Room > 11193 Operating Procedure '"Mit No. "" »—/• i . was: vo 30 WORKS PROGRESS ADMINISTRATION Washington, D. C. March 11, 1937 ORGANIZATION, ADMINISTRATION, SUPERVISION, AND OPERATION =- OP THE EDUCATION PROGRAM . Section 1. The Ed.ncation Program The Works Progress Administra¬ tion has been charged by the President with the initiation and prosecution of "useful projects designed to assure a maximum of employment in all localities." One field of activity in which the Works Progress Administra¬ tion carries on such useful, projects is that of education, specifically, adult education, nursery schools, ar.d certain other types of education to be defined in this operating procedure. Section ?. General Policies It is the purpose of the Works Progress Administration in the operation of the Education Program: A. To integrate the WPA Education Program with the pro¬ grams of established agencies of public education of state, county and. school districts, to develop activ¬ ities and values which may permanently accrue to the established program of public education in the states, and to avoid establishing a separate or competing ed¬ ucational system. B. To permit a maximum of flexibility in state plans for the administration and. supervision of the WPA Educa¬ tion Program, so that these plans may be adapted to fit the peculiar needs and conditions existing in the several states. Section 3. Administration of the Education Program The adminis¬ tration of the Education Program is under the general supervision of the Deputy Works Progress Administrator and under the immediate supervision of the Federal Director of Education Projects. Specialists in various educa¬ tional fields, on the staff of the Federal Director of Education Projects, 11193 No. W-9 , Page 2 act as advisers to the Federal Director and to the regional and state officials regarding the programs in the specialists' respective fields. A member of the field staff of each of the administrative regions of the Works Progress Administration is appointed to act as Regional Director of Education Projects, The Federal Director of Education Projects is authorized to work out through the field staff the necessary organizational, arrangements for the Education Program within the several states. The personnel authorized by the State Administrator to administer the Education Program in each state is subject to the approval of the Regional Field Representative and the Federal Director of Education Projects, In a state in which the WPA Education Program is sponsored on a state¬ wide basis by the State Department of Education, the appointment of the State WPA official responsible for the administration of the Education Program shall be subject to approval by the chief state school officer. In each such case, the chief state school officer should, be consulted by the State Administrator prior to an appointment, and the person chosen should be one who will satisfactorily represent both the State Administra¬ tor and the chief state school officer. In case of proposed dismissal of the State Director of Education, the State Administrator shall consult all parties whose approval was necessary 4 for the appointment, and shall inform them fully regarding tho reasons for which dismissal is considered advisable. Whenever, in the judgment of the State Administrator, it seems desir¬ able to combine the administration of education projects and recreation projects into one Division of Education and Recreation responsible directly to the State Administrator, such a combination may be effected with the 11193 No. W-9 Page 3 approval of the Federal Director of Education Projects, the Federal Direc¬ tor of Recreation Projects and the Regional Field Representative. ♦ Section 4. Sponsors of Education Projects Education projects may "be sponsored by any public agency authorized by law to conduct the educational activities included in the project witpin the geographical area or political unit covered by the project. It is advisable to submit, with the project application, evidence of the sponsor's legal authority. Insofar as possible, education projects should be sponsored on a state¬ wide basis, preferably by State Departments of Education. If no sponsor can be found with authority to operate a state-wide project, separate proj¬ ects tinder proper sponsorship should be submitted for as large political subdivisions as possible, such as counties or cities. Section 5. Education Supervision With reference to the WPA Educa¬ tion Program it is the general policy of the Works Progress Administration to encourage and maintain a maximum of initiative and responsibility on the part of state and local public educational officials, and to place the educational supervision of this program in the hands of such officials, insofar as they are able and willing to exercise continuous an" effective educational supervision. A. Delegation of Authority for Edxicational Supervision to Sponsoring Agency State Administrators are authorized to delegate to the sponsoring agency or agencies, in whole or in part, the responsibility and authority for the educational supervision of the WPA Education Pro¬ gram, Educational supervision is understood to include the fixing of professional qualifications for personnel