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 FROM THE 
 
 UNITED STATES GOVERNMENT 
 
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Cornell University Library 
 in 4205. A7 1916 
 
 Regulations governing the field force, Of 
 
 3 1924 008 737 862 
 
 
 DATE DUE 
 
 
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 fViJi.i»-^ 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 GAYLORD 
 
 
 
 PRINTED IN U.S A. 
 
The original of tliis book is in 
 tine Cornell University Library. 
 
 There are no known copyright restrictions in 
 the United States on the use of the text. 
 
 http://www.archive.org/details/cu31924008737862 
 
REGULATIONS GOVERNING 
 
 THE 
 
 FIELD FORGE 
 
 OFFICE 
 SUPERVISING ARCHITECT 
 
 TREASURY DEPARTMENT 
 
 WASHINGTON 
 
 GOVERNMENT PRINTING OFFICE 
 
 1916 
 

 •A- 
 
 A,3(a (4=123 
 
REGULATIONS GOVERNING THE FIELD FORCE OF THE 
 OFFICE OF THE SUPERVISING ARCHITECT. 
 
 Treasuky Department, 
 Office of the Supervising Architect, 
 
 August 22, 1916. 
 The instructions contained herein supersede pre- 
 vious instructions conflicting therewith. 
 
 Jas. a. Wetmore, 
 Acting Supervising Architect. 
 
 Approved August^22,[1916. 
 
 Byron R. Newton, 
 
 Acting Secretary of the Treasury. 
 (3) 
 
This book of instructions is for the information and guidance of 
 field officers under the direction of the Supervising Architect of the 
 Treasury Department, and until thoroughly familiar with its re- 
 quirements such officers must refer to the book in every case when 
 applicable and be governed accordingly, thus avoiding unneces- 
 sary correspondence and delay. On application to the Supervising 
 Architect supplementary information on any official matter not 
 fully covered hereby will be furnished. 
 
 It should be borne in mind that in many matters pertaining to the 
 construction and equipment of Federal buildings the action of the 
 office must necessarily be based alone upon the reports and recom- 
 mendations of the field officer, who should therefore exercise the 
 greatest care in making same. 
 
 (5) 
 
CONTENTS, 
 
 Section I. — General instructions 9 
 
 Section II. — Correspondence 27 
 
 Section III. — Preparation of vouchers 33 
 
 Section IV. — Reports 39 
 
 Section V. — Contracts, proposals, payments, and appro- 
 priations 47 
 
 Section VI. — Construction practice 61 
 
 Section VII. — Instructions to inspectors 85 
 
 Section VIII.— Instructions to inspectors of mechanical 
 
 equipment 99 
 
 Section IX. — Circulars 121 
 
 (7) 
 
SECTION I. 
 GENERAL INSTRUCTIONS. 
 
 101. BOND. 
 
 Upon receipt of letter of appointment as a superintendent of con- 
 struction of public buildings, the appointee must execute an oflficial 
 bond, with a corporate surety, or two or more individual sureties, 
 in such sum as may be specified upon the form provided, for the 
 faithful and proper discharge of his duties, and forward it to the 
 department for examination, approval, and file. Officers fiimish- 
 ing a corporate surety must forward to the department the com- 
 pany's receipts for annual premiums. 
 
 The above requirements relative to bonds may be extended tQ 
 field officers other than superintendents of construction, in the 
 discretion of the Supervising Architect. 
 
 102. ASSIGNMENT. 
 
 At the proper time the superintendent will be assigned to duty 
 and, as directed in the letter of assignment, he must subscribe to 
 the oath of office and forward it to the Supervising Architect. 
 Compensation will commence from date of oath, at a per annum 
 rate, and continue (including Sundays and holidays) so long as 
 his services are retained. (See Reassignment, 114.) 
 
 103. QUALIFICATIONS^ ETC. 
 
 Superintendents of construction are the local representatives of 
 the Supervising Architect. They are expected to obtain, through 
 their own initiative and without unnecessary correspondence with 
 the office, the completion of the works under their charge in ac- 
 cordance with the contract requirements and on contract time. 
 
 104. INEFFICIENCY. 
 
 Derelictions of duty, or evidence of lack of experience, or of 
 intelligence, judgment, or tact, will be considered sufficient cause 
 for change to a less important assignment, reduction in salary, or 
 separation from the service. 
 
 (9) 
 
10 
 
 105. COOPEBATION WITH CONTBACTOB. 
 
 The best results and the prompt completion of the work accord- 
 ing to the contract requirements can be obtained only through 
 intelligent cooperation between the superintendent and the con- 
 tractor. Superintendents must initiate such correspondence and 
 conferences with the contractors as are found to be necessary to 
 obtain satisfactory results. This includes reminders regarding 
 submission of samples on dates specified, submission of shop draw- 
 ings, the ordering and delivery of materials in due time and proper 
 sequence, the employment of an adequate force, methods of laying 
 out work, etc. 
 
 106. PBOHIBITED ACTIVITIES. 
 
 The regulations of the department prohibit field oflScers from 
 engaging in the private practice of architecture in any capacity, 
 supervising the construction of private buildings or other enter- 
 prises, representing dealers in building materials, etc., or any 
 similar activities. 
 
 107. OFFICE QTJABTEBS. 
 
 When the superintendent assumes his duties at a building and 
 there is no local Federal building in which quarters can be obtained, 
 bids for the rental of suitable office quarters are to be taken and 
 forwarded to the Supervising Architect, with adequate explana- 
 tions and specific recommendation, for consideration. If possible, 
 the proposals should include heat, light, and janitor service; 
 otherwise they should be accompanied by the superintendent's 
 estimate of the monthly cost of such services. An office in the resi- 
 dence of the superintendent is not permissible, and in submitting 
 proposals for office quarters the superintendent should state that 
 the office is not a part of his residence, and state its distance from the 
 Government building at which he is employed. Close proximity 
 to the building is desirable. 
 
 If it is found impracticable or undesirable to rent an office, the 
 superintendent should submit his recommendation to the Super- 
 vising Architect regarding the erection of a temporary office struc- 
 ture on the site, with detailed information relating thereto, includ- 
 ing drawing, specifications, and estimate of cost. 
 
 If the contract provides for the erection of a temporary office 
 structure, the superintendent should confer with the contractor 
 and have such building constructed as soon as practicable. Mean- 
 while, the superintendent may submit a recommendation for the 
 rental of temporary quarters. 
 
.11 
 
 108. OFFICE FURNITXJBE. 
 
 The superintendent should forward to the Supervising Archi- 
 tect bids, or, if this is impracticable, estimates of cost of such in- 
 expensive articles of furniture as may be required for his official 
 use, with a specific recommendation as to acceptance. Typewrit- 
 ing machines will be furnished by the office. 
 
 109. OFFICE SUPPLIES. 
 
 The superintendent will be furnished with all books, blanks, 
 and other stationery required for his official use. Requisitions are 
 to be forwarded to the Supervising Architect on the official forms 
 (supplied on request) and in accordance with the regulations 
 printed thereon. 
 
 110. CAKE OF PTTBLIC PROPERTY. 
 
 The superintendent will be held responsible for all furniture, 
 supplies, etc., in his possession, and if anything is injured or de- 
 stroyed through his carelessness he will be charged with the cost 
 of repair or replacement. 
 
 111. SALE OF PUBLIC PROPERTY. 
 
 If it becomes desirable to dispose of any public property in 
 his care, such as office equipment no longer required, the superin- 
 tendent must first obtain authority from the department, submit- 
 ting a detailed list showing the original cost, if possible, present 
 condition, and approximate present value of each article. 
 
 If a sale is authorized, the articles must be appraised by a com- 
 mittee to be designated by the superintendent, consisting of three 
 Government officials, who are to serve without compensation. Com- 
 petitive bids, to be opened at a stated hour, are then to be invited 
 by notice posted publicly and by circular letter, but not by news- 
 paper advertisement. Bidders should be advised that no pro- 
 posals received after the hour fixed for opening the bids will be- 
 considered, and that payments in the gross amount of the accepted 
 bid will be required by money order on Washington, D. C, or 
 draft on New York City, to the order of the disbursing clerk, 
 Treasury Department. 
 
 Unless otherwise directed, the superintendent will transmit the 
 bids to the department with his recommendation, and if one of 
 them is accepted the superintendent will forward the proceeds of 
 the sale to the disbursing clerk of the department (on the triplicate 
 form provided with the letters of authority), and describe the 
 
12 
 
 property sold and give name of purchaser, amount received, 
 amount forwarded, and date of department letter authorizing the 
 sale. 
 
 Should the committee of appraisal determine that any articles 
 or materials are absolutely without value, a list of the same must 
 be forwarded to the department with a copy of the committee's 
 report for appropriate action. 
 
 113. XnTATTTHOMZED EXPENDITURES. 
 
 Except for traveling expenses, duly authorized, field officers 
 must not malce any expenditure with a view to reimbursement, 
 nor involve the Government in any obligation, without first ob- 
 taining specific authority from the department, unless in case of 
 actual emergency, and then the facts must be fully set forth in 
 the voucher containing the item. The expense is subject to dis- 
 approval and disallowance when not fully warranted by the cir- 
 cumstances. (512.) 
 
 113. EXPENSES IN CHANGING HEADQUARTERS. 
 
 When superintendents are transferred to new headquarters (this 
 does not apply to temporary details) they will be permitted to 
 incur reasonable charges for excess baggage, including books, 
 papers, and official supplies, not exceeding 200 pounds beyond 
 the railroad limitation; but no subsistence expenses will be al- 
 lowed at the headquarters, a comptroller's ruling having cut ofE 
 the time " not in excess of two days " previously allowed. 
 
 114. OTHER DUTIES AT TIME OF REASSIGNMENT. 
 
 If a superintendent, when transferred, is not at the same time 
 relieved of all previous inspection assignments or details which 
 would be inconsistent with his new assigmnent, he should report 
 the fact immediately for appropriate action. 
 
 115. INTEREST IN CONTRACTS FORBIDDEN. 
 
 The superintendent, or any person employed under his direction, 
 is forbidden by law to have any interest, direct or indirect, in any 
 contract for the supply of material or labor, or in the hire of any 
 vessel, vehicle, or team, or in any moneyed account whatsoever, 
 in connection with work under the control of this department, 
 nor is he allowed to make advances from his personal funds to con- 
 tractors, their employees, or other public creditors, on account of 
 material supplied, services rendered, or labor performed in con- 
 nection with the work in his charge. 
 
13 
 
 116. PERSONAL OBLIGATIONS TO CONTBACTOBS, 
 
 ETC. 
 
 The Superintendent is forbidden to accept gratuities, borrow 
 money, or place himself in any way under obligations to contrac- 
 tors, material men, or others interested in the contract. Failure 
 to observe this regulation will be sufficient ground for separation 
 froni the service. The superintendent is also warned against 
 placii^ himself under obligations to other persons in any way that 
 may be justly a cause of public criticism, or of complaint to the 
 department. 
 
 117. COOPEBATION BETWEEN FIELD OEFICEES. 
 
 Supervising superintendents and inspectors are detailed to 
 buildings in course of erection to examine the workmanship and 
 materials supplied. It is their duty to confer with the superin- 
 tendent in charge on all matters pertaining to the contract; to 
 assist him in interpreting drawings and specifications; and to ex- 
 amine all records and data in the superintendent's files. It de- 
 volves upon the superintendent to furnish to these traveling rep- 
 resentatives all information and assistance necessary to aid them 
 in making a complete and rapid inspection of the work. 
 
 118. FILES ACCESSIBLE AT ALL TIMES. 
 
 The superintendent's files must be kept up to date, and, in 
 order that traveling representatives of the department may have 
 access to them at all times, the superintendent, when he is obliged 
 to be absent from the building, should leave his files accessible to 
 the local custodian, or to the postmaster if there is no custodian. 
 (154.) • 
 
 119. TBANSPOBTATION BEQUESTS. 
 
 Whenever practicable, "transportation requests"- should be 
 used when travehng and the printed instructions furnished there- 
 with must be strictly adhered to. Fares under $1 should be paid 
 in cash and accounted for in the traveling expense voucher. 
 
 Field officers should endeavor to anticipate their needs in the 
 matter of transportation requests, so as to avoid the necessity of 
 telegraphing the department for them. 
 
 If directed to perform service for another department, the trans- 
 portation requests provided by this department should not be used. 
 
14 
 
 120. MILEAGE AND TRIP TICKETS. 
 
 Mileage tickets or books, and the various kinds of multiple-trip 
 tickets, should be used if the character and frequency of travel is 
 such that a saving to the Government may be effected thereby. 
 Such tickets or books should be obtained on a transportation 
 request, describing the ticket or book on the face of the request 
 by name, serial number, and ticket letter and number, and by 
 number of miles or trips it contains. (TMs does not apply to 
 inspectors.) 
 
 131. MONTHLY REPORT OF MILEAGE. 
 
 On the last day of the month a report must be prepared and for- 
 warded to the Supervising Architect on forms provided for this pur- 
 pose showing for the month the travel on mileage or trip tickets, 
 the date of purchase of the same, and the number of miles or trips 
 remaining unused. When all mileage has been used, the empty 
 book must be promptly mailed to the office. 
 
 122. TRAVELING EXPENSES. 
 
 Traveling expenses are to be incurred only when specifically 
 authorized by this office, and vouchers for same must be prepared 
 on the forms provided for the purpose and forwarded to the Super- 
 vising Architect. (309, 311, and 907.) 
 
 123. TRAVEL REGULATIONS. 
 
 Department instructions relative to travel expenses are issued 
 from time to time, and all employees traveling under official 
 orders should have for their guidance a copy of the latest circular 
 on the subject, which may be obtained on application to the 
 office. (905.) 
 
 124. FORM OF TELEGRAMS.* 
 
 Tel^rams from field officers to the office should be signed with 
 the surname only, and addressed as shown by the following 
 example: 
 
 Brown, 
 
 Treasury, Washington, D. C. 
 
 Adajms. 
 
 Telegrams on official busLuess when addressed to officers or 
 employees of the public service, whether connected with the 
 Treasury Department or not, should be sent at Government ex- 
 pense whenever practicable. 
 
15 
 
 125. RATES OF GOVEKNMENT TELEGRAMS. 
 
 All telegrams at Government expense must be sent at Govern- 
 ment rates, and should be indorsed "Official business. Gtovem- 
 ment rates. Charge U. S. Treasury Department." 
 
 126. TWENTY WORDS THE MINrBTUM PAID FOR. 
 
 The minimum number of words paid for in any case is 20, includ- 
 ing address and signature (but not place from which sent and date 
 of sending), and, therefore, the complete message may contain 20 
 words without causing the department any additional expense. 
 Keeping this in view, telegrams should be as brief as is consistent 
 with clear expression. The use of prepositions and of the articles 
 "the" and "a" is generally unnecessary. 
 
 127. NIGHT TELEGRAJSilS. 
 
 Night telegrams must be used whenever they will as well serve 
 the Government's interests. 
 
 128. " COLLECT » TELEGRAMS. 
 
 Telegrams to contractors and others not in the public service 
 should be sent at Grovernment expense only when the use of this 
 means of communication is required in the public interest. All 
 other telegrams must be sent collect. 
 
 129. TELEGRAMS NOT PREPAID. 
 
 If payment for telegrams sent or received is demanded, or if 
 "charged" telegrams are addressed to or received from a source 
 other than the department, the field officer must forward to the 
 office a copy of the telegram and if payment was made by him a 
 copy should accompany the voucher. Payment or reimbursement 
 for such telegrams can be made only at Government rates. 
 
 130. CONFIRMATION OF TELEGRAMS. 
 
 Telegrams of importance must be confirmed by mail. A carbon 
 or other copy of the original with the signed indorsement "Con- 
 firmation of telegram" and mailed without letter of advice will 
 ordinarily suffice. 
 
16 
 
 ' 131. liBAVE" OF ABSENCK. 
 
 The following regulations relative to leave of absence were 
 issued by the Secretary of the Treasury on November 22, 1913: 
 
 132. ANNUAIi liEAVE. 
 
 The Supervising Architect is authorized, in his discretion, to 
 grant leave of absence, with pay, for 30 days, Sundays and legal 
 holidays excepted, in any calendar year. 
 
 Inasmuch as there is more activity in buildii^ operations during 
 the summer than the winter months, leaves of absence may be 
 granted to superintendents at any time during the calendar year 
 at which their services can best be spared. I^eave may be granted 
 even at the commencement of the calendar year for the whole 
 30 days, if this can be done without detriment to the public service. 
 The Supervising Architect wUl exercise due diacretion in determin- 
 ing whether the entire 30 days' leave shall be granted at the com- 
 mencement of a calendar year to members of the field force who 
 have been in the employ of the department for more than one but 
 less than five years. 
 
 A superintendent of construction who has been in the service 
 less than one year will be granted leave only at the rate of two and 
 one-half days per month for the time he has been in the service. 
 
 133. LEAVE ON SEPARATION FROM SERVICE. 
 
 Superintendents leaving the service may be allowed accrued 
 leave at the rate of two and one-half days per month. In the event 
 an employee who has had five years' continuous service, and whose 
 record is such as to make the case meritorious, is separated from 
 the service, the Secretary of the Treasury will consider an appli- 
 cation for an extension of such allowance not to exceed a total of 
 30 days during that calendar year. 
 
 134. ANNXrAL I.EAVB NOT CTJMXTLATIVE. 
 
 The 30 days' leave of absence per year which may be granted 
 to a, superintendent is not cumulative and must be taken in that 
 cale&dar year. If not taken it can not be carried to the next year. 
 
 135. LEAVE INVOLVING TWO CALENDAR YEARS. 
 
 All periods of leave must terminate within the calendar year in 
 which the request is made. Leave can not be granted extending 
 from one year to another. 
 
17 
 
 136. SATITRDAY HALF HOLIDAYS DURING LEAVE. 
 
 Superintendents on leave of absence during any period for 
 which a half-day holiday on Saturdays has been granted by Execu- 
 tive order will be charged with the actual time absent on Saturdays, 
 not exceeding four hours for any one Saturday. 
 
 Note. — The period in question is now from June 15 to September '15, 
 
 137. ADVANCE APPLICATIONS FOB ANNUAL LEAVE. 
 
 Except in emergencies, applications Ipr leave must be made a 
 reasonable time in advance of the date when the leave is desired. 
 
 138. TELEGRAMS REQUESTING LEAVE. 
 
 All telegrams referring to leave are at the expense of the appU- 
 canta. Telegraphic requests for leave must be prepaid. 
 
 139. SICK LEAVE. 
 
 In case a superintendent has been absent from duty on account 
 of sickness and has not been attended by a physician he must make 
 a personal certificate stating upon honor the fact and cause of sick- 
 ness, the precise date or dates thereof, and that during such period 
 he was unable, by reason of such sickness, to perform the duties of 
 his position; also the specific reason for not employing a physician. 
 When attended by a physician he must obtain from him a certifi- 
 cate giving the physician's name, address, and dates of attendance-, 
 which must be attached to the superintendent's own statement; 
 and all forwarded to the Supervising Architect for consideration. 
 Application for sick leave must be made within five days after 
 applicant's return to duty. 
 
 The Supervising Architect is authorized to grant sick leave not 
 exceeding 10 days in any one year. If the 10 days is exceeded, 
 he will submit the application to the department, with his recom- 
 mendation. Sick leave will not be granted in advance nor for 
 less than one day. 
 
 140. ABSENCE THROUGH CONTAGIOUS DISEASE, 
 ETC. 
 
 Enforced absence of an employee on account of exposure to con- 
 tagious disease, or absence necessitated by his attention to som« 
 member of his immediate family afflicted with a contagious dis- 
 ease, will be approved as sick leave when a proper certificate is fur- 
 nished by the public-health officer, or other approved authority. 
 
 58509—16 2 
 
18 
 
 141. MISREPRESENTATIONS REGARDING SICK 
 LEAVE. 
 
 Superintendents will be held strictly accountable for their state- 
 ments as to inability to perform duty by reason of sickness. Proof 
 of any willful misstatement, or of any attempt to mislead or de- 
 ceive official superiors, directly or indirectly, in regard to an appli- 
 cation for extension of leave on account of sickness will be suffi- 
 cient cause for dismissal. 
 
 142. SUNDAYS AND LEGAL HOLIDAYS IN LEAVE. 
 
 Sundays and legal holidays, and holidays by Executive order 
 applicable to employees out of Washington, whether for the whole 
 or part of a day, will not be counted as annual leave, or leave with- 
 out pay, where the absence begins or ends on a Sunday or a holiday. 
 All such days occurring vnthin a period of absence because of sick- 
 ness or contagious disease, or without pay, will be counted. (See 
 132, for Sundays and legal holidays during leave with pay.) 
 
 143. LEAVE TO ATTEND COURT. 
 
 A superintendent who has been subpoenaed to attend court as a 
 witness /or the Government will be allowed special leave of absence 
 with pay. If not serving as a witness for the Government, leave 
 may be granted either with or without pay, and if the former the 
 time will be charged against the annual leave. The office mTist be 
 notified as far in advance as practicable of any contemplated ab- 
 sence from duty to attend court. If a supmntendent is summoned 
 for jury duty he must promptly notify the office, whereupon effort 
 will be made to have him excused from such duty. 
 
 144. LEAVE WITHOUT PAY. 
 
 An application for leave without pay must be forwarded to the 
 Supervising Architect, who will submit it, with his recommenda- 
 tion, to the Secretary of the Treasiury. Such application must not 
 form part of a letter requesting leave with pay, but must be a sepa- 
 rate communication. 
 
 145. OFFICIAL TRAVEL DURING LEAVE OF 
 ABSENCE. 
 
 Superintendents of construction who are on leave of absence 
 with pay take the risk of having to retiu:n to their official station 
 
19 
 
 at any time during its duration, if their services are needed there, 
 and in obeying the orders of the proper authorities to return they 
 must travel at their'own expense. If thereafter the superintendent 
 resumes his interrupted leave of absence, he likewise travels at his 
 own expense. (Comptroller's decision, Aug. 8, 1915.) 
 
 146. TEMPOBABY SUPEBVISION. 
 
 When compelled to be absent from duty because of contagious 
 disease, etc., or on account of a personal illness which threatens 
 to be at all protracted, the field officer should promptly report 
 the facts, or have them reported, to the office, giving information 
 at the same time as to his address for the time being. The office 
 will then give consideration to the necessity of making temporary 
 arrangements for looking after the field officer's work. 
 
 147. ACCIDENTAL INJTTBY. 
 
 Whenever a field officer sustains in the course of his employ- 
 ment at the building such an injury as prevents him from per- 
 forming work for one day or longer, he should report the fact to 
 the office as soon as practicable, and report also the date when 
 he returns to work. 
 
 When an employee of the contractor or subcontractor is injured 
 in the course of his employment at the building to such an extent 
 as to be incapacitated for work for more than one day, the super- 
 intendent must report to the office the facts as he knows them. 
 Cases of death occurring within a period of one year after such 
 injury and apparently resulting therefrom should be reported as 
 soon as pos.sible after knowledge of such death reaches the super- 
 intendent. 
 
 148. CBIMES ON' FEDEBAL SITES. 
 
 Offenses committed within the boundary lines of land ceded to 
 the United States are triable in United States courts only. No 
 State, county, or municipal officers or tribunals have any juris- 
 diction over such offenses. 
 
 149. COBNEB MONUMENTS. 
 
 It is the policy of the department to require the vendor of a 
 site to mark each comer of the site with a permanent monument. 
 It these are to be disturbed during the progress of the work, bear- 
 ings should first be taken so that they may be accurately relocated. 
 
20 
 
 ilt the conclusion oLthe approach work the cornet monuments 
 must be left in plain view and substantially fixed in place. Where 
 these monuments are in the sidewalk or in a driveway, they 
 should be set flush with the surface of the paving. 
 
