-cLl^ ^.uA.f(i^o^ B^^^^f^^-^ mtEAaURE KCKM4 COL. GEORGE WASHINGTON FLOWERS MEMORIAL COLLECTION DUKE UNIVERSITY LIBRARY DURHAM. N. C. PRESENTPD BY W. W. FLOWERS Digitized by tine Internet Arciiive in 2010 witii funding from Duke University Libraries littp://www.arcliive.org/details/regulationsforsuOOconf ; WAR DEPARTMENT, May 8th, 1861, The following Regulations for the Subsistence Department of the Army of the Confederate States having been approved by the President, he commands that they be published for the government of all con- cerned, and that they be strictly observed. Nothing contrary to the tenor of these present Regulations will be enjoined or allowed in any part of the forces of the Confederate States, by any commander whatsoever. L. P. WALKER, Secretary of War. % REGULATIONS FOR THE SUBSISTENCE DEPAETMENT OP THE CONFEDERATE STATES. L^-'^r^ RICHMOND : RITCHIE it DUNNAVANT, PRIKTUIS. 1862. >J .' / 9 |. 2. (, I -5 a. REGULATIONS FOR THE SUBSISTENCE DEPARTMENT. 13. Officers of the Quartermaster's or Subsistence Department, though eligible to command according to the rank they hold in the army of the Confederate States, not subjt?ct to the orders of a junior officer, shall not assume the command of troops unless put on duty under orders -which specially so direct by authority of the President. 34. The senior Lieutenant present, holding the appointment of Assis- tant Commissary of Subsistence, is entitled to perform the duties. 892. The chiefs of disbursing departments who submit requisitions for money to be remitted to disbursing officers, shall take care that no more money than actually needed is in the hands of any officer, 938. Chiefs of the disbursing departments shall, under the direction of the Secretary of War, designate, as far as practicable, the places where the principal contracts and purchases shall be made and supplies procured for distribution. SUPPLIES. 1097. Subsistence stores for the army, imless in particular and urgent cases the Secretary of War shall otherwise direct, shall be procured by contract, to be made by the Commissary-General on public notice, to be delivered on inspection in the bulk, and at such places as shall be stipu lated; the inspector to give duplicate inspection certificates (see Form No. 15), and to be a legal inspector where there is such officer. 1098. Purchases, to supply such corps and posts as by reason of their position, the climate, or for other sufficient q^use the Secretary of "War may specially direct to be supplied in that way, will be made in open market, on public notice, from the lowest bidder who produces the proper article. P42261 6 SUBSISTENCE REGULATIONS. 1099. And whenever a deficiency of subsistence stores makes it neces- sary to buy them, the commissary, where they are needed, will make a re- quisition for that purpose on the proper purchasing commissary, or buy them himself, ot good quality corresponding with the contract. 1100. When subsistence is received under contract, the commissary will receipt for it on the inspection certificates (see Form No. 15). He will deliver one of these to tjje contractor, and forward the other to the Commissary-General, with a report on the quality of the provisions and the condition of the packages. 1101. Whenever subsistence stores are purchased, the advertisements and bids, and a copy of the bill of purchase, with a statement of the cause of purchase, will be forwarded by the purchasing officer to the Com- missary-General. This rule does not apply to the ordinary purchase of hospital supplies. Pork, salt beef and flour must be inspected before pur- chase by a legal inspector where there is such officer. Duplicate certifi- cates of inspection (see Form No. 15) will be taken as sub-vouchers to the vouchers for the payment. 1102. Fresh beef, when it can be procured, shall be furnished as often as the commanding officer may order, at least twice a week, to be pro- cured by the commissary, when practicat>le, by contract. (For form of contract and bond, see Forms 27 and 28.) When beef is taken on the hoof, it will be accounted for on the provision return by the number of cattle and their estimated weight. When the pasture is insufficient, hay, corn, and other forage will be jjrocured for public cattle. 1103. Good and sufficient store-room for the subsistence stores will be procured by the commissary from the quartermaster. Care shall be taken to keep the store-rooms dry and ventilated. Packages shall be so stored as to allow circulation of air among and beneath them. The flour should occasionally be rolled out into the air. 1104. Before submitting damaged commissary stores to boards of survey, the commissary shall separate and re-pack sound parts. 1105. Wastage on issues, or from evaporation or leakage, will be as- certained quarterly, or when it can be most conveniently ; and the actual wastage thus found will be charged on the monthly return. Loss, from whatever cause, exceeding ordinary waste, must be accounted for by the certificate of '^ " 12 Estimate of funds required for next quarter, - - ^j-> " 11 113G. The abstracts of issues will show the corps or detachment. When abstracts require more than one sheet, the sheets will be numbered in series, and not pasted together; the totrtl at the foot of each carried to the head of the next, &c., &c. 1137. All lists of subsistence shall run in this order: meat, breadstuff, lice and beans, cofVee, sugar, vinegar, candles, soap, salt, antiscorbutics, purchases for hospital, forage for cattle. llSr^. No charge for printing blanks, as forms, will be allowed. 1139. A book will be kept by the commissary at each post, in which will be entered the monthly returns of provisions received and issued (Form 1 ). It will show from what the purchases have been made, and whether paid for. It is called the Commissary's book, and aa ill not bo removed fro)n the post. 1140. AVhcu any ofiicer in the Commissariat is relieved, he will close his property accounts ; but money accounts will be kept open till tho end of the quarter, unless he ceases to do duty in the department. 1141. Commissaries of subsistence in charge of principal depots will render quarterly statements of the cost and qnality of the ration, in all its parts, at their stations. 1142. Lieutenants, acting as assistant commissaries of subsistence, are allowed $ 20 per month for such services, to b|fcaid by the Pay Department, on accounts certified to by the Conmiissary-Geiieral, to the effect that proper returns were rendered ibr the period charged ibr. 1143. A Eegimental or Depot Commissary of Subsistence may pur- chase, at fu'st cost price, of the captains or commanding otiicers of com- panies, in the service of the Confederate States, such articles or parts of the ration as are not drawn, nor coiisumed. Lut this ap})lies only to such articles as were actually issued and not consumed, or would actually have been issued, and does not apply to such parts of the ration as the Commissary does not habitually have on hand for issue. 1141. The accoiftits for such purchases will be made in duplicate (see Form No, i9)i and the articles ivill be taken up by the Cou:imissavy SUBSISTENCE REGULATIONS. 13 on his monthly return, as if it were an original purchase. The money paid to the captains constitutes a company fund. 1146. Estimates for funds must he rendered in duplicate. 