employed on the Education Program; the determination of whether or not persons assigned meet such qualifications; approval or disapproval of courses of study, classes, and other educational activities; training of teachers; pro¬ fessional supervision of teachers; and determination of materials, supplies and equipment to be requisitioned in connection with the Education Program. All such delega- 11193 No. W-9 Page 4 tions of authority and responsibility shall be matters of written record, agreed to in writing by all parties concerned. B. Appointment of State Supervisors State Supervisors of special phases of the Education Program (such as nursery schools, workers' education, parent education, and vocational education) may be appointed by the State Administrators upon recommenda¬ tion of the State Director of Education Projects, and with the approval of the sponsor of the project to be supervised, the Regional Director of Education Projects, and the Federal Direc¬ tor of Education Projects. When qualified to do so, the same State Supervisor may supervise more than one phase of the pro¬ gram. As soon as tentative selection of a State Supervisor has been made within the state, his name, statement of qualifica¬ tions, and proposed assignment to fields of work shall be sub¬ mitted to the Regional Director of Education Projects for ap¬ proval. The Regional Director will in turn forward this in¬ formation to the Federal Director of Education Projects. In case the field is one for which qualifications have been pre¬ scribed by the Federal Director of Education Projects, evidence must be submitted to show that the person recommended has the prescribed qualifications. Every effort should be made to obtain for these positions the full-time services, on detail or on loan, of suitable persons in the employ of the agency sponsoring the project. C. Dismissal of State Supervisors In case of proposed dismissal of a State Supervisor, the State Administrator shall consult the sponsor of the project supervised, prior to any announce¬ ment of dismissal, and shall inform the sponsor fully regard¬ ing the reasons for which dismissal is considered advisable. While authority for dismissal rests with the State Administra¬ tor, agreement between the State Administrator and the sponsor is to be sought in cases of dismissal as well as of appoint¬ ment. D. Additional Educational Supervision Provision shall be made within each state for such additional educational supervision (district, county or local) as may be necessary to maintain a' program of high educational quality. The number and types of such supervisors! and the methods of appointment of each type, shall be defined for each state by the State Administrator. E. Duties and Authorities of Educational Supervisors The duties, responsibilities and, authorities of all educational supervisors, together with their administrative ar.d. supervisory relationships to other officials of the Works Progress Administration and to officials of the sponsoring agency and other public educational agencies, shall be defined for each state by the State Adminis¬ trator. Insofar as these duties and authorities relate to mat¬ ters of educational supervision, responsibility for which has 11193 No. W-9 Page 5 been delegated to the sponsoring agency according to para¬ graph A of this section, their definition shall he subject to approval by the representative of the sponsoring agency. F. Qualifications of Educational Supervisors All persons ap¬ pointed to positions of educational supervision should be men and women with adequate training and wide experience in educational work, who are disposed to work in coopera¬ tion with public school officials. G. Distinction'between Supervision and Administration It is important to maintain a clear distinction between the func¬ tions of educational supervision, as defined above, and those of administration. All authority and responsibility for ad¬ ministration of the Education Program are reserved for the regular administrative officials of the State Works Progress Administration. Administrative officials should not perform the functions of educational supervision, except as specifi¬ cally authorized by the State Administrator. Section 6. Activities Eligible for Inclusion in the Education Program Activities of the following types, as defined and described in Appendix A to this operating procedure, may be included in the Education Program of the Works Progress Administration: 1. Literacy and Naturalization Classes 2. Workers' Education 3. Public Affairs Education 4. Education for Home and Family Life a. Homemaking Education b. Parent Education c. Home Nursing, Home Hygiene, Health Education 5. Vocational Education a. Courses for WPA Foremen and Supervisors b. Training for Trade and Industrial Occupations c. Training for Commercial Occupations d. A gr i cul tural Educa. t i o n e. Other Vocational Training f. Vocational Guidance and Adjustment Service 6. Education in Avocational and Leisure Time Activities 7. College Level Instruction 8. Correspondence Instruction 11193 No. W-9 Page 6 9. Other General Adult Education a. Academic and Cultural Education b. Safety, First Aid, and Generel Health Instruction c. Instruction for the Deaf and Blind d. Educational Tours