 150. ENCROACHMENT ON SITE. 
 
 Superintendents must not permit any unauthorized use of any 
 portions of Federal building sites in their charge whether on, 
 above, or below the surface, tmauthorized overhanging cornices, 
 signs, awnings, balconies, bay windows, porches, walks, staircases, 
 ifire escapes, walls, etc., are among such forbidden uses. Roof 
 signs — ^painted or electric — projecting over the Government prop- 
 erty line are especially objectionable, The superintendent is not 
 authorized to allow anyone to use habitually the Government land 
 for access to other premises. Only the department may grant the 
 privilege, and it generally expects a reasonable rental therefor, 
 unless it is necessary for the convenience of the general public. 
 The superintendent should promptly report any unauthorized uses. 
 
 151. SURFACE DRAINAGE. 
 
 The giirface drainage of the Federal site must not be so disposed 
 as to overflow the adjoining premises, nor should the owner of ad- 
 joining land be permitted to adopt such, a course with rpspect to 
 the Government site. If the contract drawings show such a con- 
 dition, it should be brought to the attention of the oflice during 
 the early stages of the work and not be deferred luitil work on the 
 approaches is under way . 
 
 152. ATTACHMENT ON MATERIALS. 
 
 When the State law ceding to the United States jurisdiction over 
 the Federal building site reserves the right to serve process within 
 the site, attachments may be levied upon materials, equipment, 
 etc., not the property of the United States, delivered on the site. 
 In the event of any such attachment the superintendent will offer 
 no objection to the removal of such material, equipment, etc., 
 unless the material has been incorporated in the building, or the 
 Government has made a payment on account of such material, or 
 the eight-days' notice preparatory to terminating the contractor's 
 right to proceed has been served. Under these circumstances the 
 superintendent will notify the attaching officer that the material, 
 equipment, etc., is claimed by the United States, and protest 
 
21 
 
 both orally and in wri^tiijg against its removal, stating that it has 
 become Government property or'that the Government has a prior 
 or superior lien, as the case may be. At the same time the supiEr- 
 intendent will telegraph the office a full report of the circum- 
 stances. Attachment of his material, equipment, etc., will not 
 be accepted as an excuse on the part of the contractor for any in- 
 terruption in the work. 
 
 153. NONPAYMENT OF BILLS BY CONTBACTOBS. 
 
 ': If the superintendent receives a complaint of the failure of the 
 Government contractor to pay, as agreed, for material and labor 
 used in the performance of his contract, he will send the com- 
 plainant a copy of Department Circular No. 45 (902) and forward 
 the complaint to the office with such information as he may be 
 able readily to obtain regarding the facts in the case. 
 
 164. TBANSFBB OF BTHLDING AND FILES TO OTHEB 
 CUSTODY. 
 
 When relieved from duty at the building the superintendent will, 
 upon receipt of the necessary instructions, transfer the structure 
 and other Government property and records in his care, and a com- 
 plete ajad correct set of plans and specifications, to a custodian 
 appointed by this department, or other designated official, take a 
 receipt for same, and forward it to the office for.^flle. A special 
 cabinet will be supplied the custodian for these files. (601.) 
 
 155. CONVICT LABOB. 
 
 Attention is directed to the following Executive order of May 29, 
 1905, and superintendents must report toy violations of the same: 
 
 "VThereas by an act of Congress which received Executive ap- 
 proval on February 23, 188V, all officers or agents of the United 
 States, were, as a matter of public policy, forbidden, under appro- 
 priate penalties, to hire or contract out the labor of any. criminal 
 who rmght thereafter be confined in any prison, jail, or other place 
 of incarceration for the violation of any laws of the Government 
 of the United States of America: 
 
 "It is hereby ordered that all contracts which shall hereafter be 
 entered Into by officers or agents of the United States involving the 
 employment of labor, in the States composing the Union or the 
 Territories of the United Sta,tes contiguous thereto, shall, unless 
 otherwise provided by law, contain a stipulation forbidding in the 
 performance of such contracts the employment of persons under- 
 ling sentences of imprisonment at hard labor which have been 
 imposed by courts of the several States, Territories, or municipali- 
 ties having criminal jurisdiction." 
 
22 
 
 156. EIGHT-HOTTB LAW. 
 
 Pursuant to the Executive order incorporated in each specifica- 
 tion, the superintendent will promptly submit to the oflSce a report 
 (in duplicate), covering every violation of the eight-hour law on 
 the work under his care of which he may have knowledge. If 
 there are circumstances apparently justifying the act as an emer- 
 gency they should be stated. These reports are transmitted to the 
 Department of Justice for appropriate action. 
 
 Circular Letter No. 1, Office of the Supervising Architect, dated 
 July 12, 1913, contains a copy of the law and of the opinions of the 
 Attorney General thereon. (903.) 
 
 The department will not undertake to construe the eight-hour 
 law nor to declare what constitutes an extraordinary emergency 
 within the meaning of the law. The contractor must obtain such 
 legal advice on this point as he requires. 
 
 The contractor may use several shifts of men on the work, pro- 
 vided each man is not employed more than 8 hours, consectively 
 or otherwise, out of the 24. One shift may immediately follow 
 another, or there may be an interval, as conditions may require. 
 The only restriction is that out of 24 consecutive hours no one to 
 whom the law applies shall be permitted or required to be em- 
 ployed more than 8 hours. 
 
 157. INFORMATION TO NEWSPAPEBS, ETC. 
 
 There is no objection to field officers giving out information to 
 newspapers or to the general public relating to matters of fact, such 
 as the character of the building, the kind of materials to be used, the 
 name of the contractor, the contract price and date of completion, 
 modifications which have been authorized, arrangements for the 
 laying of the corner stone, ete.; but they must take precautions 
 against being drawn into local controversies about the work or any 
 of its details. (504.) 
 
 158. POLlTICAIi ACTIVITY AND ASSESSMENTS. 
 
 The attention of field officers is called to a "Warning against 
 activity in politics and the collection of political assessments or 
 contributions by Federal officers and employees," issued as a 
 circular by the United States Civil Service Commission. 
 
 The department especially cautions all the Federal employees 
 under its jurisdiction against any violation of the laws, rules, and 
 regulations appertaining to political activity and the illegal col- 
 lection or payment of political assessments or contributions. Any 
 violation thereof will be summarily dealt with. 
 
23 
 
24 
 
^: 
 
 ",,» I'fi- 
 
26 
 
SECTION II. 
 COBBESPONDENCE. 
 
 201. CLASSES OF UBTTEKS. 
 
 Letteis signed by the Secretary, Acting Secretary, or Aseistant 
 Secretary should be referred to as "department" communications, 
 and letters signed by the Supervising Architect or his assistants 
 should be referred to as "office" communications. Field offlcera 
 should use the personal form "I," not "this office." 
 
 202. BEFIilES QTTOTE BATE AND INITIALS. 
 
 The reply to a letter should always refer to its date, and in case of 
 " office " letters refer also to " S A- ' ' initials in the upper left-hand 
 comer. 
 
 Receipt of routine offipial communications i^. not to be acknowl- 
 edged. Acknowledgment when specifically requested or evi- 
 dently necessary must be made with the least possible delay. 
 
 203. ADDBESSING StTPEBVISINO ARCHITECT. 
 
 Letters and reports to the Supervising Architect should be 
 addressed: 
 
 SUPEBVISING ARCHrrBCT, 
 
 Treasury Department, 
 
 Washington. D. C. 
 
 The word "Personal" should be added to the address when the 
 matter is of a specially confidential nature. (124.) 
 
 204. OFFICIAL FAPEB. 
 
 Official paper should be used for all official correspondence. 
 205. CONFIDENTIAL COBBESPONDENCE. 
 
 All official correspondence must be regarded by field officers as 
 
 •trictly confidential. 
 
 (27) 
 
28 
 
 206. BRIEF ON LETTERS. 
 
 A brief indicating in the fewest possible words the subject of the 
 letter must be placed in the upper left-hand comer of the first page 
 of each letter sent the department, viz: 
 
 Subject: "Subdrainage." 
 
 307- I^TTER-SIZE PAPER. 
 
 The correspondence of the -Superviaiiig Architect's OflSce is filed 
 vertically, and all letters, reports, proposals, specifications, sched- 
 ules, accounts, affidavits, documents, etc., intended ultimately for 
 the office letter filesishould be on letter-size sheets, 8 inches wide by 
 lOi inches long. 
 
 208. DESIGNATION OF BtTILDING. 
 
 The name of the Federal building to which a communication 
 refers must be stamped or written in the upper right-hand comer 
 of the first page of the letter, as: "Ogden, Utah, P. 0". Rubber 
 stamps for this purpose are furnished to field officers upon request. 
 
 309. INCLOStTRES. 
 
 Inclosures must be properly enumerated in letters addressed to 
 the office or department. 
 
 210. CARBON COPIES. 
 
 The superintendent must preserve signed carbon copies of all cor- 
 respondence and copies of vouchers. Copies of other papers or of 
 drawings prepared by the superintendent and forwarded by him 
 to the department must be retained. While not absolutely neces- 
 sary, it is advisable to retain copies of drawings or papers which the 
 superintendent did not originate and which are forwarded the office 
 or department for examination with the understanding that they 
 will be returned. A record of such documents, however, must be 
 maintained while out of the possession of the superintendent. 
 Care must be taken that all carbon copies are dear and legible and 
 that they contain all corrections made in the original. 
 
 311. liETTERS OF TRANSMITTAL. 
 
 Letters of transmittal must be sent as first-class mail, not rolled 
 with drawings or specifications. Drawings or specifications should 
 
29 
 
 be inclosed with and attached to the transmitting communication 
 if they are on letter-size sheets or not too voluminous for flat folding. 
 Self-explanatory papers do not require letters of transmittal. 
 This will ordinarily be true of reports, vouchers, etc. (Sea 306, . 
 relative to vouchers requiring a letter of transmittal.) 
 
 212. IiETTEBS OF RECOBOIENDATIOrr PBOHIBITED. 
 
 All employees of the department are prohibited from writing 
 oflicial letters of recommendation in behalf of any firm, corporation, 
 employee, or article of manufacture. 
 
 213. CUSTODIANSHIP CORRESPONDENCE. 
 
 The approaching completion of a building will give rise to corre- 
 spondence relating to custodianship, furniture, supplies, etc. This 
 correspondence must be filed separately, so that it may be turned 
 over to the custodian as soon as he assumes his official duties. 
 
30 
 
 laiiainoii'^,- 
 
 
31 
 
 ',i*^ M^f9fj^"i 
 
 ■ J fiSi-''"^ 
 
 v^ <s.Ti'. ;•• 
 
S2 
 
SECTION III. 
 PREPARATION OF VOUCHERS. 
 
 301. GENERAL INSTBTTCTIONS, 
 
 "Genefal instructions" printed on the backs of the various 
 vouchers must be strictly observed. 
 
 303. SAMPLE VOtTCHEBS. 
 
 Upon request, a sample set of vouchers, properly filled out, yrXll 
 be furnished, and must be followed closely, unless conditions 
 require material changes in form or arrangement. (907.) 
 
 303. CERTIFYING VOUCHERS. 
 
 The superintendent must certify to all vouchers for payment on 
 account of work or services in connection with the buildings placed 
 under his charge by either regular or special assignment. 
 
 Unless otherwise directed, all vouchers must be forwarded to the 
 oflBce for payment. In certain cases a bonded ofiicial of the Gov- 
 ernment may be designated as a special local disbursing agent, to 
 serve without additional compensation; and special instructions 
 will then be issued to the superintendent regarding the handling 
 of vouchers. 
 
 304. DETERMINING AMOUNT OF VOUCHER. 
 
 When estimating the value of work performed and materials 
 furnished as a basis for issuing a voucher, the superintendent must 
 be governed by the schedule prices agreed upon by him and the 
 contractor, as described in paragraph 619 of these instructions. In 
 no case must a voucher be issued in such net amount aa will reduce 
 the gross unpaid balance, including the retained percentage, of 
 the contract price, to a sum less than would be sufficient to com- 
 plete the building in case of default on the part of the contractor. 
 It is not necessary to forward witii a voucher for payment on account 
 a statement showing the method employed in determining ite 
 amount. This should be shown on the monthly progress report. 
 
 68509—16 — 3 (33) 
 
84 
 
 305. RETAINED PERCENTAGE. 
 
 The accumulated retained percentage is not intended to cover 
 any incomplete or defective items. An additional amount equal 
 to the cost of completing or correcting these items must be retained 
 pending the entire completion of the work, or pending the accept- 
 ance by the department of a suitable reduction in the contract 
 price. The total contract price, less the accumulated retained 
 percentage(usually 10 per cent), is not due until every part of the 
 work is satisfactorily supplied and executed in every particular; 
 and a voucher in such amount must, therefore, be accompanied 
 by a letter of transmittal covering this point fully, and reporting 
 seriatim on any defects or omissions reported in the final inspec- 
 tions of the various branches, and not previously reported as 
 corrected. 
 
 As the checking of such a report in the office requires considerable 
 time, pending which the voucher can not be passed, it is preferable 
 not to issue a voucher for the full 90 per cent of the contract price. 
 
 306. FINAL VOUCHER. 
 See Final payment, 520. 
 
 307. SERIAL NUMBER OF ACCEPTANCE. 
 
 The serial number of the acceptance must be stated on the face 
 of each voucher issued in partial or final payment on account 
 thereof. 
 
 308. VOUCHERS FOR INDEPENDENT CONTRACTS. 
 
 Separate vouchers for work authorized to be performed inde- 
 pendently of the main contract should be issued as soon as the 
 work in question is satisfactorily completed. 
 
 309. WHEN TO ISSUE VOUCHERS. 
 
 Unless otherwise directed, or impracticable on account of the 
 superintendent having two or more assignments, vouchers for pay- ■ 
 ments on account of contracts should be issued on the last day of 
 the month, except when this date falls on a Sunday or holiday. In 
 such a case the voucher should be issued the previous day. When 
 the superintendent is in charge of more than one building a few 
 days' interval is expected, but it is preferred that all vouchers be 
 
35 
 
 issued by the 5th of the month. The voucher in such cases 
 should be dated back to the last day of the preceding month, and 
 should not include work done subsequent to such date. 
 
 Vouchers must not be issued by superintendents in payment of 
 their own salaries before the last day of the period for which the 
 voucher is rendered, unless this day fall on a Sunday or legal 
 holiday. In such a case, the voucher may be issued and forwarded 
 to the department the previous day. 
 
 310. TBAVEMNG-EXPENSE VOUCHERS. 
 
 Vouchers covering reimbursement for traveling expenses of field 
 officers should be submitted monthly. They may be sworn to 
 before any postmaster, assistant postmaster, collector of customs, 
 collector of internal revenue, or other officer of the Government 
 empowered to administer an oath. No official of the Government 
 is permitted to make a charge for administering an oath to another 
 official or employee of the Government when the latter is acting 
 in his official capacity. 
 
 311. CERTIFICATION OF VOTJCHEBS. 
 
 Salary vouchers of field officers will be certified at the depart- 
 ment; all other vouchers (traveling expenses, rent, etc.) are to be 
 certified before transmission to the department. 
 
 312. CHARGEABLE TO "GENERAL EXPENSES OF 
 PUBLIC BUILDINGS." 
 
 The following classes of expenditures are chargeable to the aimual 
 appropriation "General expenses of public buildings": 
 
 (a) Compensation of field officers (supervising superintendents, 
 superintendents, jimior superintendents, and inspectors). 
 
 (6) Office rent, and all expenses incident to superintendence, 
 including light, water, etc. (107.) 
 
 (c) Traveling expenses of field officers and of other officers and 
 employees imder orders from the department. 
 
36 
 
 ■,',-- ^ ' 
 
 --i*~-J**yf^ 
 
37 
 
38 
 
SECTION IV. 
 REPORTS. 
 
 401. PBOGBESS REPORTS. 
 
 Superintendents are required to prepare progress reports, Form 
 8701, on the 1st day of each month next following that covered 
 by such report, except when this day falls on a holiday or Sunday, 
 or there is unavoidable delay in preparing the regular payment 
 to the contractor. In such cases, the reports should be forwarded 
 immediately after the value of the work done during the month 
 ifl ascertained and the payment voucher issued. In no case should 
 the transmission of the regular monthly report be delayed beyond 
 the 5th of the month. These reports are to be prepared in quad- 
 ruplicate and two copies forwarded to the oflSce without letter 
 of transmittal. A third copy is to be retained in the files of the 
 superintendent'. A fourth copy, showing only the portion relating to 
 payments made, must be posted conspicuously in the superintend- 
 ent's ofiice, and free access thereto allowed subcontractors, or 
 others having a financial interest in the contract. (518.) The 
 reports must be prepared every month, even though there may 
 have been no progress in operations on -the building during the 
 period covered. 
 
 Under the appropriate heading at the right of the report should 
 be stated in a few words whether the work, as indicated by the 
 headings, is progressing satisfactorily; and if not, the cause. 
 
 In the blank space under "Miscellaneous" may be inserted a 
 statement of any unusual item that should be included in the cost 
 schedule. 
 
 The total value of each branch of the work must be shown in the 
 first column; the total of this column must account for the total 
 contract price to date, allowing for additions and deductions. 
 The different branches of the work, as they are completed, must 
 be stated again in the second column as "completed work." 
 
 (39) 
 
40 
 
 402. SEPARATE PROGRESS REPORTS FOR EACH 
 CONTRACT. 
 
 A separate report should be transmitted for each separate con- 
 tract on each building, except that independent contracts awarded 
 to the same contractor in amounts less than $10,000 may be noted 
 in the "Eemaxks" space. Such independent contracts must not 
 be included in the total of the main contract. 
 
 403. ESTIMATING NORMAL PERCENTAGE OF 
 
 COMPLETION. 
 
 When estimating the normal percentage of completion of a 
 building all circumstances relating thereto must be carefully 
 weighed, and the original schedule revised as circumstances 
 demand. If the building is placed under contract at the com- 
 mencement of winter the normal percentage should be greatly 
 reduced for two or three months, with a corresponding increase 
 during the balance of the contract time, ifn extension of time 
 automatically requires .a rearrangement of the schedule of per- 
 centage, because of the postponement of the date of reaching 
 100 per cent completion. An allowance of from one-fourteenth 
 to one-sixteenth of the total time should be made for the assembling 
 of equipment and material. 
 
 404. SCHEDULE OF NORMAL PERCENTAGES. 
 
 The following table contains a schedule of normal percentages 
 for guidance in cases where no special conditions require modi- 
 fications: 
 
 Normal percentage per month. 
 
 1 ' 
 
 2 
 
 3 
 
 4 
 
 5 
 
 6 
 
 7 
 
 8 
 
 9 
 
 10 
 
 11 
 
 12 
 
 13 
 
 14 
 
 15 
 
 16 
 
 2 
 2 
 
 10 
 9 
 7 
 7 
 6 
 
 19 
 17 
 15 
 14 
 13 
 
 28 
 26 
 23 
 21 
 20 
 
 37 
 35 
 30 
 29 
 27 
 
 46 
 44 
 38 
 37 
 34 
 
 55 
 52 
 46 
 44 
 41 
 
 64 
 60 
 S3 
 51 
 48 
 
 73 
 68 
 61 
 68 
 55 
 
 82 
 76 
 69 
 65 
 62 
 
 91 
 84 
 77 
 72 
 69 
 
 100 
 92 
 
 85 
 79 
 76 
 
 
 
 
 
 100 
 93 
 86 
 82 
 
 
 
 
 100 
 93 
 
 88 
 
 
 
 100 
 94 
 
 ioo" 
 
41 
 
 405. SAlfPLE FBOGBESS BEPOBT. 
 
 Fbogbess Befokt fob ths Month of Kabch, 1912. 
 
 Building, U. S. post o'flce at Ceuterville, Ala. 
 Contractor, J«mes Anderson: time limit, October 10, 1912. 
 Approximate date building ready for occupancy, October 10, 1912. 
 
 Branch. 
 
 Total value 
 of branch. 
 
 Total value 
 
 completed 
 
 tolast 
 
 report. 
 
 Value com- 
 pleted since 
 last report. 
 
 PEK CENT COM- 
 PLETED, ^ 
 
 Last month... 31 
 This month. ..4? 
 Normal 41 
 
 
 Dollars. 
 
 Cts. 
 
 Dollars. 
 
 Cts. 
 
 Dollars. 
 
 Cts. 
 
 
 
 
 
 
 
 
 
 
 
 Kxcavatioa 
 
 505 
 
 00 
 
 505 
 
 00 
 
 
 
 EQUIPMENT. 
 
 Piling 
 
 
 
 
 Footings 
 
 658 
 382 
 
 8,805 
 7,862 
 
 00 
 00 
 
 00 
 00 
 
 658 
 382 
 
 6,500 
 7,000 
 
 00 
 00 
 
 00 
 00 
 
 
 
 Satisfactory. 
 
 WaterprooUng— s u b - 
 drains. 
 
 
 
 
 1,000 
 375 
 
 00 
 00 
 
 FORCE. 
 
 
 
 Stonework 
 
 Satisfactory. 
 
 
 1,891 
 900 
 1,318 
 800 
 1,800 
 6,092 
 1,400 
 1,655 
 
 3,005 
 
 1,000 
 
 77S 
 
 2,223 
 1,294 
 
 00 
 00 
 00 
 00 
 00 
 00 
 00 
 00 
 
 00 
 00 
 00 
 
 00 
 00 
 
 660 
 600 
 700 
 
 00 
 00 
 00 
 
 40O 
 226 
 300 
 100 
 
 00 
 00 
 00 
 00 
 
 Force of brick 
 
 Structural steel and iron . 
 Architectural terra cotta 
 
 masons increased 
 on request of su- 
 perintendent. 
 
 Roof covering 
 
 
 
 
 
 300 
 
 00 
 
 200 
 60 
 
 00 
 00 
 
 
 Painting and glazing 
 
 Lathing ani plasierlng. . 
 
 Interior marble, terrazzo, 
 
 etc 
 
 
 
 
 
 
 
 
 
 Satisfactory. 
 
 
 
 
 
 
 
 
 
 
 
 ■ 
 
 DELIVERY OF MA- 
 TERIALS. 
 
 Approaches, curbs,grad- 
 
 
 
 
 
 Mlscellaneous 
 
 250 
 
 00 
 
 175 
 
 00 
 
 
 
 
 
 
 
 
 
 
 
 SAMPLES OVER- 
 
 Plumbing 
 
 3,500 
 
 400 
 
 2,660 
 
 1,490 
 
 00 
 00 
 00 
 00 
 
 700 
 
 00 
 
 466 
 
 00 
 
 DUE. 
 
 
 
 Heating and ventliatiug. 
 
 
 
 
 .... 
 
 Sample. 
 
 Time 
 
 
 
 
 
 Lighting Hxtures 
 
 
 
 
 
 
 
 Elevators— lifts 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 Total ". 
 
 50,406 
 
 00 
 
 18,245 
 
 00 
 
 3,225 
 
 00 
 
 
 
 
 
 
 REMARKS, OR INDEPENDENT CONTRACTS. 
 
 Contract, Inojluding additions and deductions $50, 405. 00 
 
 Less value of work not completed 28, 935. 00 
 
 21,470.00 
 
 Less 10 per cent retained 12, 147. 00 
 
 Less payment on account 16, 420. 60 
 
 18,667.50 
 
 Amount of payment for month of March, 1912 2, 902. 60 
 
 J. M. Pepper, Superintendent of Construction. 
 Treasury Department, Office of Supervising Architect. 
 Form 8701. 
 
42 
 
 406. DATA FOB SPECIAL EQtnPMBNT. 
 
 The superintendent should supply the office in ample time with 
 data for the preparation of drawings and epecificationa for any 
 special item of equipment, such as metal vault shelving, wire 
 partitions, counters, etc. Sketches prepared by the superintend- 
 ent should be signed by the officials interested to indicate their 
 approval of the arrangement shown. The fact should not be over- 
 looked that space for safes may be required in certain vaults. In 
 this connection it should be noted that the building appropriation 
 is available for the original installation of wire and other partition 
 work and fixed equipment, such as shelving, counters, judges' 
 desks, platforms, etc. 
 
