide tho maximum .-neesure possible of pullic woidcs, facilities :nd services. It is therefore important the t *11 rork pros ■eutod by the Work Projects Administration be conducted as nearly ss possible'in conformity with current industrial practices. Equipment shall be used for the prosecution of WPA works to the full extent of the limits placed upon the Work Projects Administration for tne expenditure of non-person:. 1 funds where the nature of the work indicates such action necessary for efficient operation. Project sponsors shall be required to cooperate to the limit of their ability in promoting project efficiency by furnishing such ecuipmont as may be n* edod. The operating divisions of the Work Projects Administration are responsible for the efficient prosecution of the v.ork under their super¬ vision and for the effective use of equipment end labor on projects. 22. (November , 1939) No. G— Sec. 14 Page 1 Section 14. Relationship of Supervisory Personnel with Worjigeg, The relationship between supervisory personnel end the workers shell be maintained on en impersonal bosi3. Workers who ore qualified by tre iniur end experience for assignment to work on projects shall not be discrimina¬ ted against on any grounds whatsoever, such as race, religion, aenbershin in a labor organization or political affiliation. (For regulations an political activity see Operating Procedure No. E-9) Project supervisory personnel sh.-ll not be influenced directly or indirectly in bch-If of or against individual workers because of membership in any labor union, league, council or an association of the employed, or because of the filing of any petition or complaint. Project employees shall discharge their project duties to the full extent of their respective abilities. Habitual or intentional shirking sha.ll not be tolera ted. In the case of shirking or other violations of WPA regulations, the offending employee shall be subject to the disciplinary action outlined in Operating Procedure No. E-9, section 56, in connection with the instructions relating t) the use and preparation of NOTICE OF WARNING OR SUSPLNoION, WPA -form 418. A warning; is to be issued on WPA lorn 418 only after efforts have failed to induce the employee to perform his duties in according with regulations and v.hen it is necessary to warn him that a suspension will follow unless improvement is shown. In the event that the issuance of a warning notice on WpA F)rm 418 fails to indue; the employee to perform his work in accordance with WPA regulations, or when the gravity of the offense warrants m .re than a warning, the project supervisor may suspend the employee for a period of three days or less. In cases apparently warranting more than e three- day suspension, the project supervisor may suspend the employee indifinitely !3. (November , 1953) No. G- Sec. 14 Page 2 and the division of Lnployment will determine the disciplinary action to te taken. All warnings and suspensions of employees shall be subject to appeal by the employee as a. natter of right. Labor complaints originating on projects shall be submitted to fcno project supervisor for adjustment. The project supervisor shall bass his decision in each case on grounds which take into account both the worker's welfare and the efficiency of project operations. If the worker is not satisfied with his decision, the project supervisor shall advisc- the worker that he has a right of appeal to the representative of the Division of Employment authorized by the State Administrator to handle labor relations (see Operating Procedure No. E-3. section 60). If such appeal is taken, the project supervisor on request shall send all documents and information to the responsible officer of the Division of Employment. If it is necessary that the- documents requested be retained on the project for current operating purposes, copies shall be made and certified by the project supervisor as true copies of the documents in his possession. Discipline and maintenance of order among project employees cere the responsibilities of the project supervisor. The responsibilities of the project supervisor for the maintenance of order on the project shall not be construed, however, as authorizing him to perform any functions which are normal responsibilities of peace officers of the state or local govern¬ ment, If protection is necessary in connection with any WPA project activities, such protection shall be secured from the regular police force of the locality. WPA funds shall not be used for the eaploynent of armed guatrds. (November , 1939) 24. ^o. G~. dec. 15 Page 1 Section 15. Receipt,. Control and Disposition of rrQPertY find Services The receipt, control end disposition of property and services on a project are responsibilities of the project supervisor or other "responsible employee" designated by him. The "responsible employee" is financially responsible for the care, preservation and correct u3age of property in his custody, -"-nstructions relating to the custody and control of property are set forth in Operating Procedure No. G-3. In¬ structions relating to the use of tne various forms prescribed for receiving, controlling and disposing of property are outlinso in tne following subsection A, B and C. A. fiflcei.pt. of Property All property delivered on a project snail be received and inspected by trie project supervisor or his designated representative. Documents evidencing the receipt and acceptance of property ere as followsJ 1. PKOPDKTi TftiiiJoii.fi OKLi.fi afid RbCilPT, wPa rorm 740a, v.uich is executed by the warehouse to authorize the transfer of property between the warehouse and a. project or bet. .-en projects. Responsibility for the custody of the prop- rty transferred is assumed by the person signing tne form in acknowledgment of tnc receipt of tne property. 2. RlClIPT TOR PROPJafiTx OR aififiVICnj, ,»PA For a 741, which is used to report the receipt ana acceptance on a project Oa property secured other tnan by transfer from tne va.r mouse or another project. 3. RiPJRT oi INViNTuRf AND jftjVjaALNT Oi PRuPlRIi, «Pa Form 7\0 which shall be prepared upon change of "responsible .n.loy to charge tne inconing "responsible .tiploy.e" with res, on;; bility for all property physically accounted for. in cuch cases, tne report also serves to relieve tne outgoing "responsible employee" of responsibility for thv property physically accounted for Vsee subsection 0). *>• Control of Property The control of property on a. project in¬ volves il) tne aainten-ace of records reflecting the current st tus of the property with which the project is charged, (2) monthly reports of pnysicr1 inventories on RFPORT Oi INViNTOfii ANjl OioVlJjJ'T OF PRuPlRTX, V.Py. Form 72"), ana (3) semi-monthly reports on PRODUCTION AND DISTRIBUTION ia.ru fiT, >-,Pa Form 743, of property produced, salvaged or man ifactured on ; project. 25r ^November , 1333) No. C- ^ec. 15 Page 2 Records of the current status of property cnarged to a project usua-lly shell be maintf ined by filing documents of property acquisition and disposition in such manner that the information required for inventory reports will be readily rvailable. On projects on which there is r. large quantity of property, it may be advisable to maintain inventory records on INVivVrORY RbCJRD 01 ftb AMI h^UlPMJtNT AND amORi'IZATIoN, IisPa For a 712, for equipment, and on INVaJTOKl RECORD, i/iiPAForm 721, for implements and ex¬ pendable property. ^nce each month the project supervisor, or his representative, accoupanied by a representative of the Division of Finance, usually the project timekeeper, shall moke a physical inventory of the property currently on the project. Upon completion of the inventory, the "respon¬ sible" employee" shall prepare RiaPORT OF INVimTi'ORi Aha wiOVFduPJ 1 Oi PrtOPARTY, t»PA iorm 720, on which he shall report the items of property on hand at the beginning of the period covered by the report, tne quantity received and disposed of during the period, the amount to be accounted for, and the results of tne physical inventory made in conjunction witn the represen¬ tative of the Division of Finance. PhJdioUCi'luN aNo loIo'fjtLbUflON RnPORi'j wPa aorm 743, shall be pre- parea semi-monthly to report property produced, salvaged or manufactured on the project for incorporation in the sane project, ana property pro¬ duced on sewing, canning and similar production projects. C. Disposition of Property Property accepted into custody on the project rent ins the responsibility of the "responsible employee" until relief from responsibility is afforded by execution o.f an appropri'to document of disposition in accordance with regulations. Documents evi¬ dencing tne disposition of property arc as follows* 1. PROPoRIf TRANbiiiR ORjojaR aWLi RaCjsIPTf ftp A Form 740a, which serves to relieve the "Snipper" of responsibility for property acknowledged as i\ceived by the "Carrier." 2. INCORPORATION OR CONbUiiPI'iON OF PRUPbRTf IN PROJECT, V.Pa PUrJ. 742, which serves to relieve the "responsible t.atloyoe" of responsibility for property incorporated in or consumed in the operation of the project. The form provides for a "Certificate of Property Incorporated," which shall In executed by the sponsor's representative, and for r "Certificate of Property Consumed," which shall be execu¬ ted by the project supervisory and for a certification by the "responsible employee" that the property was released by him for incorporation or consumption. 3. RFiCiiiPi Fori. PRJianTi on. oimnviOiiOj >.Pa 741, serin.s t; relievo the "responsible employee" of responsibility r,r property when executed as a receipt for property returnee to tne sponsor or to a vendor. 26. November , 193d^ No. lj- Sec. IS tage 3 RiuPORT OF IN VICTORY AND A)VUiPiT OF PROPERTY, WPA For 71 720, when executed upon change of "responsible employees," serves to relief the outgoing "responsible employee" of property physically accounted for by physical inventory. RLPORI OF oUkVFYj WPA Form 715, which serves to relieve the "responsible employee" of responsibility for lost property when the Survey Reviewing Authority decides that he shall not be hold financially responsible for the loss. Relief from responsibility for damaged or unserviceable property reported fir survey on WPA Form 715 is afforded only when the damaged or unserviceable property is removed from custody pursuant to PROPERTY fRANoFiilt ORbisR ANP RLC ■triply wPA Porm 740a. NO. G- Sec. 16 Page 1 Section 16. Use of fturehouse Services WPA warehouses are estab¬ lished in eo.cn state for the purpose of servicing WPA projects. All requests for property and impersonal services which are to be procured with FederaJ funds or with sponsors' funds deposited with the U. S. Treasury for such purpose shell be submitted to the warehouse. If possible, such requests will be filled from available stocks of Government-owned property. If the items requested are not available from such source, the warehouse will arrange for their purchase by the Procurement Division of the U. S. Treasury Department. Projects are charged with the value of property and impersonal services furnished by tne warehouse. In addition, the cost of operrting tne warehouse is charged proportionately to each of the projects served. Functions which have been made the responsibility of warehouses are as follows5 1. The centralization of the procurement of property find im¬ personal services for ..ftieh Federal funds or sponsors' special casn deposits are expended. 2. The storage and protection of property currently surolus to tne needs of operating projects. 3. The bulk purchasing of like property required on more t ,an one project. 4. The maintenance of a pool of impl j.aents which are used extensively on projects. 5. The .at intent nee inspection and control of equipment owned by tne State Work Projects Administration. 6. Checking values established by projects and establishing values when required for sponsors' items reported on >,?A Forms 710. (Operating Division)- 7. Maintenance of inventory records for all property own.u by or in the custody of tne t.ork Projects Administration division of Finance). 8. Maintenance of PROJlCT NUN-oAbuR CONTROL, WPa For.a 730 (Division of Finance). 28. November , 1033) No. G- bee. 16 Page 2 Jther functions which muy be performed by warehouses include1 1. The maintenance of garages, carpenter, blacksmith, paint and similar shops for the repair, serving and rehabilitation of property. ?. The operation of fabrication activities such as the con¬ struction of project signs, breakdown project shanties, shelving, cutting tables, etc. 3. The maintenance of a small pool of rented equipment for use in those cases where equipment needed fur short periods only by several projects cannot be secured fron other sources, and vahere the use of the rented equipment may be economically staggered among the projects in question. 4. The maintenance of e centralized transportation service to provide for tne transports lion of property to and from proj ects. 5. ^imited production activities also may be carried on by warehouses. Warehouse services shall be utilized by project supervisors to the extent tnat such services are available. It is not intendc-d, however, that warenouses shall perform functions which are normally performed on projects end which if performed in a warehouse would displace certified workers on projects. 29. (November , 1939) No. G Sec. 17 If'.ge 1 Section 17. Care and Safeguarding of Property on PrQ.iecti? Persons charged with responsibility for the custody of property on operating projects shall be afforded reasonable means for safeguarding such property from theft and weather conditions. Such persons shall be expected to exercise due precautionary measures to prevent property from being lost, damaged or stolen. A notice shall be posted at e-' ch place where property is stored stating that the property is Governntiit owned and tnat theft is subject to punishment under Federal laws. i,(o property shall be delivered to any project at u time when it cannot be received by a responsible person, nor should any such responsible person be expected to assume custody of property at a time when it can¬ not be stored safely. The protection of property from climatic condi¬ tions is a condition of safe storage. Provision shall be made for keeping small items in sheds or rooms tnat can be locked. Wheelbarrows shall be kept in such sheds or rooms or shaJLl be securely chained and locked to immoveable objects or together. Tool boxes with locks shall be provided where tools are used. Tools shall be cleaned and kept in such boxes wnen not in use. broken or damaged tools shall be safeguarded until removed from the project. An adequate system shall be established on each project to accura¬ tely check the distribution and return of implements and equipment used by project enpioyees in order to prevent inventory discrepancies. large equipment shall be afforded customary protection from cli¬ matic conditions, including housing where customary for protection. fiber shall be stacked 30 as to preait the circulation of air throughout, and if either air or kiln dried, shall be covered during rainy weather. All property shall be stored neatly, so that the project maintains a tidy and orderly appearance. 30. November , 193b) No. G Gee. 17 Face 2 Watchmen may be employed for the protection of property which woulc not otherwise be protected during periods when tne project is not operating, "owever, the use of watchmen shall be limited to instances of acturl necessity. Watchmen shall not be employed where the value of the property involved is less than the wages tnat would be paid such watchmen. Pro¬ tection afforded by local law enforcement officers shall not be duplicated. In areas subject to police protection, watenmen should not be employjc. except vnere the property is of exceptional value or where there arc other justifying circumstances. The rule against the employment of arncc guards shall apply to watchmen ^.see section 14). Any loss of property shall be reported promptly to local law enforce,aent authorities auid to the area representative of the operating division. In addition, RiiPOHf OF OURVbY, WPA Form 715 shall be prepared immediately Isce ^peratina-' Froceuure No. G-5. section 57). 31, (November , 1359) ^o. G Sec. 18 ^ago I Section 18, Transportation of Workers To and From ^reject Sites. WPA projects should provide employment opportunities for certified persons within reasonable proximity to their places of residence. formally, project workers may be expected to travel at their own expense such distances to and from project sites as they would be required to travel in normal times going to and from the private employment avail¬ able in the locality. The responsibility for providing the workers with transporttion to and from the project site and a central point within the locality should, except unuer unusual circumstances, be borne by the sponsor. Irrespective of whether transportation of workers is furnished Vy project sponsors or by the Work Projects Administration, the trucxs, busses or other vehicles used for such transportation shall comply with WPA safety requirements. (November , 1339) No. G Sec. 19 bage 2 Deductions shall be made at a flat monthly rate, although rates for intermittent boarders and lodgers may be established on a daily basis, per meal basis and per night's lodging basis. bach work camps shall be inspected by the State Safety Consultant or his authorized representative prior to occupancy and shall be subjected thereafter to at least monthly inspections ^sce section Z6). Such in¬ spections shall include a check of the water supply, of the sanitary facilities and of general health conditions. 33. (November , 1939J No. G Sec. 20 Bage 1 Section 20. Temporary and Permanent ^arkinu of SUnaa signs for identifying WPA activities have I eon designed for plr.ce.a mt on projects. Instructions tire set forth in items A and B of this section covering the- temporary and permanent .narking of WPA projects. Pe .iporarv Marking of Projects WPA signs shall to pi reed at strategic points on or near the site of operating projects to enable easy and i.mediate identification of the activity by anyone- approaching along a usually traveled route. Such signs should be incluaod in photo¬ graphic records whenever possible. Signs and posters, weatherprofed for outdoor use, have been printed by the Work Projects Adninistration in three sizes — 30"x3G", ll"xll", 3g"x3§". Gn projects requiring a sign larger than the printed signs, an exact copy of the official insignia of suitable size should be constructed. Signs and posters shall be of a uniform design and color, following the drawing rind specification of the approved official insignia ^see ). To facilitate proportional enlarf e.nent the design of the insignia is a perfect square which, when divided into seven hori¬ zontal parts, makes tiie top ana bottom horizontal stripes two parts high end the center stripe three parts high. The insigna shall be designed in red, white and blue, the top stripe being blue and the bottom stripe being red with the letters "U.S.A." and "Vs.P. A." in white. The center stripe contains th- words "Work Program" in black on a white background. It is desired that the proportions of the design ana the location of the lettering and coloring be uniform for all signs use1 on projects of the Work Projects Administration. The Federal official project number shall be stenciled in thin bla ck letters across the center line of the- letters "W.P.A." on tno sign. Every precaution shall be taken to see that these- signs and posters are usee; officially and put up in a thoroughly secure manner. The whole sign board with its supports shall be painted, front and lack, with two coats of white paint. The signs shall be erected on all projects when work starts and shall be removed upon the completion or discontinuance of t.hu project. Signs shall be maintained in c neat and oruerly manner. B* Permanent Marking of Projects To afford adequate public inform tion on the more important construction typo projects carried out under the WPA program, such projects shall be properly marked for permanent identification. In carrying out the program of marking, the State Adainis trator and sponsors may arrange appropriate dedication ceremonies. The 34. (November , 193d) No. G Sec. 20 ^ege 2 responsibility for the selection of projects to be marked, the selection of types of markers and their placement will be shared jointly by the sponsors and the State Adminiatri tor. Customary practice of the sponsor in the marking of perrru nent structures may be quite satisfactory. However, such customary practice shall not limit the extent of marking WPA projects. Projects involving mr jor repairs, reconstruction or improvements shall be marked whoa the nature of the work justifies and the sponsor approves of or consents to such marking. When projects comprise work which is not of permanent character or will not last for a reasonable number of years, the use of pcrnanent marking devices is not warranted. As in the case of selection of projects to be marked, customary practice of the sponsor shall be followed on the type of aarking device used for the purpose. Cornerstones, plaques, tablets, inlays or inscrip¬ tions may be used on appropriate typ.-s of work, in all cases due recogni¬ tion should be given to participation by the eork Placets Au..ti/u„tr~tion in tne wordin0 appearinw on the ma.rkin0 devices employed. T;. . », -rds "built," "erected," constructed," "repaired" and "improved" or other appropriate description of the work shall be carefully considered so that the most appropriate wording may be selected in every instance. Subject to approval of sponsors ana in accordance v.ith their desires, three sepc-rate schemes of aarking may be employed* 1. o>ne combination spjnsor - Federal marker; 2. Two markers - one sponsor and one Federal; 3. One marker - Federal only. The use of any names of officials or other employees of the Work drojtCts Administration on markers is prohibited, the use of names of officials representing tne sponsoring agency is entirely at the option of the sponsor. Although more than a single marking device may be appropriate for a project, the number of devices used shall be kept to a mininum con¬ sistent with their purpose. The arrker should be placed on a prominent part of the structure, or if there is no structure, a substantial concrete post shall be placed at the entrance or other prominent place within the project ares, and the type of marker selected shall be embedded in the concrete posts, barkers for builaings may be placed on an outside wall, in tne floor of the main lobby, or in other pieces preferred by the sponsor. Care shall be taken in the placement of markers so that they are not placed in locations which were not included as a part of the work embr; ced in the proj tot. The payment for marking devices or materials used in their con¬ struction shadl be subject to the same conditions as apply to any other part of trie -work, regardless of whether prevision was made therefor in the PhdJtCT PfldPOOim and accompanying descriptions. Whenever practicable, quantity purchases should be made in order to obtain more favorable prices 35. (November , 193d) No. G S«=;C. nr> 1 L ® '• through the use of the warehouse project; each project marked shall be charged its proportionate share of the expense. Separate markers of the sponsor shall not be purchased from Federal funds. (November , 1938) 3e. No. G Sec. 21 Section 21. ^ostinr. of Notices on Projects On each operating project or units thereof, a bulletin boarci shell be placed in a conspicuous location or an area shall be reserved on a building or shed for tne posting of official posters and notices to workers. Such bulletin boards shall be limited to official use only. Examples of posters and notices which arc required from time to time to be posted at project sites are as follows: 1. The "Notice to Certified Workers" regarding the provision of the Emergency Relief Appropriation Act requiring a periodic investigation of relief employees on WPA projects to eliminate those not in actual need. 2. The State Administrator's Order providing for the applica¬ tion of the schedule of monthly earnings to wage areas. 