e. Educational Information Service 10. Nursery Schools 11. Public Schools for Children of Employees on Certain Federal Projects 12. Other Eligible Assignments a. Library and curriculum materials service to WPA Education Program b. Collection and reporting of certain statistical information regarding the WPA Education Program c. Planning and evaluating the WPA Education Program « Applications for projects involving any type of educational activity other than those listed above shall be matters for special action of appro1 or disapproval by the Federal Director of Education Projects. Section 7. Generel Qualifications for Educational Projects A, Emphasis on Educational Service for WPA Workers and Un¬ employed Adults Special emphasis should be given to pro¬ viding the types of educational services and guidance most needed by persons employed on WPA projects and other un¬ employed adults. This statement is not to be construed to mean that it is not permissible to extend the services of the Education Program to all adults in need of educational opportunities hitherto not available to them, provided that the needs of WPA employe? s and other unemployed per¬ sons have been studied and met insofar as possible. B. No Displacement of Present Educational Services No clas¬ ses should be organised or .instruction offered in any field, which will result either in the discontinuance of educational services hitherto provided by public or semi-public agencies or in the withdrawal of persons en¬ rolled in private educational agencies or receiving in¬ structions under private teachers. The WPA Education Program is intended to supplement and expand the educa¬ tional services of the established agencies of public ed¬ ucation, and not to- replace these services or to compete with private educational agencies. 11143 No. W-9 Page 7 C. Sponsors' Participation Projects should show as large participations as possible from the sponsors in the way of supervisory services,, materials and supplies, equipment, places of meeting, rent, light, heat and janitor services, without cost to the Works Progress Administration. Section 8. Operation of the Education Program The Education Program will be prosecuted by means of regular Works Progress Administra¬ tion projects, prepared, submitted, and executed in accordance with the instructions contained in chapters VI. VII, IX and X of the Handbook of Procedures and subsequent Handbook of Procedures Letters relating thereto. A. Preparation of Applications and Proposals Separate pro¬ ject applications must be submitted for (l) adult educa¬ tion, (2) nursery schools, and (3) each other type of ed¬ ucational work. All types of adult education (e.g., liter¬ acy, workers', vocational, parent, general) maybe includ¬ ed in a single project application. Parent education may be included in the applications for nursery- schools only in esse the parent education is to be carried on in con¬ nection with the nursery schools, in which case it should be so stated on the project application. After each edu¬ cation project proposal and application has been approved by the State Works Progress Administrator, the State Direc¬ tor of Education will heve an additional cony of the Pro¬ ject Proposal, WPA Form 301 Devised, prepared and mailed •direct to the Federal Director of Education. Projects at Washington. B. Continuous Operation through Definite Program Periods Since the Education Program involves not only the teach¬ ers but also a much larger npmber of adult citizens who attend classes, the Education Program should be continued insofar as possible through definite program periods with a minimum of interruptions, changes in teaching and super¬ visory personnel, and terminations of incompleted courses. However, nothing in this section shall be construed to mean that teachers shall not be encouraged to withdraw from the Education Program for the purpose of accepting employment in public schools and elsewhere. C. Regulations Governing Workers on Education Proje.cts Work¬ ers on the Education Program are subject to the same regu¬ lations as other WPA workers in matters relating to rates of pay, hours of work, monthly earnings, eligibility for employment, and conditions of employment. While authority for the classification of employees on the Education Pro¬ gram rests with the State Administrator, the sponsor should be consulted on all matters relatec1 to the classification of teachers on the basis of professional qualifications. 11193 No. w-9 Page 8 Section 9. Qualifications of Workers on Education Program The fix¬ ing of qualifications for personnel employed on the Education Program and the determination of whether or not persons assigned meet such qualifica¬ tions are .the responsibility of the persons charged with the duties of educational supervision. (See section 5 of this operating procedure.) The possession of a certificate to teach in the public schools is not re¬ quired for employment as a teacher on the program.. -The persons responsible i *» for educational supervision in each state, however, should require evidence r on the part of each applicant, in the form of previous training and/or prac¬ tical experience and/or satisfactory demonstration during a period of pro¬ bationary assignment, that the