 407. SCHEDUIiES OF FURNITURE, ETC. 
 
 At the proper time, schedules of furniture and other equipment 
 for the building will be transmitted to the custodian or other local 
 Federal official. The superintendent should cooperate with the 
 latter, or other local officials, in completing these schedules and 
 supply such other information as may be necessary. 
 
 408. DELAY IN LETTING INDEPENDENT CONTRACTS. 
 
 If the mechanical equipment, elevators, lifts, or lighting fix- 
 tures are not included in the construction contract, and if tho 
 superintendent should not receive notice of the letting of such 
 contracts in ample time to secure the installation coincident with 
 the completion of the building, he should bring this fact to the 
 attention of the office. 
 
 409. DATE OF OCCUPANCY. 
 
 A special report must be submitted when the work has reached 
 a stage of completion which indicates that the building will be 
 ready for occupancy within four months, in order that the various 
 departments interested may be notified. When determining this 
 date, due weight should be given to the average progress, the 
 advance during the previous two or three months, the apparent 
 ability and disposition of the contractor to prosecute the work, 
 the delivery of material, and similar considerations affecting 
 progress. Another special report must be submitted six weeks 
 before estimated date of occupancy so that the departmehts may 
 be again advised. 
 
43 
 
 410. DATE FOB FINAL IITSPECTION, ETC. 
 
 At the same time the superintendent should advise the office 
 regarding the date when the building will be ready for final in- 
 spection (if it has not already been made), and the probable date 
 when the superintendent's services may be dispensed with at the 
 building. 
 
 411. FINAL REPORT. 
 
 When a building is finally completed, or when a superintend- 
 ent is relieved from duty in charge of a building that is practically 
 completed, he must render a final report to the office, including a 
 financial statement of the contract, the items of addition and de- 
 duction, and the total payments made thereunder. All existing 
 defects under each contract must be given in detail in this report 
 under appropriate headings, and incomplete items must be enu- 
 merated. A separate report must be submitted for each separate 
 formal contract. 
 
 412. SCOPE OF FINAL REPORT. 
 
 An equitable settlement of the contract may depend upon the 
 adequacy and accm'acy-of the superintendent's final report, which 
 should supply all data necessary for the consideration of the ofiice 
 in the settlement of the contract, including the following whenever 
 applicable: 
 
 (o) A statement that the work under contract is completed in a 
 satisfactory manner, together with a seriatim statement of the 
 correction of defects and supply of omissions previously reported 
 as the result of inspection, referring specifically to the letters and 
 reports in which the items are mentioned; or, if not completed, a 
 schedule of items of defective or incomplete work, arranged by 
 trades, and each item numbered. 
 
 (6) A statement whether all additions to the contract have been 
 completed in a satisfactory manner, and all deductions properly 
 accounted for. 
 
 (c) A synopsis of the "record of delays" segregated in accord- 
 ance with paragraph 608. In complicated cases a full record of 
 delays is to be transmitted. 
 
 (d) A financial statement, giving contract price, schedule of 
 additions and deductions, total payments (but not schedule of 
 monthly payments), and unpaid balance. . 
 
44 
 
 (e) Schedule and status of acceptances to tke various contrac- 
 tors, made independent of their respective formal contracts. A 
 similar statement regarding independent Informal contracts. 
 
 (J) A statement showing for the period of delay the salary and 
 expenses of superintendent and the amount of rent paid by the 
 Government for all officials intended to be housed in the building 
 when completed. 
 
 (g) In case the time limit has been exceeded, a statement in 
 detail from the contractor regarding causes of delay, with such 
 explanations as may be necessary. This statement should be 
 obtained before the entire completion, as it is desirable to have it 
 accompany the final report, but if this is not feasible the matter 
 may be treated in a subsequent communication. 
 
 (h) The dates when building was sufficiently advanced to 
 permit occupancy, when it was finally completed, and when it 
 was finally occupied, either by the post office or any other impor- 
 tant branch of the service. If not occupied at the time of sub- 
 mitting the report, the reasons should be stated aad the estimated 
 date of occupancy given. 
 
 413. lilQTJIDATED DAMAGES. 
 
 The Comptroller of the Treastuy on August 11, 1911, held that 
 officers of the Government should not write into the records of a 
 case, the contract for which provides for liquidated damages, any 
 statement that no damages have been sustained. (Navy Depart- 
 ment V. V. Clad & Sons; see also United States v. Bethlehem Steel 
 Co., 205 TJ. S., 119.) Damages on account of delay have been 
 mutually agreed upon in advance by the parties to the contract. 
 When this is wiitten into the contract it becomes a part thereof 
 and can be changed only by the mutual consent of the parties 
 thereto, or waived by the party upon whom the delay has been 
 inflicted. This restriction, however, will not prevent superin- 
 tendents from recommending the waiWng of the damages, in 
 whole or in part, accompanied by explanation and reasons therefor. 
 
45 
 
4G 
 
SECTION V. 
 
 CONTRACTS, PROPOSALS, PAYMENTS, AND 
 APPROPRIATIONS. 
 
 501. PBOCUBING PBOPKK, PROGRESS. 
 
 The superintendent must csuefuUy and fully inform himself of 
 the provisions of all contracts for work in his charge and see that 
 they are executed in strict accordance with their terms. He must 
 note the time within which each contract is to be completed, and 
 warn the contractor if the work is not progressing with suflScient 
 expedition to accomplish that result. If repeated efforts on the 
 part of the superintendent are without effect, and it becomes ap- 
 parent that the completion of the building will be materially 
 delayed, the superintendent must so report to the Supervising 
 Architect, with an explicit statement of all facts bearing upon the 
 case. This report must state whether, in the opinion of the super- 
 intendent, the Government is in any way responsible for the delay; 
 if so, to what extent, and the reasons on which such opinion is 
 based. This course must be followed tor each contract, in order 
 that the eight days' legal notice of default may be served promptly 
 by the department in case it is determined to terminate the con- 
 tractor's right to proceed or to adopt any other method of protect- 
 ing the interests of the Government. (649.) 
 
 502. INTERPRETATION OF CONTRACTS. 
 
 The superintendent must give careful attention to Treasury 
 Circular No. 146, Secretary's office, approved by the Secretary 
 of the Treastrry December 31, 1877, which relates to the interpre- 
 tation of public contracts. The circular follows: 
 
 "The following is based upon decision of the Supreme Court in 
 the case of Hawkins v. United States (No. 700, October term, 1877), 
 and publication is made for the information and guidance of offi- 
 cers in charge of public works, etc., under control of this departs 
 ment and Sn parties having, or seeking to have, dealings with 
 the department through such officers. 
 
 (47) 
 
48 
 
 "1 When a service of a better or higher grade than that required 
 by contract is rendered upon the demand of a pubUc agent, such 
 demand being made upon an interpretation of the contract, the 
 contractor can have no claim against the United States; nor will 
 notice given at the time to an unauthorized agent of an intention 
 to present a claim for additional allowance on account of such 
 better service change the rule. 
 
 "2. When a contractor holds himself not bound to a p_einonBance 
 which is sought to be required of him, he will immediately state 
 his objections in writing to the a^ent in charge, who will forward 
 it at once to the department, with his report thereon, that the 
 question may be decided by the proper authority. 
 
 "3. Claims for compensation on account of materials or services 
 will not be considered unless they are founded on some agreement, 
 and when the agreement is claimed to have been entered into by 
 an agent for or on behalf of the United States it. must be Shown 
 that he had authority to make such agreement. 
 
 "4. Verbal agreements between the parties to a written contract 
 made before or at the time of execution of the contract are in gen- 
 eral inadmissible to vary its terms or affect its construction, the 
 rule being that all such verbal agreements are to be considered as 
 merged in the written instrument. Written contracts must, there- 
 fore, be held to express the intention of the parties at the time of 
 contracting, and their plain and reasonable construction can not be 
 diminished or enlarged by verbal testimony in explanation of such 
 intention. Neither can an implied promise exist with referetice 
 to any subject matter that is embraced in an express agreement. 
 
 "John Sherman, Secretary." 
 
 503. MODIFICATIONS FORBIDDEN WITHOUT 
 AUTHORITY. 
 
 The superintendent must neither order nor assent to any modi- 
 fication in contract requirements without specific authority from 
 the department. Every contract is entered into by the United 
 States of America, through officials clothed with the necessary 
 authority either by law or regulation. None but the latter may 
 authorize a deviation from a contract, and such authorization must 
 be in writing. A superintendent of construction is not one of 
 these officials, and, therefore, he may not order any extras to the 
 contract nor' enter into any agreement for the supply of amy mate- 
 rial or labor not called lot in the contract, nor approve or authorize 
 any deviations from the contract requirements without having 
 first obtained written authority from the department, except in 
 the case of minor changes tor structural reasons when no change 
 in contract price is involved (712), and the authority to act in such 
 cases must be exercised with great care. 
 
49 
 
 504. CHANGES REQUESTED BY CITIZENS. 
 
 Citizens of communities in which public buildings are being 
 erected, as well as officials who expect to be housed in the structure, 
 frequently desire certain privileges or important changes in con- 
 nection with the building, such as facing the building on another 
 street, providing additional entrances, changing the facing ma- 
 terial, elaborating the treatment in the public lobby, or permit- 
 ting the use of the site as a public thoroughfare, etc. When such 
 requests are brought to the attention of the superintendent by re- 
 sponsible officials or civic bodies, it is proper for him to transmit 
 them to the department, but it is not proper for him to commit the 
 department in any way. He should present both sides of the 
 matter without bias. 
 
 Changes should be discouraged, generally, but if they are un- 
 doubted improvements they should be brought to the attention of 
 the office well in advance of reaching the work which they will 
 directly affect. 
 
 505. PROPOSALS FOB MODIFICATIONS. 
 
 When conditions arise which absolutely necessitate a change in 
 a building (but do not require that the matter should be handled 
 by telegraph), the superintendent should obtain from the con- 
 tractor a proposal, in duplicate, for the work involved and forward 
 it to the office with definite recommendation without previous 
 request for authority to solicit such a bid. If the superintendent 
 is of the opinion that proposals obtained are unreasonable, he 
 should prepare a careful estimate of the real value of the work and 
 forward same to the office, which may, if it concurs with the super- 
 intendent, exercise its right to fix a price and order the work 
 executed. When such action is taken, the superintendent should 
 give particular attention to the installation of this part of the work, 
 and on its completion forward a detailed report of labor and material 
 employed, which will indicate whether in fixing the price the 
 department imposed any hardship on the contractor. The super- 
 intendent's report should include a stateifeent of the amount he 
 believes should have been allowed. The office will then readjust 
 the matter, if such action appears equitable. 
 
 506. EXIGENCY ACTION ON CHANGES. 
 
 In case of an emergency requiring immediate action competitive 
 bids should be obtained by the superintendent, and the amount 
 
 58509-16 
 
50 
 
 of the lowest bid and name of the bidder wired to the office, with a 
 brief description of the nature of the emergency, and a statement 
 that the bids are being forwarded. If the work in question modi- 
 fies or is intimately related to work already under contract, it will 
 be impracticable to obtain competitive bids. In such an event, 
 the superintendent should wire the amount of the bid obtained 
 from the contractor already on the work, together with his own 
 estimate and recommendation, confirming these by letter. If the 
 work is of such a character that no bid can be obtained, a state- 
 ment to that effect should be wired the office with a request for 
 authority to expend under exigency the amount which the super- 
 intendent estimates will be necessary. 
 
 507. ITEMIZED ESTIMATE. 
 
 When a proposal, whether with or without change in price, is 
 forwarded by the superintendent it must be accompanied by his 
 itemized estimate, giving quantities and costs of the material and 
 labor involved, and stating whether conditions exist which would 
 materially affect the cost, such as the necessity for obtaining 
 inaterial from a distant source, unusually high freight rates, etc. 
 In case any of the material affected by the change has been de- 
 livered at the building, or placed in position, or even if the con- 
 tractors claim that it has been manufactured, the fact should be 
 stated, and also wliether such material can be used in connection 
 with the contemplated change. Careful attention to these instruc- 
 tions will make for prompt action upon the contemplated changes. 
 
 508. PBOPOSAIiS IN DUPLICATE. 
 
 All proposals obtained by a field officer must be forwarded to 
 the office in duplicate, accompanied by a copy of his letter to the 
 contractor requesting the proposal and by originals or copies of 
 any itemizations or subcontractors' bids which the general con- 
 tractor may furnish the field officer. 
 
 509. SIGNATURES ON PROPOSALS. 
 
 Bids forwarded to the office by a field officer must be signed in 
 autograph by the bidders. Typewritten, printed, or stamped 
 signatures of individuals, firms, or corporations will not be accepted 
 unless authenticated in autograph on the proposal by the con- 
 tracting party, or by an authorized member of the firm, or officer 
 of the corporation, submitting the bid . 
 
51 
 
 510. ADDRESSING OF PROPOSALS. 
 
 It is preferable that the proposal sheet be addressed to the Super- 
 vising Architect even when it is required to be forwarded through 
 a local official. 
 
 511. WHAT CONSTITUTES "PUBLIC ADVERTISING." 
 
 In accordance with section 3709 of the Revised Statutes, com- 
 petitive proposals for all supplies of material and labor must be 
 invited by public advertising unless a public exigency requires 
 the immediate delivery of the article or performance of the service. 
 The requesting of bids by means of only circular letters does not 
 meet the statutory requirement regarding public advertisement, 
 but the posting of an appropriate notice in a public place, supple- 
 mented by circular letter to persons qualified to bid, is sufiirient. 
 
 The law (sec. 3828, Revised Statutes) permits newspaper adver* 
 tising only after authorization by the Secretary, and no expendi- 
 ture on this account can be approved except where such written 
 authority has been given in advance. 
 
 512. SUPPLIES OR SERVICES AT HEADQUARTERS. 
 
 For any item of service or supplies required in connection with 
 his headquarters, the field officer should submit an estimate of 
 cost, and request authority to obtain proposals, unless the necessity 
 for such service or supplies is so evident and usual as to warrant 
 the assumption of favorable action by the officer. In that case 
 he may forward the proposals (in duplicate) with his explanation 
 and without a preliminary request tor authority. 
 
 If an actual exigency exists which forbids either of the above 
 methods, the supply or service may be obtained in the open 
 market, and voucher and explanation promptly forwarded; but 
 such expenditures will be carefully scrutinized and are subject to 
 disallowance if not required by actual exigency. 
 
 The following excerpt from a recent departmental circular 
 calling attention to the requirements of section 3709, Revised 
 Statutes, in relation to "Expenditures under exigency" is to be 
 carefully noted: 
 
 "As related to all expenditures incurred under exigency, no 
 matter of what character, it must be clearly established that the 
 expenditure was immediately necessary and could not have been 
 foreseen by ordinary care; that injury to the public interests or 
 damage to public property would have resulted from delay incident 
 
52 
 
 to procuriug authority for iucumng the expenditure or advertising 
 for proposals. The nature of the emergency must be stated tuUy 
 on the face of the voucher and such statement signed by the 
 officer incurring the liabilLty, in addition to the statements sub- 
 mitted ia letters transmitting such vouchers." 
 
 513. OPENING COMPETITIVE PROPOSALS. 
 
 When authority is given for inviting proposals by public adver- 
 tising (511), the field officer must open all proposals obtained at 
 the hour named in the invitation therefor in the presence of at 
 least one other officer of the Government, if practicable, and such 
 of the public as may desire to attend. ( Sec. 3710, Revised Statutes.) 
 No proposals should be opened before the hour fixed therefor nor 
 should any bid be received after the reading of the bids has begun. 
 The superintendent must place his initials on each bid and 
 request any Government officers present to do the same. After 
 this, a schedule or synopsis of the bid or bids received must be 
 prepared and signed by the field officer and by the other officer 
 or officers present at the opening. The bid or bids, accompanied 
 by the original copy of the signed schedule must then be forwarded 
 to the department by the field officer with his recommendation 
 and such information as he may deem of value in regard to the 
 standing, competency, and responsibility of the various bidders. 
 Copies of all papers must be retained for the field officer's files. 
 
 514. BID ACCEPTED BY StJPEBINTENDBNT. 
 
 If the requirements of the preceding paragraph are so modified 
 as to authorize the field officer to accept immediately the lowest, 
 or best, bid, he must promptly transmit to the Supervising Archi- 
 tect, for approval of his action, all proposals received, together with 
 a copy of his letter of acceptance. This does not modify the 
 previous instruction regarding the manner of soliciting, opening 
 and scheduling the bids. 
 
 515. CERTIFIED CHECK WITH PROPOSAL. 
 
 Bidders are required to submit certified checks with all proposals 
 amounting to -fSOO, or over, and such proposals not accompanied 
 by certified checks will not be considered. Unless otherwise 
 stated, certified checks must be tor 10 per cent of the amount of 
 the bid, if the latter is tor $500 or over but not in excess of $2,000. 
 If the bid is for more than $2,000, the certified check must be for 
 2 per cent ot the amount of the proposal. Certified checks must 
 
53 
 
 be drawn to the order of the Treasurer of the United States and be 
 forwarded with the bids, unless otherwise directed. While all 
 cheeks are held at the risk of bidders, the right is reserved by the 
 department to deposit immediately all certified checks for col- 
 lection. The proceeds of such checks are subject to forfeiture in 
 case of default. That matter, as well as the return of the checks 
 to the bidders, will be attended to by the office. 
 
 The proceeds of the check of the successful bidder will be held to 
 guarantee the satisfactory performance of the contract. 
 
 516. FORMAL CONTRACT. 
 
 Upon acceptance of a bid, the department will determine whether 
 a formal contract with a bond or an additional guarantee deposit 
 will be required. If a formal contract with bond is entered into 
 the certified check submitted with the bid, or the proceeds thereof, 
 will be returned after the approval of the bond. Otherwise the 
 check or its proceeds will be retained until satisfactory completion 
 of the work. The right is reserved by the department to require 
 the submission of a bond in connection with informal contracts. 
 Generally no bond is required if the accepted proposal is for less 
 than $2,000. 
 
 517. PERIODICAL PAYMENTS. 
 
 Monthly or periodical payments during the progress of the work 
 must be made in strict accordance with contract requirements. 
 
 518. MONTHLY ESTIMATES. 
 
 A copy of each monthly estimate, as indicated on the monthly 
 report, shall be posted in the office of the superintendent in a 
 conspicuous place where it shall be accessible to all parties inter- 
 ested in the contract, whether as contractors, subcontractors, 
 material men, or their attorneys. (401.) 
 
 It is desirable to transmit to the contractor a copy of the monthly 
 estimate, showing the amounts allowed on account of the different 
 branches of the work, and to notify the contractor, at the same time, 
 of the number of days, or the percentage, the work is below normal. 
 
 519. PAYMENT SCHEDULE. 
 
 As early as possible after assignment to a building, the superin- 
 tendent, in conference with the contractor, must arrange a schedule 
 of amounts covering each branch of the work contracted for. The 
 
54 
 
 total of the amounts in the schedule must agree with the contract 
 price. This general schedule, when completed, must be signed 
 by both the contractor and the superintendent; one copy to be 
 delivered to the contractor, one retained by the superintendent, 
 and a third copy forwarded to the office for file. The monthly pro- 
 portional payments will be based on this schedule, and unit rates 
 in each branch should be fixed to whatever extent is practicable. 
 When conditions make it necessary, the schedule must be revised, 
 with the consent of the contractor, and a copy forwarded the 
 Supervising Architect. 
 
 520. FINAL PAYMENT. 
 
 The final payment of the accumulated retained percentage is 
 made only upon direct orders from the department. (305.) 
 
 When a contract calls for payment only on the completion of the 
 work, no partial payment is to be made except upon special au- 
 thority from the department. 
 
 531. MATERIALS NOT TO BE USED IN P ART P A YMENT. 
 
 No article or materials belonging to the Government may be given 
 or allowed in part payment for any supplies or work. (Sec. 3618, 
 Rev. Stat, of the U. S.) 
 
 ANNUAL APPROPRIATIONS. 
 
 The following annual appropriations are under the control of the 
 Supervising Architect: 
 
 522. GENERAL EXPENSES. 
 
 "General expenses," which carries allowances for the salaries of 
 the field force, their office rent, traveling expenses, and certain 
 minor expenditures. (312.) 
 
 523. FTJRNITTJRE AND REPAIRS OF SAME. 
 
 "Furniture and repairs of same," is available, among other things, 
 for the purchase and installation of lighting fixtures in completed 
 buildings and for repairs of same. It is not available for the 
 purchase or installation of the outlet box to which the fixture is 
 connected, or for any work back of the box. Therefore, if specifica- 
 tions call for both conduit work and lighting fixtures, the cost of 
 
the lighting fixtures, either f. o. b. factory, delivered, or installed, 
 must be segregated in all proposals. This appropriation is also 
 available for the purchase of furniture, carpets, etc., and their 
 repair as soon as the custodian assumes actual or constructive pos- 
 session of such furniture, etc. It is available for repairing all old 
 furniture owned by the United States, if that furniture is to be trans- 
 ferred to a building under the control of the department. It is also 
 available, in the absence of a special appropriation (532), for moving 
 expenses incident to transferring to a building under the control of 
 the department all furniture in the custody of any department of 
 the Government, regardless of whether the furniture was originally- 
 purchased by the Treasury Department; provided that when trans- 
 ferred it is owned by the United States. It is not available for 
 transferring to a building under the control of the department any 
 oiRcial books, papers, or records belonging to this or any other 
 department. 
 
 The appropriation for furniture is not available in connection 
 with marine hospitals, quarantine stations, mints, branch mints, 
 and assay offices. 
 
 524. MECHANICAL EQUIPMENT. 
 
 This appropriation is available for repairs to and renewals of the 
 mechanical equipment in all completed and occupied buildings, 
 and for the original installation of any absolutely necessary mechan- 
 ical or electrical equipment not provided for from the original 
 special construction appropriation in any given case; but it is 
 not to be used with the primary object of augmenting a special 
 appropriation. 
 
 In both new and old buildir^s the office provides the conduit 
 and wiring system and extensions thereof for all necessary purposes, 
 including extensions for cancelling machines and other special 
 appliances provided by the various departments. The cost of 
 connecting the machine or appliance to the wiring system of the 
 buildii^ is paid for by the department providing the appliance. 
 This should be borne in mind when taking bids for such work and 
 only the appropriate items sent to this office. (854 and 857b.) 
 
 This appropriation is also available, in the absence of any special 
 appropriation that is applicable, for all the work incidental to 
 making service connections, above or below the surface, inside or 
 outside the property lines, including excavation, restoring surface 
 of roadways, etc., and for the installation and repair of the mechan- 
 
56 
 
 ical equipment in buildings standing on sites to be later improved 
 by Federal buildings, provided the ownership of these structures 
 has not been reserved by the vendors of the sites: and provided, 
 also, the department has not leased them subject to the tenant 
 making all repairs, etc. 
 
 525. REPAIRS AND PRESERVATION. 
 
 This appropriation covers all repairs to the structural part of the 
 building, and repairs to the approaches, including down spouts, 
 interior and exterior, to the point where they connect with the 
 general drainage system of the building; wire baskets for down 
 spouts; supply and installation of exterior lamp brackets and stand 
 ards (exclusive of conduit and wiring to and in same, which is 
 chargeable to "Mechanical equipment"); repairing sidewalks 
 and curbings; the planting of trees and shrubbery inside of lot 
 lines, etc. It is not customary to plant flowers. No authoriza- 
 tions are made from this appropriation for lamp standards, or 
 any other work, outside of the Federal property lines, except that 
 which is incidental to the repair and maintenance of sidewalks 
 and curbs, but not gutters or street paving. 
 
 The appropriation is also available for fencing of vacant sites 
 under the control of the Treasury Department, for filling in 
 dangerous holes, and for cutting grass and weeds, but not for per- 
 manently improving these sites. Care should be taken to dis- 
 tinguish between these vacant and unimproved sites and the 
 grounds surrounding completed buildings. 
 