1147. In order to establish an invariable rule for ascertaining the net weight of beef cattle received on the hoof, the following mode is adopted, and for the future, in all cases will be observed : 1st. When practicable, cattle presented for acceptance must be weighed upon the scales. From the live weiglit of a steer, thus ascertained, his net weight shall be determined by deducting forty-five per centum, when his gross weight exceeds thirteen hundred (1300) pounds, aud fifty per centum when it is less than that, and not under eight hundred (800) pounds. 2d. When it is impracticable to weigh upon the scales, one or more average steers must be selected, killed and dressed in the usual manner. The average net Aveight of these (necks and shanks excluded) will bo accepted as the average net weight of the herd. In all written instru- ments for the delivery of cattle on the hoof, tbe manner prescribed above, for ascertaining net weight, must, in express terms, be inserted. In ver- bal agreements, it must be understood and accepted by the party deliver- ing the cattle. Youchcrs for the payment of cattle will state the manner pursued in determining their net weight, except where payment has been made on the certificate of an officer, in which case the certificate will state the mode followed. 3d. With a view to the prevention of losses, now so frequently occur- ring, from overestimating the Aveight of cattle received on the hoof, the serious attention of officers and agents serving in this department is spe- cially called to tlic exercise of greater care in tlie discharge of this im- portant duty. ^ 1M3. When fr^sh beef can be provided, it will be issued to the troops five times per week. When the circumstances are favorable, and it can be done with advantage to the government, the subsistence department will keep beef cattle to supply the issues. 1149. The following issues and .substitutions m.ay be made: WTien, from excessive fatigue or exposure, the commanding officer may deem it necessary, he may direct the issue of whi.skey to the mlisted n^en of hi.s command, not to exceed a gill per man for each day. Tea may be issued in lieu of coffee, at the rate of one and a half pounds per one hundred rations. Two "issues" per week of "desiccated vegetables" may be made iu lieu of "beans" or "rice." Potatoes and onions, when issued, 14 SUBSISTENCE REGULATIONS. will always be in lieu of rice or beans. Potatoes at the rate of a pound per ration; onions at the rate of three pecks per hundi-ed rations. 1150. A daily ration of frcsh vegetables will be furnished to all the troops whenever the same can be provided at reasonable cost and charges to the government. 1151. Chaplajjis in the army are allowed the same rations as privates, to be issued or commuted to them as they may desire. If commuted, twenty -five cents per ration while in the field, and sixty cents per ration while stationed in a city, may be allowed them. 121. Four women will be allowed to each company as washer-women, and will receive one ration per day each. NOTES. 1 . Stores longest on hand will be issued first. 2. Armorers, carriage -makers, and blacksmiths, of the Ordnance De- partment, are entitled to one and a half rations per day ; all other enlisted men, one ration. Laundresses, one ration. No hired person shall draw more than one ration. 3. One ration a day may be issued to any person employed with the army, when the terms of his engagement require it, or on paying the full cost of the ration when he can not otherwise procure food. 4. Lamps and oil to light a fort or garrison are not allowed from the Subsistence Department. 5. In purchasing pork for the southern posts, a preference will be given for that which is put up in small pieces, say from foui- to six pounds each, and not very fat. 6. As soldiers are expected to preserve, distribute, and cook their own subsistence, the hire of citizens for any of these duties is not allowed, except in extreme cases. The expenses of bakeries are paid from the post fund, to which the profits accrue, by regulations (see Paragraph 183), such as -purchase of heps, yeast, furniture; as sieves, cloths, &c., and the hire of bakers. Ocens may be built or paid for by the Subsist- ence Department, but not bake-houses. SUBSISTENCE REGULATIONS. 15 7. Mode of ascertaining the hospital ration : 100 complete rations con- sist of, say 32 rations of fresh heef. is 40 lbs. at 4 cents, 68 " pork, is 5] lbs. at 6 cents, 100 " flour, is 112 lbs. at 2 cents, - ( 100 " beans, is 8 quarts at 4 cents, 32 ^or ( 100 " rice, is 10 lbs. at 6 cents, 60 100 " coffee, is 6 lbs. at 9 cents, 100 " sugar, is 12 lbs. at 8 cents, 100 " vinegar, is 4 quarts at 5 cents, 100 " candles, is l-i lbs. at 12 cents, 100 " soap, is 4 lbs. at 6 cents, 100 " salt, is 2 quarts at 3 cents, Cost of one hundred rjitious, - $ 9 55 or 9 cents 5 mills per ration. Cost. 1 60 3 06 2 25 46 54 96 20 18 24 06 16 SUBSISTENCE REGULATIONS. s o O w rfS W CO 5 1—1 R oJ ^ 2~i •* •* h-4 /* o rH ^ to ?^ ^g W S^ fin - o REMARKS. •\\Bi JO SUOTJ^y^ •Hjb 1 •qsnq | •dcos JO saonua ■zo 1 •sqi 1 ^ •(a\oi|b; jo uuads) Baipii«o JO saoijijy 1 1 •zo ■^q\ 1 •acSaniA jo Baonea •s;b •atiSna jo Buo]»\3a zo sqi •oajgoo JO Buoiiuy. "ZO -Pqi •ao]j JO suouTj^j •zo •sqi •saT?oq JO 8uo!J\3'ji tfth •qsiui ■puoaq luijq JO suonB^ •zo •sqi •jiioy JO snonii;i •P(ll •Hyqci uoocq JO saoij'BlI •zo ■sqi •j39q qwojj JO suoiii'U ■zo ■sqi •siJod JO Ruo!)«U •BQI ■siqq •3inpn:.i X C c s c u f B e B "a a >, a a a •^uionaiuuioo •JOJ U.WUjp HAUp JO -OS. •uoaioAi JO "OX •i;oai JO 'OX •tunjoj JO "OX •-»«a i a C :S CS !^ o ti) a> o O £ O c ' 2 « CJ o a ?,Sa rt o ^ .a »J "rt 'I 2 c? c.^ O u « 2 ■** o o to a .9 t. t, •-< c5 P. >.? -d p C rt § r» IK '^ •"* ♦- =^ •- s jk r1 by c t to ardt 1) ;:; =^ > Heturn of Provisions received and issued at ■ Form 1. -, during the month of J 8 — , by ■ Assistant Commissary of iiubsistence, Confederate Slates Army. Date. ■A FROM WHOM RECEIVED. ui lu H i g g 1 i s u. i V. i 1 H i < \ .;. § REMARKS i n 1 hi o 1 o s, 5 s. o B i i c 6 i a 3f i 1 o s. o 6 6 d 5 1 o S, a B Cf a & » a X I » •a (S S, n Oct, IG, " 30, ■■ 31, " 31, •' 31, ■• 31, \ 2 3 Balance on band, as per last return, 2d Lieut. J. R., 4th Infantry, A. A. C. S. H. C, agent subsistence department, Major T. W. L., C. S., C. S. A., W. J. R., contractor for fresh beef, Piu-chased this mouth, as per abstract, Gained in issuing, • . - - - - - - - Total to be accounted for, .... " Oct. 31, " 31, " 31, " 31, " 31, " 31, " 15, ■• 13, " 23, ■■ 31, 1 2 3 4 7 8 9 10 To troops (regulars), as per abstract, • To volunteers, *■ " . To citizens in the Qr. Mr.'s Dep't, as per abstract. To sick in hospital, as per abstract. To sales to officers, " « Capt. G. T. H„ A. C. S., mil. service, ■ H. P. C, agent Subs. Dep't, Capt. W. "W., A. Qr. M. for transportation. Wastage, as per certificate, Total iBBued, ..... - _ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ' Balance on hand, ..... A. J., Assistant Commissary. Form 3. Ahstracl of Provisions issued from the to the day of 186 — , to men in Hospital at New Orleans, Louisiana, under ihe charge of ■ C. S. Army, by Lieutenant J. T. J., 3d Infantry, A. C. S. -, Assistant Surgeon a 1 1 s. a a J3 .a g RATIONS ACTUALLY EEQUIRED FOR CONSUMPTION IN THE HOSPITAL. REMARKS. M s « a 1 1 i i It! 1 1 d 1 a A MONTIILV STATOIliNT OF THE HOSPITAL FUND. E 1 s Dn. To balance duo hospital lattt month, 1532 rations, beiug whole amount due this luonlh, at i'i cents per ration, ..... issiiK.n. $0 MS 114 00 S4 1 2 3 4 5 6 7 8 5 27 78 46 122 8 4 6 4 6 Oct. l!