3. The WPA regulations regaroing the acceptance of private employment by project workers. 4. The "Notice to All WPA Project Employees" regarding the payment of debts incurred by WPA workers. 5. The compensation placfrd calling attention to the importance of promptly reportine accidents ma securing medical treat¬ ment, end explaining conpensation benefits (see volume , chapter , section ). 6. Safety placards. 7. WPA rules and ret ul? tions regarding political activity and tne rights of workers to exercise their voting franchise (see ). Notices to workers issued either by the Federal Commissioner of Work Projects or the State Administrator which are ox continuing applicability, shall be replaced when they become dilapidated or otherwise illegible. The posting of applicable safety bulletins shell not be limited to official bulletin boards and posting areas, but .i; y be made at any location on tne project where such instructions are applicable. 37. (November , 1933) No. G Gee. 22 ? b.i?c 1 Section 22. Protection of WorfU,T3 Ufl-rS&vore CIi;a: tie G ^u.i,.U.v.'k Special precautions should be taken during periods of severe wither L> protect workers from unnecessary exposure end to prevent accidents. Work should not be undertaken under conditions which are lively to i.ipair trie health of the workers or which may impair the effectiveness of ru.s /n*d La safety precautions. Judgment and experience coupled with consider-: ti ,n of local practices should be relief upon in determining when work shouic be suspended beer use of weather conditions. Arrangements should be made to facilitate the advance notification of workers when decision is made to temporarily suspend project operasti on. During extremely hot or cold weather, facilities used for transpor¬ ting workers to and from projects should not unduly exro^se workers to the weather, windbreaks or shelters snould be provided on projects for the protection of workers. Where advisable, rest periods may be permitted to allow workers a respite from extreme heat in summer or to v.srm them¬ selves in the winter. Workers who are inadequately clothed should not be permitted to work under extreme weather conditions which may endanger their health or safety. Workers who are ill should not be permitted to work under any circumstances. ilea ting units and other arrangements in buildings to house project workers shall be subject to inspection by the State safety Consultant or his authorized representative prior to occupancy of the building. Open fires at outdoor locations shall be guarded to prevent spreading, and unless attended by watchmen, shall be extinguished when the workers leave the project site. 38. (November , 1930) No. G bee. 22 ^age 2 Snow and ice simll le removed promptly from entrances, scc.ffolcs, runways and footways, and sand, cinders or some similar gritty material shall be spread on the cleared spaces. Quarry and gravel pit wells and excavations of ell kinds shall be carefully watched during thawing weather to safeguard workers again"a the hazards involved under such conditions. 39 > November , 1939) No. G Sec. 23 Pago 1 Section 23. inspection of Froiect Operations bv ^ro^ect Project supervisors or their authorized assistants shall inspect project operations as often as necessary provided each uni t of Vvork on the proj tel. is inspected at least once during each day of project operation, in making such inspections, the project supervisor or nis assistant shall deter.,'." the following* A. Froeress of Operations 1. Is progress being made as scheduled, including relative progress of the different phases of work? 2. Are conditions being encountered wnich necessitate revision of the work methods? B. Adoouacv and Capability of Subordinate Supervision 1. J-s such supervision capable of handling the responsi¬ bility delegated? 2, Is tht, work distributed properly between various sub¬ ordinate supervisors? ?. Is there sufficient supervision? C. Use of Labor and Equipment for Maximum Efficiency 1. Are the workers performing the tasks assigned in a satisfactory manner? 2. Are workers with related duties performing their tasks in a cooperative manner? 3. Is ttie available equipment being used in a manner to obtain maximum efficiency? 4. is tne ratio of manpower end equipment being used susceptable to fairly efficient operations? D. defctv Measures 1. Is the condition of tools and equipment such as to be unsafe? 2. Are sound safety practices and applicable st fety regulations being followed? 3. Art the workers sufficiently experienced or under sufficiently competent supervision to avoid utinecess- rily 0 hazardous conditions? November > 133d) No. G Sec. 23 Page 2 E. .Auteri.els. Tools end Equipment 1. Is the available supply of mterinls, equipment and tools adequate for efficient operation? 2. Are materials, tools and equipment of the kinds or types required on the project? 3. J-s such property being afforded proper protection and care? 4. Are materials, tools and equipment being used properly? F. Project Viorkers 1. Does each worker appear fit, mentally and physically, for the task assigned? 2. Is helpful guidance being afforded workers who are not fully skilled in their assigned tasks? 3. Are the duties performed by workers within the occupational classifications at which such workers have been assigned? 4. Are co-workers on related tasks cooperating fully? 5. Are tuere misunderstandings prevalent either between the workers or between workers and subordine 2d and H5 of Operating Procedure No. G-3• (November , 1-939) 12 90. Ho. a Sec. 10 Section 10, Mattress Project* Projects to make mattresses for free distribution to tux-supported institutions, charitable institu¬ tions, or to the needy are eligible provided the requirements outlined in Operating Procodure Mo. G-l, section , are mot. Normally, the sponsor of a mutress project should contribute all other-than-labor costs and pay the cost of garnettmg. Cotton secured through the Federal Surplus Commodities Corporation shall not be used to pay for garnetting. Whore possible, supervisors of mattress projects should be per¬ sons with industrial experience. Mattress making projects should be xocated in centers where labor of the necessary skills is available. Consideration should uiso bo given to tnc location of supplementary commercial facilities which are required, such as garnetting plants. The provisions of WPA Safety Bulletin Mo. *6 - Mattress Projects - sra.il be observed in the location -aid equipment of buildings to house mutress project units and in the storage and handling of materials. A copy of this bulletin shull be posted in a conspicuous place at e-ch project location. Products should be distributed by -aid through the sponsor witn no expenditure of Federal funds. It shall be the responsibility of the sponsor to determine that families to which articles produced on mattress projects are distributed are needy and unable to secure such articles from other sources, (November , 1939) 91. 13 No. G Sec. 10 Page 2 Where considered desirable, the sp.naor may be roquirod to prepare a plan of distribution, stating thu basis of eligibility of families and institutions to receive such articles, for approval by the State Director v. f Professional and Service Projocts. The transfer of articles produced, to the sponsor or to other wPA projects snail bo effected in accordance with the provisions .A sections ki., 1*3, k8 and of Operating Procedure No. G~3- Each mattress shall bear a "WPA not to be Sold" label or indel¬ ible ink stamp. (November , 1939) It 92. Mo. G Sec. 11 Page 1 Section 11. ftepair of Toys. Furniture, Shoos, etc.; Toy Lending Centers, and Toy Making Projocts WPA personnel may bo assigned to projects to fiopair t-nd Benovate cont ributed toys, furniture, clothing 9iiv.es and other personal or Household articles; maintain .-nd operate Toy sending centers; or make toys, in accordance with tno provisions of sections , , and. _____ of Operating Procedure Mo. 0-1, subject to tne limitations of the applicable project .approval. In tne Ci.se of shoe repair projects, snoes may be repaired for needy persons wno present a properly certified request issued by the sponsoring agency or local public welfare agency. It is recommended that, where toy making, toy repair, .jid toy lending activities are planned in one locality, they be combined in a single project. Mormally, the sponsors of projects of these types should contri¬ bute all otner-than-labor costs. Painting operations should be performed in a separate room, ijid adequate precautions taken against fume and fire hazards. Similarly, machine sanding operations shcuid be performed in a separate room, and workers should be equipped with dust m-sks. The supervisor or a member of nis staff shall be skilled in de¬ sign, crafts ana the operation of specialized mechanical equipment. The State Supervisor of Education projects should De requested to cooperate in providing the .assistance of available specialists in toy design and construction to develop ucsigns for toys to be made on projects. Assistance and equipment may also be secured from Museum (November , 1939) No. G Sec. Page Extension and Craft projects. No Federal funds shall be used for the distribution of finished products. Donutod «.rticlos ni~y be collected undor such projocts only when trie contributors request collection, and no soliciting of irkater- r-ls shall be undertaken by WPA workers. Facilities of Toy Lending centers sh<-ll be provided free of cnargo to needy and underprivileged cmldren. Toys may be made c-v-ii- able for use on WPA Nursery Scnool projects. Products of other proj¬ ects siial 1 be distributed free of charge to tax-supported institutions to the needy or to other WPA projects. It shall be the responsibility of tne sponsor to determine that families to which articles produced on such projects are distributed ..re needy and unable to secure such articles from other sources. Where considered desirable, the sponsor may be required to prepare a plan of distribution, stating the basis of eligibility of families and institutions to receive such articles for approval by the State Director of Professional and Service Project The transfer of articles produced, to the sponsor or to other WPA projects, shall be effected in accordance with the provisions of sections ^3> ^6 and 45 Operating Procedure No. G~3«- (November , 1939) 16 No. G ___ See. 12 page 1 Section 11.. Surplus Commodity Distribution Pro.iectB In accord¬ ance with the provisions of section of Oporuting Procedure No. G-i, Surplus Commodity Distribution projects may receive, transport, store, hundio, package, and account for food, clothing or otnor surplus com¬ modities allocated or donated by Federal, Stat© or other agencies for distribution to relief clients, to public agoncies or institutions, or to wther wPa projects, subject to tne limitations of the applicable project approval. Clerical personnel may be employed to distribute and sccount for tne distribution of stamps issued by tne Federal Surplus Commodity Corporation in connection with the distribution of commodi¬ ties undor the "Stamp plan". Normally, the sponsor will be responsible for supervision of packaging, warehousing and distributing operations on the project; but the general plan of operation ana the nature of supervision must be satisfactory to the State Director of Professional and Service Proj¬ ects, who may take any steps necessary to assure efficient operation. At tne discretion of the State Director of Professional and Service Projects, a WPA supervisor may be appointed, who will be responsible for developing a coordinated plan of operation between the Work Proj¬ ects Administration and the sponsoring agency. The majority of project wage employees on Surplus Commodity proj¬ ects sn_.ll be in either unskilled or intermediate wage groups. Nm- certified personnel may be assigned to Surplus Commodity Distribution projects only upon the specific approval of the St te Director of Pro¬ fessional and Service Projects. (November , 1939) 17 95. No. G Sec. Ik Pag e k In the operation of Surplus Commodity Distribution projects, State and local sanitary and nealth regulations shall be strictly com¬ plied with. The sponsor should provide for physical examinations of assigned workers for this purpose, and nu person with a communicajic disease shall be employed. Persons handling food shall be selected in compliance with State or local health regulations. all uuildings used in connection with Surplus Commodity projects shall be inspected by the State Safety Consultant or his authorised representative before the project is placed in operation. Follow-up inspection shall be nk.de at loast monthly. The major hazards to be encountered in connection with the opera¬ tion of Surplus Commodity projects are: (l) fire, (2) handling, pil¬ ing and storing of commodities, (3j Condition of buildings used, and (H) tran sportation. Precautions to be taken in connection with such projects ore described in WPA Safety Bulletin No. 15, Commodi *-y Dis¬ tribution. Particular attention is directed to the provisions of this safety bulletin relating to the proper piling and storing of Commodi¬ ties and the danger of overloading building floors. all trucks used by WPn project workers on Surplus Commodity proj¬ ects shall be inspected by the State Safety Consultant or his authorized representative in the same manner as trucks used on other operating and warehouse projects of the Work Projects administration. It shall be the responsibility of the sponsor to designate the specific recipients and the amounts of the commodities to be received (November , 1939) 96. 18 No. G Sec. li Page 3 by each. Fxcept for the purchase of first-i-id supplies, Federal non-Uu .r funds shall not bo expended for any purpose in the operation of Surplus Coimnodity Distribution projects without the approval ~.f the assistant Commissioner, Professional and Service Projects, Washington, D. C. In addition to progress reports required, copies of the m^nthiy report of the sponsor to the Federal Surplus Commodities Corporation shall bo submitted to the State Work Projects administration. 97. (November , 1939) 19 No. G Sec Pag Section 13> School Lunch Projects. WPA personnel on school lunch projects may be assigned to emotivities of the typos outlined in soction of Operating Procedure No. G-i, subjoct to the limi¬ tations of the applicable project approval, and in uccordancw with the following conditions: 1, When schools du not have existing lunch rooms or cafe¬ terias. In this Case the lunch room will normally oe staffed in large part by WPA personnel, and will oper¬ ate under the direct supervision of the Work Projects Administration. 2, When schools have established lunch rooms or cafeterias which are not operated on a prof it-inaking basis, in order to provido free lunches additional to those served under existing arrangements. In this case, WPA person¬ nel may dc provided to supplement present personnel to the extent necessary to prepare and serve free lunches to the additional number of children served by the ex¬ panded program within the limitations of WPA regulations; and,will normally be subject to direct supervision by the representative of the sponsor, who is in charge of the lunch room. Care shall be taken to insure that provision of WPA personnel does not result in displacement of present personnel, or prevent employment of persons wno would otherwise be employed by the sponsor. The principal emphasis of school lunch programs should be placed upon activities in schools failing under item i, above. (November , 1939) 20 No. G _____ S c c • 13 Pago k Within thu limitations of personnel and quantity of foods available it shuii bo tho policy of tno WPA to provide ^isiot^nco in preparing and serving free hut lunches to needy and/or .aulnour- isned cnildren and to children from low income groups. Thin sha.il not operate to prevent the serving of lunches to other children provided adequate personnel and food are available. In such cases the sponsor may require contributions in cusn or kind from children whose families are financially able to contribute. Such funds shall be treated as sponsors' contributions and contributions shall not be handled by Wj?A personnel. Subject to the above policy, it shall So the responsibility J the sponsor to determine which children are eligible for participa¬ tion in the free school lunch program. There shall be no discrimi¬ nation or segregation of children, who are receiving free lunches, from other children. It is also permissible with the approval of the sponsor to pro¬ vide free iuncnes for certified personnel employed on the project. Wj?A personnel shall not be used to prepare or serve lunches to teacners or representatives of tne sponsor, regardless of whether a Contribution is made, except in the case of teachers who assist in supervision of cnildron at tables in the lunch room, or in oases where no otnor lunch facilities are available. The space provided for preparing and serving of school lunches should be located in tne school building, ox- in a separate building on the school grounds provided for tnis purpose, except where central kitciiens nave been establisned to serve a number of schools. food (Nobember , 1939) No. G Sec. J.3 J?t*ge 3 sfco.il not be prepared in homos. Space und equipment providod l'or preparation und serving shull meet st.-to una iocui regulations for food fc. nd 1 in: estaolisnments . Where it is not possioie in sm^il rural schools to meet such regu¬ lations, tfco cooperation of the State Heultfc Department should be sougfct in estubiisning standards wfcich would permit the operation of school j.unch project units, under adequate conditions of safety und sanitation. Wfcera centrul kitchens have bean established, stute und locul heuitn und sufoty regulations relating to the transportation of pre- pored foods shull be observed. Every possible sanitary precaution must be tuken to prevent contuminution of food. Cuses of food poisoning or of ulleged food poisoning shull be reported immediately by wire to the nssistunt Commissioner, Professional und Service Projects, Washington, D. C. Arrungements snouid be rnudo to insure tnut u chuir und table sp—ce is uvuiluble for each child while outing. In some instances it may bo necessary to serve lunches at the desks of children. Uniforms of plo-in washable muteriul should be provided for project workers by tfce sponsor, if possible. Where it is impossible for the sponsor to provide them, uniforms muy be obtained from WPA sewing proj octs. Supervisors of scnooi lunch projects shull be persons yualified by training und experience in the field of home economics und nu¬ trition. It is Highly desiruble thut supervisors of statewide sen ,ol iunch projects be graduate fcome economists, preferably with u iru-jor in nutrition, and thut supervisors of projects of less than statewide (November , 1939) No. G Sec. 13 Page 4 scopo und supervisors of subsidiary units have at least two years of college or university training in homo economics, appointments of supervisors who do not have the specified training shall be con¬ sidered the exception, and shall be made only when other training and experience are sufficient to offset specific training in home oconomics. Project employees shall be prepared, through both preliminary training and in-service training, for the specific duties to which tney are to be assigned. arrangements siu~ll be made by the sponsor for medical examina¬ tions of project workers, in accordance with local regulations rela¬ ting to persons engaged in the handling of food. If there are no local regulations, the assistance of the State Department of Health should be sought in establishing such regulations for school lunch projects. an annual physical check-up is recommended. Instructions and suggestions relating to the operation of school lunch projects are found in WPA Technical Series School Lunch Circui-r No. 1. (November , 1939) *3 101, Mo. G Sec. 11 page 1 Section 11. Household Workers' Training Projects. The Emer¬ gency Belief appropriation .tct of 1939 authorizes the operation of projects to provide training for domestic service. activities of the types outlined in section of Operating Procedure Wo. may be conducted on these projects subject to the limitations of the applicable project upprcval. Such projects, hereinafter desig¬ nated as Household Workers' Training .Projects, may employ su^ervis.-rs, teachers, assistant teachers, and such other personnel as ra.-y oe re¬ quired in order: (l) to provide an appropriate training course f r persons desiring household employment, and (2) to improve the condi¬ tions of household employment through community education of em¬ ployers as well as employees. Household Workers' Training Projects may be operated on a state-wide basis to cover the operation of train¬ ing centers in communities in which: (l) there is a recognized shortage of qualified workers, and (2) proper training facilities either do not exist or the existing facilities require extension. Training centers shall be located at points readily accessible to the trainees and prior to operation of a center a minimum of 15 to 20 trainees for each period of training shall be assured. Provision shall be made for adequate household equipment at each center and for sufficient non-labor funds to cover the cost of foods wnich shall be used for training purposes for lunches for trainees, uniforms for trainees and other necessary non-labor costs. These should normally be supplied oy the sponsor; but where the sponsor is unable to provide non-labor items, they may be purchased from Federal funus. (Uovember , 1939) 1^2. 21 No. G Soc. 14 P-GO -1 a. Supervisors and Toachgr». Supervisors • f Household w iK re' Training Projects shall bo .lors^ns .,11 J.ifiod by training and exper¬ ience in the field of home economies. It is highly doBirnole th.it supervisors of state-wide Housoia Id t.urkors' Training I'rujucts be griluito nmno economists, and that supervisors of projects-^of less thi.n state-wide scupo and supervisors of subsidiary units have at icist two years of college or university training in home ec„nmnics. Appointments uf supervisors who do not have the specified training shall be c nsidoroa the exception, and shall be made niy when other training laid oxperionco are sufficient to offset specific training in home oconomics. WPA project employees ..ssigned to a Household Workers' Training Project wiii normally serve in supervisory and torching capacities during the life of the project, whereas trainees normally will be unpaid and in attendance for limited periods inly. (Sou section 34 of Operating procedure No. E-9.) Where it is necessary, in order to obtain a sufficient number of qualified supervisors and teachers, to request exemptions from requirements of administrative regulations relating to the employment of certified persons on pro¬ jects -r the employment of supervisory personnel, exemption requests shaii bo uccompaincd by a statement showing (i) the location of each center; (a) the number of non-certified and non-security supervisors and teachers to bo employed at each Center; and (3) tno average num¬ ber of trainees to be enrolled in each center. Trainees. Enrollment in training centers sho.li be open to persons referred by the United States Employment Service or other ap¬ proved public agencies and selected by the local office ,.f the Work Projects administration. At the time of enrollment, trainees should be informed that they must accept positions in household employment at the end of tne training period, provided the offers are reasonable from the standpoint of wages and conditions of work. Placements will normally bo handled through the United States Employment Service. Where this is not done, reports of placement shall be mado at time of placement to the United States Employment Service. Normally, trainees shall not be economic heads of families certified as in need and shall not bo compensated from project funds during their training period. In some cases, however, it may be ad¬ visable to train cortifiod workers. Whore certified workers are as¬ signed to the project in order to qualify they for private employment their security wage rate shall be 50 per cent of the unskilled "B" wage applicable to the locali ty. (November , 1939) *5 103. Ho. G Sec. 14 Page 3 Wnore it is desired to pay certified workers as trainees, a request for authority to do so shall bo submitted by letter to the Washington office. Such requests shall bg aCCompuined by a stotcment of tho number of paid and unpaid trainees, and special justification shall be submitted in cases where the proportion of paid trainees at a center exceeds k5 per cent of the t^tul number of trainees. Fersons employed on NYn projects may be enrolled us trainees on Household Workers' Training projects. In such cases the HYA sb aid be requested to p.ay a pruportionuto share of non-labor costs, and trainees will be expected to attend training courses at the hours regularly scheduled. Where NYh personnel constitute a substantial portion of the personnel (over A5% of the total number of active trainees) consideration should be given to tho possibility of estab¬ lishment of units for HYh trainees only. Persons paid from HYh funds, enrolled on Wl'a Houson / Id Workers' Training Projects shuil be reported on WPA records as uncompensated trainees. Trainees and certified persons employed on the project should be given free luncheons prepared at the center as part of tne training course. Hcn-certified persons and guests present on of¬ ficial business or on the invitation of the State administration may bo given luncheons at the descretion of the sponsor. Care shall be exercised to prevent abuse of the gu«st privilege. Trainees shall be required to wear uniforms; if not ob¬ tainable from the sponsor, uniforms may be obtained frotn a sewing project. Carfare for needy trainees, if required should be sup¬ plied by sponsor or other contributors. rtfter 130 hours of training per month for a period of ap¬ proximately twelve weeks, trainees should be sufficiently pro¬ ficient in the performance of household, work to accept positions in private employment. Each trainee, upon Satisfactory completion of the training course, shall bo given a appropriate certificate ar dipioma. n record Card, similar to WFA Form 450, a copy of which is at¬ tached to this operating procedure, sliuxl bo kept for each trainee. From time to time, reports based upon summaries of the information contained in the form may be requested by the Federal Work Projects administration. WJfhi Form H5eC. kl Rage 1 section kl. workers' service Rro.iects A. Activities ana Coordinated beavices Workers' Service projects may engage in activities designed to meet tuo expressed needs of groups of industrial and agricultural wage earners who aesire a broad probr uu of educational and leisure time activities cioseiy re j.