applicant is well qualified to perform the work for which he or she is employed. Section 10. Equity in Educational Service to Racial Groups Since, in proportion to population, unemployment among Negroes is equal to if not greater than unemployment among other racial groups, and since educational opportunities for Negroes are notably inadequate, educational service shall be made available to Negroes through this program at least in proportion to the Negro population in each state. Furthermore, employment on this pro¬ gram shall be given to eligible and qualified Negro teachers, if available, at least in proportion to the Negro population in each state. Section 11. Materials, Supplies, and Equipment Provision should, be made in project proposals and application? for such materials, supplies, and equipment as may be necessary for the effective operation of the Edu¬ cation Program. However, in all cases sponsors should be asked to provide * materials, supplies and equipment of all kinds to the limits of their abil¬ ities. A, Materials and Supplies Among the materials and sup¬ plies which may be requisitioned for purchase are 11193 Ho. W-9 Page 9 books, pamphlets, magazines, and music; materials for demonstration and laboratory purposes in clas¬ ses in art, handicrafts, sciences, clothing, foods, first aid instruction, health education, and voca¬ tional education: materials for classes in dramatics (but not including royalty fees), pageantry and the like; stationery, office and classroom supplies; and for nursery schools, food, play materials and play equipment, and materials for tables, chairs, cots, bedding and other necessary furnishings. Persons in cla.sses will normally furnish their own textbooks and workbooks, and the materials in classes in art, handicrafts, clothing and. foods which are to be made into products for their own use; but inexpensive work¬ books, if needed for effective education, may be req¬ uisitioned for purchase for persons in classes who are financially unable to purchase same. 3. Equipment Requisition may be made for the rental of purchase on a rental-purchase basis of equipment for the offices of state, district and- local supervisors. Whenever possible, however, such equipment should be furnished on a loan basis by the State Department of Education, the County Superintendent of Schools or the local school district. Requisition may be made for the rental of equipment for classes in clothing, foods, vocational subjects, handicrafts, and music; and for the rental, of educational films, slides, and exhibits. Costs of rental of space, of lighting, water and, fuel for heating and cooking must be fur¬ nished by the sponsor or by the community in which classes are held. C. Maintaining Inventories Inventories of materials, supplies and equipment shall be maintained and re¬ ported by the State Director of Education in accor¬ dance with the instructions contained, in sections 20 and 23, chapter XXII of the Handbook of Proce¬ dures. Section 12. Procurement Procedure The procurement of materials, supplies, and equipment will follow the regular procedures for procure¬ ment as set forth in chapter XX of the Handbook of Procedures and sub¬ sequent modifications thereof, except that food and teaching supplies and materials for nursery schools will continue to be purchased according to the instructions contained in the Revised Manual of Instructions, Procure¬ ment Division, U.S. Treasury, section III, chapter X, paragraph 10, 11193 No. W-9 Page 10 Special attention is directed to section 3, chapter XX of the Handbook of Procedures on Blanket Requisitions as a method whereby the purchases of small amounts of materials and supplies may be expedited.* Section 13. Sponsor's Funds The State Director of Education shall keep a continuous record of sponsor's funds and shall report these according to the "instructions contained in chapter XXII of the Hand-book of Procedures. Sponsor's funds may include such.items as salaries of persons providing supervisory services, wages of stenographers, typists and office workers, cost of heating and lighting classrooms, janitor services for classrooms, fuel for cooking in homemaking classes and nursery schools, services of nurses and physicians in nursery schools, rental of space for nursery schools and classrooms (when rent is actually paid), play equipment for nursery schools, and travel costs of supervi¬ sors, as well as books and other materials for use in classes, labora¬ tories and shops. No allowance shall be made for rental for the use of state, county, city or public school offices and classrooms. Section 14. Travel Provision should be made in project proposals and applications for the travel expenses of state and district supervi¬ sors, in case either of these groups of supervisors is paid from the projects and not from the state or district administrative budgets. Pro¬ vision should also be made for travel expenses of local supervisors and teachers whose official duties require them to travel outside their of¬ ficial stations, or to perform extraordinary travel within their official stations. Travel by common carrier and/or personally-owned atitomobile shall be authorized, performed, and reported in accordance with the instructions contained in chapter XXV of the Handbook of Procedures and Standardized Government Travel Regulations. 