*, " IB, " 20. " 20, " 22. '• 26. Oct. 2.'), " 23, " 25, " 2,5. " 30, 40 108 468 184 732 40 108 100 130 Its 84 300 30 ine 4(i8 130 6117 10 40 108 368 184 - 40 108 200 184 402 40 108 468 184 732 84 50 108 300 40 108 468 184 732 40 108 468 184 732 40 108 200 400 100 2 10 283i pounds of pork, at cents per pound, 690 pounds of fresh heef, at 4 cents per pound, 1G12J pounds of flour, at 2 cents per pound, 10 pounds of hard bread, at 31 cents per pound, 70 pounds of rice, at 6 cents per pound, 56 pounds of coft'ee, at 9 cents per pound, 193& pounds of sugar, at 8 cents per pound, 17J quarts of vinegar, at 5 cents per quart, 15 5-16 pounds of caudles, at 12 cents per pound, Gli pounds of soap, at 6 cents per potind, 16i quarts of salt, at 3 cents per quart, 12 gallons of molasses, at 28 cents per g.allon, - 2 pairs of chickens, at 87} cents per pair, .- $ i 75 4 quarts of milk, at 7 cents per quart, ■ 2H 3 dozen oranges, ut 25 cents per dozen, - 75 Total expended, ■ • " ~ 1 ~ S17 27 32 4 .■i 15 1 3 3 112 01 60 211 X, 20 04 51 851 8.1! 67* 50t 36 1?J Total rations due hospital, 1531 Total quantity issued. 378 5.52 1433 10 ,700 934 1616 448 1532 1532 848 12 . s, c 1 (2 iS iS £ ^ ^ a <5 3 s, O^ i 3 5 a 96i 1 83 8 oao 8 44 2 10 70 56 193 14 4 1 7 15 4 16 7 12 Q lantit y in bulk. 5 61 Balance due this mouth. 30 571 I certify, on honor, thnt I have carefully compared the above "abstract" with the original rctnrns now in my posyessinn, and find that they amount to three hundred and seventy-eight rationB of pork, five hundred anri fifty-two rations of fresh beef, fonrtten hundred and thirty-three rations of llour, ten rations nf hard bread, seven hundred rations of rice, nine hundred and thirty-four rations of coffee, »ixteon hundred and sixteen rations of Bogar, four hundred and forty-eight rations of vinegar, fifteen hundred and thirty-two rations of candleH, tifleen hundred and thirty-two rations of soap, night hundred and forty eight rationn of »alt, and twelve gallons of mo- tasscH ; and that tho purchases, amounting to two dollars and seventy-eight cents, were required by me for, and isBued to, the sick ; and that the rations drawn in kind wero actually required for consumption in tliy hoHpital. Compared with returns of i 1 hospital, and found correct. J. C*J., Assistant Surgeon C. S. Army. -, Commanding. SUBSISTENCE REGULATIONS. 17 o ^ O ^ ^ ^3 '^ o J-i Q« o« ^ c3 00 Tl (D w ^ rn a o O m a a o o T) c 3 03 «yj a s •S 3 ■5 •a a § s « o bo CO I» a <1> ^ O P< a a a >. & ^ o ii '^ » .a rf3.2 18 SUBSISTENCE REGULATIONS. o '^ • pi *^ O xn 00 a M Q 02 H O \-< H <5 a ^- s == ? o c o ° 05 * 7! Ji -C -c -r i* o o 3 P o rt "J •■S S o o c "^ c o o ») « * a: a) « c c j2 c c a 3 P v. := 5 3 c c p cc o o p. P.J2 U) P.Q< •s ^ S«i eS .2 5 « p.«j o ESI >■ O U O w cS a)S >^ ^ * •-^ o (— ( -M ^> '•^3 •^ OS SUBSISTENCE REGULATIONS. 19 CO cx> Co OS g S g • a • • o O «M o ►. »H ,» JS • • *i at a a 0) i ^ -<-• V c9 oa 1 DQ •a . (d o OQ OQ* •■^ »t; 13 u fl o •o 99 V Pt V 4) bo m _> d cS ca *3 a o aT o Ol M o ■; e a a a J2 c4 ja •3 ce 0) S ^ u T3 w t» t'^'s >. n w PQ ■ • # ■a 1 ^ OQ .a § o s s ^ to .V o Ih ,4 C3 *» ,Q o € ■u o a u 9 o 9 2 o o Eh c^ "J^ JS J2 to CB •" 9 c u -•a ce ^ .a 20 SUBSISTENCE REGULATIONS. V S f*' tu t<9 lac •s s -o V2 ^ *> j>. « w a to ?> 1-0 •(TO "W ?=: f«: S a > x> T» 0) 13 a ^••a as >. v O o o , OS o ^ -d-d c3 o ii c aJ So*" o ** » > « ,0 d 2-3 ce S ^^ a t: °s ce> SUBSISTENCE REGULATIONS. 21 00 ^-v, Ph P o s < •Bjuao •SJBiioa •luoo •giaqsna •X«H •gpnnoti •gnajioiqo •JO BJIBJ lies •siaqsna •deog •spnnoj; •fiaipuBO •spunoj •jBSam^V •sno[it?o •joSng •spunoa •oaj5oo •Bpnnoj; •83IH •Bpunoj •anBag •Biaqsna unoij 'si&usa •SIJOJ •Bl9JJBa •j9oq qsaj J •fipunoj is i i 5 > « • a o "S •jaqmnsj 1 9\na -a C3 rf3 Pi (4 « 5 CS Pi o a .a ^ ■^ at p.i ^§ r « 5 i 22 SUBSISTENCE REGULATIONS. o "^ QO ">» ^ Si ^ CO «0 CO I 1 ^ i a 3 O a < CO t a o o O o 1 o o u a] "S a O Commutation of rations. "Weights and measures. Clerk, Stationery, Per diem to extra-duty m«n. "5 a o .a o • ■ O O S5 ^^ SUBSISTENCE REGULATIONS. 23 ^ '^ so 1 Pounds of fresh beef, at Pounds of bacon, at Pounds of pork, at Pounds of salt beef, at Pounds of flour, at Pounds of coffee, at Pounds of sugar, at Pounds of hard bread, at Pounds of rice, at Pounds of candles, at Pounds of soap, at < •JO 8aon«3 'JBSaat^v •JO s;jBub ':nBS •JO spunod 'dBog •JO spnnod 'saipuBQ •JO spunod 'aoiy •JO spunod 'pB3jq pjBn •JO spunod 'aB3ng •JO spunod 'eajjoo •JO spunod 'jnoi^j •JO spnnod 'jaaq ;iBg •JO spunod '3iJo V 5 ' © •pajinbaa 1 1 gpnnod jojaqiunu itjjox CO 3 o P. 'S, 1 1 •a O c i n H h irOBSISTENCE REGULATIONS. 2g G^ Cm 00 '^ o ^ <4J s «o « a X 1 C 09 O o a o a CO 13 a (3 o a «3 Q O E o _^ a •" j^ g a O 5 i 2 o a o 0) S < a 5 c to S a ^^ 2fe SUBSrSTEKCE REGULATIONS^^ I « ^ « R (.^ ft., «-> w R o s s. c ^ w e o li; 00 P4 % o O < •^P'S •duos j •soipm^o •j«3oni,\ 1 •anSiis ■Q^jyoo j •aojH •snuog •JUOIJ j •5[J0^ •jooq qaojj •8aoi;c.i JO aaqmii^ •sXnp JO jaqtunx Mi'ioX uauioAV ju aoqiuux •uaui I'j .loquuiii 1 POST OR STATION. • StBSISTfil^CE RfiGt^LATIO^^S. 27 to •^ biD s o- ■Ki c K V ii!A ukSus •'5''iJ»D •aoiji ■Km;.^a •anoij 1 1 •H-ioj •j.ioq qsaj J •Huotiua JO jsquuiNj 1 1 •8;Cbp jo jsquiiix •Unoj, •notuoAi JO aoqraiijj •aaui JO jsquins: POST OR STATION. • § ^ CO .a 28 SUBSISTENCE REClULA'riOifS. ••-» a: ^ ^^ C rt rt O a o =? ■^ u a t! g § > o ^ £ a c cC *& X s rt .-« C" g "c. 0) g X .a ■3 «5 f- o o !2 ^ - -2 i; 5 t^ ? 2. c d i % lo '^ o t; '^ ffi •a D. o •O ? * a3 i3 ^ w ^ fc. o _; c _, (T71 ^ "S 5 h ft i; fl •> (^ 03 -3 -a "C o 2 P 2 ^. ■= d -?, tc bo te — K an 00 « ^ ,a 'A/ w ^ O C- rt rt S c« 2 ^ XJ ^ tX5 C^ a Xi o >» s «3 tc CS o 5* JDrO ft ^ * S.2 S SUBSISTENCE KEGtTLATIOKS. S9 O o ^ w Eh H -ij P4 \A P W o o w w Eh Co* * la <- S' (4 6 i -s a » 30 SUBSISTENCE REGULATIONS. c' ■^ K: •v^ W «J « r^ !^ ^ •«o o (^ « vv •^ ?5 a- »* !C >■ S: '^ aj K/t »-H Pi < ta-^ l«5 W « •saoTjBi 3ia\d ! -luoa JO "OX •joj n.tttijp • 8ABP JO OX oT G .2 a h a) •aaipug s o " <_ o u V •Saionauiuioo a p a »— t a o Eh •aaraoAvjo 'ox •uaui JO 'OX •ajnjojjo 'OX •ejua SUBSISTENCE REGULATIONS* 31 00 o ♦-5 bo CO H H < W Q iz: o o «& o hi a o , OB P o > M a> • •o a O CI •o a. .5 « .S g O *> *:> » ^ 1 CJ 1 a> — ( T CO o » R a a <-i C J3 C C< t f-^ .1- ^ X o i:: C J ^- ro «- u- d B s o o es a e B b 55 u o 1 U k] T n M _CJ ^ & 3 •S s ;3 -^ V o P. s > S o u ^ x: t^ C3 w" 1 09 <^ ■^ w >, t^ <4-l o s c: < to m "Z ►a U a > a ca C >> "2 o "a >» S •o ^ § ». «> _; CO \i fi o a .a a o o .a ;r; ■** A rs ^ •§ o >. OP ..^ ^-^ X! 7^ m4 60 & ;m 3) csts ^ Oi O VJ >» ^ m ai '^ ca nS a S C) 03 0) j-T s» ai S 50 •r5 * -cJ rt S^ 03 t) t> S a> P< ;-i O^ o +^ .^j 03 *J ^ E3 -d o g u c* u fA I— t » ■n >tH '"S to p 'A o a> ^ a fl ^ .a p« ^ o 1 a o O Form 20. , during the month of , 186 , by Capt. A B, A. C. S., C. S. A. •i 1 8 1 1 S K&mcs of pemonn and artlcicH hired. Doslfrnatlon and occnpation. Service during the month. bte of hire or com- pensation. Date of contract, agreement or entry into service. By whom owned. Am-t the n of pay nt In louth. R«'marks, showing by whom thp buildings wert» occupied and for what purpose, and how the men were employed during the month. (Transfers and discharges noticed under this head.) Time and amount due and re- maining unpaid. z iJIC UNT. Day or month. From 1860. To 1861. AMOuirr. K From— To— Days. lols. Ct8. Uols. Cts. Dolj. Cti. I IIouHC, 3 roonm. Quartern, 1 31 31 10 00 Month, July 1, 1861, A. Brewer, 40 00 Major 3d Infantry. ■ Dee. 1, Jan. 31, 80 00 2 House. 1 roomf), Store-house, 3 31 29 31 00 Monll, Dec. 3, 1860 B. Gott, 29 00 Subiiistence store and olHce, Dec. 3, Jan. 31, 60 00 HouHG, 2 rooms, Guard, 1 31 31 10 00 Month, Dee. 3,1860 C. Bobinson, 10 00 Ciiiard for subsistence stores. 