-tea to their iives as workers and citizens, workers served by an overall program of tnis type will normany be members of trie organized labor movement a.id of certain other groups: - industrial ciubs, settlement groups, unemployed workers - who have become aware ol' the need far i broader Knowledge of industry, legislation, labor anu community problems, ana are beginning to bo interested in wider >.nd more varied oppor¬ tunities for creative ana recreational activities in leisure time. However, this snail not be understoou to limit the activities el these projects to formally organized groups,* tiiey may nso be couuuctea for unorganizea workers snore a common interest in a program of this type is expressed. The range of activities in a workers' Herv-co project may niciuuc: 1- '"priors' Education Classes -na discussion Groups in current social ana nbor problems, liigiish, parliamentary law, public speak¬ ing, science, the arts, .aid other fields of study of interest to workers. e. Conferences and jorums reacmng larger groups of workers, but closely reiited to smaller study groups. 3. Recreation and Craft Activities adjusted to tne interest of workers, held it places convenient ior these groups, witn s shorter weeic in industry ana tile beginning of pud Vacations tiiore is a growing interest among workers in linamg recreation leaders for union groups and for otner groups of wage earners, bports, arma, .-rt workshops, creative writing groups, music ana otner activities offer new opportunities ior cultural life to workers, oucn activi¬ ties may be extended to workers' noiica-y cimps. A- Inform ;.tion on Labor Law. Hew legislation affecting iibor relations ma the security of workers cans for accurate ..no. simple information before workers c n make use ol tnese legislative Ooneiite. 5. Advisory hervice in health, housing, employment opportunities and other individual and group problems. 6. Establishment oi Centers for workshops in grapnxc presenta¬ tions of social ana labor data of interest to workers. (November 1939) 1 116. ho. G see. Page 7. The Preparation of Materials lor Classes. recreation ana other activities. Library bervices extended amoung v»orKers' groups, xn coopera¬ tion witn pubiic libraries. 9. Researcn studies lor too rtiroose ol: a. Axd in planning, promoting ana evaluating an activities program for specific workers' groups; gutnering information about the industries ana local conuitions as relatea to general anu speCx- fic needs of v.orners in tueir o»»n communities. b. Analyses of content and metnods of te^chxng in classes ana also a stuay oi tecnruques m recreation and lniorcntion programs. 10. »orK in Radio. Moving fictureb auu Lxmbits. Txiese metnoas of reacning large groups tnrougn visualization anu otner new tecnni- ques may supplement otnei iorms of activities. 11. Use of Advisory Groups. Triors is .,n urgent need to bring togetxier in conierence representatives oi btate ana ioc a. government departments, v.ho might furnish material ~na local leadership. Otner conferences should be arraxiged of leaders of labor argamzatxons ana representatives of educational committees of the unions; com¬ munity groups concerned with specific neeas ol inuustrial and agriculture workers. Classes and otxxer ..ctivitios described above may be conducted in labor school centers, union haixs, public school buildixigs, public libraries, settlement houses, headquarters oi I.h.C.h.'s and similar organizations, church nulls, or in otner places con¬ venient for the groups concerned. This broad program of activi¬ ties should endeavor to make full use of the experience, resources, and facilities of other h.P.a. projects, the leaderaiiip of organized wo racers' groups, ana ol all interested co,nmunity groups. Activities may be initiated either upon request of ^ specific group or upon evidence oi general interest m ana neea for a particular activity. B. Personnel Requirements The appointment oi the btate ouper- vasor of the morKers' bervice Program shall be subject to approval by the Chief Regional supervisor, Professioxi.il aid bervico Projects, and tne Assistant Commissioner, Division of Professional aid borvice Projects, Wasnington, D. C. The person supervising tne btate-wide 117. (November 1939) Wo. U bee. 21 Page 3 project snail be responsible for approval of the icey personnel appointed within the state. iixporience shown that tne most effective teacners a-iu leaders have combined some understanding of economic and social prob¬ lems, acquired through systematic study and reading, witn practical experience which has brought them into contact with industrial and rural workers, Many wPa leaders interested m tnis field nay be found unong re-Cent college graduates who h_ve stuuied social sciences, graduate students or young instructors from universities .ina colleges who have- become awqre of social movements; inaustri~l workers who have attended a worxers' resident school or ii.Ve followed a plan of systematic stuay in workers' classes; writers, dramatists, group workers from settlements or industrial clubs; persons with legal or newspaper experience, persons interested in government mia legisl ation or those >.j.th broad experience an labor rex-tious. An open-mindea ittitude toward educataon, a belief in tile soci *1 purposes of the labor movement and a willingness to use democratic metnods in organizing and conducting classes -nd otner activities .re Hu-aities to be sought. A friendly, informal approach to individuals aia groups is also an asset, as in.ny workers with aittxc i. orm.il education laCK confidence in themselves, ana need encouragement from a friendly leader if they are to take trie first steps ..long new educatxozi.i roaus. C. Operataon of Project Activities 1. Leadership Training for workers' bervxce borne form of in- service training including a pre-service plan should become an integral part of tnis program. A preliminary poriou of training an the objectives and methods oi the Warners' bervice Program is es¬ sential b oth for personnel assigned to full-time worn on tins pro¬ gram ana for personnel of other projects utilized. Wnereever pos¬ sible, it is recommended that training be conducted by bringing togetner the personnel for a few weeks in some resident center; but in any case, it should be conducted tnrough continuous in-service conferences and supervision. The training pl..n itseii should be coordinated wath those of cooperating projects rendering ,.n excn.„nge to technical sicills, thereby assuring a high standard of work. As the program develops in any p^rticui..r state, plana for training may be worxea out in cooperation with the Washington office. 2. work Assignment Project empaoyees may be assigned as teachers , readers, councilors, supervisors, etc., to org.auze, pro¬ mote, coordinite, ana prosecute activities, ma train employees. •mere tnese activities calx ior anowiedge of the social sciences 118. (hovember 1939) No. '•'ec. hl Page 4 and an understanding of the labor movement, workers shall be on the payroll of the Workers' Service, project. Other workers may be pro¬ vided, either full or purt time, by other WPA projects on the basis of special skills, such as, nursing, art, recreation, teaching of literacy, home and family living, etc; those workers may be paid by the project providing them. The schedule of WPA personnel assigned to this program should, within the limits of WPA administrative regulations, be as flexible r ■ possible. It may include not only scheduled classroom assignments for instruction of a group, but also such activities as planning and con¬ ducting forums, meeting with educational,committees in union head¬ quarters, holding office hours for consultation with those needing help in understanding social security legislation and unemployment compensation; conducting recreation activities in union groups; giving talks at union meetings, advising on the use of books and pamphlets in a union library; setting up exhibits, preparing radio programs, arranging concerts, moving pictures; assistance in editorial work or in research. A careful analysis of the schedule of each individual leader with all its implications shoulc be made with local supervisors, timekeepers, and others to meet the varied requirements of the activiti-. s conducted under the workers' Service Program and to ma intain high standards of work. A reasonable allowance may be made in the working assign¬ ments of supervisors and project workers for time spent in planning end training, meetings devoted to proiessional matters, training courses for leaders and professional reading under the direction of supervisors, when such conferences, courses and professional readings arc directly related to the Workers' Service Program. No. allowance for time shall be made for attendance at conferences, meetings and courses not directly related to the leaders' work on this project. Time also may be spent in the preparation, under supervision, of plans and materials for Workers' Service activities. The amount of training and preparation time to be allowed shall be determined through conferences between the State Supervisor and the State Director of Professional and Service Projects. Wherever attendance at training conferences or meetings is obligatory as part of the worker's official assignment and involves travel outside his official station, travel and per diem while on official duty should be allowed. 3. Program Coordi nr. t.i qq. The Workers' Service Program is not to be considered remote or detached from other Professional and Service Projects; its primary purpose is to coordinate find supplement the work of other V»PA projects in rendering service to workers' groups. 119. (November 1939) No. G S ec. 21 Page 5 In all cases, there should be full cooperation between Workers' Ser¬ vice projects and projects conducting related activities, and the fullest possible use should be made of the experience, resources and facilities of other WPA projects and outside agencies. Methods related to the conduct of activities shall be worked out through conference between the supervisors of W orkera' Service projects and other projects concerned. 4. Policies on Membership in Labor Organizations In this program which is colosely related to the organized labor movement in its educa¬ tional aspects, it is important to make clear to all concerned that teachers and leaders, according to well-established WPA policies, are free to join organizations of their own choosing and to take part in the activities of such organizations on their own time, not as part of their schedule of ^ jVv.rum.jut w rm. . (See Operating Procedure No. £-9, section ). Membership in teachers' unions, in WPA unions and other organizations is recognized as a right of the WPA workers and should be thoroughly understood and supported by the local officials concerned with these services. 120. (November 1959J Lo. G bsC. 22 Rage 1 bec1ion *.2. library bervx ce xVojects A. Tvoes of Activities ana Gcnui-gj Roncy Library service proj¬ ects may iacluae activities of tne types iastud in section of Oper¬ ating Procedure ho. G—1, subject to tue limitations of tne applicable project approval. In tne operation of Library bervice projects, tne govexning objective snan be txiat of stimulating local reception of a more com¬ plete ana permanent libraxy service as d reguxar public lunction. It snail aiso be tne poxicy of Library bervice projects to provxue tne necessary xibraiy service much may be re^uireu by other phases of tne ufA program. lor specific reference to the relationship with tne Recreation projects, see section of this Operating Procedure. B. Citizens' Libraxy Committees nhen establisxxing project units in a county or community v»itnout an existing libx'ary, initial eiiorts shall be axreeted tovvards securing the organization of a Citizens' Librxry Committee or a similar representative group v.nich v»ili serve the foiiov.mg purposes: 1. Recognize ana publicize tne neea f^r aiDx-axy service; 2. Be temporarily responsible lor the linancial support of the project service program, ana maice a concentratea ef¬ fort to secure permanent tux-supported service; 3. Assist in establishing a permaxient library program by ex¬ pressing particular community neeus, _axu securing com¬ munity participation. In communities wit/i establisned library service similar organ¬ izations v»iii prove extremely nelpfui in developing ^.n expanded library extension program. C. Personnel Requirements Tne appointment oi tne bt_te supervi¬ sor of Library bervice projects shall be subject to tne approval of the Chief Regional bupervisor, Professional axa service Projects, ana of the Assistant Commissioner, Pi'of essionai -na bex'vice Projects, Wasnington, D. C. Tecnnicai supervisors should nave tne loixowing professional qualif icatiorxs: 1. The btate bupervisor should be - grauUate of an -ccrediteu una recognized school of lior-ry science _nu shouxu supply evidence of successful administrative experience in public (hovemoer ,i939) 121. wo. G uec, .a Page 2 library service; extensive aid. suceessiui auministr..tive experience in public iibr .ry service m .y be sulficient qualificntion in isox-tea instances. 2. Distract or .'.re.. supervisors snuuxa be gr^uu tec 01 accredited and recognized schoois oi library science .niu should supply evidence oi successful experience in public library service. The recommendation ..na judgment ol the State tecnniczl director snail be observed in these appointments. 3. Supervisory aid directorial positions lor boox repairing and other subordinate activities shaii bo lined by candi¬ dates wno satisfy tnose requirements specified by the ot-te technical supervisor of Library projects. »*hcre personnel proposed for employment as supervisors oi* Libr try projects do not meet the above retirements, ..ppointments shaii not be m-.de unless other training and experience are sufficient to off¬ set any deficiency m the specified trlining and experience. D. Operating Tecnniouos ma Project Organization Library service units shall be established aid maintained only in communities where organized community deal aid occurs, wnere re-.oon-.bie ana regular 1 m.ai- cial support is assured, tuning into consideration local economic con¬ ditions, aid v Newspaper Indexing projects incluamg the digesting and/or abstracting of indexed items shall not be unaertaxen. Briel des¬ criptive ana identifying annotations only shaxi be made. Requests for approval of indexing of domestic foreign language newspapers including the digesting ana/or abstracting of inuexea items or otner exceptions to tne general prohibition against digesting ma/or abstracting will be consiuerod by the Assistant Commissioner, Division of Professional and Service Projects, Washington, D. C., proviued that it can be shown that digesting .ma/or abstracting would produce a better approach to newspaper items than muexing 125. (November , 1339) Wo. (j Lee. 13 R age 1 including tne micro-copying of tnose portions ol' tne newspapers indexed. Proper housing and public uvuinbiiity ol tne completer index shall be assured. In order to meet tuis provision propeny, the muex snail be brought to page form, and, as in tne case of >no is qualified ..no trained to supervise a given unit operation of tne project; 2. Proper housing, public availability anu continued maintenance by the sponsor of the Catalog sriaix be assured» To ceiipieteiy s .tisfy tms requirement, the following information concernang tne Catalog shouiu bo sent to tne Assistant Commissioner, Division of Professional aid service projects, Hashington, D. C., for transmittal to tne oibruy of Congress. Catalogue housed: . (name ox aibrary add address) Type of catalogue:. (Public, anu/or university .aid cuxxege, ma/or special) Geographical scope: (lieglollal, st ate, xlc tr op Oxl tail) Nature: (vpeciai or general; if special, explain) No. of library coiiectxons represented: Approximate number el c res: Approximate number oi c,.ra trays:. Dispositioii of fume of tne catalogues cumbiuou:. C. oliscellaneous Bib i i or. r a .mi c ax Pro.ie-cts wlxoCeia_.deous Biblio¬ graphic i pr oje ete are projects deel^xiea to 0 r e— t V dev. a wUHaia of lilx oX'xl ~t— ion about printed m '.tenuis either by eombinxng previously compile^ bibliographies or by compiling sources of heretoiore unexplored materials. (November , i939) 1J*. Po. G £>ec. .itn eviaence oi successiul ..ppiaca- tion of these techniques. The general certified personnel snouid be composed ol intermediate wage class woners ana better. There should be no more than ten ».orx.ers under the uirection of one person trained to supervise a given unit operation ol tne project. It must not be assumea that any one bibliographical venture- can completely exhoust tne values ol the material coverea by it. A compreaensive bibliography of a ixrge field of xnowleuge lor specific interests .aid needs in t;i..t field, may be again ..pproacned from the viewpoint of different but related interests not originally empn-sized. For example, a comprehensive bibliography of phiaosopny originally designed for special interests .ad needs of philosophic study, couia also be approaCnea from the standpoint ol interests aiu needs in fields of folklore and literature. Proper housing aid public availability ol the completed bibliography shall be assured. In order to meet tnis provision propcrxy, the bibliography snail De brougnt to page term .aiu ^ in the case of wPa Research projects (see section ), tne Assistant Commissioner, Division of Profession..! aid Service Projects, Washington, D. C., shall be provided witu at least six copies ol the completed bibliography, one or more of ..Inch will be transmitted to the Library of Congress. 128. (N o ve rab _ r , 193 9) No. G bee. 24 Page 1 bection 24. Education Projects - Types ol activities ana General Nicies Activities of the types outiineu in section _^-of Operating Procedure No. G-i may be conductea on Euucation projects, subject to tne limitations ai tne applicable project appruvil. in general, tnese activities win be conductea under the bro-a grouping oi aauit euuc tion aid nursery schools, -na, v.here justifxea by the sise ol tne progrmi, functional aivisions of tne Education project will folio., tnese lines. ..oncers may be assigned to perform tne fono.«ing servaces, other tn.ui te~cning, in connection »Pa Euuc .taon Program; 3. Planning, promoting -na evaluating the "Pa Education Progrim. In tne planning ana conduct of Education projects, it sli.ll be the policy of the »»ork Projects Administration to integrate tne »>Pa Education Program ..ith tne programs of estxbiisned agencios of public education of btates, counties ana school districts to develop activities .aid values ».hicn may permanently accrue to tne est-biisnou program., of public euuc .tion m the states; to avoid establishing separate or competing educ-tioml systems; ana to permit tne adaptation of v»PA Educational projects to tne peculiar needs ana conditioxis ex¬ isting in ths several states, and communities within the btxtes. (November , 1939) 139, No, C lj(j c , ti.hr Pabe 1 Federal regulations proviue that no officer or employee of tne Federal government shan, directly or inairectoy, be concerned in any manner in tne instruction of any person with a vie». to special prepara¬ tion for the examinations of tne Uniteu btates Civil bervice Commission. Therefore, no classes may be organized or conducted under the UFA Education Program for the purpose of preparing persons for examinations given by the United btates Civil bervice Commission. (November , -J-939) 130, iMo. G pec. _5 Page 1 Section 25. Education Projects - Educational supervision and Personnel Requirements In tne prosucution of tne »«PA Education Program, it is the general policy of the none Projects Administration to encour¬ age and maintain a maximum of initiative and responsibility on tne pai't of btate and xocal public educational officials, ~na to pxace tne edu¬ cational supervision of tnie program in the hanus oi sucn officials, insofar as they are able and wilxing to exercise contxnuous -aid efiective educational supervision. In the accompiisnmeut of tnis policy, the following provisions snalx be observed. A. Educational supervision Tne responsibility una authority for the educational supervision oi the k»pA Educ-txon Program may, where mutuxlxy desired and agreed upon, be delegated m whole or in part to tne sponsoring agency or agencies. Educational supervision is understood to incxude a statement of professional ^na technical qualiflcatioiis necessary for types oi («ork to be performed; determination of types of professional activities which can be performed v.itn available personnel; approval or disapproval of curriculum materials used and/or produced on tne Education projects; teaching methods and procedures; selection of materials, supplies ana equipment to be used on Education projects (within administrative regulations); proiessional training of teacners; ana in-service super¬ vision in all professional matters. Alx such delegations oi authority and responsibility shall be matters of written record, agreed to in writing by all parties concerned. where authority for educational supervision is delegated to the sponsoring agency or agencies, the St^te bupervisor of Education projects ..ill be responsible to tne appropriate officials of tne spon¬ soring agency for educational supervision of the program, and to the btate Director of Professional and bervice Projects for administrative functions. Functions of educational supervision shall be exercised by wPA officials other than the bt~to Supervisor of Educ-tion projects only upon specific authorization by tne btate Administrator, in agree¬ ment with the chief state school oflicer; and administrative functions shall be performed by representatives of tne sponsor otner tnan the btate bupervisor of Education projects only upon similar authorization. Tne appointment of btate bupervisors of Education projects sriaii be subject to tne approval of tne Cnief ftegion-1 bupervisor, Professional 131. (November , 19J9) No. G pec. k5 Page and Service Projects, anu the Assistant Commissioner, Division oi Pro fessional and Service Projects, wasnington, D. C. In a state in which tne wPA Educ .tion Program is sponsored on a state-wide basis by the state Department oi Education or otner st -te educational agency, the appointment oi the state Supervisor oi mauc a- tion projects shall also be subject to approval by tne chaei state school officer. In each such case, the cnief state schooa officer should be consulted prior to an appointment, anu tne person chosen should be one v»ho will satisiactorily represent both the work Projects Hdministra- tion *nd the state Department of Education. In case of proposed dismissal of a State supervxsor of sauc^- tion project, the sponsor of the project supervised snail be consulted prior to any announcement of dismissal, ana shall be iniormea fully regarding the reasons for which dismissal is considered advisable. Agreement between tne work Projects Administration ana tne sponsor is to be sought in Cases oi dismissal as well as oi appointment, but authority for dismissal rests with tne work Projects Administration. Provision shall be made witnin each state for such additional state key personnel ana local educational supervisors as may be neces¬ sary to maintain a program of high educational quality. The number anu types of such supervisors, una the methods of appointment of each type, shall be defined for each by the dtate Director of Professional and Service Prujectb, upon recommendation by tne State Supervisor of Edu¬ cation projects. Insofar as these duties and authorities relate to matters of educational supervision, responsibility for which has been delegated to tiie sponsoring agency, their definition shall be subject to approval by the representative of the sponsoring agency. Efforts should be made to obtain, especially for state-wide key positions, the full-time services, on detail or on loan, of suit¬ able persons in the employ of the agency sponsoring the project. Persons appointed to positions oi educational supervision should be men and women with adequate training anu wide experience in educational work, who are disposed to work in cooperation wxth public school officials and officials of other established agencies. B* Q ualifications of Nursery ochaol Supervisors Particular attention should be given to the qualificataons of persons selected as nursery scnool supervisors. The q ualifications oi dtate supervisors in charge of nursery schools mciuae: 1. Such academic training in an institution generally recognized as providing training in chuu aevelop- 132, (November , 1939) No. Ci uec. 25 Page 3 raent and parent education as will inaure a working knowledge of child care and guidance ana an under- stanaing of family relit,lonsnlps. Thib training should include attendance upon regularly organized courses, as evidenced by acddemic credit therefor, ana a part of the training directly related to cniiu Care and guidance should have been taken within the five year period preceding employment as t>t ite supervisor unless the supervisor has been continuously employed during this five year period as a nursery school supervisor or teacher. 