11193 No. W-9 Page 11 In case official\travel must be performed by local supervisors and teachers who do not possess personally-owned automobiles and for whom the services of common carriers are not available at the hours when the em¬ ployees must use them, requisitions may be ma.de, when properly authorized, on U.S. Treasury Form A-6 to the Procurement Division of the United States • / Treasury Department for the necessary travel services, preferably for a period of one month at a time. Ordinarily employees are not paid for travel performed within their official stations. However, there are cases in which an employee must perform more than the ordinary amount of travel within his official sta¬ tion, in ord.er to ca.rry out his official duties: for example, a local supervisor who must visit a large number of classes within the limits of a large city in a single day, or a traveling teacher who must teach sev¬ eral classes in different parts of a large city in a single day. Dxpen- ses for such travel, when properly authorized, may be provided in one of three ways: 1. Salaries of employees may be set at a figure which in¬ cludes the estimated cost of transportation within the limits of the official sthtion. 2. According to instructions contained in section 6, chap¬ ter XXV of the Handbook of Procedures for travel within official station. 3. By requisition on U. S. Treasury Form A-6 to the Procure¬ ment Division of the United States Treasury Department for street car, bus or subway tokens in amounts exactly sufficient to cover the necessary official travel of such employees, preferably for a period of one month at a time. This method may also be used for requisitioning books of interurban tickets for employees who must per¬ form travel on official business to suburban communities outside their official stations. Section 15. The Monthly Report on the Education Program. WPA Form 829 Revised A report on projects operated under the supervision of the 11193 No. W-9 Page 12 Division of Education Projects will be prepared on the Monthly Report on the Education Program, NPA Form 829 Reviser1. Instructions for the prep¬ aration of this report aro container in Appendix B to this operating pro¬ cedure. Previous Regulations This operating procedure supersedes and res¬ cinds Handbook of Procedures Letter No. 29 and supplements Nos. 1 and 2 thereto, and Handbook of Procedures Latter No. 16. 11193 Operating Procedure No. W-9 Appendix A WORKS PROGRESS ADMINISTRATION Washington, D. C. March 11, 1937 DESCRIPTION OP ACTIVITIES ELIGIBLE POR INCLUSION IN THE EDUCATION PROGRAM Section 1. Literacy and Naturalization Classes Eligible per¬ sons may be assigned to organize and teach classes for adults un¬ able to read and write English with sufficient facility to be akle to read a newspaper with understanding and to write an intelligible letter. Instruction will be given in the reading and writing of English and in such other phases of elementary general education as the members of the group may need. Instruction should be kept at the level of adult intelligence and should be related to the activities of adult life. Attention is directed to the desirabil¬ ity of correlating literacy education closely with other phases of the education program. The content of literacy classes may be such as to provide elementary instruction in health, homemaking, parent education, workers' education, and public affairs. The curriculum of literacy classes may be enriched by making frequent use of the services of teachers drawn from other fields, such as music, dramatics, health education, and workers' education. Classes should be organized for all foreign-born adults who wish to prepare themselves to pass through the steps necessary to become.American citizens. Special emphasis must be placed on suc¬ cessfully fulfilling the requirements for citizenship as prescribed by law. However, the instruction in these classes should not only be directed towards meeting the requirements for naturalization, but should also educate the students In a better understanding of the full responsibilities of citizenship and the problems attendant thereto. Section 2. Workers' Education Eligible persons may be assigned to organize and teach classes and to conduct other educational ac¬ tivities for groups of workers, both urban and rural, who are desir¬ ous of having an opportunity to participate in courses having to do with the social and economic sciences, history, the humanities and tho applied arts. Special emphasis dtsould be placed on group discussions of the basic economic and social principles which under¬ lie the experiences of persons in classes and which have definite bearing on their relationship to the economic and social life of the community, the state and the nation in the face of the baffling and perplexing changes in present-day life. Persons may also be assigned to teach classes arising out of the exnressed needs of the members of such groups in such subjects as English, Public Speak¬ ing, Dramatics, Science, Parliamentary Law, Literature, and Art Work Shops. 