1 Charles Jamos, Clerk, 1 31 31 63 33 Month, May 3, 1861 - S3 33 Office of A. C. S., C. S. A. •i John Johns, Store-keeper, 7 10 4 50 00 Month, . June 4, 1861 - G 66 By order Commistfary General, 3 Riiive Tom, Messenger, 7- 12 6 20 00 Month, Jan. 1,1861 N. 0. Anderson. 4 00 ■1 Pflfir Jones, Laborer, 22 31 7 30 00 Month, Dec. 3,1860 - 7 00 Michael Murphy, Laborer, 1 31 31 30 DO Month, Jan. 7,1861 30 00 Amount of rent and hire during tlie month, 209 99 Total amount due and unpaid. 140 00 amomiU duo md remaining unpaid, are correct ''"°°'" ""' ™I''°y«* ""* """* ''5' ""^ ''"™« ""^ "'°°"' "' ■ 1«6 , and that the observaUona under the head of nmarks, and the atatemont of liiaminou . (Dupucates.) C D, Commanding. NOTB.— Uousos must not bo hired, oxcopt In cases where they cannot be furnished by the Quartermnstcr's Department. (This report to be rendered monthly.) sregisxeNCC regulations. 53 o a c3 ►»" ^ o » a * "J" .a" 0. 4 ^ Well coopere Superfine (wi Loose, or in w . , . C « (^ fl 1 • 1 « • -="5 ^ t t- 1^ • ' • r— -3 a c . ^ o c - - O o i ' ' ' "Z ji 1 ^ ~ t. 1 ® rt o ■ ^ $ 20 per b 6 12 cents p 00 « ]3 (1 > . . . n c3 S 1 1 1 cr -3 N c O rt ^ o b 1 - r-l 0; U - ■o rt i s ^ :^ ;3 coo o o a> «o«c^ ~ cJ.S o «>3 rt a c ^ "B a — .2 M o j3 C^ -J 43 e^ OJ ^riJ «<-■ c.ii •r :3 >> •o (-! a o o to £ ^ s C/J 5.3 -■o U "£?. c i" w i. (^ U n jj H X ^ O •-' U •ii fl k^ C il ^^ > J D .5^ o Q o "*^ ^^ ^3 rt 0' ;^^ 2 SUBSISTENCE RIXrULATrONS. S5 ^ X) ^ o >3^ BO W PS < s ^ Pi ' OQ ....... a e3 h *" c • •••Ill .n r ^ E ^ 1"^ ..li.l^ ,M ... ••« •a a o O £ I . . . . a 00 C o a; t « ^ c» — M '^> ^ ^ CO <; . C5 - — •" X 1> o :i •- .i S = 3 ^oC-:i:.Sa • >> a e: c •o g ,,_^ cS a> 1. <» >^ s a U « >^^/- w' se; «o C» « c«: c» -r -o < 2 o OQ tfl .1^ J75 ta ■»• a >,• b C3 09 O £ ^^ 8tnBSISTE?7CE REGtLATTOjrSc be •to o -a. e? 2 ^ .2 "^ ^ w ;« p o J; o y {-: o .£) a Oi s •53 'to o o 1 H H O SOTSISTENCE nEGtTLATIOITS. fJ s I3C0 K- t) "*' 1-1 ^J K a ^ «d K ^ ^=^ >s K « O 't^ J:^ «0 O '^•^ to g ^ o 's'S ^ ;=>g •^s ^3 S e to o K ■« o ^ OS !~ <;i 0^ v.« td M t-i es a c; a s'S O ca 93 " o *s °j a «- " C« O >. P q S 8 g O £ <-• -M^- 1 08 « i; 5 -; •B)aao 6-5 •Biioa S-t , ° p •Avp « o .10 ipuoK 3 ?5 i« c tT •Rjnao ^3 K 3 a o •snoQ S 1 ^ o ■RABQ rt rs ^ •q»noK o c* f— >- —OX _c 5* ^ '"^ — moj,.i a a a nati id atio tc2 P. « * 3 S " s -3 P 03 rt X = » ?i S o £ S ■ li- I- <», ' <: o 1 ;' • . . . - .. t'ri 'vtvp x\ 3«d JO OK ^ •a I o — • 3 'a S 3 •£ .2 £.2 £«« (S 04 ^^ I w O 38 SUBSISTENCE REGULATIONS. FOKM 26. Articles of Agreement made and mtpred into this day of , Anno Domini one thousand eight hundred and sixty- between , an officer in the Confederate Army, of the ono part, and , of the county of , and Stat© of , of the other part : This asrecment tcitncssHh, That the said , for and on behalf of the Confederate States of America, and the said , heirs, executors and administrators, have covenanted and agreed, and by theso presenls do mutually covenant and agree, to and with each other, as follows, viz : First. That the said , heirs, executors and administrators shall supply, or cause to be supplied and issued, at , all the rations, to consist of the articles herein after specified, that shall be required for the use of tlie Confederate States recruits sta- tioned at the place aforesaid, commencing on the ' day of one thousand eight hundred and sixty- , and ending on the day of , eighteen hundred and , or such earlier day as the Commissary-Geui-ral may direct, at the price of cents mills for each complete ration. Second. That the ration to be furnished by virtue of this contract shall consist of the following articles, viz : One and a quaiter pounds of fresh beef, or three-quarters of a pound of salted pork, eighteen ounces of bread or flour, and at the rate of eight quarts of beans or ten pounds of rice, six pounds of coffee, twelve pounds of sugar, four quarts of vinegar, one and a half pounds of tallow, or one pound of sperm candles, four pounds of soap, and two quarts of salt, to every hundred rations, or the contractor shall furnish tlie men with good and wholesome board and lodgings, at the option of the recruiting officer; and thi! recruiting party shall have the privilege of hanging out a flag from the place of reu- dezvous. Third. That fresh beef shall be issued at least twice in each week, if required by the commanding officer. Fourth. It is clearly understood that the provisions stipulated to be furnished and delivered under this contract shall bo of the first quality. Fijth. Should any difficulty arise respecting the quality of the pro- visions stipulated to be delivered under this contract, thea the command- SUBSISTENCE REGULATIONS. 39 \ng officer is to ai^poiut a disinterested person, to meet one of the same description to be appointed by the contractor. These two, thus appointed, will have power to decide on the quality of the provisions; but should they disagree, then a third person is to be chosen by the two already ap- pointed, the whole to act under oath, and the opinion of the majority to be final in the case. JVitness, Form 27. Articles or Agreement made this day of , eighteen hundred and sixty. , between , Assistant Commissary of Subsistence in the service of the Confederate States of America, of the one part, and , of , in the State of , of the other part : This agreement witncsseth, That the said , for and on behalf of the Confederate States of America, and the said , for hin)Sfclf, his heirs, executors and administrators, have mutually agreed, and by these presents do mutually ccvecaut and agree, to and with each other, in manner following, viz : First. That the said shall deliver at /,v:s/< bcrf. of a good and wholesome quality, in quarters, Avith an equal proportion of each (necks and shanks to be excluded), in such quantities as may be from time to time required for the troops, not exceeding thrice in each week, on such days as shall be designated by the Assistant Commissary of Subsistence. This contract to be in force for months, or such less time as the Commissary-General may direct, commencing on the day of eighteen Imndred and sixty- Sccond. The said shall receive cents and mills per pound for every pound of fresh beef delivered and accepted under this contract. Third. Payment shall be made monthly for the amount of fresh beef furnished under this contract; but in the event of the Assistant Commis- sary of Subsistence being without funds, then payment to be made as soon aft<;r as funds may be received for that purpose. Fourth. That whenever and as often as the beef specified to be issued by this contract shall, in the opinion of the commauding ofiicer, be unfit for issue, or of a quality inferior to that required by the contract, a survey 40 SriiStSTENCE REGtXATIO^rS. shall be held thereon by two officers, to be designated by the command- ing officer ; and in case of disagreement, a third person shall be chosen by those two officers ; the three thus appointed and chosen shall have power to reject such parts or the whole of the fresk hcff as to them ap- pear unfit for issue, or of a quality inferior to that contracted for. Fifth. That in case of failure or deficiency in the quality or quantity of the fresh hecf stipulated to be delivered, then the Assistant Commis- sary of Subsistence shall have power to supply the deficiency by pur- chase ; and the said will be charged with the difference of cost. In witness whereof, the undersigned have hereunto placed their handa and seals, the day and