2. Actual teaching exp.rionce for at least one school year with children under four years of age in a group of not fewer th.,n ten children. ,3. Actual experience in «»orK with parents of children under four years of age for at least one school year. 4-. Experience in administrative worx of a type to de¬ velop familiarity ».ith worx in auninistrative relationship with other persons. 5. Eviuence of a working understanding of educational principles'as applied to young children ^nu tneir parents, such unuerst.aiding to be evidenced by letters or comments from recognizeu specialists and/or others familiar with the »ork of the applicant. 6. Such flexibility of tninking as insures the main¬ tenance of reasonable professional stanu „rue as well as adjustment to the conditions incident to a relief program. The same qualifications should be Kept in mina in the ^election of district or local supervisors. where there are questions concerning the rpofessionai qualifi¬ cations of supervisors, a ststeinent of qualifications ana other informa¬ tion concerning persons under consider .tion may be transmitted to the Assistant Commissioner, Professional ana bervicu Projects, wasnmgton, D. C., for review anu recommend ition*. C. (qjuaiifications of Hunters The fixing of qualifications ior personnel employed on the Education Progr .m .aid the determination of •-nether persons assigned meet such qualifications are tie respon¬ sibility of the persons charged >.itu the uuties of euucational supei- vision. 133. (November , 1939) No. G i-juC • ^5 Fage U The persons charged with educational supervision shall where feasible, assist the Division of Employment in deter¬ mining the proper occupatioiui classification of teacners referred to that ciivisionj responsible for review ol tiie qualifications of, and acceptance or rejection of, personnel . assigned by the Division of employment; determine the nature of work for which teacners employed on tne project are best qualified. a The possession of a certificate to teacn in the public schools is not required for employment as a teacher on the program. Tne persons responsibie for educational supervision in each state, ho.»ever, snail require evidence on the part ol each applicant, in the lorm of previous training and/or practical experience ana/or satisfactory demonstration during a period of probationary assignment, that the applicant is well qualified to perform the work for which employed. No person snail be assigned to work on an education project v.nose qualifications nave not been examined and approved by the persons charged with responsibility for educational supervision. (For statement of qualifications of worxers in nursery schools, see wFA Technical Series - Education Circular No. 3 - Scope and Activities of the Nursery School Frogram.) D. Sponsor's Relationships In tne operation of Education projects, emphasis should be placed on securing active participation on tne part of the sponsoring agency, in the v.ay of supervision, curriculum build¬ ing, training, and securing of facilities such as heat, light, rent, place ol' meeting, equipment, janitor services, .aiu food for nursery schools. E. Advisory Committees wherever possible advisory committees ma/or councils should oe organized consisting of representatives from community agencies interested in tne operation of the program. (See section ^ of this Operating Frocedure.) 134. (November , 1939) No. G _oec i6 Page 1 Section 26. Education Projects - Operation of Project Activities A. Emphasis on Educational Eervicu for win worKers and Uneiloioyea Adults bpecial emphasis shoulu bu given to providing the types of educational services ana guidance most needed by persons employou on mPA projects, and other persons an low income groups. This statement snail not be construed to mean that it is not permissible to extend tno services of the Education Program to all nduits in need ol' educational opportunities hitherto not avail .ble to tiiera, provided tn..t tne need^ si »»Pa employe- k. and other persons in uw income groups have been studied -.nu met ins of ..r as possible. B. No Displacement of Present Educational bervicos No Classes shall be org.miz ed or instruction offered in any field, wnich valx result either in the discontinuance of educational services hitherto provided by public or semi-public igencies or m tne withdrawal of persons eiiroixed in private educational agencies or receiving instructions under private teacners. The hPA Education Program is intended to supplement mu expand the education il services of establisned agencies of public education, and not to replace tnose services or to compete with private educational agencies. C. Continuous Operation tiirough Defmate Program Periods oiuce the Educ ition Program involves not onay employment of teachers but aiso services to a large number ol adult citizens wno attend classes ana cnildren »«no attend nursery schools, activities of the Education Progr.aii should be con¬ tinued insofar as possible tnrough definite program periods with a minimum of interruption, change in teaching ...nd supervisory personnel, .net terminations of incompleted courses. However, notning in tuis section snail be construed to mean tn .t teacherw ..na l i not be encouraged to with¬ draw from tne Education Program for the purpose 01 accepting employment in public scnools and elsewhere. D. Traimnn and Prenaratu/i A reasonable allowance may be made in the working assignments cf teacners for time spent in preparation for tae specific work to be performed by tnem on Education projects. Preparation time shall be subject to the same supervision is time spent in te-.chin^. Preparation time m^y be spent in Coinerences .»itn supervisors, in attendance it conferences of teachers, at teacners' meetings devoted to professional matters; at professional preparatory courses for teacners; and in professional reading under tne direction of supervisors, ..utn sucn conferences, meetings, courses ma professional reading .r-. directly related to the worm to which teacners ire assigned on Educ ition Projects; provided that the amount of preparation time allowed bears a reasonable relationship to the total number of iytigiieu hours. No allowance far preparation time shall be m lae for attendance ..t conferences, meetings and courses ,1 general character mot related to touchers' woric oil projects. 135. (hovomber , 19J9) No. G_ pec. <.6 Page 2 Tne amount ol' training and preparation time to be arrowed in tae ..orking assignment of teachers in various types of educationai activities shall be determined by the btxte Director oi Professional ana bervice projects upon consultation witu tne btate bupervisor ox Education Projects una the sponsor or auvisory committees. whenever attendance at training coraeronces or meetings is con¬ sidered to be mandatory ana a part of the worker's official assignment, and ..hen the worker is expected to travel outsiae his official station to fulfill such an assignment, travel ..nu per diem shaxi be xutnonzed in tne regular way- workers snarx not be forced to pay tneir own travel or per aiera ».hile on official auty outside tneir official st..tion. E. Euuitv in Educational bervice to Racial Grouas bmce, in propor¬ tion to population, unemployment among «egroes is equal to if not gre iter than unemployment among other racial groups, -no since educational oppor¬ tunities for degrees are not Poly inadequ-te, educational service shall be made available to Negroes througn tne Eauc-tion Progr .m ~t least in proportion to the Negro population in eacn st..te. Furtnurmare, employment on this program shall be given to eligible ana qualified. Negro teachers, if available, at aeast in proportion to tne Negrs population in each st-tc. F. Materials ana bupplios Materials and supplies widen may be requisitioned for purchase from sponsors or Federal funds mciude b^axs, pamphlets, magazines, .na music; m_teriais for demonstration ..nu l^bor^tary purposes in classes in art, handicrafts, sciences, ciotning, foods, nrst aid instruction, health education, homemaking, ana vocational education; materials for classes in dramatics (but not including royalty fees), pageantry, etc.; stationery, office ana cxassroom supplies; ana food, play materials ana play equipment, tables, chairs, cots, bedding, ana other nedessary furnishings for nursery school projects. Persons in classes will normally furnish their own textbooks and workbooks, anu the materials in classes in art, handicrafts, clothing ana iooa whish are to be made into products for tneir own use; but inexpensive workbooks, if needed for efiective education, may be requisitioned for purchase for persons in el isses ».ho are financially unable to purchase such materials. G. boace ana Equipment Insofar as possible, sp xc ior conducting Education project Classes sJx-ll be provided by tile sponsor. Requisition may be made for the rental or purcnase of equipment for the offices of State and local supervisors, whenever posoiblu, however, such equipment should be furnished on a loan basis by the bt.te Dep ..rtment oi Educ-tion, the County buperintendent of ochoois or the local scnool district. Requisition may be made for tne rental of equipment ior classes in clot.-ung, foods, vocational subjects, handicrafts, .ma music; aiu lor tne rentai of educational films, siiaea, ana exhibits. Costs oi sp..ce rentil, lighting, water, he.,ting fuel aid cooking snail be met by tne sponsor or by the community in which c .loses are held. In no event should teacners pay, or be expected to pay for rent, i'uel, equipment, or otner items incident to the operation of tne project. 136. (November , 1939) No. G Gee. 26 fage 3 H. bjecial Requirements for the oaerution of Nursery Schools All children enrolled in nursery schouis anaii come 1'rom famines certiiied as exigible 1'or public relief and similar xo». income groups, Similar low income groups shall be understood to mem families an wage brackets similar to the security wage ana shoeing needs similar to those certified for public relief. Determination ol eligibility for enroll¬ ment from these groups may be made on the oasis of investigation as decided upon by the sponsoring agency, the work Projects Aaministr-tion, and any social service agencies th -t may be called upon. Nursery schools shall be established only .«nen there is an assured enrollment of not less than 25 children; no nursery school shall continue to operate wnon the average daiiy attendance fails below 20 for a period ol' 30 consecutive duys, except in cases in which such decrease in attendance is caused by protracted epidemic illness in tin community. Nursery scnools are designed for the age range two to four years inclusive. They any incaude five ye .r old children oniy when tnere is indisputable evidence tn ~t the earlier ages mve been c-rea for within the needs of the community ana when facilities for such care have not been previously available within the school regula¬ tions or -re not now avail-bio. No nursery schools shall be established primarily for five yem old children nor sn ill they include four ma five year ola children in what is generally known as a kindergarten grade. For every unit of 30 cnildren there shouid be tile equiv-leut of three full-time persons responsible fot their care. In no case snail there be less thin two trained people per unit. Various combinations will have to be made according to loc-J. conditions. The head teacher should always be a person who has h-d aorne training for worx with young children and who is temperamentally -dapted to working with tnem. where nurses are available for employment one may be included in each unit, serving also in the capacity of assistant teacher. In cases where two or more nursery schools are located in close proximity one nurse cm often serve two or more units. Nursery schools shall operate so as to provide morning pxay, noonday meal, and afternoon rest. In no case shall a nursery school operate less than six hours per day. Arrangements for the working hours of the staff shall be made accordingly, staff schedules being st-ggsred where necessary. Such attention shall be given to the health care of the children enrolled as insures satisfactory protection in accord with standards of public health service. It is desirable th-t health Care mcaude the pro¬ vision for physical eximin-tion, vaccination anu immunisation, ana such daily health inspection as is necessary to detect symptoms of illness endangering either the child's own health or that of others. It is recognized tint taere will be variation in standards of operation between nursery schools, nevertheless, nursery schools should be numt.lined only where the minimum conditions oi plant, equipment, playground, safety, ana staff Services are met at the beginning of the 137. (November , 1939) No. G pec. 26 P a ge 4 program and where there is indisputable eviaence of continuous effort toward improvement, fthile the determinrtion of adequacy must be made locally, the conditions outlined in Bulletin I, Administration and Program, and Bulletin II, Housing and Equipment, published by the. National Advisory Committee on Emergency Nursery Schools should be used as a working basis. Parent education in the families of the children in the nursery schoo': shall be considered an integral part of the program of every nursery school. Parent education shall be intorpreteu to include informal contacts with the parents of the children, visits to the homes, provision for visits of the parents to the school, and such meetings of the parents end staff as are indicated by the interests on J n^eds of the parents. The success of the nursery school and its contribution to the community depends largely upon the relationships set up within each community. It is desirable that every nursery school cooperate not only with the sponsor¬ ing agency and with the organization with which it is housed, but with all otuer local and state organizations concerned with the education and vaJ.f\re of young children and their parents. Close relationships and cooperation should also be maintained with ail phases of thu Vvorks Program. In many instances it will be desirable to make use of parent education, home- making, literacy, or general adult education teachers in meeting the needs of parents of the nursery school 'group and where needed the nursery school supervisor should request such services, working out the details of cooperation v/ith ti.10 other sup.rvisors concerned. It is suggested that well organized and active advisory committees contribute to build¬ ing up and maintaining desirable working relationships. These committees can be organized bota locally ana on a state basis, the membership being made up of representatives for all interested organizations. Food necessary for lunches shall, insofar as possible, be provided by the sponsor, where this is impossible, Federal funds may be use:.. (For special prevision on the procurement of fooc for nursery schools, see section 17 of Operating Procedure No. G-4.) Under no circumstances shell nursery school children or parents pay for food. 1. Technical Circulars Instructions and suggestions relating to the operation of Education projects ar^ found in the following technical circulars: Education Circular # 2. Scope anc Activities of the Parent Education Program Education Circular # ?. Scope of Activiti'. s for Nursery School Program Education Circular # 5. Teachers at 'work Education Circular # 6. Conference for the £ ucati :n of Teachers Education Circular H 7. Bibliography for Teachers of Adult fiuuc/ tion No. G Sec. 26 Page 5 Education Circular # 6. Bibliography on Family Lj fe Education Education Circular #9. A Selected libllogrnphy of Materials on Negro Education Education Circular 1f 10. Preparation of Reading Materials for Adult Education in the Foundation Fields Education Circular # 11. Revised. Graded Word List for the Preparation of Reading Materials for Adult Education in the Foundation Fields. Where technical bulletins and teaching materials prepared by in¬ dividual states are of high quality and of general use, they may be made available for use in other states through arrangement with the Assistant Commissioner, Professional and Service Projects, Washington, D. C. Copies of such materials prepared in each state shall be trans¬ mitted to Washington at tn.. time of publication. (November , 1339) 139. No. G Sec. 27 Page 1 Section 27. Museum Assistant, Muslim Extension ana Visual .Aid Pro.iects WPA personnel may be assigned to activities of the types out¬ lined in sections , and of Opei'cting Procedure No. G - 1 which may be conducted on Museum A ssistonce, Museum Extension end Visual. A id. Projects, as seplrate or combined projects, subject to the limit? tions of the applicable project approve 1. A . Work Performed Subject to the limitations of the specific project approval, Museum AssisWice projects may conduct specified activities to assist publicly owned end operated museums in making avail¬ able to the public collections of stored materials, in installing e new display and/or labelling systems; and/or in cataloging, publishing, end preserving exhibits; and/or preparing new models for exhibits. Museum Extension projects are designed to extend museum facilities try providing travelling exhibits and loan collections for publicly owned and operated museums end/or to assist in the establishment of new publicly owned, and opera ed museums or brsuiches of publicly owned or operated museums. Visual Aid projects may prepare models, exhibits, film strips, wall charts, maps and similar other aids for classroom instructi on, or other educational purposes. Prior to production of such articles, care sh?„ill be exercised to limit prouuebion to such items as may merit the approve. 1 of sponsors or advisory committees. B. Supervision It is recommended that projects of the above types be operated under the general direction of, or in close cooperation with, the State Supervisor of Education Projects. Technical super¬ vision shall be provided insofar as possible by the sponsor. The ap¬ proval of the sponsor shall be so-cured prior to the appointment of WPA supervisors of Museum Extension, Museum Assistance and Visual Aid Projects insll cases where by agreement the sponsor assumes responsi¬ bility for technical and educational supervision. The Work Projects Administration supervisor shall have the technical qualifications neces¬ sary to conduct the type of activities contemplated, in the particular project and shall have had two or more years of administrative respon¬ sibility. Appointments of ot-ate oupervisors of Museum Extension, Museum Assistance and Visual Aid projects shall be subject to the approval of the Chief Rfgionr.1 Supervisor, Professional and Service Projects, and of the Assistant Commissioner, Professional and Service Projects, Washington, D. C. C. Distribution of Finished Products No Federal funds shall be expended for tlu distribution of the finishes products. The products shall be distributed only to tax supported institutions; or on a loan basis to quasi-public institutions designated by the sponsor. A tag, plate or other identification shall be affixed to each article produced, indicating approximately the participation of the *>Fa in preparation qf the article. 