 See "Mechanical equipment" (524) relative to repairing build- 
 ings standing on acquired sites, and the use of an annual appro- 
 priation to augment a special appropriation. This information 
 applies equally to the appropriation for "Repairs and preserva- 
 tion." 
 
 526. OPERATING FORCE. 
 
 "Operating force," from which payment is made for all personal 
 (pay roll) services in connection with the care and maintenance 
 of completed and occupied public buildings, their grounds and 
 eqmpment. Supervising chief engineers and their assistants are 
 paid from this appropriation. This appropriation is not available 
 for marine hospitals, quarantine stations, mints, branch mints, 
 and assay offices. (531 .) 
 
57 
 
 527. OPEBATING SUPPLIES. 
 
 This appropriation is available for the purchase of fuel, steam., 
 light, water, ice, lighting supplies, electric current for lighting 
 and power purposes, removal of ashes, rubbish, and snow and ice; 
 cutting grass and weeds in grounds of completed and occupied 
 buildings; washing towels; telephone service for custodian force; 
 and miscellaneous items for the use of the custodian force in the 
 care and maintenance of completed and occupied public buildings 
 and the grounds thereof, under the control of the Treasury Depart- 
 ment, and in the care and maintenance of the equipment and 
 furnishings in such buildings, exclusive of marine hospitals, 
 quarantine stations, mints, branch mints, and assay offices; and 
 for all miscellaneous supplies, tools, and appliances required in 
 the operation of the mechanical equipment, subject to the follow- 
 ing: 
 
 528. OPEBATING TOOLS AND APPLIANCES. 
 
 Operating tools and appliances furnished as part of a general 
 installation, such as boilers, engines, elevators, etc., or as a usual 
 part of any appliance or fixture not chargeable to "Operating 
 supplies," are paid for from whatever appropriation is chargeable 
 with the balance of the expenditure. Any renewal of these tools, 
 or any tools purchased separately, will be paid for from "Operating 
 supplies." 
 
 529. BEPAIB TOOLS. 
 
 Tools required by the building force in making repairs to the 
 building, or to its equipment, are also chargeable to "Operating 
 supplies;" the material used in making said repairs (and which 
 becomes a component part of the thing repaired) being chargeable 
 to "Repairs and preservation" or "Mechanical equipment," or 
 whatever appropriation is naturally involved. 
 
 530. TOOLS FOB MAEINE HOSPITALS, ETC. 
 
 The appropriation "Operating supplies" is not available for 
 marine hospitals, quarantine stations, mints, branch mints, and 
 assay offices. Therefore, tools required by the station or building 
 force for repair of the structure or equipment are not a charge 
 against any appropriation under the control of this office and the 
 same is true of tools and appliances required strictly in connection 
 with operation of the equipment unless they are supplied as a 
 
58 
 
 usual feature of some appliance or equipment properly chargeable 
 to an appropriation under the control of this office, in which case 
 they fall under the general rule stated in paragraph 527. 
 
 531. PERSONAL SERVICES CHARGEABLE TO 
 "OPERATING SUPPLIES." 
 
 Care must be taken to distinguish between pay roll services of 
 employees engaged in the removal of snow, ice, rubbish, etc., 
 which are payable from "Operating force," and omtract services 
 for the same work, which are payable from "Operating supplies. " 
 (526). 
 
 Personal services chargeable to "Operating supplies" can be 
 employed under exigency in case of actual emergency, but only 
 when the custodian's force is inadequate or not sufElciently skilled, 
 and there is not sufficient time to take bids. The official ordering 
 exigency work must be prepared to justify the action fully. (512.) 
 
 532. SPECIAL APPROPRIATIONS FOR MOVING. 
 
 If Congress provides a special appropriation for moving ex- 
 penses incidental to the reconstruction, extension, rebuilding, 
 etc., of an existing Federal building, that special appropriation is 
 available for moving all public property (furniture, books, records, 
 safes, etc.), from the building before it is remodeled and to it after 
 the reconstruction is completed. It is available for moving into 
 the remodeled building public property not taken from the build- 
 ing, provided it belongs to branches of the servii''e which will be 
 given space in the building as a result of its extension, reconstruc- 
 tion, etc. 
 
 Superintendents charged with the oversight of moving operations 
 should inform themselves fully in relation to the appropriation 
 charged with payment of the expense thereof. (523.) 
 
m 
 
60 
 
- SECTION VI. 
 CONSTRUCTION PEACTICE. 
 
 601. FILES FOR KEASY REFERENCE. 
 
 Office lecorda, diawings^^and other files in the care of field officers 
 muat be so maiatained as to be convenient for ready reference. 
 Superintendents of construction are expected to facilitate the work 
 of supervising superintendents and inspectors by having all rec- 
 ords ready for examination at any time. If not filed by subject, 
 the contents should be carefully indexed. In addition to keeping 
 the records of different contracts separate, as hereinafter indicated, 
 it is desired that the records (superintendent's correspondence, 
 record of tests, etc.) pertaining to the mechanical equipment be 
 kept separate from the other records on a contract, so that inspectors 
 of mechanical equipment may find what they need without going 
 through the entire file. (820.) 
 
 Superintendents are required to enter modifications as soon as 
 authorized upon a set of plans and specifications. On the comple- 
 tion of the building and the transfer of the superintendent, this 
 corrected set is to be turned over to the custodian, with instruc- 
 tions to keep the same in a special files cabinet (which will be sup- 
 plied to him) for the information of visiting inspectors. The 
 receipt of the custodian is to be forwarded by the superintendent 
 to this office for file. 
 
 602. CONSTRXrOTION RECORD. 
 
 The construction record kept by the superintendent must 
 include the following: 
 
 1. Reqprd of contract and modifications. 
 
 2. Record of independent contracts. 
 
 3. Record of proposals for changes. 
 
 4. Daily job record or diary. 
 
 5. Commencement and completion of each branch of the work. 
 
 6. Record of delays. 
 
 7. Record of samples submitted and approved. 
 
 8. Record of drawings and details received. 
 
 9. Record of shop drawings approved. 
 
 10. Record of test made. 
 
 (61) 
 
62 
 
 603. BECOBD OF CONTRACT AND MODIFICATIONS. 
 
 1. The "Record of contract and modifications" must contain — 
 
 A complete statement of each contract. 
 All changes involving additions and deductions. 
 All changes made without change in contract price. 
 The net contract price to date. 
 
 604. BECOBD OF INDEPENDENT CONTBACTS. 
 
 2. The ' ' Record of independent contracts' ' must contain for each 
 contract the information indicated in the foregoing section. 
 
 605. BECOBD OF PBOPOSALS FOB CHANGES. 
 
 3. The "Record of proposals for changes" must show all pro- 
 posals for changes requested from the contractor or submitted to 
 the office and not acted on. 
 
 606. DAILY JOB BECOBD. 
 
 4. The "Daily job record" or "Diary" must show — 
 
 (a) The progress of the work, with such data as will form a brief 
 history of the construction of the building and the conditions 
 affecting its progress. 
 
 (6) The daily temperature and rainfall. 
 
 607. BECOBD OF EACH BBANCH. 
 
 5. The "Record of commencement and completion of each 
 branch of the work" must show the dates— 
 
 (o) When each branch should be ready for commencement. 
 (6) When it was actually commenced. 
 
 (c) When each branch should be completed. 
 
 (d) When it was actually completed. 
 
 (e) Also the causes of any delay in commencement or completion. 
 
 608. BECOBD OF DELAYS. 
 
 6. The "Record of delays" must show all delays, including the 
 date, cause, and portion of the work affected — 
 
 (a) Chargeable to the contractor. 
 (6) Chargeable to the Government, 
 (c) Beyond control of contractor or Goveriunent. 
 Under the above headings the following items, and any others 
 the superintendent desires to include, should be covered: 
 
63 
 
 (a) Delays chargeable to the contractor — 
 
 (1) In commencing work. 
 
 (2) In delivering materials upon the site. 
 
 (3) Caused by failure to employ sufficient force. 
 
 (4) Caused by failure to submit samples and shop draw- 
 
 ings for approval, so far as known to superintendent. 
 (6) Delays chargeable to the Government — 
 
 (1) Caused by suspension of the work by the superintend- 
 
 ent or the department. 
 
 (2) Caused by failure of the office to furnish drawings, mod- 
 
 els, or other information, or to approve samples and 
 shop drawings within a reasonable time, so far as 
 known to the superintendent. 
 
 (3) Caused by discrepancy in drawings and specifications. 
 
 (4) Caused by delay in acting on proposals, whether ac- 
 
 cepted or rejected, 
 (c) Delays beyond control of the contractor or Government — 
 
 (1) Caused by unseasonable weather. 
 
 (2) Due to strikes; the character of which should be ex- 
 
 plained. 
 
 (3) Due to unforeseen conditions, such as unexpected diffi- 
 
 culties in foundations. 
 
 This record must also show the dates on which the building is 
 (a) sufficiently completed to be occupied, (6) actually occupied, 
 and (c) finally completed. 
 
 A delay in one branch ordinarily affects the progress of the 
 whole construction by a certain percentage, which should be esti- 
 mated as accurately as possible. The entry in the record should 
 be under two heads: (a) Number of days delay in the particular 
 branch affected; (6) resulting delay to the building as a whole. 
 
 The superintendent need not hesitate to attribute any particular 
 delay to the office or the department, if such is the fact. He must 
 maintain all' records with the strictest accuracy, but they are for 
 the use and information of the department only, and their exist- 
 ence does not' relieve the contractor of the responsibility of main- 
 taining his own records and of submitting his own statement of 
 delays and claim for extension at the time of final settlement; and 
 the contractor should be so advised at the commencement of the 
 work. 
 
 Superintendents should call special attention of the contractor 
 to the paragraph "Delays" of the "General conditions" of the 
 specification, in which it is provided that the contractor is en- 
 
64 
 
 titled to one day in addition to the stipulated time for completion 
 for each day's delay caused by the Government, provided that a 
 written claim therefor is made within 10 days of the occurrence of 
 such delay, i. e., within 10 days from the beginning of the delay. 
 Such claims should be presented through the superintendent, who 
 should forward them to the office with his report as to the facts in 
 the case, and his recommendation. If the claim is allowed, due 
 note is to be made in the record of delays. Unless the claim is 
 presented by the contractor within the time stipulated he waives 
 his contract right in this regard and the matter can not be con- 
 sidered until time of final settlement, when it will be taken up 
 with other questions affecting settlement. 
 
 609. RECORD OF SAMPLES. 
 
 7. The "Record of samples submitted and approved" must 
 show — 
 
 A list of samples to be submitted, this list to be made up at the 
 commencement of the work, and to indicate the date when each 
 sample should be submitted. 
 
 The date each sample is actually submitted. 
 
 The date of approval or rejection. 
 
 The dates of forwarding and approval (or rejection) of the identi- 
 fication samples. 
 
 610. RECORD OF DRAWINGS AND DETAILS 
 RECEIVED. 
 
 8. The "Record of drawings and details received" must in- 
 clude — 
 
 Contract drawings. 
 
 Full size details. 
 
 Drawings and sketches prepared by the superintendent. 
 
 The class of work covered by each drawing and date of receipt 
 of same. 
 
 Full size drawings, whether kept in rolls or folded, must have 
 the number conspicuously marked on the outside. Drawings or 
 sketches prepared by the superintendent (whether for transmittal 
 to the office or to the contractor) must be numbered consecutively 
 with the prefix S, have the title of the building thereon, and be 
 initialed or signed by the superintendent. (This does not apply 
 to repair work, Section VII.) 
 
65 
 
 611. RECORD OF SHOP DRAWINGS APPROVED. 
 
 9. A separate record must be kept showing the dates of approval 
 and receipt of shop drawings. 
 
 612. RECORD OF TESTS MADE. 
 
 10. The "Record of tests made'' must show all tests required 
 during the progress of the work, including the date of test, the 
 work tested, the test applied, and the result. 
 
 613. FOXTNDATIONS. 
 
 Upon the completion of the excavation, except trenches for 
 footings, a report must be forwarded to the Supervising Architect 
 covering the following points: 
 
 The condition of masonry buildings in the vicinity, noting 
 whether any cracks or other evidences of faulty foundations or 
 diaturbafices are apparent. 
 
 A description of the material through which the excavation was 
 made, to elevation of bottom of footings, stating its nature for each 
 foot of depth at the comers of building, and also at intermediate 
 points if the character varies greatly between the comers. The 
 conditions at bottoms of footings may be ascertained by sinking 
 small pits before the trenches are excavated. 
 
 A detailed description of the soil on which the footings are to 
 be placed with a statement whether the soil at that level varies 
 under different portions of the building, and a definite recommen- 
 dation regarding the maximum safe pressure per square foot. 
 Unless the soil is evidently satisfactory, samples should be at once 
 forwarded to the Supervising Architect's office. Samples of earth 
 should always be forwarded in hermetically sealed cans in the 
 natural condition, as nearly as possible, as regards moisture and 
 consistency. Fruit jars should not be used for this purpose except 
 as a last resort. The shipments should be made by parcel post or 
 express; the packages to be marked: "Supervising Architect 
 (Structural Division), Treasury Department, Washington. D. C." 
 
 Any pertinent statements not required by the above that may 
 be of value to this office should be given. Unless it is evident 
 that the soil imder the footings will safely carry the load to be- 
 transmitted to it and is otherwise satisfactory, authority should be 
 obtained to make test borings before placing the footings. 
 
 68509—16 5 
 
66 
 
 The average depth below surface of ground to which the influ- 
 ence of frost is felt should be stated, if frost is a factor in foundation 
 work in the locality in which a building is to be erected. 
 
 Inquiry should be made of competent persons regarding the 
 approximate elevation of ground water and its probable variation 
 with the seasons. 
 
 The information required by the preceding must be sent to the 
 office before any work on the footings is commencftd, ia order that 
 such action may be taken as the Supervising Architect may deem 
 necessary. Unless assured of the stability of the soU, the superin- 
 tendent must not permit the work to proceed until all questions 
 are settled. 
 
 614. NECESSARY SUBDRAINAGE NOT PROVIDED. 
 
 If the contract does not require a subdrainage system, but, either 
 from information obtained, or from conditions at the time the ex- 
 cavation is in progress or approaches completion, a subdrainage 
 system appears to be necessary to insure a dry basement, the super- 
 intendent must immediately report this fact to the office and supply 
 all the information required for the preparation of drawings or 
 specifications, or both. In case the work is urgent, a proposal ia 
 duplicate should be obtained from the contractor and submitted 
 with a recommendation in lieu of a report. 
 
 615. CONTRACTOR'S SUPERINTENDENT. 
 
 If the contractor does not within a reasonable time comply with 
 the requirement of the specifications regarding the placing of a 
 competent foreman on the work, the superintendent of construc- 
 tion must so advise the office. All instructions given by the latter 
 in regard to the conduct of the work must be given to the con- 
 tractor or his authorized representative, not directly to contrac- 
 tor's workmen; and failure to follow this regulation will render the 
 field officer liable to discipline. 
 
 616. FENCE AROUND SITE. 
 
 If the contract does not provide for the erection of a fence around 
 the building site and the superintendent considers one necessary, 
 he should obtain competitive proposals, by circular letter and 
 public posting of notice, for a fence of suitable construction and 
 height, and forward the bids to the office with his explanation as 
 to the necessity, and an estimate of cost. 
 
67 
 
 No advertising -will be allowed on a fence constructed around the 
 site by either the Government or the contractor, except a neatly 
 painted sign, or separate signs, giving the name of each contractor 
 who has a,fdnnat contract (over $2,000) for any portion of the work. 
 
 617. CHECKING DRAWINGS AND SPECIFICATIONS. 
 
 The superintendent must carefully check up the drawings and 
 specifications, and if any errors are found report them to the office 
 for correction before the work has been affected thereby. This 
 checking should be done during the progress of the excavation. 
 (601, par. 2.) 
 
 618. REQUEST INSTRTJCTIONS WHEN IN DOUBT. 
 
 Whenever the superintendent is in doubt as to the proper n:ode 
 of executing any part of the work, he should present the matter to 
 the office and await instructions. 
 
 619. SUPERINTENDENT'S INSPECTION OF WORK 
 
 AND MATERIALS. 
 
 The superintendent, being responsible for the satisfactory exe- 
 cution of the work on the building, and for the Government property 
 in his possession, must devote proper attention thereto ; inspect all 
 work as it progresses and all materials upon delivery; accept or re- 
 ject materials according to his best judgment of what the contract 
 requires, and see that all workmanship and materials employed 
 are in accordance with the requirements of the drawings, specifi- 
 cations, contracts, and approved samples. 
 
 Inspection of materials should follow immediately upon delivery. 
 Rejections of material after installation should not be necessary 
 unless the work was done during the superintendent's absence, 
 using material which he had no opportunity to pass on previously, 
 or which suffered some damage or^ deterioration during or after 
 installation, or when laboratory tests (623) demonstrate that 
 installed material is in accordance with the approved samples 
 
 Rejection of materials or workmanship may first be verbal and a 
 record made in the daily diary. If the contractor takes no action 
 toward replacement within a reasonable time, the matter should be 
 followed up by a letter, which must be specific, and a copy sup- 
 plied to the contractor's representative on the work. If this is 
 without result, the superintendent should make full report to the 
 office, transmitting a copy of his letter of rejection. 
 
68 
 
 Generally it should be possible to class the workmanship as 
 either satisfactory or unsatisfactory. When satisfactory, although 
 deviating slightly from the specification reqiiirementB for struc- 
 tural or other good and sufficient reasons, the superintendent is 
 authorized to pass such minor modifications, provided they com- 
 ply -with the intent of. the drawings and specifications, and are 
 without additional expense to the Government. (503, 712, 822.) 
 
 620. MATERIALS "APPROVED" BY SUPERIN- 
 TENDENT. 
 
 When the specifications or drawings call for "approved " material 
 or methods, without providing for preliminary submission to the 
 Supervising Architect, the superintendent shall have the authority 
 to make ^ch approval, subject to the material or method being in 
 accordance with the intent of the plans and specifications. 
 
 621. TTNSATISPACTORY MATERIALS. 
 
 With any report to the office regarding delivery or rejection of 
 materials, the superintendent should forward samples of the 
 materials in question, provided their size and character will permit 
 them to be mailed. Such samples should be so marked or labeled 
 as to identify them with the reports to which they relate. When 
 samples can not be mailed, the criticisms must be very clear and 
 definite, and supplemented by photographs or sketches if neces- 
 sary to a proper understanding of the matter. 
 
 622. SAMPLES AND SHOP DRAWINGS. 
 
 The contractors are required to submit samples, shop drawings, 
 etc., for approval either to the office or to the superintendent as 
 called for by the specifications. Those required to be submitted 
 to the office by the contractors must not be forwarded by the 
 superintendents for them. Approved samples are to be retained 
 by the superintendent until final inspection. 
 
 Shop drawings are submitted generally for the purpose of ampli- 
 fying the contract drawings. They, therefore, must not contain 
 material deviations from the contract requirements unless covered 
 by the acceptance of a proposal. If it should happen that material 
 deviatioM are shown and inadvertently approved, this does not 
 relieve the contractor from his obligation to do the work in accord- 
 ance with the contract requirements. However, as shop drawings 
 are carefully checked in the office it may be assumed that generally 
 they represent the approved method of construction. Exceptional 
 cases sh^^uld be brought to the attention of the office. 
 
69 
 
 623. IDENTIFICATION SAMPLES. 
 
 In order to ascertain if the materials delivered on the ground, the 
 quality of which can be determined only by laboratory test, are 
 identical with the samples originally approved, the superintendent 
 is required to forward to the oflSce identification samples of the 
 quantities called for in the specifications for the original sample. 
 Packages containing such samples must be marked on the outside 
 to show by whom sent, from what building, date, and contents; and 
 a letter under separate cover must give notice of the shipment, 
 with full information relative to the brand, manufacture, etc., of 
 each material sent. 
 
 In forwarding samples care must be taken to pack them securely 
 so as to avoid injury diu-ing transit and to insure their delivery in 
 good condition. All vessels used in forwarding the samples must 
 be absolutely clean and dry. Any dirt contained in the receptacle 
 will have a bearing on the test. For the same reason sealing wax 
 or rosin should not be used in sealing the receptacle. 
 
 In forwarding material like graphite paint or varnish, special 
 care should be taken to stir the contents of the barrel thoroughly, 
 in order that the sample may accurately represent the mass. If 
 the superintendent suspects adulteration of such materials as var- 
 nish, paints, and oils by workmen during the progress of the work, 
 samples should be taken from the pots used and twin samples from 
 the original packages. 
 
 Use should be made of the mails as far as possible in forwarding 
 samples. Government oflScials are authorized to use the parcels 
 postin forwarding fourth-class matter under frank. When a sample 
 is unsuitable for mailing it should be forwarded by express under 
 Government bill of lading; not "collect." 
 
 624. TESTS NOT TO DELAY PROGRESS. 
 
 After samples submitted by the contractor have been approved, 
 materials of the approved brands may be used on the work, which 
 must not be delayed pending the test of identification samples 
 unless the superintendent has good reason to suppose that materials 
 are not in accord with the approved samples. Should it be found 
 later by office tests that the materials delivered are not the same 
 SB those approved, the contractor will be held responsible. Iden- 
 tification samples should be sent to the office within a few days after 
 delivery of the material at the building. 
 
70 
 
 625. DEVIATIONS FBOM APPROVED SAMPLES. 
 
 The small samples usually approved by the office are intended 
 only to indicate the general charaxjter of the materia,l in question,, 
 and superintendents are expected to exercise their judgment in 
 allo-wing minor variations that may be reasonably expected as inr 
 herent to the material. This refers especially to stone and marble, 
 in which slight veins or variations in color must be expected; and 
 both the specifications and the approval of samples must be sub- 
 ject to a reasonable interpretation. 
 
 The approval of samples never covers such qualities as can be 
 better described by drawings or specifications; for instance, a brick 
 is approved for color and quality, but the size must be as required 
 to meet the dimensions given on the drawings; and while hard- 
 ware is approved as to mechanism, material, and finish, it is for the 
 contractor to determine before submitting the sample whether it is 
 of the size and shape that will fit the location. 
 
 626. EXPLOSIVES OB INFLAMMATORY MATERIAL. 
 
 Packages containing oil, varnish, paint, or any explosive or in- 
 flammable material, when shipped by freight or express, must have 
 the label required by the Interstate Commerce Commission, and 
 same will be supplied by the office. 
 
 Labels intended to be used for freight shipment may be used for 
 express shipment when accompanied by a certificate on a white 
 label measuring not less than IJ by 3 inches, bearing the following 
 words: 
 
 "This is to certify that the above articles are properly described, 
 packed, and marked, and are in proper condition for transporta- 
 tion according to the regulations prescribed by the Interstate Com- 
 merce Commission." 
 
 (Shipper's name.) 
 
 627. INSURANCE CARRIED BY CONTRACTOR. 
 
 The "Protection of work and materials" clause of the specifica- 
 tions requires contractors to maintain the necessary insurance on 
 the work and materials incorporated in the building until its final 
 acceptance, and superintendents should ascertain from the contrac- 
 tors at reasonable intervals the amount of insurance carried and re- 
 quire evidence of premiums paid. If the amount of insurance 
 carried at any time is not adequate to cover the value of the work in 
 place, the office should be so notified. 
 
71 
 
 628. PROGRESS PHOTOGRAPHS. 
 
 The superintendent should see that the contractor forwards pho- 
 tographs as called for in the specifications, and that same are taken 
 from the most advantageous points of view, and are of the size 
 specified. Progress photographs must be taken every month 
 whether any work is done or not. 
 
 In preparing the photographs there should be written on each 
 negative the title and location of the building, the date on which, 
 and the point of view from which, the photograph was taken. 
 
 For example: 
 
 U. S. Ct. H. & P. O., 
 Keene, N. H., 
 Dec. 31, 1915, 
 
 From northwest. . 
 