date above written. Witness, Form 28. Know all ?.ien by these presents, That we, and , are held and firmly bound to the Confederate States of America, in the sum of dollars, lawful money of the Confederate States ; for which payment well and truly to be made, .we bind ourselves, and each of us, our and each of our heirs, executors and administrators, for and in the whole, jointly and severally, firmly by these presents. Sealed with our seals — dated the day of , in the year of our Lord eighteen hundred and sixty- The nature of this obligation is such, That if the above bounden , heirs, executors and administrators, or any of them, shall and do in all things well and truly observe, perform, fulfill, accomplish and keep, all and singular, the covenants, conditions and agreements whatsoever, which, on the part of the said , heirs, executors or administrators, arc or ought to be observed, performed, fulfilled, accomplished and kept, com- prised or mentioned in certain articles of agreement or contract, bearing date , one thousand eight hundred and sixty- , between and the said , concerning the supply and delivery of fresh beef to the troops at , or rations to recruits at , according to the true intent and meaning of the said articles of agreement or contract, then the above obligation to be void; otherwise to remain in full force and virtue. tVitnesses, Table showing the quantity in Bulk of any Number of Jtations, from 1 to 100,000. Pi POUK. Dkff. FLOUn. IlKANS. RIOE. COI'FEK. SUOAR. VlNEGAn. Candles. SOAl'. Salt. 1 1 O 12 8 4 12 8 4 12 8 8 8 e U 3 i o <£ O a C? 3 1 1 o •a O d £ O 3 J i^ -^ c t^ '— ci lo Q[; ^ »J. _ f^ (J^ !-< o CJ •* -* t^ r-" « cv (TJ «5 ci •* c-.i- c? mo It (^ cj r-M c. — ' X -f CJ TO to Cl t~ X) LI o rt CO -p — ' to -f c'^ r-. X lO i~ c. t^ o c t- T ft lO r: o ^ — I erj ^j^ iri c^ CJ d o d d o ci d o Lt QU O X -^ — ' ^ v» &i ^-7 r- r-c o X Ci CO Lt Ci c£ o lit 00 'o 00 ~r •^ --' 00 t~. -^ d o t^' t- x GO ■— O Ct 5^^ O^ t^ — t-- ft O ri ■<}< n CJ O C* C5 C» T-H ri i-i i-H •spunod •spmiod in ajBX '- O 00 C! t^ tJ c c i-t o o It c o o C'J Lt o rs It Lt f7< '-t ^ Lt O ^ d Ci •"' T CO • . .ju ■ .> TO — — ' C C t-f—otccrtocito It O) OJOO Ut X- OD ct c- — I oc t'j -v o Lt It CI w -!*• ^iJ O O (- CI *J I— I I-H I-I t-H rr r^ .-^ r-, CJ \ ;-0--g-H (S :: '- 2 !< U yr — £ 5 6 v: > i v: y: JO Kuoi^vi yu^enoq) 'dUQ 42 SUBSISTEXCE REGULATIONS. RATION TABLE Of Desiccated Potatoes^ and Desiccated and Mixed Vegetables^ from 1 to 100,000. Desiccated Potatoes. DESICCATED AND MIXED VEGETABLES. No. LbB. 07. _J i o u No. Lbs. Oz. 1 Toir 1 1 41 1 88 2 2 82 2 1 76 3 4 23 3 2 64 4 5 64 4 3 52 5 7 05 5 4 40 () 8 46 6 5 28 7 D 87 7 6 16 8 11 28 8 7 04 9 12 69 9 7 92 10 14 10 10 4 8 80 20 1 12 20 20 1 1 60 30 y 10 30 . 30 1 10 40 40 3 8 40 40 2 3 21 50 4 6 50 50 2 14 00 60 5 4 60 60 3 4 ^ 80 70 G 2 70 70 3 13 .^ 60 80 7 80 80 4 6" 40 90 7 H 90 90 4 15 20 100 8 13 00 100 5 8 00 ]0(iO 88 2 00 1000 55 00 00 30000 881 4 00 10000 550 00 00 100000 8812 8 00 100000 5500 00 00 SUBSISTENCE REGULATIONS. 43 MISCELLANEOUS ITEMS. A box, 21 by 16 inches square, and 22 inches deep, javrel, or 10,752 cubic inches. A box, 16 by 16.8 inches square, and 8 inches deep, bushel, or 2150.4 cubic inches. A box, 8 by 8.4 inches square, and 8 inches deep, peck, or 537.6 cubic inches. A box, 7 by 4 inches square, and 4.8 inches deep, w gallon, or i:5J.4 cubic inches. A box, 4 by 4 inches square, and 4.2 inches deep, quart, or 67.2 cubic inches. Out; bushel of corn weighs wheat " " " rye " " " buckwheat weighs barley oats " beans " " potatoes " " " onions " " " dried peaches " dried apples " salt Ten gallons pickled onions " " " sour-krout " will contain one Avill contain one will contain one ill contain a half will contain one 56 pounds. 60 " 56 " 52 " 43 " 40 '• 60 •* 60 " 57 " 33 " 22 '• 50 " 83 " 81 " CIRCULAR. 1st. Duplicate originals of all contracts on account of subsistence will be sent to this office through the principal Commissary of Subsist- ence of the Military Department in which the contract is made. The place of residence of each surety to the bond must bo named therein with particularity. Where the form is prescribed it will be followed; in all cases contracts must be drawn up and executed to meet the requirements of the law. 44 SUBSISTENCE REGULATIOXS. Every contract, ■whether for services or for the furnishing of supplies, which contemplates a partial performance, from time to time, continuing until the whole duty is performed, or the whole delivery of the enumerated articles is effected, must provide in express terms for its earlier termina- tion, if the Commissary-General shall so direct. Regimental and Brigade Commissaries arc not allowed to hire citizens as clerks, except when they have charge of permanent depots. Extra- duty men can be employed for this service, whose pay will be twenty- five cents per day in addition to their regular pay. ARTICLE XXXIX. 882. When it is necessary to employ the army at work on fortifica- tions, in surveys, in cutting roads, and other constant labor of not less than ten days, the non-commissioned ofiicers and soldiers so employed are enrolled as extra-duty men, and are allowed twenty-five cents a day when, employed as laborers and teamsters, and forty cents a day when employed as mechanics, at all stations east of the Rocky mountains, and thirty-five and fifty cents per day, respectively, at all stations west of those mountains. 884. Soldiers will not be employed as extra-duty men for any labor in camp or garrison which can properly be performed by fatigue parties. 885. No extra-duty men, except those required for the ordinary service of the Quartermaster, Commissary, and Medical Departments, and sad- dlers in mounted companies, will be employed without previous authority from department headquarters, except in case of necessity, which shall be promptly reported to the department commander. ARTICLE XL. PUBLIC PROPERTY, MON^Y, AND ACCOUNTS. 890. All ofiicers of the Pay, Commissary, and Quartermaster's Depart- ments, and militaiy store-keepers, shall, previous to their entering on the duties of their respective offices, give good and sufficient bonds to the Confederate States fully to account for all moneys and public property which they may receive, in such sums as the Secretary of War shall di- fet^bSlSTENCE UEGtULATlONS. 45 i'ect; and the officers aforesaid shall renew their bonds every four years, and oftener if the Secretary of War shall so require, and ^Yhenever they receive a new commission or appoiutuieut. 891. The sureties to the bond shall be bound jointly and severally for the whole amount of the bond, and shall satisfy the Secretary of War that thoy are wortl4|oiutly double the amount of the bond, by the affida- vit of each surety, stating that he isworth, over and above his debts and liabilities, the amount of the bond or such other sum as he may specify, and each surety shall state his place of residence. 895. No disbursing officer shall accept, or receive, or transmit to tho Tn^isury, to he allowed in his favor, any receipt or voucher from a cre- ditor of the Confederate States without having paid to such creditor, in such funds as he received for disbursement, or such other funds as he is authorized by the preceding article to take in exchange, the full amount specitied in such receipt or voucher; and every such act shall be deemed to be a conversion to his own use of the amount specified in such receipt or voucher. And no officer in the military service charged with the safe- keeping, transfer, or disbursement of public money, shall convert to his own use, or invest in any kind of merchandize or property, or loan with or without interest, or deposit in any bank, or exchange for other funds, except as allowed in the preceding article, any public money intrusted to him ; and every such act shall be deemed to be a felony and an embezzle- ment of so nmcli money as may be so taken, converted, invested, used, loaned, deposited, or exchanged. 