11193 No. W-9 Appendix A Page 2 Section 3. Public Affaire Education Eligible persons may be assisted to plan, organize, promote, and conduct classes, study groups, panel discussions, forums, lectures, and other types of educational activities on matters of current interest in economic, social, political, educational, and international affairs, which shall be open to all interested adults. In addition to their own 'services, such persons may make use of speakers drawn from their local communities and universities and colleges. Special attention should be given to aiding local advisory councils in establishing and/or maintaining community forums under local direction so that questions of public interest may be discussed openly by all who care to participate. Local advisor;/ councils for community forums should represent all agencies contributing1' to adult education in public affairs including public schools, universities and colleges, public libraries, newspapers, radio stations, etc. Section 4, Education for Home and Family Life A. Homemaking Education Eligible persons may be assigned to organize and teach classes in homemaking subjects to all interested adults, in such fields as family foods, including buying, planning and preparing meals; nutrition; clothing for the family, including buying, designing, drawing, remodeling; art in relation to the home; and home furnishings. Special attention should be given to the needs for homemaking education of women employed on WPA proj¬ ects, wives of men employed on WPA projects, women from families receiving state and local relief, and women from other unemployed groups. Classes in the homemaking field should be correlated close¬ ly wi^h the instruction in Home Economics provided for adults by the public schools and other public agencies. B. Parent Education Eligible persons may be assigned to organ¬ ize and teach classes and to conduct other educational activities for groups of parents and other interested adults who desire oppor¬ tunities for study and discussion of matters related to family re¬ lationships ,. child development and behavior, mental hygiene, prob¬ lems of adolescence, relationships between families and communities, and the like. Upon request of the State Nursery School Supervisor, eligible persons may also be assigned to give individual and group instruction to parents of children enrolled in WPA nursery schools on matters of child care and welfare, and family relationships. All activities in parent education should be developed in cooperation and correlation with the programs of established agencies of parent education, such as the Parent Teacher Association and the American Association of University Women. Eligible personsf offering instruction in safety and first-aid to foremen, supervisors and all other employees on WPA work projects. All instruction for WPA employees should be carried on in close cooperation with WPA Safety Consultants, and with the heads of the operating divisions concerned. 11193 No« W—9: Appendix A Page 7 Eligible persons may be assigned to give instruction in health education of a general nature, in addition to health education as related to the home, referred to in section 4. C» Instruction for the Deaf and Blind Eligible persons wno are qualified by special training'may be assigned to give group in¬ struction and training in lip-reading to adults who are hard of hear¬ ing or deaf, and to give group or individual instruction in Braille reading, handicrafts, and other useful skills to blind adults. All such work should be carried on in cooperation with public agencies for the deaf or blind, which should be expected to furnish super¬ vision and unusual expenses, such as travel costs in teaching the blind. D. Educational Tours Eligible persons may be assigned to plan and conduct educational tours, designed to acquaint citizens with the civic, educational, health, recreational and welfare agencies and resources of their communities, with industrial development, and with various community problems, such as housing, sanitation, and interracial relations, provided that all expenses of such tours, other than the wages of persons assigned as WPA employees, shall be paid from other than Federal funds« E. Educational Information Service Eligible persons may be assigned to furnish to all interested persons information regarding the educational and recreational services available to adults in a community# All such services should be planned end conducted in cooperation with officials of the WPA Division of Recreation Proj¬ ects and of all permanent agencies concerned with such services, such as public schools. Adult Education Councils, Recreation Coun¬ cils, Community Chests and the like. Full use should be made of the reports of WPA surveys made in this field. Section 10. Nursery Schools Eligible persons may be assigned to employment as teachers, nurses, maintenance and utility men, cooks, and carpenters in nursery schools for children from two to four years of age inclusive, from homes of those eligible for any form of Federal or stcate relief or work relief, or from similar low-incomc families. Parent education shall be provided as an integral part of the nursery school program and the continued ap¬ proval of a nursery school unit shall be contingent upon the main¬ tenance of an organized program of education and individual confer¬ ence service for the parents of the children enrolled. Parent edu¬ cation may be conducted either by the nursery school teacher or by teachers of parent education assigned to this work on request of the nursery school supervisor. Only nursery school units organized on a full-day basis may be approved. Instructions for the conduct of nursery schools, including standards to be maintained in su®h matters as housing, play space, food, equipment, daily schedule, and qualifications of teachers, will be issued by the Federal Direc¬ tor of Education Projects .and shall be observed within the several states. All nursery schools conducted under WPA projects shall be 11193 No. W-9 Appendix A Page 8 included in the Education Program. Nursery schools may not he conducted under any other type of WPA project. No other activi¬ ties for preschool children> except play groups for children of mothers in parent education classes (see section 4-B, second paragraph) are eligible for inclusion in the Education Program. Section 11. Public Schools for Children of Employees on Cer¬ tain Federal Projects Eligible persons may be assigned to give instruction in public school subjects to the children of persons employed on projects of the Works Progress Administration, the Publit' Works Administration, the Resettlement Administration, ana/or other Federal agencies financed under the Emergency Relief Appropriation Act of 1936, under the following conditions: 1. The project must be so loco,ted that the families of project workers are required to reside at a place remote from the services and facilities of public schools. 2. The public schools must be unable to provide sat¬ isfactory transportation facilities for the chil- • dren of project employees to attend the public school of the district in which the project is located, or to provide a regular teacher at the site of the project. 3. The arrangement and the assignment of teachers must be approved in writing by the chief state school officer and the county superintendent of schools or the superintendent or secretary of the school board of the school district concerned. 4. Persons assigned to teach must have the approved teacher's credentials for teaching in the public- schools of the state at the level of teaching to which they are assigned. 5. Quarters must be provided for the school, either by the agency conducting the work project or by the school district, which meet the minimum re¬ quirements of the state or district as to space, furnishings, light, heat, ventilation, and sanita¬ tion. 6. Books and school supplies must be provided by the school district, county or state. 'Light and heat may be provided either by the school district, county, or state, or by the agency conducting the work project. Section 12. Other Eligible Assignments A. Library and Curriculum Materials Service to Education 11193 No. W-9 Appendix A Page 9 Program Eligible persons may be assigned to work as librarians in connection with state, district, and local UnitB of the Educar- tion Program, to collect and" catalog books and other printed ma¬ terials, and to prepare bibliographies and digests of books and articles# Eligible persons may also be assigned to prepare courses of study, plans for units of instruction, collections of source ma¬ terials, charts, exhibits, and other instructional aids, for use in connection with teaching carried on under the Education Program* B» Collection and Reporting.of Statistical Information Eligible persons nay be assigned to work in state and district WPA offices, and in the local offices in large pities, to collect and tabulate important statistical information relating to the Education Program ' and to prepare statistical reports. C* Planning and Evaluating the Education Program Eligible persons may be assigned to work on such planning and program build¬ ing as may be necessary in connection with the Education Program, and on evaluations of the effectiveness of the Education Program, provided that competent supervision can be secured for this work. Section 13. Special Groups Attention has previously been directed to the importance of serving the educational needs of the employees on WPA projects, both men and women, through this Education Program. At¬ tention is further directed to the possibility of serving certain other groups which present unusual educational needs and problems, through the assignment of all or part of the time of certain teachers to work with these groups. A.- Young men and women employed on NYA work projects, when're¬ quested by NYA officials. B* Work camps conducted by the Works Progress Administration and other Federal agencies* C« Adults imprisoned in penitentiaries, reformatories, jails and industrial schools, in cases in which the assignment of teachers is requested by the heads of such institutions. 