 This should be scratched with a sharp-pointed instrument upon 
 the lower left-hand comer of the film side of the negative in such 
 manner as to make a permanent record upon the photograph itself. 
 (It will be necessary to write backward on the negative in order 
 that the inscription on the photograph may be legible.) 
 
 After the exterior is practically completed views should be taken 
 of conspicuous portions of the details, for instance, main entrance, 
 any special piece or ornament, etc., and, later on, well-selected 
 views of the interior are to be submitted. 
 
 629. BOILERS FOR HOISTING APPARATUS, ETC. 
 
 The superintendent should see that the boilers used in connec- 
 tion with the hoisting apparatus, concrete mixer, etc., are located 
 so the smoke will not disfigure any part of the building. If neces- 
 sary a stack should be provided to carry the smoke above the 
 building. 
 
 630. MANTJFACTTJRERS' NAME PLATES. 
 
 On patented articles the identification plate with manufactur- 
 er's name and patent date, if required by law, shall be of a restricted 
 size. Other name plates or identification marks of manufacturers, 
 or others, which serve only for advertising will not be permitted 
 unless so specified. This does not prohibit the manufacturer's 
 name on mechanical equipment fixtures, valves, and hardware 
 where it is desirable for ready identification of these articles in 
 case of repair. 
 
631. INSPECTION OF SCAFFOLDING, ETC. 
 
 With a view to the avoidance of accidents and loss of life during 
 the erection of buildings the superintendent is required, without 
 assuming on behalf of the Government any liability which prop- 
 erly belongs to the contractor, to maintain a constant oversight of 
 the manner of erecting scaffolds, protection around hoistways, 
 manner of installing material hoists, method of erecting derricls, 
 manner of anchoring guy ropes, and the maintenance of all other 
 apparatus furnished by the contractor which might in any way 
 through negligence be the cause of accidents. He should call 
 attention to defective or unsafe appliances, and if not corrected 
 notify the office. This is not to be construed as authority to the 
 superintendent to direct the manner of performing such work or 
 to take any action which would tend to relieve the contractor of 
 any responsibility. 
 
 632. POLES ABOUND SITE. 
 
 Before the curb and sidewalk are put down superintendent 
 should note whether the telegraph, telephone, trolley, or other 
 poles around the building are in good condition and set symmetri- 
 cally. If not, consult with the head of the company controlling 
 the unsightly pole and endeavor to have it replaced or reset, as 
 the case may be. The Government has no jurisdiction over such 
 poles set outade of the lot line of a site, but the representatives 
 of service companies are usually willing to put their property in 
 good condition aroimd Federal buildings. 
 
 633. APPLICATION FOB SEBVICE CONNECTIONS. 
 
 When required by the local authorities or service companies, 
 it is proper for the superintendent to sign for the United 
 States the application slip of the contractor for making connec- 
 tions to sewer, gas, and water pipes, with the understanding 
 that it does not obligate the United States for any damages or 
 expense. City and State ordinances do not apply inside the lot 
 line of a Federal building, and this should be explained to local 
 officials who call attention to the fact that the specifications and 
 drawings prepared in this office for plumbing, etc., do not conform 
 to local requirements. 
 
73 
 
 634. INSPECTION OP STBTTCTUBAL STEEL. 
 
 When shop inspection of structural material to be supplied for a 
 building is authorized, the superintendent will be so advised and 
 copies of the reports of such inspection forwarded to him as received. 
 He must verify the reports as a check, and notify this office imme- 
 diately regarding any discrepancy or evidence of negligent 
 inspection. 
 
 In verifying the reports the material should be carefully checked 
 off upon arrival at the building, and the given weights of shipment 
 verified by comparison with the contractor's invoice. 
 
 The material must be carefully examined by the superintendent 
 to determine the following: 
 
 (a) Whether every piece of material bears the stamp of the shop 
 inspector, the location of same being indicated by a circle of white 
 paint. 
 
 (6) Whether it has suffered injury in transit, it being of vital im- 
 portance that the structural steel (especially the columns and 
 trusses) shall not be bent, indented, or otherwise injured in han- 
 dling. 
 
 (c) Whether the shop painting, especially the inside surfaces of 
 closed sections, is satisfactory. Prompt action must be taken if the 
 work shows any sign of rusting, or if it appears that the scale was not 
 removed from the material before the paint was applied. 
 
 The specifications in regard to field painting must be strictly 
 complied with. The paint on parts to be built into masonry must 
 be dry before placing work in position. , 
 
 Field riveting must be carefully inspected to make sure that 
 holes match and rivets are tight. Where the holes do not match 
 exactly and reaming is permitted larger rivets must be required. 
 
 Upper and lower sections of column joints are to be so faced that 
 they will abut perfectly before and after riveting, as unless holes 
 match precisely at column splices the upper and lower sections of 
 the column will not bear properly. 
 
 The material called for must be placed accurately as shown, spe- 
 cial attention being paid to beams and other members of uniform 
 size which vary in weight. 
 
 When shop inspection is dispensed with the superintendent's 
 inspection of the material delivered at the building must serve all 
 purposes, and his examination must, therefore, be made with the 
 greatest care and any deviation from the contract requirements 
 immediately reported to the office. 
 
74 
 
 635. WATERPROOFING AND ROOFING. 
 
 In order to insure satisfactory results in the installation of water- 
 proofing and roof covering the closest attention is necessary on tiie 
 part of the superintendent during progress of the yrpik. 
 
 Failure of the waterproofing is usually due to punctures or lack 
 of protection of the lap between the wall and floor waterproofing or 
 neglect to caulk and seal pipe inlets. 
 
 The defects found in tin roofs are usually due to inferior work- 
 manship in either the locking or the soldering, improper or insuflS.-. 
 cient grading of the gutters, or making the outlets too high. The 
 use of acid instea,d of rosin as a flux is strictly prohibited. 
 
 636. TEST OF STJBDRAINAGE. 
 
 The terra-cotta subdrainage system around the building should 
 be tested by pouring in several buckets of water at the high point 
 and noting the amount of water discharged at the low point. A 
 large decrease in quantity indicates pockets, broken pipes, or leaks 
 in improperly constructed joints. 
 
 637. TESTS OF MECHANICAL EatTIPMENT. 
 
 The superintendent must see that specified tests of the mechan- 
 ical equipment are made at the proper time", and certificates, duly 
 countersigned by him, forwarded to the office, and that all required 
 tests are made and found to be satisfactory before final inspection 
 of mechanical equipment is requested. This includes the smoke 
 test of plumbing and the third test of gas piping. 
 
 638. PRESSURE TEST. 
 
 When a pressure test is applied to piping a cap or plug should be 
 loosened at all extreme ends of the system to make sure the pressure 
 is applied to all parts of same. 
 
 639. TESTING SOIL, WASTE, AND VENT LINES. 
 
 When the tests of soil, vent, and waste lines are made with water 
 the superintendent should examine the pipes and fittings after the 
 water has stood in the system for at least one hour. He must not 
 depend on examining the water level, for in a system with many 
 vertical stacks it requires quite a large leak to lower the level of the 
 water. 
 
 Wood plugs are not permitted to be used, as they are liable to 
 swell and break the pipe or fitting. 
 
75 
 
 640. TESTING PIPES IN CHASES. 
 
 All pipes in chases, or otherwise to be concealed before the gen- 
 eral test is made, must be given the required test before being 
 closed in. 
 
 641. LOCATION OF GAUGE IN MAKING HYDROSTATIC 
 
 TEST. 
 
 When ;testing water hues or system the gauge should be placed 
 on the system about midway between the lowest and the highest 
 pipes, or, if placed in the basement, as is usual, an excess pressure 
 over that specified should be applied so as to give the specified 
 pressure at about half the height of the system, thus giving an 
 average pressure in the system of that specified. 
 
 642. TESTING GAS PIPES. 
 
 A mercury gauge must be used in testing gas pipes, as a spring 
 gauge is usually not sensitive enough to indicate small leaks. 
 After the test the pipes should be opened at extreme ends to see 
 if compressed air escapes, and also at a low point to be sure that 
 the pipe is dry and salt water, etc., has not been introduced to 
 make tight joints. During a one-hour test the mercury should 
 not drop over one-fourth inch for a system supplied with a 2-inch 
 or less main. In testing the system should be tested by floors or 
 groups supplied by a 2-inch or less main or branch whenever 
 possible. (CJonsult specifications for modification of this test for 
 old buildings or extension work.) 
 
 643. LIGHTING SYSTEM. 
 
 The wires of the electric system should be spliced at all outlets 
 before final inspection and test. After final test of gas piping has 
 been made the fixtures can be hung. The specification in any 
 given case will indicate whether or not connection to the wiring 
 system of the building may be made in advance of final inspection 
 and test of the latter, depending on whether more than one con- 
 tract is involved. 
 
 644. INSPECTION OF LIGHTING FIXTTJBES. 
 
 In this branch of the work the superintendent should acquaint 
 himself with the most essential requirements, as shop inspection 
 is not always made. 
 
76 
 
 Spun parts should be of weight specified, have sharp comers 
 and true curves, fillets, etc. Castings must be true to design, 
 clean, sharp, and crisp in detail. 
 
 Fixtures should hang at schedule heights, and when pendent 
 push-button switches are required they must be coimected to 
 fixtures with reinforced silk-covered lamp cord. Attention 
 should also be given to the glassware to see that it is of approved 
 make and is supplied complete. 
 
 Fixture defects most common are light-weight materials, poor 
 workmanship in construction and assembly, undersized fixture 
 wire, careless execution of design and finish, and incorrect length 
 of stems. 
 
 Special attention must be given to see that fixtures hang plumb, 
 or set at right angles to the wall, as the case may be. 
 
 645. TESTING SPBCIAI. APPARATUS. 
 
 The tests to be made for special apparatus, including ventilating 
 systems, air washers, humidifiers, refrigerating machinery, vac- 
 uum cleaners, elevators, motors, pumps, etc., are described in 
 detail in the specifications and are usually made under the direc- 
 tion of a mechanical inspector; but preliminary tests of piping, 
 etc., should be made before the final or operating tests are made, 
 and the specifications should be carefully read to ascertain what 
 tests are required. 
 
 646. TESTING BRICK-SET BOILER. 
 
 Heating boilers are required to be tested with water pressure 
 before being "bricked in." The test is to be applied after boiler 
 is set upon foundations; openings to be plugged and pressure to 
 be applied gradually; air to be released from top of boiler as 
 pressure is applied. 
 
 Manufacturer's or insurance inspector's certificate of test? at 
 factory do not waive the test required at the building, as rivets 
 and seams are frequently sprung in shipment. (827.) 
 
 647. HIGH-PRESStTBE BOILERS. 
 
 The plates for construction of high-pressure steam boilers are 
 inspected at the factory by an inspector detailed by the office, 
 who stamps the passed plates "S. A." in monogram. This stamp, 
 as well as the mill serial and heat-number stamps, must be so 
 placed as to be visible after the boilers are assembled and installed. 
 On delivery of the boilers the superintendent must report whether 
 requirements have been met. 
 
77 
 
 648. NONCONDTJCTING COVERINGS. 
 
 Superintendents will note the distinction made by office speci- 
 fications between application of nonconducting coverings for 
 plumbing and for heating system. In the case of plumbing work 
 the covering may be applied at any time the superintendent per- 
 mits, provided the tests required to be made in his presence have 
 been satisfactorily completed and reported on. In connection with 
 the heating apparatus the application of nonconducting coverings 
 is specified to be deferred until final inspection and test of the 
 apparatus has been made by an inspector detailed by the office. 
 
 640. COMPLETION OF ALL MECHANICAL 
 EQUIPMENT. 
 
 It is desired to make final inspection and test of all mechanical 
 equipment at one visit of the inspector, and superintendents must 
 endeavor to obtain completion coincidently of the plumbing, gas 
 piping, heating, and conduit and wiring systems, the lighting 
 fixtures (except connections when they are required to be de- 
 ferred), and any special mechanical equipment; and when all are 
 completed or when a definite date can be set obtain and forward 
 promptly to the office the contractor's written notice of readiness 
 for such final inspection and test. An inspector will then be 
 detailed to perform the duty on the date fixed, or as near as possible 
 thereto. 
 
 650. TEMPORARY HEAT. 
 
 When the heating apparatus is installed under an independent 
 contract with the Government, the conditions under which the 
 apparatus may be used for temporary heat are fully covered by the 
 specification. 
 
 651. EIGHT DAYS' NOTICE. 
 
 When the contractor's conduct of the work is such that it is 
 apparent that the eight days' notice preparatory to terminating hia 
 right to proceed will have to be served, the superintendent should 
 notify the ofiice. 
 
 If the department so decides the eight days' notice provided by 
 the contract will be served oh the contractor, and the superin- 
 tendent will report, by wire, at the expiration of eight days from 
 the time of serving the notice whether the contractor has taken 
 steps to proceed with the work satisfactorily, and supplement such 
 telegram by letter. 
 
78 
 
 If the contractor or his representative should attempt then to 
 remove from the site any materials or equipment intended for use 
 in or upon the Federal building, the superintendent should forbid 
 such removal and notify those concerned that such materials, 
 equipment, etc., are claimed by the Government for use in finish- 
 ing the contract work. (152.) 
 
 653. TERMINATION OF RIGHT TO PROCEED. 
 
 If at the expiration of eight days the superintendent reports that 
 there is no Improvement, the right of the contractor to proceed 
 will probably be terminated by the department; and in that event 
 the superintendent will be instructed to make the usual inventory 
 and another field representative will be sent to the building to 
 check the inventory and sign the same with the superintendent. 
 This inventory should cover the following: 
 
 1. Value of work satisfactorily executed but not paid for. (This 
 should include any retained percentage previously earned by said 
 contractor. 1 
 
 2. Value of acceptable material delivered but not installed. 
 
 3. Value of contractor's equipment, tools, etc. 
 
 4. A careful estimate of the cost of completing the contract. 
 
 5. Pull statement of the contract account, showing the net price, 
 payments on account, and the retained percentage. 
 
 Note.— The department accords to the contractor and his surety, or their rep- 
 resentatives, the privilege to be present when the inventory is made and to Bo 
 advised respecting the valuations fixed. 
 
 653. OPTION OF SURETY IN COMPLETING. 
 
 The contractor's surety is privileged (1) to complete the contract, 
 either as surety or as an independent contractor; (2) to decline to 
 complete; or (3) in case of a bankrupt contractor, where the con- 
 tractor's trustee or receiver in bankruptcy declines to complete the 
 contract the surety may complete the work upon obtaining an 
 order from the court subrogating the surety to all the rights of the 
 bankrupt contractor and the receiver or trustee, etc., and author- 
 izing said surety to complete the contract in question. 
 
 654. WHEN SURETY COMPLETES AS SUCH. 
 
 When the surety upon application is permitted to complete the 
 work of a defaulting principal without entering into an independ- 
 ent contract, payments will be made to such surety for the work 
 
79 
 
 performed by it in the same manner as is provided in the original 
 contrart for payments to the contractor, except that the percent- 
 ages retained from payments to the surety, together with the last 
 estimate on the work performed by the surety, will be withheld 
 until the equities- between the contractor and his surety with 
 respect to payirients for the work so performed by the surety shall 
 have been adjusted by agreement of the parties, or until some 
 appropriate legal proceeding shall have been instituted under 
 which the amount involved may be paid into court. 
 
 655. SURETY COMPLETING INDEPENDENTLY. 
 
 If the surety completes under an independent contract, the 
 price therefor will be the unearned portion of the defaulting con- 
 tractor's price. 
 
 656. STJBETY DECLINES TO COMPLETE. 
 
 When the surety declines to complete, competitive proposals for 
 such completion will be taken and an independent contract let. 
 The defaulting contractor's contract will be appropriately charged 
 to show the deficit, if any, and the surety will be liable to the 
 extent of the penal sum of the bond for the excess cost. In such 
 a case the tools, equipment, etc., seized from the defaulting con- 
 tractor will be sold at the best price obtainable, and the amount 
 realized from such sale will be credited on the defaulting eon- 
 tractor's account in reduction of his liability to the Government. 
 
 657 DBPAXTLTING CONTBACTOR MAY REMOVE 
 TOOLS, ETC. 
 
 After the completion of the whole work, and as soon as it is 
 seen that the United States will not have an unsatisfied claim 
 against the defaulting contractor, he or his representative will 
 be notified by the department that the tools, equipment, etc., 
 seized by the Government are at his disposal; and the superin- 
 tendent should then permit their removal by the contractor or by 
 his authorized representative. 
 
 658. RESERVATION FOR ALTERNATES. 
 
 In accepting proposals for the erection of Federal buildings 
 provision is frequently made for the acceptance of certain alter- 
 nates when a certain point of advancement in the construction is 
 
80 
 
 reached. In order to minimize the chance of overlooking these 
 reservations superintendents are instructed to bring the matter to 
 the attention of the oiBce about 30 days prior to the date when the 
 privilege of acceptance will expire. 
 
 659. BUILDINGS DESIGNED BY PRIVATE 
 ARCHITECTS. 
 
 The following general instructions are to be noted in connection 
 with the erection of Federal buildings for which the drawings and 
 specifications have been prepared by private architects. The 
 number of such buildings is limited, and the superintendents are 
 directed to communicate with the office regarding any unfamiliar 
 procedme. 
 
 Unless other directions are given, the superintendent of con- 
 struction will exercise fyjl control and authority ; he will give the 
 necessarj' instructions to contractors, and will certify and issue 
 vouchers on account of the executed work. 
 
 Correspondence relating strictly to field work will be directed 
 to the superintendent in charge. That relating to the interpreta- 
 tion of drawings, specifications, materials, full-size and shop draw- 
 ings, and to questions regarding architectural or structural fea- 
 tures, will be directed to the architects and copies furnished the 
 superintendent. 
 
 The procedure to be followed in connection with the approval 
 of samples will be set forth in the specifications. 
 
81 
 
 £8509—10 S 
 
82 
 
 --^-«>" 
 
83 
 
84 
 
SECTION VII. 
 IKSTETJCTIOITS TO INSPECTOES. 
 
 Note.— In this section the term " inspector" includes supervising superintend- 
 ents, inspectors, and superintendents acting as inspectors. Additional instruc- 
 tions for inspectors of meciianical equipment are contained in Section VIII. 
 
 701. ON DUTY AT HEADQUARTERS. 
 
 Inspectors are expected to be on duty at their headquarters 
 during the usual official day except when elsewhere by official 
 instructions. 
 
 703. CLASSES OF INSPECTION. 
 
 Inspections are arranged to cover preUminary and final inspec- 
 tions. These two classes of inspection should be differentiated, 
 in that the report of preliminary inspection need not enumerate 
 the incomplete work, except in cases where it is desirable to make 
 a demand for better progress, while the report of final inspection 
 should enumerate defects, omissions, and all incomplete work 
 (711). Final inspections will be made only on notice from con- 
 tractors by letter or by telegram. 
 
 703. TRAVEL INSTRUCTIONS. 
 
 Except where tl^e interests of the service require telegraphic 
 orders, travel instructions will be by letter, an extra copy of which 
 will be inclosed for the use of the inspector in submitting voucher. 
 Unless the instructions designate a specific time for the performance 
 of the duty, the inspector is required to proceed on receipt of 
 orders, without unnecessary delay. The itinerary of an inspectipn 
 trip should be followed as closely as possible. 
 
 If a superintendent receives instructions to make an inspection 
 at some other point while there is important work which requires 
 constant supervision going on at the building under his charge 
 (for instance, pile driving, waterproofing, etc.), he should so 
 advise the office by wire, in order that, if necessary, other arrange- 
 ments may be made for the inspection. 
 
 (85). 
 
86 
 
 704. TELEGRAMS REPORTING MOVEMENTS. 
 
 Inspectors are required to advise the office by telegram of the 
 time of leaving headquarters and the time of leaving each point 
 en route. These telegrams should be explicit as to the hour of 
 leaving and the point of next duty. This is necessary so that the 
 office may make a close calculation of the time^f arrival at the 
 next place, in order that additional instructions, if found neces- 
 sary, may reach the inspector. If for imperative reasons an 
 inspector is unable to continue his journey he must advise the 
 office by wire so that appropriate instructions may be issued. 
 
 705. EXIGENCY EXPENDITURES BY INSPECTOR. 
 
 In carrying out official instructions it sometimes becomes neces- 
 sary for an inspector to incur an expense for labor, or for rental of 
 appliances found necesary in meeting an exigency. Such expen- 
 ditures must be submitted on Form 8600 (not in the travel voucher), 
 with due explanation. No allowance can be made for drawings. 
 
 706. EXIGENCY EXPENDITURES BY CUSTODIAN. 
 
 When employment of labor is immediately necessary in con- 
 nection with investigations, the custodian of the building should 
 be requested to have the work performed (under direction of the 
 inspector), and to submit in the usuail manner itemized exigency 
 voucher, initialed by the inspector if the charges are proper and 
 reasonable and the voucher is prepared and certified during his 
 stay at the building. A statement on the subject should also be 
 included in the inspector's report, and if the voucher has not been 
 presented to him for check, the report should include a statement 
 as to what would be a proper charge for the work. 
 
 707. SUBMIT REPORTS PROMPTLY. 
 
 Reports should be prepared and mailed at the point of duty if 
 -this can be done without undue inconvenience and expense; 
 otherwise, at the first stopping point where practicable. In case 
 special conditions require delay of the report imtil the return to 
 headquarters, the inspector must make the preparation and for- 
 warding of the report the first duty after his return. 
 
 708. DEFINITE RECOMMENDATIONS. 
 
 Reports should be as brief as is consistent with entire clearness, 
 impartial, and without exaggeration. Indefinite statements should 
 
87 
 
 be avoided and comments on trifling matters omitted. If a subject 
 is of sufficient importance to be mentioned, it should be disposed 
 of either by a statement of the action already taken or by a definite 
 recoDunendation . 
 
 709. EXAMINATION OP RECORDS. 
 
 The inspector should examine the records, files, and corre- 
 spondence of the superintendent, and report if the same are not 
 kept in accordance with instructions. 
 
 710. PORM OP REPORT ON CONSTRTJCTION WORK. 
 
 Inspectors should spend sufficient time in the examination of the 
 buUding and the records to obtain'a full and comprehensive knowl- 
 edge of the situation. The substance of this should be incorporated 
 in a clear and concise form in the report, which should always be on 
 letter-size paper, and arranged in accordance with the following 
 sample: ' 
 
 Inspection.] 
 
 BiDDBFOBD, Mb., January US, 1916. 
 Supervising Aechitect, 
 
 Treasury Department, Washington, D. C. 
 
 Sir: In compliance with instructions of the 6th instant, to-day 
 completed inspection of the poat office, Biddeford, Me. 
 
 The building is 65 by 80 feet; basement and one story; granite 
 base; tapestry brick superstructure; limestone trimmings, cornice, 
 and parapet; tin roof; fireproof throughout. (If an all-stone build- 
 ing give the name of the quarry.) 
 
 Superintendent E. A. Jones, headquarters, Biddeford, Me. 
 
 Contractor, The Miller Bros. Co. 
 
 Contract date, February 20, 1915. 
 
 Bond approved, March 6, 1915. 
 
 Time limit, July 20, 1916. 
 
 Contract price with additions and deductions to date, $65,759 
 
 (excludes $500 for lighting fixtures). 
 
 Payments to date, $34,781.40. 
 
 Percent. 
 
 Normal percentage of completion 64 
 
 Actual percentage of completion 63 
 
 The work is behind time 1 
 
 Probable date of -occupancy, July 29, 1916. 
 
88 
 
 711. PREPARATION OF REPORTS. 
 
 Reports, unless they contain a few items only, should be divided 
 into two sections, aa follows: 
 
 Section 1. General in character, giving the stage of progress, 
 general conditions, information concerning any doubtful points in 
 the second section, recommendations and the reasons therefor, and 
 any other information of value to the office, including a statement 
 as to whether the superintendent is performing his duties and keep- 
 ing his records and files in a satisfactory manner. Only one copy 
 of this section is desired . 
 