896. Any officer who shall directly or indirectly sell or dispose of, for a premium, any Treasury note, draft, warrant, or other public security in his hands for disbursement, or sell or dispose of the proceeds or avails thereof without making returns of such premium and accounting there- for by charging it in his accounts to the credit of the Confederate States, will forthwith be dismissed by the President. 897. If any disbursing officer shall bet at cards or any game of hazard, his commanding officer shall suspend his functions, and require him to turn over all the public funds in his keeping, and shall immediately re- port the ca.sc to the proper bureau of the War Department. 898. All officers are forbid to give or take any receipt in blank for pub- lic money or property; but in all cases the voucher shall be made out in full, and the true date, place, and exact amount of money, in words, shall be wiitten out in the receipt before it is signed. 899. When a signatiuo is not wriiten by tho hand of tho paitj, it must bo witnessed. 46 SUBSISTENCE RfeGULATIO^^g. 90J. Xo officer, disbursing or directiag the disbursements of monej^ for the military service, shall be concerned, directly or indirectly, in the purchase or sale, for commercial purposes, of any article intended for, making a pai't of, or appertaining to the department of the public service in "which he is engaged, nor shall take or apply to his own use any gain or emolument for negotiating or transacting any ^blic business oth^r than what is or may be allowed by law. 902. No wagon-master or forage-master shall be interested or concerned, directly or indirectly, in any wagon or othci* means of transport employed by the Confederate Slates, nor in the purchase or sale of any property procured for or belonging to the Confederate States, e:&cept Us the agent of the Confederate States. 903. No officer or agent in the military service shall piifchase from any other person in the military service, or make any contract with any such person to furnish supplies or services, or make any purchase or contract in which such person shall be admitted to any share or part, or to any benefit to arise therefrom. 904. No person in the military service whose salary, pay or emolu- ments is or are fixed b}^ law or regulations, shall receive any additional pay, extra alioAvance, or compensation in any form whatever, for the dis- bursement of public money, or any other service or duty whatsoever, un- less the same shall be authorized by law, and explicitly set out in tha appropriation. 905. All accounts of expenditure shall set out a sufficient explanation of the object, necessity, and propriety of the expenditure. 906. The facts on Avhich an account depends must be stated and Vouched by the certificate of an officer, or other sufficient evidence. 907. If any account paid on the certificate of an officer to the fiicts is afterwards disallowed for error of fact in the certificate, it shall pass to the credit of the disbursing officer, and be charged to the officer who gave the certificate. 908. An officer shall have credit for an expenditure of money or pro-^ perty made in obedience to the order of his commanding officer. If the expenditure is disallowed, it shall be charged to the officer who ordered it* 909. Disbursing officers, when they have the money, shall pay cash, and not open an account. Heads of bureaus shall take care, by timely remittances, to obviate the necessity of any purchase on credit. 910. When a disbursing officer is relieved, he shall certify the out- staudiog debts to his successor, and transmit an account of the samo to SUBSISTENCE REGULATIONS. 47 (he head of the bureau, and turn over liis public money and property ap- pertHiniiig" to the service Iroiu which he is relieved to his successor, un- less otlnnwiso ordered. 911. The chief of each military bureau of the War Department shali, nnder thes direction of the Secretary of War, regulate, as far as practica- ble, the employment of hired persons required for the administrative ser- vice of his department. yi'2. When practicable, persons hired in the military service shall bo paid at the end of the calendar month and when discharged. Separate pay-rolls shall be made, ibr each nionth. 91.3. When a hired person is discharged, and not paid, a certified state- ment of his account phall be given him. 914. Propert}', paid for or not, must be taken Tjp on the return, and accounted for nvheu received. 915. No officer has authority to insure public property or money. 91(). Disbursing officers are not authorized to settle with heirs, execu- tors, or administrators, except by instructions from the proper bureau of the "War Department upon accounts duly audited and certified by the proper accounting ofiicers of the Treasury. 917. Public horses, mules, oxen, tools, and implements shall be branded conspicuously C. S. before being used in service, and all other public property that it may be usr^ful to mark ; and all jiublic property having the brand of the C. S. when sold or condenmed, shall be branded with the letter C 918. No public property shall be used, nor labor hired for the public be employed, for any private use whatsoever not authorized by the regu- lations of the service. 9 J 9. When public property becomes damaged, except by fair wear and tear, the officer accountable for the property shall report the case to the commanding cflTicer, who shall aj)p(nnt a board of survey of two or more ofiicers to examine tlie property and ascertain the cause and amount of damage, and whether by any fault of any person in the military service, and report the facts and their opinion to him ; which report, with his opinion thereon, he shall transmit to the cliief of the department to which the property appertains, and give a copy to the oftlcer accountable for the property and to the person chargeable for the damage. 920. If any article of public property be lost or damaged by neglect or fault of any officer or soldier, he shall pay the value of such article, or aiaount of damage, or cost of repairs, ia either caae, at such rates as a 4:8 SUBSISTENCE REGULATIONS. board of survey, with the approval of the commanding officer, may as- sess, according to the place and circumstances of the loss or damage, and be proceeded against as the articles of war provide, if he demand a trial by court-martial or the circumstances require it. 921. Charges against a soldier shall be set againsi his pay on the muster-roll. Charges against an officer to be set against his pay shall be promptly reported to the Secretary of War. 922. If any article of public property be embezzled, or by neglect lost or damaged, by any person hired in the public service, the value or damage, in either case, at such rates as a board of survey, with the ap. proval of the commanding officer, may assess, according to the place and circumstances of the loss or damage, shall be charged to him, and set against any pay or money due him. 923. Public property lost or destroyed in the military service must be accounted for by affidavit, or the certificate of a commissioned officer, or other satisfactory evidence. 