11193 Operating Procedure No. W-P Appendix B WORKS PROGRESS ADMINISTRATION Washington, D. C, March 11, 1937 PREPARATION OF MONTHLY REPORT ON THE EDUCATION PROGRAM, WPA FORM 829, REVISED Section 1. Preparation of Monthly Report on the Education Pro¬ gram. WPA Form 829. Revised The Monthly Report on the Education Program, WPA Form 829, Revised, shall be prepared within fifteen days after the close of each calendar month by the State Director of Education Projects on the basis of information received from project supervisors. The report shall be prepared in quadruplicate. Section 2. Routing of Monthly Report on the Education Program. WPA Form 829, Revised The following shall be observed in routing WPA Form 829, Revised: Copy one to the Federal Director of Educa¬ tion Projects, Washington, D, C.; copy two submitted to the Area Statistical Office; copy three to the Regional Field Representative, attention Regional Director of Education Projects; copy four retained by State Director of Education. Section 3. Instructions for Preparation of WPA Form 829, Re¬ vised Instructions for preparation of WPA Form 829, Revised, are as follows: Column (l): Type of Education: Follow the descriptions con¬ tained in Appendix A to Operating Procedure No. W-9, as a guide for the classification of teach¬ ers and classes. Under Item 15, "Unclassified", include only those supervisors and other employ¬ ees, such as office workers, whose work covers several different types of education and who, therefore, cannot be classified under any one type. Column (2), (3), (4): Report employment for the last week of the calendar month, using the definition of employment applicable to the regular weekly em¬ ployment report prepared in each district office for all WPA projects. Number of Teachers (Column 2): Each-teacher should be allocated to the field in which the majority of his work is done, and. should be eounted only once. Include under "Teachers" all persons performing services of instruction, educational leadership of groups, and counsel¬ ing or guidance. 11193 No. W-9 Appendix B Page 2 Number of State. District and Local Supervisors (Column 3): In the event that the major part of the supervisor's work is not devoted to any single type of educational activity, include the supervisor in the category "Unclassified^'! » Number of Other Enrolovees (Column 4): Include such employees as cooks, maintenance and utility men, nurses and carpenters for nursery schools, stenographers, typists, office workers, accom¬ panists, janitors, etc., if possible, according to the type of education under which 'the majority of their work falls. Where it is impossible to allocate them to a" single type of activity, list as "Unclassified;" Librarians, persons working on curriculum "materials, statistical workers, and project workers engeged in planning and evaluat¬ ing the WPA Education Program should be classified under "Other Eligible Assignments." Column (5): Number of Classes: For all fields except Corres¬ pondence Instruction and Nursery Schools, a "class" is defined as a group of pers.ons meet¬ ing regularly with the seme teacher for work in a given field of study. A single class may meet once a week or five times a week, but in either case should be counted as only one class. If the same group of persons meets regularly with two different teachers, at different times, count as two classes. If the same group of persons meets regularly with the same teacher, but to work in two different fields of study, at different times, count as two classes. For Correspondence Instruction, report the number of different courses in which students were en¬ rolled. For Nursery Schools, show the number of different Nursery Schools in operation. Column (6): Number* of Enrol lees: An "enrollee" is defined as a person who tyas attended at least 25 per cent of the meetings of a given class or nursery school, or who has submitted at least one lesson report in a correspondence course, during the month for which the report is made. A person taking two or more classes should be counted once in each class in which' he is enrolled. Column (7): Total Number of Persons Attending Meetings Other Than Regular Classes: Report the total number of persons attending activities of types other than 11193 No. 1-9 Appendix B Page 3 classes meeting on regular schedule, such as public affairs forums, parents' meetings, meet¬ ings with labor unions and farmers' organiza¬ tions, music festivals, art exhibits, and community productions in dramatics end pageantry. Count each separate attendance as one. The same person attending two different meetings would be entered as two attendances. Supplement A Report on Collegiate Centers This report should provide supplementary "information on collegiate centers from those states which include "College Level Instruction" in their programs. Item 2, "Number of Different Students Enrolled During the Month" differs from Colximn (6) of the previous table in that Column (6) will show the total number of different class enrollments, counting each enrollment in a class as one, where¬ as Item 2 will show the total number of different students enrolled, counting ea.ch different student as one, regardless of the number of classes in •which he is enrolled. Item 3, "Number of New Students Enrolling During this Month" A new student, is defined as a stu¬ dent who attended no cla.ss sessions in a collegi¬ ate center during the month preceding the month covered by the report. Item 4, "Number of Students Withdrawing During this Month" A student should be reported as- withdraw¬ ing if he has attended no class sessions during the month covered by this report-, but was counted as an enrollee during the previous month.