 Sec. 2. A list enumerating the defects and omissions which are 
 necessary to be corrected, which should start on a separate page, 
 and have the name of building and date of inspection noted at 
 the top, with the autograph initials of the inspector. This list 
 should contain neither comment nor recommendation; and the 
 comments and recommendations in the main report (first section) 
 should refer to the appended list by corresponding item num- 
 ber. If more than one contract is in force at the building, a 
 separate set of lists of defects and omissions must be supplied 
 for each contract; but one main report is all that is desired. It 
 is intended to transmit one copy of the second section to the con- 
 tractor with a demand for correction, and another copy to the 
 superintendent of construction, two additional copies being re- 
 quired for the office files. This section is therefore required to be 
 in quadruplicate. 
 
 As the final inspection is preliminary to the acceptance of the 
 contract, it should be so thorough that no subsequent demand on 
 the contractor for additional corrections will become necessary. 
 
 If the time limit haa been exceeded, both the superintendent 
 and the contractor should be interviewed in regard to the causes of 
 delay; the record of delay _should be examined, and the independ- 
 ent conclusion of the inspector regarding the responsibility of the 
 contractor set forth in the report, with such recommendations aa 
 may be applicable. 
 
 712. VARIATIONS PROM CONTRACT. 
 
 While the superintendent has authority to permit and inspec- 
 tors to pass minor changes for structural reasons so long as no change 
 in contract price is involved, inspectors should bear in mind that 
 a formal contract or agreement between the department and the 
 contractor can not be modified in any material way without the 
 consent of both contracting parties. Should any such changes 
 
89 
 
 have been made, the inspector must submit a full statement with 
 recommendation, so that the department may be in a position to 
 take proper action under the contract terms. 
 
 If the variation appears equally good, or a betterment, the in- 
 spector should so state and add his recommendation as to whether 
 the work should be permitted to remain as installed. If the varia- 
 tion represents inferior work but the department's interests would 
 suggest retaining it rather than to disturb other work that might 
 be affected, the facts should be stated and the difference in cost 
 given as the basis for a deduction from contract price. 
 
 In the event that the work is installed in accordance with con- 
 tract terms, but with unsatisfactory results, the circumstances 
 should be explained and recommendation made as to the best 
 means of accomplishing the results desired, with an estimate of 
 the probable cost of the work. 
 
 If the superintendent has already taken action to insure the cor- 
 rection of any or all of the defects existing, the report should so 
 state, in order that the office may neither make a new demand on 
 the contractor in connection with an item which the superintend- 
 ent is handling properly nor be led into forming an erroneous opin- 
 ion of the superintendent's qualifications. Such items should, 
 however, be reported in sufBcient detail to enable the office to 
 ascertain if the corrections are actually made, as the superintend- 
 ent will be required to report on them with any other defects or 
 omissions noted by the inspector. 
 
 713. RESPONSIBILITY OP StrPERINTENDENTS FOB 
 IMPROPER WORK. 
 
 When cause for serious criticism is found, it is preferable that 
 each point be discussed with the superintendent, giving him an 
 opportunity to make such statements as he desires. The contrac- 
 tor or his representative should also be given an opportunity to 
 make a statement wheiiever this may make for a better under- 
 standing of the situation. 
 
 Even though a superintenderit may not always be initially 
 responsible for allowing the installation of inferior workmanship 
 and materials — as, for example, if it was done during his necessary 
 absence — he can not disclaim responsibility for allowing the re- 
 tention of such workmanship and material beyond the time when 
 replacement or correction could be made without detriment to 
 the Government's interests; and when such conditions are found 
 to exist, the inspector's duty is to state the facts clearly and fully 
 and place the responsibility where it rightfully belongs (619). 
 
90 
 
 ' 714. DEMAND FOR EXPEDITION. 
 
 It is important to inform the office whether or not it is advisable 
 to make a demand for expedition, and, if so, in what branch and for 
 what particular reason. It should be ascertained and clearly stated 
 whether or not the contractors are to blame for any reported delay, 
 thus avoiding demands from the office which are, in fact, unwar- 
 ranted, although on the face of the reportjustified. 
 
 715. CHECKING ESTIMATES. 
 
 Whenever there appears to be a discrepancy between the point 
 of advancement and the disbursements, the inspector should go 
 over the estimates, bearing in mind that the Grovernment desirea 
 to retain only the percentage required by the contract provisions. 
 
 716. INSTRUCTIONS OF INSPECTORS TO 
 CONTRACTOR. 
 
 If inspections of work are made when the superintendent in 
 charge is not present, the inspector should advise the superintend- 
 ent, in writing, of any instructions he may have given the con- 
 tractor at the time of the inspection; but unless such instructions 
 bythe inspector are required by an exigency, it is preferable that 
 they be conveyed to the superintendent only, leaving to the lat- 
 ter the duty of instructing the contractor. 
 
 717. SUPERINTENDENTS INSPECTING. 
 
 Superintendents making inspections of buildings not under their 
 charge are to be governed by the foregoing instructions; and 
 should s^ their reports as "Superintendent, inspecting." 
 
 718. REPORT ON REPAIR WORK. 
 
 Reports on repair work should be submitted in duplicate on the 
 printed form furnished by the office for that purpose, a supply of 
 which should be kept on hand by inspectors. 
 
 719. FINAL INSPECTION OF REPAIR WORK. 
 
 In the case of a final inspection, the inspector should state 
 whether the work was completed on time, and if not, the causes for 
 delay; whether the Government has been put to expense or 
 inconvenience thereby; and whether the delay is chargeable 
 wholly to the contractors, or whether the Government is in any 
 way responsible. 
 
91 
 
 If final settlement is recommended, the inspector should initial 
 the voucher certified by the custodian (if it can be prepared while 
 he is at the building), and state in his report that he has done so. 
 In the event that there are some minor incomplete items which 
 can be passed upon by the custodian, the inspector should request 
 the custodian to report to the office by letter on the satisfactory 
 completion of the work, forwarding the voucher at the same time. 
 
 720. MAINTENANCE REPORT. 
 
 Inspectors when inspecting Federal buijdings in charge of a 
 custodian should make a general examination of the buildings and 
 grounds to ascertain if they are being kept in a satisfactory con- 
 dition by the custodian force. If any deficiencies in this respect 
 are found, a separate report marked "Maintenance" in the upper 
 left-hand comer should be submitted. Otherwise, no report on 
 the subject is necessary. 
 
 721. REPORT WITHOTJT SPECIFIC INSTRITCTIONS. 
 
 The inspector should ascertain from the custodian whether any 
 other contracts are in force, and report thereon, whether specifi- 
 cally directed to do so or not. These instructions do not apply 
 to contracts of less than $500 (unless such work can be examined 
 without loss of time), nor to mechanical equipment, nor to work 
 already covered by instructions to another inspector, as indicated 
 by information conveyed to the custodian. 
 
 723. REPORT ON GENERAL INSPECTION. 
 
 He will also bring to the attention of this office the necessity 
 for other repairs, and report upon the desirability of any changes 
 or repairs proposed by the custodian, keeping in mind that the de- 
 mands upon the appropriations are so heavy that ordinarily only 
 the most necessary repairs and renewals can be made; and if the work 
 involved is of a minor character (say not exceeding $500), prepare 
 the necessary specifications, and hand same to the custodian for 
 the purpose of obtaining bids; otherwise forward specifications, 
 with drawings if necessary, to this office for consideration. 
 
 723. REPORT ON NECESSITY OF REPAIRS. 
 
 In either of the above cases a report (in duplicate) must be 
 submitted to the office, with definite recommendations, and an 
 estimate of ^ the cost of any work recommended. A copy of any 
 specifications furnished the custodian (727) must accompany the 
 report. 
 
92 
 
 724. SPECIAL INVESTIGATIONS. 
 
 The preceding two paragraphs relative to the action to be taken 
 in regard to repairs found necessary aa the result of a "general" 
 inspection, govern also, as far as applicable, the handling of 
 repairs recommended as the result of a special detail to investigate 
 the necessity of any indicated work. But in the latter class of 
 cases special instructions w^U supplement the general instructions 
 above, and the inspector will be advised whether to leave copies 
 of his specifications with the custodian, or to forward all papers to 
 the office. 
 
 725. SPECIFICATIONS AND DBA WINGS FOB 
 BEPAIBS, ETC. 
 
 Care must be taken to make specifications so complete and clear 
 that there will be no uncertainty regarding the extent, location, 
 and nature of the work. 
 
 All draft specifications forwarded to the oflace must be on letter- 
 size sheets and double spaced. Only one copy is required by the 
 office; but the report accompanying same should be in duplicate. 
 
 In any case requiring specifications to be furnished the custo- 
 dian, the inspector should have as many copies typewritten as can 
 be made at one process; one copy to be forwarded with the report 
 and one retained by the inspector for his information, if he desires; 
 the remainder to be handed to the custodian. 
 
 . If the specifications left with the custodian for bids include work 
 not chargeable to ' ' Repairs and preservation, ' ' the amount included 
 in the lump-sum proposal for each class of work must be segregated 
 on the proposal sheet, so that it may be charged against the proper 
 appropriation. (858.) 
 
 Sketches or drawings should be supplied when necessary. Draw- 
 ings should be made on tracing paper with H-B pencil; or on tracing 
 linen in ink when intended for duplication by the ofiice. 
 
 726. SPECIFICATIONS FBOM INSPECTOBS' DATA. 
 
 When specifications are prepared in the office from data supplied' 
 by inspectors, if the cost of the work will be less than $2,000 a suit- 
 able nimiber of copies is forwarded to the custodian for bids, 2 
 copies being kept for the files of the office. When the work will 
 amount to $2,000 or over, about 20 copies are sent to the cus- 
 todian upon which to invite proposals, and 6 copies are retained 
 in the office for use in making up a formal contract, with bond, etc. 
 
93 
 
 737. GENERAL CONDITION SHEETS, ETC. 
 
 All preUminary sheets, i. e., advertisement or invitation forbids, 
 general conditions, Executive orders, and proposal sheet, should 
 be omitted from specifications forwarded to the office for duplica- 
 tion, as they are supplied and attached here. 
 
 If the office instructions are to prepare specifications and leave 
 copies with the custodian, or any other authorized agent, to take 
 proposals, these preUminary sheets should be included and properly 
 filled out, and the custodian requested to forward one copy of the 
 specification to the office with the proposals obtained. (850, 851.) 
 
 If the estimate is $500 or over, the certified-check clause should 
 be inserted in the general conditions. If the bid is $500 or more, 
 but less than $2,000, a certified check for 10 per cent is required; 
 and if $2,000 or over, a certified check for 2 per cent. Bids of $500 
 or over unaccompanied by checks will not be considered. (515.) 
 
 728. FOLLOW STOCK SPECIFICATIONS. 
 
 . The office prepares specifications generally along certain lines 
 and sequences, looking to as simple an arrangement as possible, so 
 that bidders should have no difficulty in making up their bids 
 therefrom. (See typical specifiications, 730.) Inspectors should 
 be governed accordingly in preparing specifications, so that they 
 may be used by the office with but little revision. Unless the 
 data are forwarded as herein directed, delay in the preparation of 
 the specifications results, and at times the return of the papers for 
 further data or explanations is necessary, all of which can be 
 avoided. The sample sheet with heading "Repairing and clean- 
 ing plasterwork" should be used only as a guide in preparing 
 typewritten copy of specifications for work of this Mnd. (In the 
 office it is used only in preparing the rough draft.) Inspectors 
 should make complete typewritten specifications governing the 
 work in the manner shown on said sheet and in typical specifica- 
 tion. Specifications prepared by inspectors not infrequently pro- 
 vide only for cleaning the plasterwork, and this has generally 
 proved unsatisfactory, requiring a further expenditure for one or 
 more coats of paint. Failure to get results from cleaning alone is 
 usually due to the fact that deleterious matter of various kinds 
 has adhered to the plaster-painted surfaces and become set 
 through atmospheric changes; and consequently can not be re- 
 moved by any cleaning method that will leave the entire surface 
 in an acceptable condition. 
 
94 
 
 720. CIRCtTLAE. LETTER OF MARCH 18, 1913. 
 
 Copies of preliminary sheets, etc., and of stock specifications 1 
 to 8, inclusive, hereinafter referred to, were forwarded to superin- 
 tendents and inspectors with circular letter of March 18, 1913. 
 Compliance therewith, so far as possible, is expected, except as 
 modified by later instructions. 
 
 730. STOCK SPECIFICATIONS. 
 
 The stock specifications for general repair work cover the fol- 
 foUowing items: 
 
 No.-l. Repairing driveways, either with concrete and cement 
 finish, or with concrete base and vitrified repressed blocks. State 
 whether vitrified, blocks or vitrified bricks can be obtained in the 
 vicinity, also carefully note the character of materials in driveway 
 and depth of bed, if it be of macadam, with a view to leaving a por- 
 tion of the old base in place, if advisable, as a foundation for any 
 new work to be placed thereon. 
 
 No. 2. Metal weather-strips. — ^Ascertain definitely the necessity 
 for same and give the number of windows and doors to be so 
 equipped. Generally, if strips are required, the entire btiilding 
 should be supplied with same. The office prefers to handle this 
 class of work under separate contract with firms regularly so engaged . 
 
 No. 3. Fly screens. — The notations in the preceding paragraph 
 apply also to this paragraph. Special attention should. be given to 
 the character of windows, whether hung sash or casement sash, and 
 if the latter whether they swing in or out; also to the character 
 of hardware, etc., which may affect the method of screening the 
 windows. This applies more especially to casement or pivoted 
 sash or transoms, as the office is not favorable to placing so-called 
 bird-cage screens, which mar the appearance of a building. If 
 weather-strips or fly screens are recommended, the inspector must 
 prepare a schedule of doors and windows, giving approximate size 
 of each, and leave such schedule with the custodian tor use in pre- 
 paring copies to be attached to the specification forwarded him from 
 the office for proposals. Do not include fly screens, metal weather- 
 strips, awnings, nor window shades, in specification for repairs, 
 painting, etc.; refer to them in report only. 
 
 No. 4. Hedges around the grounds; usually as a protection 
 against trespass and to take the place of fencing. Office standard 
 specification provides for wire fence to protect hedge until same 
 has attained good growth. 
 
95 
 
 No. 5. (With drawing). Standard directory and bulletin boards. 
 No. 6. Pointing stonework of building. 
 No. 7. New maple floor. 
 
 No. 8. Concrete in connection with driveway, cement sidewalks, 
 or cement floor. This may be varied to suit local conditions. 
 
 731. STOCK SPECIFICATIONS TO CUSTODIAN. 
 
 . Specifications Nos. 2, 3, 4, and 5, enumerated above, are sent 
 out with form letter direct from the office to the custodian, upon 
 which proposals may be obtained. Therefore, all that is required 
 from an inspector is that he supply the data in connection with 
 such items as are called for thereunder. 
 
 732. VESTIBULE DOOBS. 
 
 A standard scheme for inside double-door vestibules has been 
 prepared. The advisability of using same must be carefully con- 
 sidered, and revolving doors recommended only where their use 
 seems the best solution of the problem. Inspectors will, therefore, 
 prepare a rough sketch showing work in place, giving dimensions 
 of present openings, materials, etc., which will be sufficient for 
 office use in preparing drawings and specifications for the vestibule. 
 
96 
 
 p r ft-rhwt"''"' 
 
 
 
97 
 
 58509—18 1 
 
S)H 
 
SECTION VIII. 
 
 INSTRUCTIONS TO INSPECTORS OF MECHANICAL 
 EQUIPMENT. 
 
 801. SCOPE OF DTJTIBS. 
 
 The regular duties of inspectors of mechanical equipment cover 
 three general classes of work: 
 
 (1) In connection with the construction of new buildings and 
 the extension of old buildings, preliminary and final inspection 
 of mechanical equipment and lighting fixtures. 
 
 (2) In completed and occupied buildings general inspection of 
 mechanical equipment and lighting fixtures and inspection of 
 repairs to same; periodic inspection of elevators; obtaining data 
 and preparing specifications for repairs and renewals; annual 
 inspection of high-pressure boilers. 
 
 (3) Shop inspection and test of various appliances. 
 
 General information in previous sections of this book consti- 
 tutes a part of these instructions so far as applicable. 
 
 802. TRAVEL INSTRUCTIONS. 
 
 Except where the interests of the service require telegraphic 
 orders, travel instructions will be by letter, an extra copy of which 
 will be inclosed for the use of the inspector in submitting voucher. 
 Unless the instructions designate a specific time for the performance 
 of the duty, the inspector is required to proceed without unneces- 
 sary delay on receipt of orders. 
 
 803. TRANSPORTATION REQUESTS. 
 
 General instructions in regard to travel regulations are conveyed 
 by departmental circulars. Inspectors should endeavor to antici- 
 pate their needs in the matter of transportation requests, so as to 
 avoid as far as possible the necessity of telegraphic requests for 
 same. If an inspector is directed to perform service for another 
 department, he should not use transportation requests provided 
 
 by this department. 
 
 (99) 
 
100 
 
 804. ON DUTY AT HEADQUARTERS. 
 
 After the assignment of official headquarters, inspectors are 
 expected to be on duty there diuing the usual official day except 
 when elsewhere by official instructions. 
 
 805. DELIVERY OP TELEGRAMS AFTER OFFICE 
 HOURS. 
 
 As soon as possible after assignment, arrangements should be 
 made with the local telegraph company in regard to the delivery 
 of telegrams after regular office hours. The inspector should 
 request the company (in writing) to deliver to his house address, 
 if same will be done withqut extra charge, all official telegrams 
 received during the evening which can be delivered by 10 o'clock. 
 It is not considered necessary to provide for later delivery, as mes- 
 sages will not ordinarily be transmitted by the office after 5 p. m. 
 
 806. TELEGRAMS REPORTING MOVEMENTS. 
 
 When traveling in pursuance of official instructions, inspectors 
 are required to telegraph the office the time of leaving their head- 
 quarters city and the time of leaving such point on the route. 
 
 Such telegrams, whether from headquarters or from some point 
 en route, should be full enough to give definite information as to 
 (1) hour of leaving and (2) point of next duty. For instance: 
 "Leave three this afternoon for Indianapolis." It is required 
 that the office be informed of the hour of leaving any given point, 
 so that close calculation may be made, when necessary, of the 
 time of arrival at the next stopping place. The telegram should 
 be sent as soon as the inspector knows definitely the hom of leaving, 
 and in case of an early morning train can often be sent the night 
 before. 
 
 807. FORM OF TELEGRAMS. 
 
 Telegrams from field officers to the office should be signed with 
 the surname only and addressed as shown by the following 
 example: 
 
 Bkown, 
 
 Treasury, Washington, D. C. 
 * * * » « 
 
 Adams. 
 All telegrams at Government expense must be sent at Govern- 
 ment rates, and should be indorsed, "Official business. Govern- 
 ment rates. Charge U. S. Treasury Department." 
 
101 
 
 808. BATES FOB GOVEBNMENT TELEGBAMS. 
 
 Information as to rates for Government telegrams is contained 
 in order No. 8978, issued by the Post Office Department July 1, 
 1915, capies of whicli may be obtained on application to that 
 department. 
 
 The minimum number of words paid for in any case is 20, in- 
 cluding address and signatm'e, but not place from which sent and 
 date of sending, and therefore the complete message may contain 
 20 words without causing the department any additional expense. 
 Keeping this in view, telegrams should be as brief as is consistent 
 with clear expression. The use of prepositions and of the articles 
 "the" and "a" is generally unnecessary. 
 
 809. "COLLECT" TELEGBAMS. 
 
 Telegrams to contractors and others not in the public 8er\ace 
 should be sent at Government expense only when the use of this 
 means of communication is in the public interest. All other tele- 
 grams must be sent collect. 
 
 810. TELEGBAMS NOT PBEPAID. 
 
 If payment for telegrams sent or received is demanded, or if 
 "charged" telegrams are addressed to or received from a soTUce 
 other than the department, the field officer must forward to the 
 office a copy of the telegram, and if payment was made by him a 
 copy should accompany the voucher. Payment or reimbursement 
 for such telegrams can be made only at Government rates. 
 
 811. NIGHT TELEGBAMS. 
 
 Night tele^ams must be used whenever they will as well serve 
 the Government's interests. 
 
 812. TELEGBAMS EEQUESTING LEAVE. 
 
 Telegrams to and from the department, requesting or pertaining 
 to leave of absence, can not be paid for by the department in 
 view of the ruling of the Comptroller of t^e Treasury that such 
 telegrams are not "official" business. 
 
 813. TELEGBAMS MODIFYING OBDEBS. 
 
 When an inspector is on the road it may become necessary to 
 send him further instructions, and acknowledgment of same should 
 be included in his next travel telegram. The inspector should 
 also make such arrangements as will tend to insure delivery to 
 
102 
 
 him, at any time prior to leaving a city, of official telegrams sent 
 in care of custodians or superintendents. These officials should be 
 advised how delivery can be made up to train time, in case a tele- 
 gram arrives after regular office hours, or after the inspector has left 
 the building. 
 
 814. DELAYED INSTRUCTIONS. 
 
 When an inspector misses instructions at any point en route, 
 that fact soon becomes apparent by reason of his failure to govern 
 himself accordingly, and another course of action is then substi- 
 tuted by the office. Therefore, when a delayed telegram or letter 
 of instructions reaches the inspector at a point not contemplated 
 by the office (by forwarding from the place of address), he is not 
 expected to act on same, the time for compliatice having passed. 
 In such cases he should notify the office promptly by wire; if he 
 has reached headquarters remain there until the delayed instruc- 
 tions are canceled or amended; and if en route await a reply be- 
 fore proceeding further, and state in his telegram that such is his 
 intention, unless this course would delay him unwarrantably, or 
 unless he knows he can comply with the delayed instructions 
 without unnecessary loss of time by traveling from some equally 
 convenient point on his route on receipt of amended instructions. 
 An inspector must use his judgment as to the place where he will 
 await reply, making it clear to the office what he intends to do. 
 
 815. ABBREVIATIONS IN OFFICE TELEGRAMS. 
 
 To shorten telegraphic instructions certain simple abbreviations 
 are used, such as the following: » 
 
 "Pinal" means that the inspector is to make final inspection 
 and test of all mechanical equipment in a new building or exten- 
 sion. 
 
 "Preliminary"' means that he is to make inspection of all 
 mechanical work installed to date in a new building or extension. 
 
 "General" means that he is to make inspection of all mechanical 
 equipment in a completed and occupied building, including test 
 of elevators and lifts, but not including internal examination of 
 boilers unless external evidences point to the necessity of same. 
 
 "Letter" means that a letter will be found at the point to which 
 the telegram directs the inspector to proceed, not at the point to 
 which the telegram is addressed. 
 
103 
 
 ilt is not ordinarily considered necessary to add in whose care 
 the communication is sent, as it will always be in care of the 
 custodian in case of an occupied building, and in care of the 
 superintendent of construction in case of a new building or exten- 
 sion, if that official has headquarters at the building. When 
 neither superintendent nor custodian is available, the inspector 
 will be advised further. 
 
 816. HAIL REPORTS PROMPTLY. 
 
 Keports must be mailed at the point of duty unless official 
 instructions direct otherwise, or unless such course would entail 
 undue inconvenience and consequent expense. If held back 
 until return to headquarters, the inspector must then make the 
 preparation and forwarding of the report his first duty. Expedi- 
 tion is especially necessary in connection with reports of final 
 inspection. 
 
 817. FORWARD REPORTS BY FIRST-CLASS MAIL. 
 
 Reports must be mailed in such manner as to insure handling as 
 first-class mail. If specifications or drawings are small enough to 
 be inclosed with report, that course should be followed. 
 
 818. FORWARDING DRAWINGS AND 
 SPECIFICATIONS. 
 
 Drawings and bulky specifications should be forwarded under 
 separate cover and that fact noted in the report, and the drawings 
 and specifications properly marked with the name of the building, 
 the inspector's name, and the date of the letter of transmittal; this 
 to be on the back of drawings for purposes of identification. 
 