140 (November , 1939) No. ^ fioc• ?b Page 1 Sec +•* — Pecreution Pro.iects - Types of Activities rnd General Policies The Recreation Program of the hork Projects Administration is designed to provide employment on projects for certified persons who are qualified to furnish leadership in organizing and directing group participation in activities of a recreational nature which are to be available to the entire public. Experience demonstrates that leadership in the types of activities listed in section of Operating Procedure No. G-l may be carried on successfully on Recreation projects. This shall not be interpreted, however, to exclude other desirable leisure tine activities not specifi¬ cally listed. Special attention is called to the fact that those activity head¬ ings and facility headings relate to leadership activities only and are not meant to define complete project activities. Besides these leader¬ ship activities, other than leadership worx such as: (l) service and repair; (2) supervision; (3; clerical work; (4) training; (5) produc¬ tion; (6) medical care, nursing, cooking, etc., for camps; ( 7) carpentry; (8) exhibits and demonstrations, may be conducted as legitimate activities of the project subject to the limitations of tn-~ applicable project approval. bupplying leadership for the development of v. I'd sura time progran is the primary obligation of Recreation projects. Therefore, other then leadership services by Vv'PA recreation leaders should be kept at en absolute minimum and in no crse shell the total num¬ ber of recreation workers doing other tnan leadership v.erk exceed 20% of the total employment of the official project. Utility workers may be employed only on thos<_ project units where leadership personnel is also employed 141. (November , 1333) No. G Sec. 28 Page 2 No project activities may be operated which might directly or indirectly cause the displacaaent of regularly employed personnel. No normal functions of sponsoring, co-sponsoring, or other agencies mcy be usurped. All project work shall be in addition to that normally carried on by the sponsor or other local agencies. Recreation activities in pageantry shall be limited to those which are a part of the activities of a local play area or group of play areas. (November , 1933) 142. No. G bee. 23 bection 23. Recrentlnn Projects - Advisory Committees and Personnel Requirements State Supervisors of Recreation projects should encourage the establishment of advisory committt.03 or councils to secure coordination of r-creation activities. Sponsoring and co-sponsoring agencies shall be urged to supply as much of the technical supervision fbr the program as possible. However, the l/vork Projects Administrrtion is responsible for the quality of work prosecuted and shall exercise such direct supervision as required to maintain efficient project operation. Final responsibility for approval of supervisory personnel lies -with the work Projects Ad¬ ministration, although such personnel should be acceptable to the sponsor or co-sponsor. The qualifications of State Supervisors of Recreation projects shell be subject to approval by the Chief Regional Supervisor, Professional and Service Projects, and the Assistant Commissioner, Professional and Service Projects, Washing-an, B. C. District, zone, branch, or area supervisors of Recreation projects shall be approved by tho State Supervisor of Recreation. Supervisors' conferences may be held from time to time to allow for planning of program content and coordination of work carried on under various project units. Appropriate methods of consideration of the qualifications of per¬ sonnel assigned to Recreation projects and of selection of such personnel for assignment to duties on the project shall be established by the supervisors of the various units oi projects or by tho stste Supervisor of Recreation projects. 143, (November , 1939) No. D Sec. 50 Page 1 Section 30. Recreation Protects - Operation of Project Activities The program of activities to tn conducted on Recreation projects will normally be determined by the project supervisors, acting upon recommen- drtions of advisory committees or upon pluns developed by the project supervisor and staff. Such programs should be designed to provide a well-rounded group of recreation activities, adapted to the needs of the community and to the skills and number of available personnelr possessing qualifications as potential recreation leaders in a quality- service program. Quality service as measured by prevailing standards in the field of recreation and an adequate interpretation to the public of the meaning and objectives of the program should be stressed. A . Physical Facilities and Safety Recreation project activities should be conducted only in those facilities which meet minimum standards for health, safety, sanitation, and attractiveness as estab¬ lished by the htate Administrator. Recreation supervisors shall be available as consultants to the Division of Operations and to sponsors to aid in functional planning of recreation facilities. The prosecution of work on Recreation projects is subject to WPA regulations governing safety of workers. In cooperation with the otati. Safety Consultant, supervisors of Recreation projects shall make every effort to conduct project operations in such a manner as to avoid accidents and injuries. Project workers shell be fully informed of hazards involved in project activities and shall be instructed in safe practice. Recreation workers shell neither be required nor permitted to perform work not ordinarily included in tneir prescribed duties and for which they are not fitted by reason of physical condition or otherwise. Project workers shell be warned repeatedly of the danger of infection when minor injuries sustained in the course of employment are not promptly reported for first-aid treatment. B. Admissions and Collections on WPA Recreation Projects Where WPA workers are directly concerned with the organization, development, promotion and presentation of activities ouch as done-s, pageants, shovs, festiva Is, group-singing, games, tournaments, etc., and where attendance as well as participation of the public is expected, the practice shall be to make no admission charge and no collection. (November , 1939) iNlO , U uec. J>L) 2 where wPk recreational leaders conduct activities involving par¬ ticipation of the public, sucn as swimming, art .ma cr_.lt work, etc., no admission shall bo cn-rged ana no collection male, Wlinimum ch-rges for trie coot of Euterinie used .aid not supplied by the p .rticipants, for laboratory or equipment fees or incidental oper ting costs m_y be ...ssessgd ~nd coiiecteu by the project sponsor or co-sponsor. C. Training oomr form of m-service tr-xmng lncxuumg i pre-service pi.in shall become in integral part oi this program, a re-souJaie -iiow moo should be m..de in tne working assignments ol supervisors .aid project ..or/aia for tunc spent in planning ana tr .ining for the specific ..one to be performed on Recreation projects. Training time sn~.xl be subject to tne same super¬ vision as time spent in recre .tion leadership. Preparation time m_.y be spent in conference for px.umiu& of project work, in meeting, aevoted to professional matters, in training courses for leadership, _nd in profession .1 reaumg unuer tne direction of supervisor.-., «.nen such conferences, courses .aid profsesxonai re-.uings ..re directly re- lateu to the work to which recreation leaders are issigneu on Recreation projects. No allowance for this time snail be made for attendance at con¬ ferences, meetings and courses of general cnaracter not rei -tea to the leaders' work on projects. This time -iso m-y be spexit in the preparation under supervision of plans -aid ma ten .is for directing groups in tne recreation activity as part of tne leaders' assigned work on projects. The amount of training and prep-ration time to be allowed snail be determined by the State Director of Professional ..nd Service Projects, upon consultation with the State supervisor of Recreation Projects and trie sponsor or aavisory committees. wnenever attendance ..t training conferences or meetings is con¬ sidered to be m;eidatory and a part of the worker's ofiicial assignment, and when the «»orker is expected to travel outside his official station to fulfill sucn assignment, travel ana per diem sh-.il be authorized in tne regular way. workers snali not be required to pay taeir own tr-Vei or per diem while on official auty outsiae tneir offici.i st-tion. Reports on speciax conferences and tr .inm^ meetings shnxx be transmitted to tne Regionax .aid wasniagton offices at tne concxusion of the meeting or conference. siinii_r reports on continuous iu-servicc tr..in¬ ing courses sn~.li be sent to tne Regional -na w~~snmgton offices ..t tne time of initiation of tne courses. The above reports should describe tne scope -aid iuture ol tne training program for supervisors -na xeaders, specifying tne teenniques used, tne types of subjects t-ught, ana mnt, if any, aSsist..nce in planning and instruction is given by otner agencies .nd otner wrA probrams or by individuals not employed by the Work Projects au, uustration. D. Cooperation with Otner Agencies In uraer to insure coordinated community programs at tne point of oper-tion, cooper-itxon «ith the National Youth Administration, U. o. housing Autnority, U. a. Forest Service, the Natiaiial P_rk oervico, the Dep -itaent of Agriculture Extension Service ^nu other Fedur-1 -na xoCai agencies concerned with 145 (November , 1939) No. G mec. 30 Page 3 Recreation ana related actj.Vi.txee, is essential. E» Standards for owlmminfc k'rokiru.iu, m oraer to insure tnat e..mi¬ ming activities operating under wi'A Recreation projects be carriea on in as safe and as wholesome a i.unnur as possible, txjy foxxo..ing maximum standards of operation shouxa be maintxined: 1. Vdaiifxcations of Life Gmatys Onxy workers holding current Red Gross Genior Life having certificates are to be assigned to life gUeru worK. Other leaders, not Certified by tne Americm Red Cross, assigned to swimming pools or beaches are not to be used for waterfront supervision, but nuy be used for tne development of beach activities mia aquatic programs. 2. Facilities (a) All facilities Shall be Inspected by tne «.orxt re or for other participants. F. Agencies hxxbxble to Recexve Services x>ubxie faoixities sixouaa be used v>henever possible. inhere pubxic facilities are inadequate, activities may be conducted on private facilities uxiaex tne loxxov.xng conditions: 1. The responsibility of general supervision is assumed by a public -gemey. 2. The community is informed that xtivities are open to tlx public, una are not restricted to the member snip of a private organization, or to selected groups, (fosters, signs, and other publicity meai-a may be useu lor this purpose). 3. No improvement v.hicn increases its value snail be nuee ts private property. Temporary auaptation of private property to increase its usefulness to tnu Recreation frogrmn may be authorized provided such worm is permissible unaer the existing "PA regulations pertaining to improvement of private property. This policy covers the use of private facilities on a loan basis, una is not intended to cover rent ila • Under no condition may kiPn Recreation project worxcers conauct activities on public or private facilities when tnose facilities ire restricted in tneir use to dues-paying members si organizations ana clubs, ana, therefore, not open ma free to the public. Recreation <*mm nuy be prosecuted m public institutions such as hospitals ma orphan asyxums so long as the v»orlc is in dCCorumCc. with kiPA regulations relating to eligibility oi agencies. In oraer to insure that personnex riorniaxxy employee in axxxools, or personnel *»nich ofchervsion. Auvisorv Committt-eb. ana Gliaxifications of fro.lect farsonnsi Appointments of state Supervisors oi' Art Projects shall Do subject to the approval oi the Chiel Regional bupervisor, Prol'essxonai aid bervice Projects, ana the Assxstant Commissioner, Professional ana oervxce Projects, in awning to a, D. C. The supervision of tne various functional units 01 tne state¬ wide art project will be performed by the btate Art .supervisor xna by district, local or unit art supervisors. Close cooperation snail be maintained between supervisory personnel -uiu sponsors of projects. Sponsors shall be given every opportunity to follow the progress oi the work, in which tney are interested, particularly ».itn inspect to com¬ missioned work mtendea for specific locations or for specifxc purpose. In the operation of community ^rt centers aund galleries ^.rtist personnel assigned to this type of art project activity will normally serve in supervisory and teaching Capacities. The success of eacn of these units is dependent upon the leadership of xts personnel in a program of art activities embracing tne bro.aiest community participa¬ tion. wnen it is necessary, in states where art programs are buxit around the activities 01' their community ~rt centers, to suorait requests for exemptions from administrative reguxations relating to employment of certified persons or employment oi supervxsors such requests snail be (November , 1939) 151. No. G see. 3*- Page 2 accompanied by a statement showing (l) the location ol each project unit (2) the number of non-certifieu una non-security supervisors and artist- teachers to be employed at each center, aiiu (3) tne uverage number ol peopie whom each center serves. where advisory committeee to the btatu Art project are establishd, tney shouia consist of such persons as artists, museum directors, heads of art schools, aia oi art departments of colleges, universities and public schools, members of art center associations, state art com¬ missions, sponsors' representatives, and other recognized institutions in tne art field, -.no other peruons professionally concerned with art. It is important tnat tnese committees represent a catnolicity of taste. These committees will assist tne bt-te art bupervisors to maintain high standards of performance, stimulate interest in Art projects, assist in making available local resources, .aid in establishing constructive cooperation between the Art project anu other nativities of value to the community. A list of memoers of tne Various state advisory committees witja their addresses shall be lorv.araed to the Director, wPA Art Program, Washington, D, C. where subsequent changes in such personnel occur this information shall be transmitteu to the Washington Director, (bee section 4 of this Operating Procedure for Method of Appointment and general purposes). Assignment of personnel to work on projects will be iiuae by the State Division of Employment in accordance with the occupational skills is shown by the records of th-t Division. It wiia. be the responsiDility of the btate bupervisor of Art Projects to determine the method of review, 152. (November , 1939) No. 0 hec. 3^ Pago 3 through examinations by technical committees, advisory committees or other means, of professional qualifications oi technical and artist personnel. Technical committees may be rauue available (a) to assist tiie Division of Employment in determining the proper occupational clas¬ sification of -rtists referred to that Division, (b) to assist the State Supervisor of Art projects in acceptance or rejection of per¬ sonnel assigned by the Division of Employment, or (c) to assist tne btate ^supervisor oi Art projects ana uis staff in aeturmxning the nature of work for which persons are best qualified. 153. (November , 1939) Page 1 Section 33 • Art Projects - Querntion oi Pro,]etct Activitltfb* A. Production of wortcs of Art. works oi art may be undertaken in accordance with pi ins developed on tie project; or upon specif ic commission, in accordance with requests originated by eligible pub¬ lic agencies, otner *»PA projects, etc. Such requests aia agreements as to work desired aid sponsors1 contributions nudo in connection with such works, shall be a matter of ..ratten record, .ma maintained in the project files. All plans, preliminary skutcnes, models oi' aural decorations, architectural .aid moniL.ioaV.il sculptures, and other nujor works undertaken on specific commission, (or pnotographs of same) shall be submitted to tnu director of the wPA Art Program, Washington, D.C., for approval and no woik shall be undertaken prior to such approval. State Supervisors of Art projects shall be kept informed of the technical progress of commissioned oork through periodic narra¬ tive reports. These reports should give some indication of the duality- work done, in tne judgment of tne person or committee exercising technical supervision. Easel painters, graphic artists, sculptors, creative photo¬ graphers and craftsmen nuy work with tne approval of the State super¬ visor on specific public commissions, on individual commissions or subjects of their own selection, or on such subjects as may be selected in consultation between tne artist and the State Art Super¬ visor or his representative. Upon completion, works oi art may be (1) placed upon ex¬ hibition m local community art centers or galleries,(k) placed in state or national exhibitions, or (3) allocated or aoanea to public agencies (see section 34). B. Educational Activities. 1. Community Art Centers Community art centers anu gal¬ leries may be established ..s project units under wPa Art projects. Flans for operation of community art centers and galleries shall be submitted to tne Direc¬ tor of the wPk Art Program, Washington, D. C., for •approval before commitments are made to interested sponsoring agencies or before the proposed unit is placed in operation. (see »*PA Technical oerics - Art Circuu.ar #1. dated October 3, 19d7.) bxnee it is the policy of tne wPA Art Program to maintain uni¬ formly high professional standards as to appearance and program in community art centers ana g .ixeries ..nd units thereof, regardless of size, it is important tnat tne same Careful tnought be given to the establishment of small units as is given to the establishment oi major community ..rt centers. The pins should list the 15#. (November , 1939) Wo. 0 J'J Page 2 qualifications oi eligible personnel available for op¬ eration of the unite, sponsoring groups auu committees, civic organizations interested, source oi financial contributions and amount oi conti'ibutions in Cash ana kind, type of activities planned, uescription of art center or gallery locution, and architectural draw¬ ing of building space to be used, as well as pianfa for renovation of apace. Circulating exhibitions may be secured lor exhibition in community art centers, in accordance with the pro¬ cedure set forth below. For detailed instructions ana suggestions concerning the establishment anu operation of community art cen¬ ters and galieries, see wPa Technical beries. Art Cir¬ cular No. 1. Exhibitions The Washington office win maintain a na¬ tional exhibition service for trie assembling, preparing and touring of exhibits of work oi artists employed on the various btate Art projects including Crqft Produc¬ tion Program (see section ) ana of other exhibitions which may be loaned to the worx Projects Aarninistration for showing in its community art centers, galleries : na units thereof. It is the purpose ci this exhibition section to present to tno public in cooperation with museums and other public institutions the work ana ac¬ tivities oi the wPA Arts Program .ma to render profes¬ sion :1 advice .na assistance to state art projects in exhibition techniques. The Washington exhibition section will maintain a ser¬ ies c£ exhibitions for circulation to trie various state community art centers, gilieries and extensions thereof. The btate Art Supervisor shall ad viae tiie Washington of¬ fice of the needs of tn^se units of the btate Art project, bpecial attention will be given to the individual units in the preparation ana circulation of the exhibitions. Tp assist the btate Art project in presenting to com- munities well-rounded exhibition program, the Wash¬ ington office will eniist the aiu of aiUeuums ..na private collectors in making available exhibits ol works for national circulation/ Under certain circumstances rail freight shipments of circulating government exhibits are entitled to special rates. P'or instructions concerning the types of exhibi¬ tions to which these special rates .ppay, alia the procedure for securing such rates, see Operating Proce¬ dure rto. G-4., section . (dovember , 1939) No. G oec. 3 Page 3 Insofar as possible, ohuwingb of exhibits circulated by the Washington exhibition section » i'd go 1 Suction ^3. Writor*' r'ro^Bct - lilicutijii ^f tinishoo Pr..duct. a. Puiicy where inatoriox written or Compiled by woi-kurt em¬ ployed under tnu WPa Writora' Program is to bo published, it is the policy of the Work Projects Administration to m...ko the material genoz-ally available, and tu insure that such publication shall uo in tne public interest, not in tiie interest of any private person or group. B. Besponsiliiiity for Publication The official sponsor, herein¬ after referred to as the sponsor, shall b» iogally responsible for publication of axi wu». However, xie aiuy delegate the authority t. other agencies or organizations which shall conform to one of tuo following types: 1. a public body which receives its complete or principal support from tax funds. i. a non-profit private organization or committee which has been approved by the State work Projects Administration as to integrity and stability of personnel. The signa- turo of tne State Director or Professional and Service Projects on the APPDICaTIOD IOB PFBMISSIQit TO PUBblSH, WPA Form shall be accepted as evidence of adminis¬ trative approval of such organizations or committees, Workers employed under tne WPa Writers' Program shall not serve as members of committees or as stockholders xn orgmiizatijiis which sponsor WPA Writers' publication, neither shall they assist in any Way in arranging for publication by a printing or publishing establisnment in which the} have — financial interest. C. Ajj^ligation for Permission to Publish Publication of ail material shall have the prior approval of the Director of the wPA Writers' Program. When it is desired to publish such material tne sponsor shall transmit to tne 0tatu Work Projects administration -n aPPLICaTIQH FOB PnBMISBIOH TO PUBLIbH, WPA Form i___ executed by the sponsor, co-sponsor or cooperating sponsor and approved in every Case by tne sponsor. Material covered by WPa Form shall confer... with tne outline submitted with Bn^UdST FOB aPPBOVaL OF W'BITKBS* PnOJnCT aCIxVITY, WPA Form , relating to tne particular unit of work. Application for Permission to Publish, WPa Form shall be prepared in a sufficient number of copies to provide one copy each to the following: Director of WPa Writers' Program, Washington, D. C. Director of Finance md Accounts, Washington, D. C. btats Supervisor of writers' x'ruject State Director of Finance S ponsor Co-sponsor and/or Cooperating: sponsor 201. (November , x939) Mo. G_ Sec, 43 Page 2. Upon approve! by the State Supervisor of the Writers' project and by the State Director of Profession I and Service Projects, all copies of the application but one shall be forv rdocJ to Washington for ti e ep.iroval of the Director of the WPA Writers' Program »nt8 ere importrnt, n l"rga measure of the success or feilure of a Research and Records proj¬ ect denends upon the intelligent and conscientious service of the supervisor and his assistants. The type of super¬ vision required for each project depends upon the volume and nature of the work to be done. The amount of special¬ ized training or experience required will depend somewhat upon whether or not a standard technical procedure is available as a guide to the supervisor in the conduct of the survey. If it is not available, the supervisor will have to depend more on his own resources and should be, therefore, technically well qualified. A project is no better than its supervisor. In accordance with the instructions for Item 26 of the Project Proposal (WPA Form 301 Revised), prior to placing a proj¬ ect in operation a statement will be submitted giving the name, education, experience end technical qualifications of the Person who will actually supervise or direct the technical Phases of the project. It is Optional whether . this information be submitted with the Project Proposal (WPA Form 301 Revised) or at a later date, but it must be submitted before the project begins operation. The technical qualifications of Research and Records project supervisors shall be subject to the approval of the Assistant Commissioner, Division of Professional and Service Projects, Washington, D.C. Due to resignation or project reorganization, changes in supervisory personnel dometimes occur. Where the technical qualifications of the initial supervisor of the project have been approved by the Assistant Commissioner, Division of Professional and Ser¬ vice Projects, Washington, D.C. , similar approval of the technical oualifications of any subseouent supervisors shall also be secured. Acting supervisors may be appointed to carry on project operations while clearance is being obtained on the new supervisory personnel. The names and qualifications of the individual, or individuals, nominated to replace the approved supervisor, or supervisors, shall be submitted immediately to the Assistant Corrr.i ssioner, Division of Professional and Service ^'ojects, Washington D.C. November ,1939 No.G. Gee .44 It is understood that In this end subsequent sections, th discussion of suporvi snrv personnel pertninr, to actunl nroject, supervision, r-rnrdless of whether it is furnished by sponsor, tho Work Projects Administration, or a combination of both. 4. Selection of Project Personnel The thoe of work under¬ taken by Research and Records projects varies greatly and, therefore, reouiros a very careful selection of project personnel. Tho project workors may vary from unskilled white-collar workers to professional persons, depending upon the nature of tho project. A conscientious attempt shall be made to select individuals who are best fitted for the tasks to be performed. It will frequently be found, however, that persons with little or no experience in the type of work to be done may be trsinod and effective¬ ly employed on the project. In selecting project personnel, their experience on previously operated projects should be given special consideration. A! though e worker may not have had previous experience in the specific type of xverk to be done, he may have had other related experience which will make him very well oualified for a particular task on a WPA project. For example, it has been found that salesmen frequently make excellent, enumerators or canvassers since their previous experience has developed n courteous approach which maybe effectively used in enumeration xvork. In selecting persons for a project it '•'ill be found helpful to give promising workers a simple test. Such a test need cover only problems likely to arise in actual work on the project. A satisfactory test which will give a good in¬ dication of tho workers' nuslificotions can be conducted by passing out copies of forms (or schedules) and instructions, and requesting the prospective project workers to study them. The supervisor might then write up an imaginary case, giving ell the essential information and having the prospective project workers fill in the form or schedule from the information given. Persons making the highest gr- des on this test ordinarily will be best fitted for the types of jobs connected with r given project. If p. worker has previous employment or contact with any sponsoring agency, ere should be •exorcised that such experience is not detrimental to the fullest cooperation with the agency in the pursuit of the project. 