924. Affidavits or depo.sitious may be taken before any officer in the list, as follo^vs : When recourse cau not be had to any before-named on said list, which fact shall be certified by the officer offering the evidence: 1st. A civil magistrate competent to administer oaths; 2d. A judge ad- vocate; 3d. The recorder of a garrison or regimental court-martial; 4th. The Adjutant of a regiment; 5th. A commissioned officer. 925. When military stores or other army supplies are unsuitable to the service, the officer in charge thereof shall report the case to the command- ing officer, who shall refer the report, with his opinion thereon, to the bureau of the department to which the property appertains, for the order in the case of tlic Secretary of War. But if, from the nature or condition of the property or exigency of the service, it be necessary to act without the delay of such refei-ence, in such case of necessity the commanding officer shall appoint a board of survey, composed of two or more compe. tent officers, to examine the propi-rty and report to him, subject to his approval, what disposition the public interest requires to be made of it; which he shall cause to be made, and report the case to the proper bureau of the War Department, for the information of the Secretary of War. These cases of necessity arise when the property is of perishable nature, and can not be kept, or when the expense of keeping it is too great in proportion to its value, or wlien the troops, in movement, would be com- pelled to abandon it. Horses incurably unfit for any public service, may also coQstitute a case of necessity, but shall be put to death only in ca^e of aa iucarablo wound or contagious disorder. SUBSISTENCE REGULATIONS. 49 926. When military stoics or other army supplies are reported to the War Department as unsuitable to the service, a proper inspection or sur- vey of them shall bo made by an Inspector-General, or such suitable officer or officers as the Secretary of War may appoint for that purpose. Separate inventories of the stores, according to the disposition to be made of Ihem, shall accompany the inspection report; as of articles to be re- paired, to be broken up, to be sold, of no use or value, and to be dropped, &c., &c. The inspection report and inventories shall show the exact condition of the different articles. 927. Military stores and other army supplies found unsuitable to the public service, after inspection by an Inspector-General, or such special inspection as may have been directed in the case and ordered for sale, shall be sold for cash at auction, on due public notice, and in such market as the public interest may require. The officer making- the sale will bid in and suspend the sale, when, in his opinion, better prices may be got. Expenses of the sale will be paid from its proceeds. The auctioneer's certified account of the sales in detail, and the vouchers for the expenses of the sale, will be reported to the chief of the department to which the property belonged. The net proceeds will be ajiplied as the Secretary •of War may direct. 928. No officer making returns of property shall drop from his return any public property as Avorn out or unserviceable until it has been con- demned, after proper inspection, and ordered'to be so dropped. 929. An officer issuing stores shall deliver or transmit to the receiving officer an exact list of them in duplicate invoices (Form 22), and the receiving officer shall return him duplicate receipts (Form 24). 9130. When an officer to whom stores are Ibrwarded has reason to suppose them miscarried, he shall promptly inform the issuing and for- warding officer, and the bureau of the department to which the property appertains. 931. When stores received do not correspond in amount or quality with the invoice, they will be examined by a board of survey, and their report communicated to the proper bureau, to the issuing and forwarding officer, and to the officer autliorized to pay the transportation account. Damages recovered from the carrier or other party liable, will be refunded to llie proper department. 932. On the death of any officer in charge of public properly or money, the commanding officer shall appoint a board of survey to take nu inventory of the same, whicli he shall forwanl t<> thi- proper bureau 3 50 SUBSISTENCE REGULATIONS. of the War Department, and he shall designate an officer to take charge of the said property or money till orders in the case are received from the proper authority. 933. When an officer in charge of public property is removed from the care of it, the commanding officer shall designate an officer to receive it, or take charge of it himself, till a successor be regularly appointed. Where no officer can remain to receive it, the commanding officer will take suitable means to secui'e it, and report the facts to the proper authority. 934. Every officer having public money to account for, and failing to render his account thereof quarter-yearly, with the vouchers necessary to its correct and prompt settlement, within three months after the expira- tion of the qitarter if resident in the Confederate States, and within six months if resident in a foreign country, will be promptly dismissed by the President, unless he shall explain the default to the satisfaction of the President. 935. Every officer intrusted with public money or property shall ren- der all prescribed retiuns and accounts to the bureau of the department in which he is serving, where all such returns and accounts shall pass through a rigid administrative scrutiny before the money accounts are transmitted to the proper offices of the Treasury Department for settle- ment. 93G. The head of the bureau shall cause his decision on each account to be endorsed on it. He shall bring to the notice of the Secretary of War all accounts and matters of account that require or merit it. When an accoimt is suspended or disallowed, the bureau shall notify it to the officer, that he may have early opportunity to submit explanations or take an appeal to the Secretary of War. 937. When an account is suspended or disallowed in the proper office of the Treasury Department, or explanation or evidence required from the officer, it shall be promptly notified to him by the head of the military bureau. And all vouchers, evidence, or explanation returned by him to the Treasury Department shall pass through the bureau. 939. All purchases and contracts for supplies or services for the army, except personal services, when the public exigences do not require the immediate delivery of the article or performance of the service, shall be made by advertising a sufficient time previously for proposals respecting the same. 940. The officer advertising for proposals shall, when the intended contract or purchase is considerable, transmit forthwith a copy of the ad- SUBSISTENCE REGULATIONS. 51 vertisement and report of the case to the proper bureau of the War De- partment. 941. Contracts Avill be made with the lowest responsible bidder, and purchases from the lowest bidder who produces the proper article. But when such lowest bids are unreasonable, they will be rejected, and bids ag-ain invited by public notice ; and all bids and advertisements shall be sent to the bureau. 942. When sealed bids are required, the time of opening them shall be specified, and bidders have privilege to be present at the opening. 