 Sketches made by the inspector as a basis for drawings to be 
 prepared in this office should be signed with his name and title. 
 Drawings prepared by him in accordance with office instructions 
 should bear his initials only, without title. 
 
 819. SHIPPING TESTING INSTRTTMENTS. 
 
 In returning testing instruments to the office the inspector 
 should make a notation, which should not be so conspicuous as to 
 interfere with the address, across the left-hand end of the address 
 paster, indicating the point from which shipment is made "and by 
 whom shipped, and should give similar instructions in connection 
 
1G4 
 
 vnth testing instruments left by him to be shipped back to the 
 office by some other official. 
 
 All shipments must be made on Government bill of. lading and 
 letter promptly mailed. In connection with mailing bill of lading 
 for instruments shipped back to the department, the address en- 
 velope should be marked "Mechanical division" in lower left- 
 hand comer. 
 
 When reporting departure from a point where testing instru- 
 ments provided by the office have been used, the disposition made 
 of the instruments should be stated. 
 
 820. INSPECTION OF MECHANICAL EQUIPMENT. 
 
 Before proceeding to make preliminary or final inspection of 
 mechanical equipment in place, in connection with construction 
 of new buildings and extension of old buildings, the inspector 
 should apply to the Government's superintendent of construction 
 at the building for all information in connection with existing 
 contracts and should carefully read the superintendent's official 
 files for information as to acceptance of proposals, approval of 
 materials and appliances, etc. It is the duty of the superintend- 
 ent to have these data readily available for the inspector (601), 
 and give him such assistance, both in acquiring familiarity with 
 the contract requiremenfa and in making the actual examination 
 of the work, as will make for completion of the inspection in the 
 shortest time consistent with-thoroughness. 
 
 Work in place should be checked by the drawings and specifi- 
 cations and materials and appliances examined for make and 
 quality. 
 
 Final inspection should cover a careful examination of all ex- 
 posed work and include all tests not previously made and found 
 satisfactory, whether specified to be witnessed by the superin- 
 tendent or not. 
 
 As the final inspection is preliminary to the acceptance of the 
 contract, it must be very thorough and contain definite recom- 
 mendations. 
 
 If the time limit has been exceeded, both the superintendent 
 and the contractor should be interviewed in regard to the causes 
 of delay. The record of delay should be examined and the inde- 
 pendent conclusion of the inspector regarding the responsibility of 
 the contractor set forth in the report, with such recommendations 
 as may be applicable. 
 
105 
 
 821. PREPARATION OP REPORT. 
 
 The report submitted as the result of the investigation should be 
 prepared in two parts: 
 
 (1) The main report, in duplicate unless otherwise directed. 
 The name of the city visited, followed by the building abbrevia- 
 tion when necessary for identification (as Cairo, 111., M. H.), should 
 be written in the upper right-hand corner of the first page, and any 
 inclosure should be similarly marked. At the upper left-hand 
 corner the inspector's name and title, and a brief of the subject 
 matter (as "General inspection," "Preliminary inspection," etc.), 
 should be given. Then each branch of work should be taken up 
 under its appropriate heading, giving (under such individual head- 
 ings) general information, percentages of completion, all recommen- 
 dations relative to acceptance of variations, etc., with a definite 
 statement that "all work installed is in accordance with the con- 
 tract requirements except as indicated in the accompanying list 
 of defects and omissions." 
 
 (2) The list of defects and omissions, on a separate sheet, and in 
 quadruplicate, one copy being intended for the contractor, one for 
 the superintendent, and two for the office files. In the case of final 
 inspections the list must contain all items necessary to the satis- 
 factory completion of the equipment in every respect, and in case 
 of preliminary inspections all items necessary to bring the equip- 
 ment, so far as installed, into strict compliance with the contract 
 requirements. The items should be numbered consecutively and 
 be divided into groups by headings corresponding to the branches 
 of the work. 
 
 Where required tests have not been made, such items should be 
 included in the list of defects; but where the test has been made 
 and the superintendent has not transmitted the certificate, reference 
 to same should be omitted from the list and placed in the report. 
 
 Lists submitted with reports on final inspection should include 
 the nonconducting coverings when same have not been installed. 
 
 All lists of defects should have at the top of each sheet the build- 
 ing name, the date of report, and the inspector's intitals (auto- 
 graph). The list should contain neither comment nor Recommen- 
 dation; and the comments and recommendations in the main report 
 should refer to the appended list by corresponding item number. 
 If there is more than one contract, a separate I'Ut must be submitted 
 for each, but one main report is all that is necessary. 
 
106 
 
 822. VARIATIONS FROIiI CONTRACT. 
 
 While the superintendent has authority to permit, and the 
 inspector to pass, minor changes for structural reasoiig, so long as no 
 change in contract price is involved, inspectors should bear in mind 
 that a formal contract or agreement between the department and the 
 contractor can not be modified in any material way without the 
 consent of both contracting parties. Should any such change have 
 been made the inspector must submit a full statement with recom- 
 mendation, so that the department may be in a position to take 
 proper action under the contract terms. 
 
 If the variation appears equally good, or a betterment, the in- 
 spector should so state, and add his\recommendations as to whether 
 the work should be permitted to remain as installed. If the varia- 
 tion represents inferior work but the department's interests would 
 suggest retaining it rather than to disturb other work that jmght be 
 affected, the facts should be stated and the difference in cost given 
 as the basis for a deduction from contract price. 
 
 If the work is installed in accordance with contract terms, 
 but with unsatisfactory results due to poor design, or to the fact 
 that the design is not suited to local conditions, the circumstances 
 should be stated, and recommendation made as to the b.est means 
 of accomplishing the result desired, with a statement as to the prob- 
 able cost of the work. 
 
 The preceding information as to the general ground to be covered 
 is applicable to both preliminary and final inapectiojos. 
 
 823. PRELIMINARY INSPECTIONS. 
 
 The main report of a preliminary inspection should also con- 
 tain the following information, under the respective trade headings: 
 
 (1) Work in place (general description). 
 
 (2) Incomplete work (general description). 
 
 (3) Percentage of completion of each branch. 
 
 (4) What tests have been mad©, and whether the required cer- 
 tificates have been forwarded. 
 
 (5) Whether the interests of the Government require demand to 
 be made for expediting any part of the work. 
 
 The ' ' list' ' submitted with the preliminary report should not con- 
 tain any reference to "incomplete" work, as no demand is made 
 on the contractor at that time in connection with work which is to 
 be taken up in its regular sequence-. This list should be limited 
 
107 
 
 to defective items, and such items as might properly be called 
 "omitted," by reason of the fact that the proper time for atteuding 
 to them has passed . 
 
 824. CHECKING PERCENTAGE OF COMPLETION. 
 
 In connection with reporting percentages of completion at this 
 time, the inspector should carefully check up the superintendent's 
 percentages, and call attention to the matter if there is any material 
 discrepancy. If the work is 50 per cent complete, or less, the 
 inspector should approximate the cost of the work in place and 
 determine the percentage relation to the completed job. If the 
 work in place is more than 50 per cent complete, it is frequently 
 more accurate to estimate the "cost to complete" and determine 
 the percentage of the total cost. For instance, if a plumbing job 
 is roughed in, and ready to have fixtures set, it is very simple to 
 determine the cost of fixtures plus setting cost, which will complete 
 the contract. , This same method is applicable to heating and 
 electrical work. 
 
 825. PRELIMINARY INSPECTION OF PLUMBING. 
 
 Compare the runs of underground drain piping with the draw- 
 ings, check flizes, depths, and location of cleanout manholes; ascer- 
 tain if proper test of cast-iron piping has been made and certificate 
 for same is on file. 
 
 Check galvanized, soil, waste, drain, and vent piping; advise 
 superintendent to make small deviations from the drawing require- 
 ments if necessary to obtain proper clearance of pipes, beams, etc. 
 
 Check fixture outlets, compare centers with dimensions given 
 in Uniform Plumbing Specifications, and make sure that fixture 
 outlets are properly spaced as indicated on the drawing. Partic- 
 ular attention must be given to spacing of fixtures indicated on one- 
 eighth scale drawings, as frequently the workmen scale the drawing 
 and locate the fixtures accordingly and when installed they are 
 likely to be out of center oJE the marble stalls, etc. 
 
 Check downspout gooseneck connections and roof flashings 
 around vent pipes. See that lead gooseneck is smoothly formed 
 and free from dents. 
 
 Examine water piping; check sizes of same, and see that all 
 piping is properly graded. Examine location of hot water tank 
 and its piping, and see that unnecessary traps are not made in hot- 
 water or return circulation piping. The heater and tank connec- 
 
108 
 
 tions are shown partly on the drawings and partly in the Uniform 
 Plumbing Specifications, and it is frequently necessary to consult 
 the plumber to determine the best method of arranging the piping. 
 See that all piping is properly supported and that vertical pipes 
 have sufficient clamps. Check small water piping to fixtures and 
 assist the workmen in locating the branches in the best, manner; 
 avoid unnecessary runs of small piping i:p toilet rooms, and reduce 
 the finished nickel-plated brass piping to a minimum. 
 
 826. INSTTLATION TEST OF WIRING. 
 
 When the lighting fixtures and the conduit and wiring work are 
 in separate contracts, the inspector may find that the wiring system 
 is sufficiently advanced at the time of preliminary inspection to 
 permit of making the insulation test. In that event the test should 
 be made, and if found satisfactory, the superintendent should be 
 so advised in order that he may permit the connection of lighting 
 fixtures to the building wiring as soon as conditions demand; 
 
 827. TEST OF HEATING APPABATTTS. 
 
 Test of heating apparatus includes a test of the entire heating 
 system under 10 pounds gauge pressure steam. Safety valve 
 should be set as required by specifications. Report should state 
 whether the system was noiseless in operation, whether water level 
 remained constant or fiuctuated, and whether circulation was satis- 
 factory. The hydrostatic test of brick-set boilers is required to be 
 made by the superintendent before same are bricked in (646) and 
 this test is not to be repeated unless specifically called for in the 
 letter of instructions. 
 
 828. FINAL INSPECTION OF HEATING APPARATUS. 
 
 The following points should be carefully checked: 
 That the boiler, piping, valves, and radiation are of specified 
 size, checking each radiator by counting sections, measuring 
 heights, etc., for which purpose the inspector should provide him- 
 self with a standard list of radiation, as rated and approved by the 
 office; that all mains and piping are properly graded, and that ends 
 of returns (one-pipe system) are the specified distance above the 
 water line of the boilers; that air valves of the approved type are 
 provided ; that piping is properly supported with approved hangers, 
 bands, and clamps; and that each radiator heats up properly and 
 frees itself of air and condensed steam in a reasonable time. 
 
109 
 
 820. FINAL INSPECTION OF PLUMBING. 
 
 Previous instructions (825) on preliminary inspection of plumb- 
 ing work apply to final inspection so far as the work is visible. 
 
 Check all fixtures with specification and carefully examine and 
 operate each fixture; see that flush tanks are properly adjusted 
 and that water-closet and urinal and slop-sink bowls flush as re- 
 quired. Test all faucets and see that same are rigidly locked to 
 slabs, etc.; examine all fastenings and give each appUance a hard 
 pull, and if possible to pull fixture or appliance loose by hand, 
 require same to be properly fastened. Remove several expansion 
 bolts at random, and ascertain if proper bolts have been used. 
 Also remove several closet flange bolts and make sure A-iuch 
 tapped bolts have been used, as required. Examine water-supply 
 piping over flush tanks. Frequently sufiicient clearance is not 
 provided to install noncondvtfting covering without interfering 
 with the operation of pull levers. 
 
 830. SMOKE TEST OF PLTTMBING. 
 
 If smoke test of system has not previously been made and cer- 
 tified, require same to be made. After the workman has signified 
 that the system is filled with smoke or vapor, require him to open 
 several of the vent-pipe plugs above roof. If smoke issues at all 
 yents on roof, the system is properly filled. Examine all fixtures, 
 particularly siphon jet bowls. Any leak or defect can be de- 
 tected by the presence of smoke. Have the plumber plunge the 
 seal out of water-closet trap to make sure of the presence of smoke 
 in the inmiediate soil pipe. It is good practice to close toilet-room 
 doors and allow the smoke to remain on the system for about one- 
 half hour before inspecting the fixtures. 
 
 831. TESTING WATER HEATEB. 
 
 Have hot-water heater fired up (if of the coal type), and find out 
 if water circulates quickly between heater and tank. Have auto- 
 matic damper regulator adjusted and set. Test circulation of hot 
 water by successively opening each faucet in the building. If 
 gas heater is used, test operation of automatic control and have 
 same adjusted and set. 
 
 Where steam coil is used to heat water, proceed in testing as 
 follows: During 10-pound steam heating operating test, open hot- 
 water faucets, and run oft water until the water in tank is near 
 street main temperature, open hand-valve controlling steam sup- 
 
110 
 
 ply to automatic valve and set automatic valve wide open. Ad- 
 just air valve or steam return and see if coil frees itself of con- 
 densed steam in a reasonable length of time without hammering 
 noises in piping. When water reaches required temperature have 
 steam valve adjusted to close. 
 
 It is important to have the several automatic controlling devices 
 on one tank operate at the same opening and closing temperatures. 
 
 832. FINAL INSPECTION, GAS PIPING. 
 
 In making inspections of gas piping, either an original system 
 or a renewal, the inspector should remove a sufficient number of 
 caps to assure himself that no salt water or similar agent has been 
 introduced into the piping for the purpose of closing leaks. 
 
 833. FINAL TEST, WIRING SYSTEM. 
 
 When separate contracts are involved, wiring should be tested 
 for insulation before fixtures are connected and again after con- 
 nection, and results stated in main report. The specifications 
 fully cover this feature. 
 
 834. TEST OF ELEVATORS, ETC. 
 
 Other apparatus, such as elevators, refrigerating plants, steam 
 boilers, vacuum cleaners, etc., should be tested as set forth in the 
 specification and tabulated records of the results included in the 
 report. 
 
 835. FINAL INSPECTION, LIGHTING FIXTTTBES. 
 
 Even when shop inspection has been made, the workmanship of 
 all fixtures should be carefully examined at the building. Castings 
 should be examined for quality and hand finishing. The fixture 
 arms and parts should be examined for close fitting and neat work. 
 The sockets should be concentric with the spun holder and have 
 proper position with respect to reflector as shown by detail. The 
 inspector should assure himself that the approved make of glass- 
 ware has been furnished, that the globes are of proper diameter, 
 and reflectors are the specified height from floor. 
 
 On combination fixtures the gas burners should be examined to 
 see that the by-passes are in good condition. If possible the burn- 
 ers should be tried to be sure they are free from dirt, etc., and 
 properly regulated. 
 
Ill 
 
 Check up location of fixtures with schedule; note whether con- 
 nections to gas piping are properly made as specified; whether 
 electric connections in canopy are properly made and protected; 
 whether pendant switches are properly wired up and operative; 
 whether finish has been injured in shipping and putting up, and 
 if so, to what extent; whether drop fixtures are plumb and at proper 
 height, and brackets at right angles to walls. 
 
 836. FINISH OF LIGHTING FIXTURES. 
 
 Lighting fixture contractors are required to finish the fixtures 
 uniformly in accordance with samples supplied by the office. 
 Each inspector is given a set of samples showing light oxidized 
 brass, and oxidized copper finish, which he is required to carry 
 with him and use wherever applicable, i. e., where special 
 approval of finish has not been made and approved samples sent to 
 the building and to the contractors. 
 
 837. DEFECTS PREVIOUSLY REPORTED. 
 
 When an inspector returns to a recently completed building for 
 final inspection of any contract not completed at time of final in- 
 spection of the main contract for mechanical equipment, he should, 
 without specific instructions, check up the mechanical equipment 
 work and state in his report whether or not all defects and omissions 
 previously reported have been corrected and supplied, giving a de- 
 tailed list of the items remaining to be completed. If any detects 
 have developed since the final inspection he should also cover that 
 feature. 
 
 838. SHOP INSPECTIONS AND TESTS. 
 
 Shop inspections cover a wide range, and the nature and extent 
 of the particular duties required will be explained in the letter of 
 detail. Instruments required in connection with shop tests are 
 shipped by the office to the point of duty. 
 
 Immediately upon arrival at the factory, the inspector should 
 make such arrangements with the manager, or some responsible 
 representative, as will enable him to carry out his instructions 
 expeditiously, while avoiding any unnecessary inconvenience to 
 the shop management. 
 
 839. DATA OF SHOP TESTS. 
 
 In reporting tests, inspectors must give complete data, including 
 name of building for which the material or appliance is intended, 
 
112 
 
 size, capacity, rating, etc. (where this information is applicable), 
 together with all instrument readings taken, also a brief statement 
 of the performance of the appliance tests, with definite recom- 
 mendation as to acceptance. Data sheets should bear date of test, 
 and be made in duplicate. 
 
 840. SHOP INSPECTION OF LIGHTING FIXTURES. 
 
 Shop inspection of lighting fixtures and similar materials not in- 
 volving the use of measuring instruments should cover the weight 
 and quality of material used, and its conformity with the approved 
 drawings or designs. Special attention should be given to the 
 quality of workmanship. Where one piece is shown as represent- 
 ative of a number required, the sample should be without apparent 
 defects of any nature, as a sample is usually better than the average 
 of the output that it represents. 
 
 841. SHOP INSPECTION, BOILER TUBES. 
 
 All boiler tubes are measured by the Birmingham wire gauge, 
 and this governs in connection with work placed on the market by 
 this office even when the specification does not so state. In the 
 event of having to use a Brown & Sharpe wire gauge, reduce the 
 reading to Birmingham gauge by means of the conversioB table on 
 page 29 of Kent's "Mechanical Engineers' Pocket-Book." 
 
 842. INSPECTION OF REPAIR WORK. 
 
 Completed and occupied buildings are under the charge of a 
 Federal official who serves as custodian. On arrival at a building 
 in his official capacity, the inspector should make himself known 
 to the custodian, who will permit him to have access to the build- 
 ing files, which should contain all necessary information relative 
 to existing contracts, etc. Before proceeding with an inspection, 
 the inspector should acquaint himself with the terms of the con- 
 tract in question, and make careful study of the plans and specifi- 
 cations governing the work. 
 
 If any other mechanical equipment contracts not covered by his 
 instructions are in force, the inspector should report on them also. 
 
 843. REPORT ON REPAIR WORK. 
 
 The requirements of paragraph 821 are to be followed so far as 
 relates to the notations on the first page of report, i.e., name of city, 
 
113 
 
 inspector's name, brief of subject matter, etc., with the addition of 
 the contractor's name, as "Final inspection Carroll contract," and 
 if the contract is a large one or many defects are found the general 
 plan of submitting main report and separate itemized list (821) 
 should be followed. 
 
 844. GENERAL INSPECTION, MECHANICAL 
 EQUIPMENT. 
 
 Aside from the special duties which bring the inspector to the 
 building, it is his duty to give consideration to any matters of 
 mechanical equipment to which the custodian may call attention 
 or to which the inspector's own observation leads him, and if gen- 
 eral inspection of the mechanical equipment has not recently been 
 made the inspector should make such inspection even in the 
 absence of specific instructions. He should consult the custodian 
 in regard to repairs and improvements that appear to be necessary 
 and advise the oflSce of the custodian's wishes in the matter, 
 whether the inspector coincides with him or not. 
 
 The demands upon the appropriations are so heavy that only the 
 most necessary repairs and renewals can be made, and the inspector 
 should bear this fact in mind in submitting his recommendations. 
 
 General inspections are made from time to time to ascertain the 
 condition of the mechanical equipment and the nature and extent 
 of repairs or alterations required. A thorough examination should 
 be made of the plumbing, heating, wiring, and lighting systems, 
 elevators, and any other mechanical eqxiipment, and complete 
 information furnished relative to required repairs, alterations, or 
 improvements, accompanied by such sketches, drawings, or speci- 
 fications as the case may require. An estimate of the cost of the 
 work recommended is always required. 
 
 845. INTERNAL EXAMINATION OF BOILERS. 
 
 General inspection of heating system does not include internal 
 inspection of boilers unless specifically mentioned in the inspector's 
 instructions or it appears necessary because of external indications 
 of weakness or deterioration. Inspection and test of all high- 
 pressure boilers and such low-pressure boilers as can be reached 
 with the limited force available are made annually at the close of 
 the heating season under special instructions. 
 
 B8509— 16 8 
 
114 
 
 846. COAI.. 
 
 A definite recommendation must be made as to the kind of coal 
 that should be used, giving its cost in the local market. 
 
 847. PERIODIC INSPECTION OF ELEVATORS. 
 
 This should cover a careful examination of all cables, a trial of all 
 automatic and other safety devices for proper setting and reliability 
 in action, and a thorough examination of the controller, hoisting and 
 overhead machinery, tanks, pumps, and other apparatus required 
 for operation of elevator plant. 
 
 Separate specifications should be prepared for elevator repairs 
 unless they are of a very minor nature, as contractors who do that 
 kind of work are not tisually equipped for making repairs in other 
 trades, and the including of all work in one specification makes it 
 difficiilt for the custodian to get good competition. 
 
 848. WORKROOM FURNITURE LIGHTING. 
 
 The inspector should, without specific instructions, ascertain 
 whether the furniture lighting in post-office workroom is satisfac- 
 tory; and if not, include the necessary work (based on office draw- 
 ings) in his specifications. 
 
 849. IMPROVEMENT OF GENERAL LIGHTING 
 SYSTEM. 
 
 Attention should also be given to the subject of general illumina^ 
 tion and the following points reported on: 
 
 Whether gas and electricity are being used economically; whether 
 any carbon lamps are being used; whether the proper-sized tungsten 
 lamps to obtain the best results are used; and whether lamps in use 
 are suitable for the voltage available. 
 
 When the furnishing of proper lighting facilities would entail an 
 expenditure of more than $1,000 the inspector need not prepare 
 epeciflcations to forward with his report, but simply call attention 
 to the conditions, so that the office may take the matter up when 
 other work will permit. 
 
 860. SPECIFICATION TO CUSTODIAN FOR BIDS. 
 
 If the repairs recommended by the inspector are of an ordinary 
 character and extent and clearly necessary, and the inspector's 
 estimate of cost does not exceed $1,000, he should prepare sped- 
 
115 
 
 fications (as many copies as can be typewritten at one process) 
 and forward one copy to the office with his report, which must 
 contain an estimate of cost, retain a second copy for his own in- 
 formation, if he so desires, and hand the remaining copies to the 
 custodian, with the request that he obtain and forward competi- 
 tive bids based thereon. 
 
 "General condition'' sheets for use in making up specifications 
 in such cases are furnished to inspectors. 
 
 851. SPECIFICATION TO OFFICE FOB, 
 CONSIDERATION. 
 
 When a greater expenditure than $1,000 is involved, the in- 
 spector should prepare an outline specification, and sketches if 
 necessary, and forward same to the office, with all data necessary 
 for preparing complete specifications and with report and estimate 
 of cost. "General condition" sheets are to be omitted. 
 
 852. ENGINEERING FORCE. 
 
 Except by special direction, reports should not include recom- 
 mendations relative to the increase or decrease of compensation 
 paid to any member of the engineering force of a building; but 
 if it is the inspector's opinion that any particular employee is 
 underpaid or overpaid the matter should be taken up with the 
 custodian, who, if he coincides, wiU make the necessary recom- 
 mendation to the office. 
 
 It is, of course, the inspector's duty to call attention to any 
 evidences of inefficiency, lack of experience, or negligence on the 
 part of such employees. 
 
 853. EXIGENCY EXPENDITURE. 
 
 In carrying out official instructions it sometimes becomes neces- 
 sary for an inspector to incur an expense for rental of testing instru- 
 ments, etc., where the use of same is made necessary by an exi- 
 gency. Such expenses should be submitted separately on voucher 
 form No. 8600 (not in the travel voucher), accompanied by a 
 statement as to the necessity for same. 
 