5, Training of Personnel Before a project goes into actual operation, the supervisor should spend some time with his staff explaining tho general nature of the pr: ject and training the personnel in the functions f r vihich thoy have been chosen. In general, it will be f mnd thi t the November ,1939 208. -4- No. G. 3ec.4-± best possible training of personnel is secured through actual experience under guidance. Although written in¬ structions are very important, "orbal instructions with illustrations con prove most effective cs a meBns of im¬ parting a thorough understanding of the meonin," of the record, schedule, form, data or other materials with which the rsroject is concerned. It cannot he too strongly im- nressed unon every member of the Pro jact, staff that, in the very nature of a Research and Records project , the entire value depends upon the honesty and accuracy with which the material is secured, transcribed, edited, ar¬ ranged, tabulated, summarized, etc. The supervisor should thoroughly familiarize himself with the duties of each member of the project staff. He should then carefully instruct each member in his particular task and also in the relation of that task to the whole under¬ taking. Each person will enter more into!ligently and earnestly into his work if he can be made to understand the importance of his share of the process. The supervisor should keep in constant touch with every part of the process, whether through personal investigations or the reports of his assistants. Errors detected and rectified oarly in the operation of the project will avoid much trouble which is mended later only with greqter difficulty. 6. Techniques of Operation The techniques of operation should be clearly worked out before the project begins operation. However, in following these techniques o number of operating problems may ddvelop which will have to be solved during the operation of the project. In all coses, Research and Records projects shall bo operated in accordance with accented technical and professional standards in the field concerned. The Work Projects Ad¬ ministration has established a series of standard technical procedure circulars as aids in the operation of a number rf typos of Research and Records projects. Those circulars are listed under Sections 45, 46, 47, and 48. 7. Production and Accomplishment Reports. If projects are to operate efficiently, production records, control records and accomplishment reports are essential. At the outset of the project, the supervisor should determine the specific phases of operation and unit by which each phase may be most effectively measured. A method should then be estab¬ lished for keening records and reporting on accomplish¬ ments for each phase, In general, such a report should indicate the total amount of xvork to be done, the amount completed, the percent completed, the amount to be done, the percent to bo done, and the amount of time required November ,1939 209. -5- No.G. Sec .44 to complete tho Job at the present rate of production. If such information in maintained for each operation of the oroject, the supervisor will have a means of co¬ ordinating one operation with the other so that the project work remains in balance. It is realized that some projects do not lend themselves well to an objective analysis of production. The State and local WPA personnel should, however, require the supervisor of the project to maintain the type of pro¬ duction and control records best fitted to his particular nroject. Accuracy of xvork should be stressed on every Research and Records project. Care should be taken to see that nro- duction euotas are not overemohasized since frequently such overemphasis results in increased errors which, in turn, result in poor production and decreased efficiency foi* the Project as a whole. Monthly project activities reports shall be prepared by each project supervisor in accordance "■ ith Volume II, Chanter IS, of this Handbook. The entire oroject staff should be present at an early meeting in which the nlans of control and nroduction are outlined. The control procedure adopted will, of course, have to be modified to meet th3 roouirements of each narticular Research and Records project, It should be set up to furnish, nuickly, information concerning the current status of all records, schedules, forms, etc., for the entire project, and to preclude the possibility of any materials being lost or raisolaced. Production records should be maintained as a chock on the output of each worker, the progress of each chase of the project, and the current status of the undertaking as a whole. The project supervisor should be instructed by the proper Work Projects Administration official regarding types of pro¬ duction records and progress reports required for administra¬ tive purposes. 8. Release of Information Project supervisors are often re¬ quested by local individuals or agencies to release pre¬ liminary results of a oroject. Such requests should be handled in a courteous manner but no information should be released without Prior clearance with the sponsoring agency and the proper Work Projects Administration officials. When such requests are made, the supervisor should inform the interested parties that he i s not per- mitted to release such information but that he will be glad to clear the reouest with the sponsors and the Work Projects Administration. pio. "~vember -6- ,1939 No. G. Sec. 44 E. The Product. The ultimate objective of every Research end Records project is, of cowse, to turn out n product which will be of public vr'lu«. Such product should be so designed an to serve the maximum public use. Although the products vary in nature, each shell contain a proper acknowl¬ edgment of WPA assistance and a report shall be prepared indicating the accomplishments and results achieved. Sections 45,46, 47, and 48 set forth the general nature of reports required for esch major type of Re¬ search and Records nroject. All records, files, volumes, schedules, tabulation sheets, data and materials in other forms which are prepared with tho assistance of T.TA funds shall be accessible to the Works Projects Administration or its au¬ thorized agent. The project sponsor shall bo responsible for depositing the records or basic data (including forms, work sheets, summary tables, etc., clearly and accurately identified to facilitate later reference) with an established body or recognized institution of learning, to be approved by the Assistant Commissioner, Division of Professional and Sorvico Projects, Washington, D.C. The proposed depository of such materials shall be indicated under Item 8 Form 130 Revised and under Item 10 of Form 130a. If no objection to such disposal of the data is raised by the Assistant Commissioner, Division of Professional and Ser¬ vice Projects, Washington, D.C., within sixty (60) days of the receipt of form 130 Revised or Form 130s, the depository shall be considered officially approved. In tho event of disapproval of the proposed de¬ pository, alternative arrangements shall be made which arQ satisfactory to the Assistant Commissioner, Division of Professional and Service Proj¬ ects, Washington, D.C. F. Reports of Index c-f Survey and Research Projects and for the Index of Public Records Projects An index of survey end research proj¬ ects and an index of public records projects is maintained by the Division of Professional and Service Projects, Washington, D.C., to serve as a clearing point for information concerning available reports, records and other materials compiled by WPA Research and Records projects. For specific instructions concerning the requirements of these indexes see Section 45, Item F, and Section 47, Item F. G. Publication of Research and Records Projects Materials 1. General Policy It is the policy of the Work Projects Ad¬ ministration to make available to the public the materials compiled on survey and research projects financed in whole or in part from funds appropriated by the various Emergency Relief Appropriation Acts. In compliance with this policy, when a report presenting the data or materials compiled and the analyses undertaken is prepared, the sponsor shall moke the necessary arrangements for the preparation and distribution of the report. In the event that a complete report will not be available within a short time after the completion of a project, a preliminary report summarizing the data collected shall be proper..d. The following rcgu- 211. No.G. Sec.44 lations have been established relating to the -publication of materials available as a result of WPA research projects. 2. Copies of Final Rer»orts Within a reasonable time after completion of a survey or research project, the Work Proj¬ ects Administration shall be provided with at least seven copies of any reports based on data compiled in connection with the project. Four copies of such reports ^iall be transmitted to the Assistant Commissioner, Division of Professional and Service Projects, 'Washington, D.C. 3. Defraying the Costs of Publication For the purpose of de¬ fraying the costs of publication, sponsors are permitted to sell, at a reasonable charge, printed or otherwise dupli¬ cated copies of the reports on projects under their direction. 4. Acknowledgment of Works Project. Administration Participation All published material growing out of survey and research projects, financed in whole or in part by funds allotted to the Work Projects Administration, shall bear on the fly-leaf or title page an acknowledgment of the assistance provided by the Work Projects Administration in a form similar to the following: "Published by (legal sponsor and co-sponsors if any) as a report on Work Projects Administration Official Project No. ." In the case of project reports in¬ corporated in periodicals, bulletins, books, or other publi¬ cations not devoted primarily to the results of such survey or research projects, an acknowledgment to the Work Projects Administration shall appear as a footnote to the title of the project report. The form of this acknowledgment shall be as follows: "Assistance in the preparation of these materials was furnished by the personnel of work Projects Administration Official Project No. ." In addition, the names of individual researvh specialists or participating organizations may be given their proper credit. In the publication of research and survey materials, the sponsor¬ ing agency shall be responsible for any interpretations, conclusions or recommendations made from data collected on the work project. 5. Copyright. Data secured or reports published from projects financed in whole or in part by-funds allotted to tthe Work Projects Administration are intended for public use. In general, copyrighting of any such materials by an individual or organization, public or private, shall not be sought ex¬ cept where such materials are included in copyrighted scientific periodicals, books, or other publications not devoted primarily to the results of WPA projects. November ,1939 212. -8- No. Sec.44 It is recognized, however, that there ere some cases in which rogistretion for oopyripht is desiroblo for protection against undesirable comaercial exploitation or for the oro- toction of material art.pored by other agencies or individuals and utilized in connection with a study receiving the as¬ sistance of Work Projects Administration personnel. If it is desired to sook a copyright of any publication r' suiting, in whole or in part, from e WPA research or survey project, the project sponsor shell forward the fects in the case for the information of the Division of Professional end Service Projects, Washington,D.C., which may, in its discretion, state that the Work Projects Administration has no objection to registration for copyright, provided that due acknowledg¬ ment of WPA assistance is given and that all oth^r regulations governing the use end publication of project materials observed. Any royalties paid on publications prepared with the assistance of WPA research or survey projects shall be devoted to public purposes; provided, hoxvever, that the term "public purposes" shall not be interpreted so as to exclude the possibility of applying royalties as a part of the sponsors' contribution to a project. November ,1939 Sec.45 Section 45. Research and Reoorda Projects ~ Public Records Projects A. Definition and Types of Activities Public records projects shall be defined as including all activities having to do with refurbishing, listing, revising, extending, installing, indexing or otherwise treating public records. The purpose of such projects is usually to provide the sponsoring agency with a set of files or records which will better serve administrative and/or research purposes. The actual operation of this type of project usually involves a simple procedure. B. Eligibility Special restrictions governing the eligibility of public records projects are outlined in Sections of Operating Procedure G~l. C. Documentation and Specific Project Planning The fsct that many public records projects do not involve complex technical procedures does not preclude careful planning of project operations. Each stop of the procedure, though it be simple in character, should be thought cut clearly in advance of project operation. Although it is not always possible to prepare detailed instructions to workers, the project plans should provide some means of imparting specific instructions to the workers when operations begin. Standard technical circulars designed to assist in the planning and operation of this type of project are listed under Item D-6 of this section. If a new record or record system is to be installed, care should be exercised to determine whether or not the new record or system is in con¬ flict with an existing State statute or local ordinance. Even though a certain type of record may be considered superior to the record required by law, the sponsor will be unable to maintain the system and use it as a legal record unless authorized by the proper legal body. D. Project Operation A discussion of operating problems peculiar to public records projects is presented below; 1, Physical Facilities See Section 44, Item D-l 2. Organization Public records projects lend themselves to clearly defined organization since the tasks involved arc, in most cases, relatively simple and lend themselves to clear definition. Large projects in particular should be well organized to provide for maximum efficiency. Experience has indicated that a maximum of ten clerical workers may ordinarily be assigned to the immediate supervision of one person. Each worker should clearly understand that he is responsible to one supervisor as a simple and rapid means of transmitting instructions and of controlling production. November 1939 214. -1- No.G. Sec. 45 In addition to providing en organization chart, a flow chart of work should be prepared so that all supervisory and sub-suoorvisorv personnel oro entirely familiar with tho rolation of one oporation to another. Supervision Tho typo of work involved in public records projects usually requires the supervision of a person who has demonstrated his ability to select, train and super¬ vise clerical workers sue cos sf ully. Ho should have the ability to organize tho project so as to secure maximum production and, at the same tine, to maintain a high degree of accuracy in the work being performed. It hss been found that successful supervisory experience on a previously operated records project is a highly desirable qualification for public records project supervisor. If the records being dealt with have a relationship to other records of the sponsor or enother agency, it is helpful, and frenuently essential, that the supervisor have a complete understanding of the records involved. It is recognized that many public records projects are small in size and arc located at points where freouent inspection by the State or local WPA office is not feasible. In such instances, great care should be taken in selecting the in- d'ividual who is to supervise the project. If an individual on the sponsor's regular staff is serving as supervisor, care should be taken to see that the workers are performing only the tasks outlined in the project description and are not undertaking any of the regular work of the sponsor. Selection of Project Personnel Unskilled white-collar workers may be most effectively used on public records projects. If the ability of an individual does not go beyond an ability to read, he may be used successfully in refurbishing or sorting files or records. With an ability to read and write legibly, an individual may be used to transcribe or revise pecords. On some records projects, however, relatively high qualifications are necessary since complex indexing or the installation of a new records system may be involved. In selecting personnel, cere should be taken to see that the individual capable of the task to which he is assigned, and that it is made sufficiently interesting so that the worker will put forth his best efforts. Training of Personnel . Spe Section,44, Item D-5 Techniques of Operation The Works Projects Administration has established a series of standard technical procedure November ,1930 No • G# Sec • 45 circulars as aids in th" operation of a number of types of Research and Records projects. The procedures outlined in these circulars ore not mandatory, but ore recommended as desirable techniques for conducting the types Of proj¬ ects concerned. The following technical procedure cirrulars have been issued to date. Information regarding these end others in preparation is available through the section of Research and Records Projects, Division of Professional and Service Projects, Washington, D.C. Definition of Police Beats Procedure for making a study of uniformed petrol- men throughout a municipality to attain a mpximum of protection to persons and property with the available force. Installation of a Single Fingerprint File Technique for the installation of a single finger¬ print file, using the Rett ley system of classifi¬ cation. Indexing 71tnl Statistics Certificates Technique for making a cross-index file by names to original vital statistics certificates; for preparing the tenoorary alphabetic card index file; and for converting the temporary card file into r permanent ledger index. Index of Research and Statistical Data A circular offering suggestions for compiling an inventory of available research and statistical material. Installation of Comprehensive Personnel Service Records Procedure for installing and maintaining records of important facts concerning the services of employees of governmental agencies. Prisoners' Case Records A manual for developing case records of prisoners confined in state prisons. Compilation of Property Identification Maps Technique for the preparation of property maps, assignment of property identification numbers, and cross-indexing to an ownership card file. Index of Deeds, Mortgages, and Other Encumbrances Technique for the preparation of an index of deeds, mortgages, and other encumbrances by property location, November ,1939 216. -3- No. u Sec. 45 Installation of a Real Property Tox Record Card A circular presenting the technique for installing a unit ledger system of reel property tax ecccunting, with speoiel reference to the recording of delinquent accounts; suggestions for the use of mechanical aids in tax accounting control; and, a brief review of selected tox delinquency projects. Other standard technical procedure circulars may be issued 7. Production and Accomplishment Reports See Section 44, Item D-7 8. Release of Information See Section 44, Item D-8 E. The Product The types of product produced by public records projects vary greatly in nature, including files, indexes, volumes, records, etc. Whatever the product may be, it should be designed to serve the maximum public benefit. Proper acknowledgment should be given for WPA assistance. It is usually possible to find some portion of the product upon which acknow¬ ledgment may appear. It may be the cover or title page of a volume or the bottom right corner of the card used in an indexing system, or elswhere on the record being installed. Proper forms of acknowledgment ere as follows: "Assistance in the preparation of these materials was furnished by the Pcsonnel of Work Projects Administration Official Project No. ," or if a briefer acknowledgment is necessary, "Prepared with assistance of WPA Project O.P. No. ." All materials produced by public records projects should be deposited for safekeeping with an established public body or recognized institution of leurning. (See Section 44, Item E.) A final narrative report of accomplishment shall be prepared for all Public Records Projects a.nd submitted to the Assistant Commissioner, Divis¬ ion of Professional and Service Projects, Washington, D.C,, immediately after the completion of such projects. F. Reports for the Index of Public Records Projects. 