943. When immediate delivery or performance is required by the pub- lic exigency, the article or service required may be procured by open pur- chase or contract at the places, and in the mode in which such articles are usually bought and sold, or such services engaged, between in- dividuals. 944. Contracts shall be made in quadruplicate ; one to be kept by the officer, one by the contractor, and two to be sent to the military bureau, one of which for the office of the Second Comptroller of the Treasury. 945. The contractor shall give bond, with good and sufficient security, for the tnie and faithful performance of his contract, and each surety shall state his place of residence. 946. Ah express condition shall be inserted in contracts that no mem- ber of Congress shall be admitted to any share or part therein, or any benefit to arise therefrom. 947. No contract shall be made except under a law authorizing it, or an appropriation adequate to its fulfillment, except contracts by the Secre- tary of War for the subsistence or clothing of the army, or the Quarter- master's Department, 948. It is the duty of every commanding officer to enforce a rigid economy in the public expenses. 949. The commander of a geographical district or department shall require abstracts to be rendered to him, at least once in each quarter, by every officer under his orders who is charged with the care of public pro- perty or the disbursement of public money, showing all property received, issued and expended by the officer rendering the account, and tho pro- perty remaining on hand, and all moneys received, paid or contracted to be paid 1»y him, and the balances remaining in his hands; and where such officer is serving under any intermediate commander, as of the post, regiment, &c., the abstracts shall be revised by such commander; and both the accounting officer and the commanding officer shall accompany 52 SUBSISTENCE REGULATIONS. the abstracts with full explanations of every circumstance that may be necessary to a complete understanding, by the commander of the depart- ment, of all the items on the abstracts. These abstracts, where the ac- counting officer is serving in more than one staff department, will be made separately for each. 950. The commander of the department shall promptly coiTect all irre- gularities and extravagances which he may discover. He shall also for- ward, as soon as practicable, the money abstracts to the bureau of the War Department to which the accounts appertain, with such remarks as may be necessary to explain his opinions and action thereon. 951 . All estimates for supplies of property or money for the public ser- vice within a department shall be forwarded thi-ougli the commander of the department, and carefully revised by him. And all such estimates shall go through the immediate commander, if such there be, of the offi- cer rendering the estimate, as of the post or regiment, who shall be re- quired by the department commander to revise the estimates for the ser- vice of his own command. 952. The administrative control exercised by department commanders shall, when troops are in the field, devolve on the commanders of divi- sions : or, when the command is less than a division, on the commander of the whole. Art. 36. Any commissioned officer, storekeeper, or commissary, who shall be convicted at a general court martial of having sold, without a proper order for that purpose, embezzled, misapplied, or wilfully or through neglect, suffered any of the provisions, forage, arms, clotliing, ammunition, or other military stores belonging to the Confederate States to be spoiled or damaged, shall, at his own expense, make good the loss or damage, and shall, moreover, forfeit all his pay, and be dismissed from the service. ARTICLE XXXIV. ORDERS AND CORRESPONDENCE. 437. In signing an official communication, the writer shall annex to his name his rank and corps. When he writes by order, he shall state by whose order. All communications requiring ausWws, must indicate the post office to which they should l^e sent, SUBSISTENCE REGULATIONS. 53 438. All communications, except rolls and stated returns, and accounts, are to be passed through the intermediate commanders. The same nile governs in verbal applications. Communications from officers of the staff and administrative service, to their own chiefs, do not pass through the military commanders .under whom they serve, except estimates for funds or supplies. 440. Rolls and returas will be accompanied by a letter of transmittal, enumerating them and referring to no other subject. 441. Generally, officers Avho forward communications, endorse on them their remarks or opinion, without other letters of transmittal. 442. Official letters should generally refer to one matter only. In regard to an enlisted man, the company and regiment must be stated. 443. Letters on letter paper will be folded in three folds, parallel with the writing. 444. All communications on public service are to be marked on the cover "official hzisincss;^^ and to receive attention, must conform to the requirements of paragraph 438. Officers in addressing their communications from " Camps ^'' and ** Stations,^^ will name the post-office nearest to said camps and stations : for want of this necessary information, many letters remain unanswered. The particular post, town and State, should in all cases be given. 54 SUBSISTENCE REGULATIONS. WAR DEPARTMENT, Adjutant and Inspector General's Office, Richmond, March 10, 1862. GENERAL ORDERS, No. 12. The following Order is published for the instruction and guidance of Officers of the Army : I. All Officers receiving provisions from Officers of the Commissary Depai^tment, will state, on the back of the return, the amount of each article of provisions actually received on that retui'n; and Commissaries will make out their "Abstracts of /sswes," in accordance with such receipts. II. Commanding Officers, whose duty it may be to examine the Ab- stracts of Issues of the Commissaries of their command, will reject all "Returns" for issues (made after the promulgation of this order to their respective commands), which do not show the amounts actually issued, by the statement of the receiving officer to that effect, certifying that the Abstracts are in accordance with the Issues actually made. III. All Disbursing Officers will comply strictly "with the requirements of the Regulations of their Departments, calling for the rendition of their monthly returns five days after the expiration of each mouth; and of quarter-yearly accounts, twenty days after the expiration of each quarter; and where failing within three months after the expiration of the quarter to make the proper returns, officers so failing shall then be dropped from the Rolls of the Army. The onus of explaining such default to the satis- faction of the President, with the view to restoration, shall in all cases rest entirely upon the party who may be so dropped. IV. Commissaries and Acting Commissaries of Subsistence of Regi-. ments and Battalions will, whenever possible, draw provisions on Returns according to Forms No. 13 and 14 of the Subsistence Regulations. Com- missaries Avho draw stores in bulk, can alone make sales to officers. Monthly returns are to be rendered at the end of each month,, and quarterly returns at the end of each quarter, regardless of the time the officer commences service. The quarters end 31st March, 30th June, 30th September, and 31st December. By order of the Secretary of War. S. COOPER, AdJtUant and Inspector General.