1. General Instructions An index of Public Records projects is maintained by the Division of Professional and Service Projects, Washington, D.C., to serve as e clearing point for information concerning the materials produced by WPA projects of a Public Records nature. The index covers projects of the type referred to under Item A of this section. Upon the completion of each Public Records project, WPA Form 130a shell be prepared by the State Supervisor of Research and Records Projects in an original and two copies. The original and first copy shall be forwarded November , 1939 217. -4- ITo.G__Sec. 45 to the Division of Prof' asionrl end Sorvice Project^, Washington, D.C., and the sooond copy shall be ret inod for the files of the Statu Work Projects Admini3tr- tion. WPA Form 130r is nrint ;d in Washington for distribution to each State Administrrtion. Instructions for the Preparation of WPA Form 130e. WPA Form 130n shell be prepared in accordance with the follow¬ ing instructions: Schedule Number Nunbor oil schedules consecutively, b' - ginning with one in each state and continuing from the last number of previously submitted Forms 130a, Prefix the T.VPA official state number and a dash. Make sure that the same number shown on the original is also entered on the first and second conies. Classification Leave Blank. Item 1 - State, County and City or Town Enter the name of the State, county and city or town in which the nroject was located. In the case of projects operating in more than one county, city or town, enter the location of the project headquarters; if this location was changed during the period of operation of a project, enter the last address. Item 2 - Official Project Number Enter the WPA official nroject number. Item 3 - Title Leave Blank. Item 4 - Sponsorship Enter the names and addresses of the official sponsor and the co-sponsor, if any. The names of cooperating snonsors should be entered under Item 11, Summary and Comments. Item 5 - Supervisor Enter the name and address of the super¬ visor of the nroject. T his should be the person actually in charge of operations. Item 6 - Description Enter here an accurate description of the work performed by the project. Item 7 - Purpose Enter the purpose or purposes which the product of the project will serve. Item 8. - Area Covered Enter the geographic extent of the proj¬ ect, if relevant. If the materials Produced by the project are concerned with an entire city, the name of the city should be entered here; if they deal with a county, or counties, the name of the county or counties should be entered. Noverrtoer ,1939 -5- No.G. Sec.45 Item 9 - Date Begun and Ended Enter dates of the first and last project payrolls. Item 10 - Materials Available: (a) Describe accurately the records, filos, index system, ledgers, or other materials produced or worked with on the project; dates covered by the records and other identifying information should be given. The name and exact location of the proposed official depository should bo given, (b) Enter the method of arrange¬ ment of the materials produced or worked with on the project, such as chronological, alphabetical, by parcel, by block, otc. (c) If reports of any type have been or are being pro- pared as a result of the project, the titles of such reports should be entered along with their permanent location. Item 11 - Summary and Comments Enter any information which may be pertinent to identifying or describing the work of the project which has not been mentioned elsewhere on this form. Item 12 - Date of this Report Enter the date of sub¬ mission of the Form 130a to the Washington office, along with the name cf the person who actually prepared the r - port. Item 13 - The State Supervisor of Research and Records Projects shell place his signature in the space nrcvirp d to ind¬ icate his review and approval of the form. Publication of Public Records Projects Materials It is very likely that most public records projects will not result in a publication of any materials. If, however, publication does occur, the regulations set forth in Section 44, Item G. shell apply 219. -6- No. G. Sec.45 (See Section 45, Item F, for Instructions) WPA Form 130a WORK PROJECTS AD! 11 NT. STR AT ION Washington, D. C. F.C. Harrington, Commissioner INDEX OF RECCRDS PROJECTS Schedule number Classification (1) State County City or town of (2) Official Project number: (3) Title (4) Official sponsor Address Co-snonsor Address (5) Supervisor: Name Address (6) Description (7) Purpose (8) Area covered (9) Date Begun__ DAte Ended_ ORIGINAL - To be transmitted to Washington 220. K 0 ve rob e r , 19 39 -7- No ,G. Sec. 45 (10) Materials available: (a) Records,files, index systems, ledgers, etc, (describe) . - ■ . . . i I . I ■■■ ■ ' ■ ' ■ ' Depository (b)ulethod of arrangement ?■ (c) Reports available Location (11) Summary and comments (12) Date of tMs report Prepared by Jl3) Approved by State Supervisor of Research and Records Projects: 221. -8- Signature November ,1939 No.G. Sec.46 Section 46. Research and Record Projects - Historical Records Survey Projects A. Definition and Types of Activities Historical records survey projects shall be defined as including activities having to do with the preparation of inventories, lists, guides, calendars and similar controls for the basic materials for research in American history and related sub¬ jects, such as Federal, state, and local public archives, manuscript, collections in public and private hands including church records, news¬ papers, and early American imprints. Any or all of the following activities may be prosecuted. 1. Archival Activities These include the preparation of in¬ ventories of the archives of Federal, State, county and local governments. Archival inventory work includes research in the session laws, codes, court decisions, opinions of attorneys-general, and other sources for the purpose of writing essays es¬ sential to an understanding of the records.systems, and explaining the history, organization, functions, duties, and records of ell agencies of government. In order to prevent unnecessary repetition of essay material in in- divisual inventory volumes, it is permissible to duplicate or publish such essays separately as companion volumes to the detailed descriptions of the archives of various agencies or units of government. It is not intended that these volumes shall be a substitute for the popular textbooks on government and civics prepared by T7PA Writers' projects. The work of this program does not include the indexing of archives. Arrangement of archives may be undertaken where necessary as a preliminary step to the preparation of archival inventories. Transcriptions of older and more important archival materials may be undertaken as a measure of preservation, after the Assistant Commissioner, Division of Professional and Service Projects, Washington, D.C., has approved in general terms the choice of materials to be transcribed. In general, the transcriptions shall not be duplicated or published, though six typed copies shall be made for distribution in accordance with specific in¬ structions from the Assistant Commissioner, Division of Professional and Service Projects, Washington, D.C. No work in Federal archives may be undertaken until the sponsor has been deputized by the National Archives. 2. Manuscript Inventory Activities These include the preparation of inventories, guides, calendars, and lists of manuscript collections, including church records. 222. -1- No.G. See. 46 The inventory work includes such historical and legal re¬ search as is necessary to verify the accuracy and check the completeness of material received from field workers, write Introductory essays, and place materials in proper form for duplication or publication. Lists of churches and ecclesiastical institutions compiled for the purpose of insuring the completeness of the inventory of a church archives may be prepared separately. Arrangement of manuscripts may be undertaken as a pre¬ liminary step to taking an inventory, but no commitment to arrange manuscripts which would require more than two man-months of work shall be without the approval of the Assistant Commissioner, Division of Professional and Service Projects, Washington, D.C. Transcriptions of selected older and more important manuscripts will be per¬ mitted as a measure of preservation, after the Assistant Commissioner has approved in general or specific terras the choioe of materials to be transcribed. As a general rujle, approval will be given for transcription work only when duplication or publication of the result is anticipated. Transcriptions may be duplicated or published only after approval has been secured as outlined in Section 46, Item G. Inventories of Printed Materials These include the list¬ ing of newspapers located in the United States, and of other materials printed in the United States before January 1, 1877 (except that the date limit is January 1, 1891, for materials printed in 8 states), and the com¬ pilation of inventories end check lists of these printed materials. The general principles governing the activities carried on under Historical Records Survey Projects are: (a) The public records, manuscript and printed materials dealt with shall be placed under primary controls, i.e., a newspaper file or a record series (such as the Deed Books) described as to exact title, inclusive dates, numbe of volumes, general natur^ of infor¬ mation contained, and location. A secondary control such as an index by name or subject to the contents of the newspaper file or the Deed Books could not be a normal activity of this type- Of project, (b)The work shall as far as possible yield a product suitable for duplication and dis¬ tribution. November ,1939 No. G Sec.46 B» Eligibility Special restrictions governing the eligibility of Historical Records Survey Projects are outlined in Sections of Onerating Procedure G-l. C. Documentation and Specific Project Planning The Historical Records Survey Program is a continuing urogram whose objectives, scone, source of data, working nrocedures, and results have been standardized in the original Manual of the Historical Records Survey, the 8 sutrole- ments thereto, and additional instructions in the form of letters end memoranda from the Washington office. In submitting the Project Pro¬ posal (WPA Form 301 Revised), however, it is desirable to outline in some detail the snec if ic operating steps which are to be followed in accordance with the established standards. Care should be taken to in¬ dicate the specific tasks which are to be orosecuted under the nroject nroposal which is being submitted, and the- amount of work, particularly in the form of publications, which it is intended to comnlete. It is sufficient, however, instead of attaching copies of standard Historical Records forms or the Manual and its mimeographed supplements, merely to make reference to them, identifying them by name and number The communities in which operations will be conducted should be listed. If the project includes special a ctivities other than standard His¬ torical Records Survey Projects activities outlined in Section 46-A, the documentation should be very complete and should include copies of the instructions which are to bo furnished to the workers, as well as any forms which are to be used, and samples of the final product which is desired. D. Project Operation L. Physical Fcailitles Where archival, manuscript, or nrinted materials are housed under conditions which would be unsafe or unhealthful for workers, every effort shall be made to effect arrangements whereby the materials may be removed to another location for the oeriod necessary to uerform the work reauired. (See also Section 44, Item D-l.) 2. Organization All Historical Records Survey Project ac¬ tivities shall be nros-cuted in each state by a State¬ wide Historical Records Survey Project, except where subsidiary projects may be renuirod by WPA regulations, as in the case of CWA Records Projects, or because special circumstances in the State make it desirable to have mere than one State-wide project. For the basic orinciples of project organization see Section 44, Item D-2. Though the organization of the Historical Records Survey Projects will vary somewhat, donending on the size of the particular project and the personnel available in the state, certain general principles may bo stated. 224. November ,1939 -3- No. G. Sec .46 Each projoot shall have a State supervisor (who may or may not have an assistant), and a project secretary. Insofar as the size of the project pormits, there should also be a supervisor in charge of each specific phase of the work, such as tho county archives, State archives, municipal archives, manuscripts, church records, and imprints nheses. In smaller projects, each supervisor will probably have to be responsible for more than one type of activity. In addition, it is desirable in most States, in order to ex¬ ercise close supervision over field work, to have one or more field supervisors operating out of the State office or district supervisors operating out of district head¬ quarters. Each type of activity should be divided into a number of simple and clearly defined tasks, and each worker should specialize in ono or more of these tasks. 'There the size c of the staff permits, it is desirable to establish sub- units with a foreman in charge of each. For example, the county archives inventory work in the State office might be divided into the following units: Forms, editing, entry editing, legal research, essay writing, and indexing. The other types of activities can be divided into similar sub- units. Lines of authority shall be clearly defined, with each worker reporting to the foreman or supervisor of his unit, and the foreman or supervisor having full responsibility for the work of the unit. Supervision Oualificat ions of State Supervisors of His¬ torical Records Survey Projects shall be subject to approval by the Chief Regional Supervisor, Professional and Service Projects, and the Assistant Commissioner, Division of Pro¬ fessional and Service Projects, Washington, D.C. If resignation or termination creates a vacancy in the position of State Supervisor, the Assistant Supervisor (if such a position exists on tho project) or one of the unit super¬ visors shall be designated by tho State Administrator to c rry os~ sible, uossess a knowledge of county records and county government, as well as some actual experience in listing records on an Historical Records Survey Project, As much care should be given to the selection of this type of personnel as is given to the selection of the persons who have supervisory functions. 5. Training of Personnel See Section 44, It^m D-5 6. Techniques of Operation (a) Archival Activities; Detailed technical instructions concerning archival inventory vjork are contained in the original Manual of the Historical Records Survey, SupDlemonts 4,5, and 7 thvreto, and memoranda and letters circulated to all States by the Washington office or directed specifically to a project in a particular State, Field workers listing and describing Federal, State, county, municipal, and othot local public archives shall record the information on WPA Forms 10HR, 11HR, 12-13HR, 15KR, 16RR, 18HR, 55SA, 5e'SA,5YSA, . tic form entitled REPORT ON MOTION PICTURE, PUOTOGRAPHIC, AND SOUND RECORD COLLECTIONS, or tneir equivalents, and the forms shall be transmitted to tho State editor¬ ial office of the nroj.ct for editing and compil¬ ation into inventories. In the cese of Federal archives conies of the forms or other renorts shall be sent to the Assist"iit Commissioner, Division of Professional and Service Projects, Washington, D.C., for deeosit in tho National Archiv s. 227. November ,1939 -6- Fo.G. Soc.4$ Tho lnvnntorloo of archives shall, when completed in draft form, be transmitted to the Assistant Com¬ missioner, Division of Professional and Service Trojects, Washington, D.C., for approval of their duplication or publication, in pursuance of the procedure outlined in Section 46, Item G. When records are found in one State which should be listed in inventories prepared in another State, a copy of the forms describing these records shall be transmitted to the Assistant Commissioner, Division of Professional and Service Projects, Washington, D.C., for transmittal to the State concerned, (b)Manuscript inventory Activities: Detailed technical instructions concerning manuscript inventory work are contained in the original Manual of the Historical Records Survey, Supplements 3, 6, and 8 thereto, and memoranda or letters circulated to all States by the Washington office or directed specifically to a project in a particular State, Field workers listing and describing manuscript de¬ positories, manuscript collections, end individual manuscripts shall record the information on WPA Forms 17TIR, 19HR, 20HR, and 21HR or their enuivalents, and the forms shall bo transmitted to the State edit¬ orial office of the Historical Records Survey Project for editing and compilation into inventories, guides, and calendars. These inventories shell be duplicated or published only after approval has been secured as out¬ lined in Section 46, Item G. When manuscripts, including church archives, are found in one State which should bo referred to in an in¬ ventory to be prepared in another State, a cony of tho forms describing these records shall be transmitted to the Assistant Comissioner, Division of Professional and Service Projects, Washington, D.C., for trans¬ mittal to tho State concerned, (c) Inventories of Printed Mat rials: Detailed instructions for the listing of printed mate rials are contained in the original Manual of the Historical Records Survey and the Manual of Procedures of American Imprints Inventory. The imprints work includes the listing of titles con¬ tained in card catalogs, shelf lists or accessions November ,1939 -7- No. G. SeC , lists, and tha copying of titlo pages of uncatnlogued material, as well as the searching of bibliographies and other printed sources for references to titles. The listing of such materials in each State shall extend to materials printed in other States and the territorial possessions of the United States. The title slips prepared by the field workers shall be forwarded to the State office of the project , which shall ¥rrnsmit th- m on WFA Form 22HR or its equivalent to the Assistant Commissic -r, Division of Professional and Service Projects, Washington, U.C., for clearance with a central file and for compilation of Stale or local check lists covering particular date spans. After compilation and clearance with the Union Catalog of the Library of Congress, and after approval as required by Section 46, Item G. each completed check list shall be returned to the State concerned for duplication or publication. The newspaper work includes the listing of individual issues by title, date, and place of publication, but doss not include the abstracting or indexing of newspapers* Newspapers printed outside the State as well as within it, shall be listed. The field workers' reports on WPA Form 14HR or its equivalent shall be sent to the State editorial office of the Historical Records Survey Project, which shall transmit them to the Assistant Com¬ missioner, Division of Professional and Service Projects, Washington, D.C., for clearance with the- Union List of News¬ papers and the Periodical Division of the Library of Congress and for compilation of State or local check lists. Each com¬ pleted check list shall be returned to the State concerned, for duplication or publication, after approval in pursuance of the procedure outlined in Section 46, Item G. 7. Production and Accomplishment Reports The monthly accomplishment report renuired for Historical Records Survey "'Pro iects is described in Volume II, Charter 12 of this Handbook of Procedures. 8. Releases of Information The results of the activities of Historical Records Survey Projects differ from those of other P.esa.-rch and Records Proj¬ ects in that they do not constitute conclusions but merely compilations of data. There is no objection, therefor? , to making available to Qualified inquirer©, information collected by Historical Records Survey projects prior to its publication. The recipient of the information should be requested to give credit to the Work Projects Administration as the source, if the infor¬ mation contributes to a published result. Material prepared on projects of this type shall not be made available to a private agency or to other government agencies for publication until approval has been secured as outlined in Section 46, Item G, or the approval of the State Work Projects Administration if it is in the nature of a Publicity release. November ,1939 -8- 229. No.G. Sec,46 E. The Product In line with one of the guiding principles of the Historical Records Survey Program, that its activities shall yield out- lishable results, the final product,* resulting from the archival ac¬ tivities, manuscript activities, activities in inventorying printed materials, and any special activities undertaken in pursuance of authori¬ zations contained in approved Historical Records Survey projects, shall be prepared for duplication or publication in accordance with the applicable instructions contained in the Manual of the Historical Records Survey and its Supplements 1-8, end additional instructions in letter or memorandum form from the Washington office. I>fore duplication or publication is undertaken, however, the prior written approval must be secured as outlined in Section 46, Item G. The publication of additional special products of Historical Records Survey Projects may be authorized in particular instances, but the chief types of products anticipated from each activity of Historical Records Survey Projects are as follows: 1. Archival Inventory Activities These activities consist of inventories of archives of Federal, State, county and local governments, containing entries describing the records and esaay material. In some cases the essay materiel describing the State, county, or local government, or the information on legal requirements for the keep¬ ing of records may bo prepared for separate publication (see Section 46, Item A-l). An exception to the general rale that the products of the Historical Records Survey Program shall be duplicated or published occurs in the case of "transcriptions of older and more important archival materials . . . undertaken as a measure of preservation" which, in general, may be reproduced only in six typed copies except whore special authorization for publication is secured (see Section 46, Item A-l). 2. Manuscript Inventory Activities The Principal types of products anticipated for manuscript inventory activities are listed below: (a) A guide to the depositories of manuscript collections in each State (b) An inventory of or guide to the manuscript collections of the State or, if the number of such collections is large enough, a separate guide to the collections in each major depository. (c) Calendars and other d&toilcd lists of selected collections. 230. November ,1939 -9- No .G Sec.46 (d) Inventories of the archives of the churches in each State, organized on a denominational bosis. (e) Directories of the churches and ecclesiastical in¬ stitutions in a State or locality. (f) Transcriptions of selected older end more important manuscripts. 3. Inventories of Printed Materials The principal types of products anticipated for inventories of printed materials are listed below: (a) Check lists and bibliographies of the products of the printing press of a State or locality. (b) Check lists of the newspapers published or located in a particular State or locality. F. Reports for the Index of Survey and Research Projects and for the Index of Records Projects. The statement presented under Section 44, ItemF, is not applicable to Historical Record Survey Projects. G. Duplication or Publication of Finished Products of Historical Records Survey Projects As used throughout Sect:on 46 of this Procedure, the terms "duplication" and "publication" do not include the making of typewritten or photographic copies of materials. Each item to be diiplicatad or published mpst have the prior written approval of the Assistant Commissioner, Division of Professional and Ser¬ vice Projects, Washington, D.C. Materials submitted to 'the Washington office shall be edited and returned to the States with approval for duplication or publication, with or without further revisions or additions, or with instructions for other disposition. No material shall be approved for duplication or publication without the favorable rocomendr.tion of the Librarian of Congress, acting in the capacity of official sponsor of the national technical project of the Historical Records Survey Program. After clearance of material for duplication or publication by the Assistant Co'imissioner, the approval of the officio] sponsor of the'proj¬ ect concerned shall be secured before the material is duplicated or published. A sufficient number of conies of products duplicated or published a r a result of Historical Records Survey Projects shall be made available for free distribution to the libraries and governmental agencies which have been or may be designated by the Assistant Comissioner, Division of Pro¬ fessional and Service Projects, Washington, D.C., as depositories for the category of product concerned. Among these depositories are the- Libre ry of Congress, and the Library of the Work Projects Administration in 'Washington, D.C. , which shall receive two copies of each item, November ,1939 231. -10- No.G. Sec.47 Section 47. Resenrch end Records Frojoots - Survoy Projects A. Definition nnd Typoa of Activities Survoy projects shall be de¬ fined qs including activities hnving to do with the collection, tran¬ scription, editing, coding, tabulation or sunmorizotion of social end economic dote. Such projects may deol with work on existing dots or mcy be set up to collect now data. The primary purpose of this type of proj¬ ect is to provide dots which ore eithor basic te a special field of in¬ terest or which sorve broad social or oconomic rosuorch find cdministra tive purposes. B. Eligibility Special restrictions governing the eligibility of survey projects outlined in Sections of the Operating Pro¬ cedure G-l. C. Documentation r.nd Specific Project Plcnning Careful planning of survey projects is highly essential to successful project operation. The Project Proposal documentation should include a detailed statement of the project's objectives, scope, source of date, working procedures and rosuits dosired. The working procedures should be b-okon down into simple operating steps, Detailed instructions for the prosecution of each operating step should bo carefully developed. Particular attention should be given to the methods of securing accurate and representative data. Standard technical circulars designed to assist in the denning and operation of certain typos of survey projects are listed under Item D-4 of thi3 section. D. Project Operation A discussion of operating problems peculiar to survey projects is presented below: 1. Physical Facilities See* Section 44, Item D-l 2. Organization Survey projects should be well organized so as to take maximum advantage of the training, abilities and personalities of each project worker. An organization chart should be prepared so that each worker understands his functional relationship to all others. The number of junior clerks assigned to a senior clerk may range from two to ten individuals, depending upon the nature of the undertaking. A method of transmitting instructions clearly and quickly should be provided. In addition to an organization chart, a chart of the pro¬ posed flow of work should be prepared so that all super¬ visory and sub-supervisory personnel are entirely familiar with the entire production Process. November ,1939 No.G. Sgc.47 3. Supervj si on The type of supervision required for survey projects depends considerably upon the size end technic'3 character of the undertaking. In any case, the super¬ visors of such projects should be very carefully selected since they are fr'-ouently responsible for both the ad¬ ministrative and technical aspects of the work. IV' vlous successful supervisory experience on n WA project of o similar type will be found to be helpful. The amount: of specialized training or experience rr-"V ' by the sup-rvisor wi11 depend somewhat upon whether or not n detailed technical procedure is available as a guide in the conduct of the survey. If it is not avoileble, the supervisor will have to depend more on his own rosources and should, therefore, be techniclly well qualified. Analysts or consultants employed to prepare the analytical report should be persons with technical tradning and ex¬ perience in the preparation of the type of required report. Selection of Project Personnel See Section 44, Item D-4. Since the. operations on a survey project vary in nature; from simple to complex tasks, it is essential that very great care he exorcised in selecting the personnel tp per¬ form these tasks. The value of a project as a whole is absolutely dependent upon o competent staff. Generally sneaking, persons serving aS control clerks, routing clerks, file clerks, messengers, etc., need not possess a very high degree of training or experience. On the other hand, such individua.ls as interviewers or enumerators, editors, coders, draftsmen, calculating, sorting and tabulating machine operators, stenographers, typists, etc,, should have had some previous training, either in private industry or on 'mother WPA project, which will cualify them for the tasks which they are to perform. 5. Training of Personnel See Section 44., Item d-5 6. Techniques of Opcr at ion Projects shall be operated in accordance with accepted technical and professional standards in field concerned. The Work Projects Administration bas established e series of standard technical procedure circulars as aids in the operation of a number of types of survey projects. The procedures outlined in these circular: are not mandatory, but are recommended as desirable techniques for conducting the types of projects concerned. The following technical procedure circulars have been November ,1939 .73?. -2- I JO • Gr« issued to date. Inforrwtlon regarding those and others in preparation is available through the Division of Pro¬ fessional and Service Projects, Washington, D.C. Real Estate Activity Surveys: A Limit*, d Survey Of Deeds and Mortgages Recorded in a Recent P rlod Technique for transcribing, tabulating, end summarizing data obtained from deed mortgage transcriptions. Real Estate Activity Surveys: Trends of Deods and Mortgages Recorded in a Long Term Period Technique for transcribing, tabulating, end summarizing data obtained from deed end mortgage transcriptions. Real Estate Activity Surveys: An Intensive Analysis of Poods and Mortgages Rocordod in a Recent Period - Volumes I end II Technique for transcribing and tabulating date ob¬ tained from real estate ;nora.isal records end for an intensive analysis of these data end of data obtained from deed and mortgage transcriptions. Technique for a Real Property Survey Tabulation instructions for dwelling survey. (This circular is Part II 6f the original procedure of the same name issued jointly by the Federal Housing Administration and the Coordinating Committee of the Central Statistical Board and The Works Progress Administration, July 19, 1935) Low Income Housing Area Survey Technique for s curing end tabulating d-te on com¬ position, income, and expenditures for household facilities of families living in dwelling units found to be sub-standard. An Outline of Surveys in the Field of Real Property and Housing _ Suggestions for a coordinated program of real property and housing surveys Pedestrian Traffic Volume Counts Technique for counting pedestrians crossing streets at intersections and those on sidewalks between inter¬ sections and presenting these data in graphic form. Selecting Safest Routes for Elementary School ChiIdron Technique for compiling dcPta indicating traffic hazards and protection to children walking to and from school and mapping the safest routes to travel, with guiding principles for selecting the safest routes. Hovembor ,1939 -3- No c Gr. Survey of Traffic ObstructionB Technique for locating end recording obstructions to vohiculnr and podestrirn traffic, with suggestions for making improvements. Invonto ry of Physic * 1 Properties of Electric Utilitl*5"- A circular presenting the tochniquo for compiling on inventory of tho physical properties of electric utilities operating within a State. 7. Production end Accomplishment Reports Son S"Ction 44, Item D-7 8. Rolenso of Imformntion Soo Section 44, Item D-8 E. The Product The product of survey projects may be generally divided into two categories: (l) Basic data, which may be in the form of schedules, tabulations, work sheets, summarization mans, etc., and (2) nublished interpretative reports. In the event that a published interpretative report is not to be pre- oared, a narrative statement of accomolisliment of the survey project shall be submitted to the Assistant Commissioner, Division of Professional and Service Projects, Washington, D.C., immediately after the completion of the project. Proper acknowledgment of WPA assistance should appear on all basic data records. Likewiss, the-product of survey projects should be deposited with an estaolished public befey or a recognized institution of learning. (See Section 44, Item E,) P. Reports for the Index of Survey and Research Projects. 1. General Instructions An index of Research and Survey Proj¬ ects is maintained by the; Division of Professional and Ser¬ vice Projects, Washington, D .C., to serve as a clearing noint for information concerning available reports or other materials compiled by WPA Projects of a survey or research nature. The index covers projects of the type referred to in Sections 47 and 48 of this Operating Procedure,. Data col¬ lected solely for administrative purposes may bo omitted from tho Index. Upon the completion of each survey or research project, WPA Form 130 Revised shall bo prepared by tho State Supervisor of Research and Records projects in en original and two copies. The original and first copy shall be forwarded to the Research and Records Projects Division, Professional and Service Projects Division, Washington, D.C., and the second copy shall be retained for the files of the State Work Projects Administration. 235. November ,1939 -4- No.G. Sec.47 WPA Form 130 Revised is printed in Washington for distri¬ bution to each state administration. If the final report of the study is not available at the time of completion of work on the project by Work Projects Administration personnel, the State Supervisor of Research and Records projects shall be responsible for making arrange¬ ments to secure copies of the final report for transmittal tc the Federal Work Projects Administration. (See Section 44, Item G-2. ) 2. Instructions for the Preparation of WPA Form 130 Revised WPA Form 130 Revised shall be prepared as follows: Schedule Number Number ell schedules consecutively contin¬ uing from lest number of previously submitted forms 130. Prefix the WPA official State number and a dash. T here shall be but one continuous series of numbers for all schedules (Forms RP-1, Forms 130, and Forms 130 Revised) filled for each stato. Make sure that the same number shown on the original is also entered on the first and second copies. Classification Leave Blank Item 1 - Stato, County, and City or Town Enter the name of the state, county and city or town in which the project was located. In the case of projects operating in more than one county, citv, or town, enter the location of the nroject headquarters; if this location was chang d during the period of operation of the project, enter the latest address. Item 2 - Official Project Number Enter the WPA official project number. Item 5 - Title Leave blank Item 4 - Sponsorship Enter the names and addresses of the official sponsor and the co-sponsors, if any. The names of cooperating sponsors should be entered under item 9, Summary and Comments. Item 5 - Supervisor Enter the name and address of the super¬ visor of the nrojcct. This should be the person actually in charge of operations. Item 6 - Description 1. Purpose If the oroject is designed to provide information to be used for a particular Purpose, indicate this fact. For example, is a housing survey to be used as the basis for a slum clearance nroject? 236. November ,1939 -5- No.G Sed.t? 2. Method and Scope Describe the mesns used to collect the date, sourcos used (o.g., questionnaires, interviews, existing records), method of analysis including the genornl o.lans as <*rll as specific procedures and tho typos of data involved. Exact information is ossential to the evaluation of projects, 3, Area Covered Enter the geographic extent of the project, if relevant. Item 7 - Date Begun and Ended Enter dates of the first and last project payrolls. Item 8 - Data Available En^er a brief description of any schedules, tables or crude data available as a result of the project. Indicate the proposed official depository, inT eluding the name and address of the agency and/or individuals responsible for the materials. Give a briGf description of all preliminary or interim ports. Specify the location of any available copies. Make on effort to secure at least one copy of such reports for transmittal to the Research and Records Projects Division of the Division of Professional and Service Projects, Washington, D.C., with this form. If this is impossible, try to borrow a copy which may be forwarded to Washington for examination. This toplies to reports which concern tho results of the project, and not to routine reports made for the purpose of showing tho progress of the work. Enter the exact citation of ell reports based in whole or in part upon data compiled in connection with the project. If the final report is not available when the Form 130 Revised is submitted, include e summary of plans for publication. Item 9 - Summary and Comments Enter r summary of the project, including a. brief description of its conclusions and results; write this summary sufficiently in detail so that it will provide an adequate basis for preparing an alphabetical index of subject matter. Add any comments which are con¬ sidered necessary. Include cross-reference to preceding and continuation projects. Item 10 - Date of this Report Enter date of submission of the Form 130 Revised to the Washington Office. Item 11 ~ The person preparing the form shall place his signature in the space provided. Item 12- The State Supervisor of Research and Records Projects shall place his signature in the spece provided to indicate his review and approval of the form. 237. November ,1939 -6- No.G Sec.47 (See Section 47, Item F, for instructions) MPA Form 130 Rovised July 1939 W 0 R K_P R 0 J E C T S ADMINISTRATION Washington, D.C. F«C. Harrington, Commissioner INDEX OF SURVEY AND RESEARCH PROJECTS Schedule number_ (1) State County (2) Official Project Number (3) Title (4) Official Sponsor_ Address Co-sponsor_ Address (5) Supervisor; Name Address (6) Description: (a) Purpose_ Classification City or tov/n (b) Method and scope (c) Area Covered (7) Date Begun Date ended_ 238. ORIGINAL TO WASHINGTON -7- No.G. (8) Data Available: (a) Schedules, Tables, or crude data (describe) Sec.47 • , Depository (b)Preliminary reports (describe) Location. (c) Published Reports (give exact citations) (9) Sunmary and comnents_ (10) Date of this report (11) Prepared by ^2) fPProVed by state Supervisor of Research and Redords Projects 239. November ,1939 —8— No.G. Sec»47 G, Publicetion of Rasooroh and Rooords Pro,1oots Mntofelel S o Section 44, Itom G-l 240. November ,1939 -9- No. 0 Sec. 48 Page x Section 48. Res^srch »■ nu u..c-nvs i'x'gleets - Res... rch Assist.-nee Projects A. .Definition joa Types ot^hcti vitata. a He ant rch projects sh- xx be t.efinc.* ^ those which assist i.» ' technic x r..i;e;.rch uautrta kin . The function of VvPA workers on this type of project is usually limi¬ ted to routine >r cleric: 1 assist: nco to t. technic.'1 ot; ff Uiich s acrxing with ... problem involving original re so-rch or a problem ox linutev use to f role, tivexy rt; rro\. fie-ld of interest. Such projects ire usu. iiy Spoiisoreu by universities or research agencies. B. Eligibility The workers on such projects eh: 1-L • ssist or. s^cific. iiy approve^ undertakings .-no sh: il r.ot give goner?. 1 ; ssist- nee to the sponsoring ;gencv. Specie! restrictions governing the eligibility of rose; rch projects ?re outlined in Sections of Opor: ting Procedure G-i. C. Document.- ti ;n ..nu Specific Project Pi-nmng The specific pi: ns end document- tion for project assistance on research uridcr- taKings should bo carefully pi;nneu in ■ av nee ol project operation. Obviously, a research unae-rt? kint uses not lend itself we_i to ue- t.ile.. planning in . ,.v: nee of actu; 1 opera tion. Hon over, the ob¬ jectives, scope, source of aata., working procedures anu results eesire^ should. be worked out as carefully -as possible in : av;ncc. The documentation f or research ; ssist: nee projects snoule. be con¬ centrate.. Upon the specific £ ssist nee which the project workers i r« to give, rt ther then upon the theories :r.u objectives of the research un^erta king as such. D. Project Proration A -iscussion af open.ting problems pecu¬ liar to rose; rch assistance projects is presented below: x. physic:i F? cilities See Section 44, Item D-x. 2. Qrfe? niz.- tion Since most research ; ssist-nee projects are un>_er cluso supervision of the Sponsoring agency i nd are- anerally siai 11 in si2e, the organizational problem is reietivexy ui.i.:i,.. rt nt.frre shouxd be token, however, t) see that each project worker knows to whom in. is r- £,. jnsible. Although flow cherts of work ere goner; iiy impr;ctic.:l to work out in • uvance, they shouxa be prop;rec whenever possible. 3. Supervision Projects to assist in technic; 1 research un urta kings tore usu; xiy .sponsored by .- research :gency or an institution of hit h..r e-.uc; tion, the staff of which en usui xly give the require., technic: 1 supervi¬ sion. If, in .- edition to this technic-1 supervision, ; V.'PA supervisor is requires, he neea not possess tech¬ nic.- 1 tr; ining or experience but should possess gcuer; 1 i .Jmuiistra tive abixity. (November ,1933) 241. No. G See. 48 Pdrjb V V.hcrc such projects •' rt located ao •'•3 to ina.ko frequent inspection by the St tc or local Vvi'A office not flaa si- bie, c; shouxd be t kus to see that the t oks b-,xng performed by project trnployee3 ere limiteu to those de¬ scribed in the Presidential Letter description end .- re not including other types of Work v.hich the sponsor mey wish to conduct. 4. ociecti m oj Proioct Personnel The nr tur- of rescorch assistance projects may very irorn simpxe cleric?.! f.ssist- •. nee to semi-technic..1 dutiesj therefore, the project personnel should be selected with the specific operations oi ; particular project in rninu. A technic!- n of the sponsor's stiff wilx be lounu helpfux in outlining eu? li~ fic; tions for project workers. It may be found th t in¬ dividuals v.ith little or no experience miy, with train¬ ing, r;^iuly .ucpt themselves to the functions of a lab¬ oratory technician's assistant. 5. Tri ining of personnel The sponsor should recognize the fact tint s me training of project personnel is ossonticl if ?. ccurato r-.nu efficient work is to be performed. Gee Section 44, Item D-5. 6. Techniques of Operation The techniques of project opera¬ tion ohould be fairly v.exl uefin-.-u before, the, project be¬ gins opcr: tion. It may be found necessa.ry, hov.ever, to cheng*, methods if tor cert, in ones have been tried ancl found to bo in;dequete. If major changes in techniques are ai uc during the operation of the. project, a jprova 1 should be secured from the Assistant Commissioner, Divi¬ sion of Professional rn. Service Projects, Vashington, D. C. E. The Product Usu; xly the product of research projects is a published report or -- report in • scientific journ? 1. Regulations covering the publication of research materials are presented in Section 44, Item 6. In Some instances the project is not a fin-1 report but is in th., form of basic data . In such instances the b- sic data productc: should bear the proper acknowieagment of V.'PA assistance. In th- event tin-t r published interpretative report is not t j be rep? rca, a narrative statement of uccomplishment of the survey pr jj-ot shall be submitted to tan. Assist.ut Couuuissioner, Division of Profes¬ sion-. 1 ■ r*d Service Projects, VI shin6ton, 1. C., immedia tely • fter the completion of the project. The product oi research projects should be dep ositee with an est- h- iisheu public body or rocognizcu institution of xc- ruing in axcora- new with regulations prescribed unuer Section 44, I twin E. 242, (Novemb-r , x939) No. G Sec. 48 P£ ,jc 3 F. Report for the Inaex A' Survey ; ml Research Projects See Section 45, Item F. G. Publication of Reset rch tnu hecorus Projects Materiel Most rosotxeh projects wiix result in c. ^ubiicr tion of materials end in such cases the requirements set forth unler oection 44, Item G , ipply. 243. AGfliihMEflT Agreement betwoen the _ Work Projects Administration and Official Sponsor (or Co-Sponsor) of th* ___ Music Project This agreement made thie ___________ ^ay _________ between the Work Projects administration, Federal Works Agency, and Official Sponsor (or Co-Sponsor) of the Music Project, hereinafter called tho Sponsor. 1. The Sponsor hereby agrees to sponsor all paid perform¬ ances given by the following units of the Music Project (if tAe sponsor is tile official sponsor, state "all the units of the Music Project." If the sponsor is a co-sponsor, list tne units sponsored or indicate the geographical area covered by the sponsorship.) for a period of beginning and ending * . Wnenever the State Supervisor of the Music Project and the Sponsor agree that the quality of a Music Unit and other conditions related to project operation justify the charg¬ ing of admission, the Project shall furnisk such unit to the sponsor for jjerformwDCes as the Sponsor shall direct. 3» It is understood that the conditions under which per¬ formances are given shall be in accordance with the provisions of the (agreement) Emergency fidiuf nppropri tion »ul of *939, tho ordnrs o.id regul -tiwns governing „il operations of «urk Pr.jocta nd.ruuisfcr tion Prej ect» ■ nd tnc or-visions of tnis gruoment. 4. Tnc collection of -.11 ...dmissi no whot.mr frnn p e r f r.ri- ..nces directly sponsored oy tile sponsor >t f'r ,m perform .noes indir '-t:.y sponsored snc.il bo tnc responsibility i tue Sponsor. 5. Tnc Sponsor ugroos tc. n. ndie .11 collections thrcugk collecti.n . gents responsible to aim. Such .-gents cting for tno Sp - riser oho.li t no ti.ne bo employees of tne nrk Projects c.drniuistr ti n. 6. Tue Spenser ugreus bhott in n.-ndling . irnissuns collections: He will procure printoi tiCKets ud est Irish - control over tire s~.le -nd receipts therefrom, nd insure that there is - Complete o-ccounting of ..11 ticicets sola, Collected, end en h.-nd, of tickets sold, singly -nd in series, of passes issued —nd uscu, of current ticket s-ies —nd *dv .uce ticket s..ies, ..na of monies collected. b. He will submit DnlnY BOX OFFICE STnTtnriEMT ( wPn Form 7^3) to the »,.>rk Projects ndrnmistrati-n —fter e.-Ch perform—nce, prepared in .ccoru-nce witn instructions from the Work Projects ndministr .tion. c. Tne sc -le of ..dmissicn prices will be est.-biisned for o-ch perfo.r.n—ncv. by i.grctmer.t betweor tno »r.rk Projects ndministr-.ticn oiia tire Sponsor, -nd in no event will tne ,n-ximum .omission price be in excess of $ , exclusive of tuxes. d. Tne number of p—sses issued will be settled by —gree.nont between tne Work Projects ndmims tr—ti . n ..na the Sponsor for e.a.ch pcrform-.nce, na the Work Projects " .ministr.-ticn c.ni. tsie Sponsor will . ch be entitled to distribute 30>o of tne p-sses issued. 7. The Sponsor agrees th-t ..11 *rrmge.nonts between the Sponsor -nd otner agencies .r groups culling f,.r - division of the proceeds snail be in conformity witn tno following conditions: 2i5. ( Agreement) o.. The en—rt of the preloads ■ ccruirig to the other participants shall bo in return for definite goods or st-i'vi-ces of v.iue to tbu project, -.rid in no Cii.se snail exceed 75% of the gross pro- coeds, exclusive of taxes. b. In no event snail a performance be given for pri¬ vate benefit. Where the other participant guarantees to trie Sponsor a contribution in cash or in kind in re¬ turn for u. share of the admission proceeds, this snare shall not exceed the amount of cusn con¬ tributed plus tne reasonable value of contribu¬ tions in kind. Tne DaILY oOX OFFICII STaTLMMT ( WPa F..rm 7kj) sub¬ mitted to the Work Projects Administration covering the first performance given under a percentage sharing agreement witn another participant snail have attached a copy of agreement between the spon¬ sor and other participant, b. Tno Sponsor agrees that expenditures from net collections received will be im.de only for goods and services of value to the Kusic Project. 9. Tne Sponsor agrees to submit to the Work Projects ad- minis tr-.tion MOUTHnY COJShOijIDaThJj STnT'Fi'ijLNT oF aDi'iISSIOU C0i»jjJfiCT10kS leaD nkPnivLiTUfiFS, ( wP« Form ) . prepared in accordance with in¬ structions from tne ivork Projects Administration, and he agrees to main¬ tain accounts and records required for this purpose. 10. The Sponsor agrees to use funds not required to meet obligations incurz'od in connection with previous or current perform¬ ances for furtnor sponsorship of the Music Project. 11. The Spoiisor agrees to make his records, related to sponsorship of tne Music Project, available to the Work Projects Administration, for audit purposes. c. d. 3 246.