 When employment of labor is immediately necessary in connec- 
 tion with an investigation (as for opening up a drain), the custo- 
 dian of the particular building should be requested to have the 
 work performed (under direction of the inspector) and to submit 
 in the usual manner itemized exigency voucher, initialized by 
 
116 
 
 the inspector if the charges are proper and reasonable and the 
 voucher is prepared and certified during his stay at the building. 
 A statement on the subject should also be included in the inspec- 
 tor's report, and if the voucher has not been presented to him for 
 check the report should include a statement as to what would be 
 a proper charge for the work, 
 
 854. APPROPRIATION FOR " MECHANIC AL 
 EQUIPMENT." 
 
 The appropriation for " Mechanical equipment for public build- 
 ings" reads as follows, and inspectors should familiarize them- 
 selves with its provisions, with special reference to preparing 
 proposal sheets for repair work: 
 
 "Mechanical equipment of pubUc buildings: For installation 
 and repair of mechamcal equipment in all completed and occupied 
 public buildings under the control of the Treasury Department, 
 including heating, hoisting, plumbing, gas piping, ventilating, 
 vacuxun-cleaning and refrigerating apparatus, electric-light plants, 
 meters, interior pneumatic tube and intercommunicating tele- 
 phone systems, conduit, wiring, call-bell and signal systems, and 
 for maintenance and repair of tower clocks; for installation and 
 repair of mechanical equipment, for any of the foregoing items, in 
 buildings not reserved by vendors on sites under the control of the 
 Treasury Department acquired for public buildings or the enlarge- 
 ments of public buildings, the total expenditures on this account 
 for the current fiscal year not to exceed ten per centum of the 
 annual rentals of such buildings. * * * That this sum shall 
 not be available for the payment of personal services except for 
 work done by contract, or for temporary job labor under exigency 
 not exceeding at one time the sum of $100 at any one building." 
 
 856. INTERIOR LIGHTING FIXTXTRES. 
 
 Besides the work falling as a charge against the appropriation 
 just quoted, the inspectors of mechanical engineering are charged 
 with the duty of inspecting interior lighting fixture work. 
 
 856. SCOPE OF DUTIES. 
 
 Without special instructions, inspectors of mechanical engineer- 
 ing should not ordinarily go beyond the scope of the appropriations 
 as hereinbefore indicated . If they find that other matters than the 
 mechanical equipment require attention, they may call the cus- 
 todian's attention thereto, giving him such technical information 
 as they can supply in the case, provided this can be done without 
 
117 
 
 materially encroacMng on the time that should be devoted to the 
 mechanical work. In special cases that seem to require it, they 
 may prepare a report on the subject, which must be separate from 
 the report on mechanical equipment. 
 
 If minor repairs chargeable to other appropriations (as some- 
 times in the case of down-spout repairs, etc.), are so closely con- 
 nected with repairs to mechanical equipment as to require atten- 
 tion at the same time, they may be included in specification, with 
 proper precautions as to segregation. 
 
 8S7. SEGBEaATION OF PROPOSALS. 
 
 Special attention is called to the necessity of segregating proposal 
 sheets where different appropriations are involved in general 
 repairs, and to avoid confusion the following items should be noted 
 as chargeable to the appropriation indicated (522 to 532): 
 
 (a) PimNITTTRB AND REPAIRS OP SAME. 
 
 General replacement of glassware on old lighting [fixtures to 
 modernize the system and improve the lighting facilities. 
 
 Glassware provided with new lighting fixtures (complete). 
 
 Interior lighting fixtures (complete). 
 
 Lighting fixtures for inclosed mailing platform. 
 
 Shades, shade holders and sockets in connection with general 
 furniture lighting. 
 
 New desks and files cases (except standard shelving) and refin- 
 ishing of desks, cabinets, and chairs. 
 
 (6) MECHANICAL EQUIPMENT. 
 
 Appurtenances for elevators and lifts, including lighting fixtures, 
 and mechanical door operating devices. 
 
 Conduits, wiring, etc., for furniture lighting. 
 
 Extension of conduit and wiring system to a convenient point 
 to serve any kind of special machinery or labor-saving device, such 
 as motors, canceling machines, photographic apparatus, etc. (The 
 cost of locating and connecting the instrument or appliance is for 
 the consideration of the department or service furnishing same.) 
 
 Minor building repairs made necessary by reason of repairs to 
 mechanical equipment, such as restoring walls, floors, etc. (Comp- 
 troller's decision, Jan. 22, 1914.) 
 
 Signal systems, including those for fire protection. 
 
118 
 
 (c) OPEBATING SUPPLIES, 
 
 Beplacing broken glassware for old lighting fixtures. 
 Tools for repairs to mechanical equipment and compounds used 
 for clearing pipes, etc. 
 
 (d) REPAIRS AND PRESERVATION. 
 
 Bronzing radiators when done in connection with painting 
 rooms. (Comptroller's decision, Mar. 15, 1915.) 
 
 Downspouts (interior and exterior) to point where they connect 
 with the general drainage system. 
 
 Exterior lighting fixtures, including those for weather bureau 
 platforms and mailing sheds (but not for inclosed mailing platform). 
 
 Globes for exterior lighting fixtures. 
 
 Judges' desk, platform, and rails, and repairs to same,, in court 
 rooms, including all kinds of partitions. 
 
 Wire screen inclosures throughout completed and occupied 
 buildings. 
 
 Standard shelving. 
 
 (e) VAULTS AND SAFES. 
 
 Post-oflSce lock boxes, vault doors, vault shelving, keys for lock 
 boxes and repairs to same. 
 
 858. NOT AVAILABIiE FOB 3IABINE HOSPITALS, 
 ETC. 
 
 As the appropriatiops "Furniture" and "Operating supplies" 
 are not available for quarantine stations, marine hospitals, mints, 
 branch mints, and assay offices, inspectors should not include in 
 specifications for repairs in such buildings any item that would 
 properly be chargeable against either of these appropriations in 
 other Treasury buildings. 
 
119 
 
120 
 
SECTION IX. 
 CIECUIARS, 
 
 I Varioiia ciiculars and circular letters have been issued by the 
 department and the office which are of interest to superintend- 
 ents. As these circulars are revised or reissued from time to 
 time, they are not printed as a part of this "Manual"; but if a 
 superintendent should not receive with the "Manual" a full set 
 of the then current issues of the following circulars, they will be 
 Bent upon request. 
 
 9ai. ASSESSMENTS AGAINST tTNITED STATES 
 PROPERTY. 
 
 Department circular 24 (Office of the Supervising Architect), 
 dated April 6, 1914, regarding municipal assessments, taxes, 
 charges, etc., against Federal buildings and sites, for paving, 
 sidewalks, sewers) etc. 
 
 002. CLAmS FOB MATERIAL AND LABOR IN 
 FEDERAL BUILDING WORK. 
 
 Department circular 36 (Office of the Supervising Architect), 
 dated April 4, 1916, regarding the rights of persons furnishing 
 materials or labor for the construction of public buildings. 
 
 903. EIGHT-HOTJR LAWS. 
 
 Circular letter No. 1 (Office of the Supervising Architect), 
 dated July 12, 1913, giving the opinions of the Attorney General of 
 the United States and the Solicitor of the Treasury regarding the 
 so-called eight-hour laws of August 1, 1892, June 19, 1912, and 
 March 3, 1913. Where in these opinions the views of the Attorney 
 General and the Solicitor of the Treasury appear to differ, the 
 opinion of the Attorney General will be followed. 
 
 904. LOCAL MATERIALS AND LABOR. 
 
 Circular letter No. 11 (Office of the Supervising Architect), 
 
 dated November 20, 1913, setting forth department's attitude 
 
 toward requests to specify a particular material or to require that 
 
 a^special class of labor shall be employed in pubUc building work. 
 
 (121) 
 
122 
 
 905. TBAVELINa AND STJBSISTEITCE EXPENSES. 
 Department circular No. 31 (chief clerk), dated June 25, 1914. 
 
 906. TTSE OF FEDERAL BTHLDINGS OB THE SITES 
 
 THEREOF. 
 
 Circular letter No. 10 (Office of the Supervising Architect), 
 dated November 8, 1913, forbidding any non-Governmental use of 
 any part of a Federal building or site thereof without specific 
 authority from the department, etc. 
 
 007. VOUCHERS. 
 
 Sample set of vouchers showing how same should be prepared, 
 executed, certified, etc. 
 
123 
 
124 
 
INDEX. 
 
 [Beferences are to paragraphs.] 
 
 A. 
 
 Absence. (See Leave of Absence.) Paragraph . 
 
 temporary supervision during 146 
 
 Accidental injury 147 
 
 Adulteration of materials 623 
 
 Advancement, checking estimates withreference to 715 
 
 Advertising: 
 
 not allowed on fence around site 616 
 
 opening bids obtained by public 613 
 
 what constitutes public 611 
 
 Alternates, reserving right to accept. 658 
 
 Application for sewer, water, and gas connections 633 
 
 Approaches, repairs to 625 
 
 Appropriations under control of Supervising Architect: 
 annual- 
 furniture and repairs of same 523, 857a 
 
 not available for marine hospitals, etc. 858 
 
 general expenses of public buildings 312,522 
 
 heavy demands on 844 
 
 marine hospitals, etc., not included 858 
 
 mechanical equipment 624,854,857b 
 
 not available to augment specials 624,525 
 
 operating force, personal services chargeable to 526 
 
 operating supplies 627,857e 
 
 not available for marine hospitals, etc 858 
 
 persona] services chargeable to — 631 
 
 repairs and preservation • 625,857d 
 
 vaults and safes ^'^ 
 
 special, for moving ^^ 
 
 Architect. {See also Supervising Architect.) 
 
 buildings erected on plans of private *" 
 
 Ashes, etc., removal of. *^ 
 
 Assessment: 
 
 agamst United States property (circular) *•! 
 
 political, forbidden JJJ 
 
 Assignment to duty, superintendents 102,114 
 
 Attachment on material, etc., on site 
 
 B. 
 
 712 
 Betterments, variations in nature of " 
 
 Blllof lading »" 
 
 (125) 
 
126 
 
 Boilers: Paiagraph. 
 
 for hoisting apparatus 629 
 
 high-pressure, plate numbers must be visible 647 
 
 hydrostatic test of brick-set 646,827 
 
 internal examination of. 845 
 
 Bond, superintendents 101 
 
 Bulletin board, stocic specifications for 730-NO.6 
 
 c. 
 
 Carboncopies 210 
 
 Care and maintenance of occupied buildings: 
 
 miscellaneous items.... S27 
 
 personal services (pay-roll) 626 
 
 separate report on, by inspectors 720 
 
 Certificates of tests 637 
 
 Certified checks: 
 
 insert clause in general conditions 727 
 
 proceeds subject to forfeiture for default 515 
 
 returned after approval of bond 516 
 
 when required 515 
 
 Chases, testing pipes in 640 
 
 Circulars OOletseq. 
 
 Claims for material and labor in Federal building work (circular) 902 
 
 Coal 846 
 
 Commencement and completion, record for each branch 607 
 
 Compensation of superintendent commences 102 
 
 Completion: 
 
 estimating normal percentage of 403,404 
 
 mechanical equipment, checking percentage of 824 
 
 record of 607 
 
 Concrete for driveways, etc 730-No. 8 
 
 Conduit and wiring system. (Sec ffbo Wiring) 524 
 
 Connections. (See Service connections.) 
 
 Construction record 602 
 
 Contract: 
 
 delay in letting 408 
 
 formal 516 
 
 independent, record of 604 
 
 inspection. (See Inspection.) 
 
 interest in, forbidden 115 
 
 interpretation of 502 
 
 modifications- 
 consent of both parties required if material 822 
 
 enter on file set of drawings and specifications 601 
 
 exigency action on 606 
 
 minor for structural reasons 503,712,822 
 
 price fixed by department 605 
 
 proposals for 605 
 
 not obtainable 606 
 
 record of 605 
 
 record of 803 
 
 requested by citizens 604 
 
 unauthorized, forbidden 503 
 
127 
 
 CJOntract^Continued. Paragraph. 
 
 option of surety in regard to completing ', 653 
 
 price fixed by department 505 
 
 proper progress to be procured 501 
 
 variations from 619,625,712,713,822 
 
 Contractors: 
 
 advances to, from personal funds II5 
 
 attachment of their material on site 152 
 
 defaulting, may remove tools, etc 657 
 
 injury of their employees 147 
 
 instruotionsxpf inspectors to 716 
 
 insurance carried by 627 
 
 monthly estimates, copy to 618 
 
 must supply competent foreman 615 
 
 nonpayment of bills by 153 
 
 notice required for final inspection 649,702 
 
 obligations to, superintendent forbidden to incur 116 
 
 right to proceed, termination of. 662 
 
 Convict labor 166 
 
 Cooperation between superintendents and others 105, 117 
 
 Comer monuments 149 
 
 Correspondence. (See Letters.) * 
 
 Counters, data for 406 
 
 Coverings, nonconducting 648, 821 
 
 Crimes on Federal sites 148 
 
 Curbs, repairing 525 
 
 Custodian, transfer of building and files to 118,164,601 
 
 Custodianship, separate file for correspondence relative to 213 
 
 D. 
 
 Daily job record .' 606 
 
 Damages, liquidated 413 
 
 Drawings: 
 
 approved shop drawings, record of. 611 
 
 how to forward 817,818 
 
 how signed by inspector 818 
 
 modifications must be entered on 601 
 
 record of 610 
 
 shop, approval of 622 
 
 superintendent must check up 617 
 
 Driveways, stock specification for repairs to 730-No. 1 
 
 Duty, dereliction of 164 
 
 E. 
 
 Eight days' notice : 651,652 
 
 Eight-hour law (circular) 156,903 
 
 Electric current for lighting and power 827 
 
 Elevators: 
 
 periodic inspection of 847 
 
 test of new 834 
 
 Encroachments on site '^ 
 
 Engineering force, recommendations relative to 852 
 
128 
 
 Estimates: Faiagiaph. 
 
 itemized, with proposals 505,607 
 
 monthly, to be posted 518 
 
 required in general inspection reports 844 
 
 supplies and services at headquarters 512 
 
 value of work performed 304 
 
 with reference to point of advancement 715 
 
 Excess baggage 113 
 
 Ejdgency expenditures 112,512,705,853 
 
 by custodian under directions of inspector 706 
 
 revised statute relative to 612 
 
 Expedition, demand for 714 
 
 Explosives, etc., shipping of 626 
 
 F. 
 
 Federal sites: 
 
 advertising not allowed on fence around 616 
 
 attaching contractors' material on 152 
 
 care of unimproved 524,525 
 
 corner monuments 149 
 
 crimes on 148 
 
 drainage, disposal ofisurface 151 
 
 encroachments on 150 
 
 fence around 525,616 
 
 poles around 632 
 
 repair of buildings standing on acquired 624, 525 
 
 unauthorized use of (circular) 906 
 
 Fence. (,See Federal site.) 
 
 Files. (See Records.) 
 
 Filing cabinets for drawings and specifications 154, 601 
 
 Fixtures. {See Lighting fixtures.) 
 
 Floor, stock specifications for new maple 730, No. 7 
 
 Fly screens, stock specifications for 730,No.3 
 
 Foundations 613 
 
 Fuel, steam, etc., appropriation for 627 
 
 Furniture: 
 
 appropriations for — 
 
 moving 623,532 
 
 purchase and repair 623,857a 
 
 schedule of 407 
 
 workroom, lighting system for 848,857a, b 
 
 G. 
 
 Oas piping 642,832 
 
 Gauge, location of in hydrostatic test 641 
 
 General-condition sheets 727,850,851 
 
 General expenses of public buildings: 
 
 appropriation for 622 
 
 expenditures chargeable to 312 
 
 General inspection 722,844 
 
 Grass and weeds.... :.......... 627 
 
129 
 
 H. 
 
 Headquarters: Paragraph. 
 
 expenses in changing : 113 
 
 inspectors on duty at 701,804 
 
 subsistence expenses not allowed at 113 
 
 supplies or service at 612 
 
 Heat. (See Temporary heat.) 
 
 Heater, test of water 831 
 
 Hedges, stock specification for 730, No. 4 
 
 I. 
 
 Inolosures 209 
 
 InefQciency of superintendents 104 
 
 Injury, accidental, to be reported 147 
 
 Inspection. (See also Inspectors; Eeports; Tests.) 
 
 boilers, internal 846 
 
 boiler tubes, shop 841 
 
 building construction 710et seq. 
 
 conduit and wiring system. (See Wiring.) 
 
 defects previously reported, correction of 837 
 
 elevators. (See Elevators.) 
 
 exigency expenditures in connection with 863 
 
 final mechanical, should inclade 820 
 
 gas piping. (See Gas piping.) 
 
 general, at occupied buildings 722,844 
 
 heating apparatus, final 828 
 
 lighting fixtures (interior)— 
 
 by inspector 835,836,840,856 
 
 by superintendents, on delivery 644 
 
 material as delivered 619 
 
 mechanical equipment 649,820 et seq. 
 
 notice In writing required 649,702 
 
 plumbing. (See Plumbing.) 
 
 preliminary meclianical 823 et seq. 
 
 repair work. (See Repairs.) 
 report of. (See Reports.) 
 
 scaffolding 631 
 
 setting date for 410 
 
 shop, mechanical equipment 83S 
 
 structural steel 634 
 
 superintendent at other buildings 717 
 
 without specilc instructions 721, 842 
 
 Inspectors. (See also Inspection, Reports, and Telegrams.) 
 
 data for office specifications 728 
 
 delay of instructions en route 814 
 
 examination of superintendent's record 709, 820 
 
 exigency expenditures by 705,853 
 
 headquarters, on duty at 701, 804 
 
 of mechanical equipment — 
 
 checking percentage of completion 824 
 
 scope of duties of 801,855,866 
 
 superintendent acting as 711 
 
 68509-16 ^9 
 
130 
 
 Inspectors — Continued. Paragraph. 
 
 superintendent must cooperate with 117 
 
 transportation requests 119,803 
 
 travel instruction to be obeyed promptly 703, 802 
 
 unable to continue journey 704 
 
 Instructions, request wben in doubt (see aim Inspectors) 618 
 
 Insurance, carried by contractor 627 
 
 Inventory, when right to proceed terminates 652 
 
 J. 
 
 Job, daily record of 606 
 
 fudge's deslc and platform, data for 40S 
 
 L. 
 
 Labor: 
 
 claims of subcontractor for (circular) 902 
 
 request to specify local (circular) , 904 
 
 value of , as basis for voucher 304 
 
 Lamp brackets and standards (exterior) 625 
 
 Leafcs in gas piping 832 
 
 Leave of absence , 131 
 
 annual 132 
 
 advance application for 137 
 
 involving two calendar years 135 
 
 not cumulative 134 
 
 official travel during 145 
 
 Saturday half holidays during 136 
 
 contagious disease 140, 146 
 
 court attendance 143 
 
 on separation from the service 133 
 
 sick 139 
 
 misrepresentations regarding 141 
 
 Sundays and legal holidays during leave 142 
 
 telegrams requesting 138 
 
 without pay, application for 144 
 
 Letters: 
 
 brief on 206 
 
 classes of 201 
 
 confidential 205 
 
 copies, carbon, to be retained 210 
 
 custodianship, relative to 213 
 
 designation of building on 208 
 
 inclosures 209 
 
 not to be inclosed with drawings, etc 211 
 
 of recommendation, prohibited 212 
 
 paper, size of 207 
 
 replies, quote date and initials 202 
 
 transmittal 211 
 
 use of official paper 204 
 
 Lighting fixtures (see alto Inspection): 
 
 connecting to building wiring 826 
 
 finish of, sample showing 836 
 
 payable from " Furniture " 857a 
 
131 
 
 t-lghting system: Paragraph. 
 
 current for 527 
 
 for workroom furniture 84g 
 
 improvement of general 849 
 
 Local ordinances do not apply 633 
 
 M. 
 
 Maintenance of occupied buildings. (See Care and maintenance.) 
 
 Marble, deviations from sample 625 
 
 Materials: 
 
 approved by superintendent 620 
 
 claim for, by subcontractors (circular) 902 
 
 identification samples, testing 623, 624 
 
 inspection on delivery 619 
 
 request to specify local (circular) 904 
 
 unsatisfactory 621 
 
 value of, as basis for vouchers 304 
 
 Mechanical equipment (see also Inspectors and Inspection); 
 
 coincident completion of all branches 649 
 
 records to be kept separately 601, 820 
 
 tests of, during progress 637 et seq. 
 
 Metal weather strips, stock specification lor 730-No. 2 
 
 Mileage and trip tickets 120, 121 
 
 Modifications. (See Contract.) 
 
 Monuments, comer *9 
 
 Moving, cost paid from: 
 
 furniture 523 
 
 special appropriation 532 
 
 N. 
 
 Name plates, manufacturers 630 
 
 Newspapers, information to 157 
 
 Normal percentage of completion, estimating 403, 404 
 
 Notice in waiting required for final inspection 649, 702 
 
 O. 
 
 Oath of office 102 
 
 Oaths, who may administer 310 
 
 Occupancy, determining date of 469 
 
 Office: 
 
 furniture 168 
 
 quarters 107 
 
 rent, payable from 312 
 
 P. 
 
 Partition work, Hata for 466 
 
 Payments: 
 
 final 520 
 
 material not to be used in part 521 
 
 monthly estimates for 518 
 
 monthly or periodical 517 
 
132 
 
 Payments— Continued. Paragraph. 
 
 retained percentage 305 
 
 schedule S19 
 
 Percentage of completion, checking 824 
 
 Personal obligations to contractors forbidden 116 
 
 Personal services, care and maintenance 526, 631 
 
 Photographs, progress 628 
 
 Piping, tests of 637 et seij. 
 
 Plaster work, cleaaing 728 
 
 Plumbing (see also Piping): 
 inspection of — 
 
 final 82» 
 
 preliminary 825 
 
 smoke test of 830 
 
 Pointing stonework, stock specification for 730-No. 6 
 
 Poles around site 632 
 
 Private architects, buildings designed by 669 
 
 Progress: 
 
 not to be delayed by test of identification samples 624 
 
 procuring proper SOI 
 
 reports of 401 et seq. 
 
 Prohibited activities: 
 
 giving letters of recommendation 212 
 
 personal 106, 115 
 
 political 158 
 
 Proposals: 
 
 accepted by superintendent 514 
 
 addressed to supervising architect 510 
 
 certified check with. (See Certified check.) 
 
 duplicate 508 
 
 estimate, itemized to accompany 505, 607 
 
 for changes, record of 605 
 
 opening competitive 513 
 
 reservations tor accepting alternates 668 
 
 segregation of items 624 et seq; 857 
 
 signed in autograph 509 
 
 supplies or service at superintendent's headquarters 512 
 
 Protection of work and materials (Insurance) 627 
 
 Public property, care and sale of 110, 111 
 
 Q. 
 
 Qualifications of superintendent 103 
 
 R. 
 
 Reassignment, relief from other duties 114 
 
 Recommendations must be definite 708 
 
 Records: 
 
 accessible at all times 118, 601 
 
 construction 602 
 
 contract and modifications 603 
 
 delays 608 
 
 drawings and details received 610 
 
133 
 
 Eecords— Continued. Paragraph. 
 
 examination of, by inspector 709, 820 
 
 filing cabinets lor 154, 601 
 
 independent contract 604 
 
 job record, daily 606 
 
 of eacb branch 607 
 
 of tests 612 
 
 proposals for changes 605 
 
 samples 609 
 
 shop drawings approved 611 
 
 transfer of, to custodian 118, 154, 601 
 
 Repairs: 
 
 approaches 525 
 
 buildings standing on sites acquired 524, 526 
 
 downspouts 525, 857d 
 
 driveways 730— No. 1 
 
 final inspection of 719, 842 
 
 Inspection without specific instructions 721, 722, 844 
 
 necessity for, disclosed by general inspection 722, 723 
 
 report on 718,843 
 
 special investigation as to necessity for 724 
 
 specifications and drawings for 725 
 
 stock specifications for 730 
 
 Reports (^see also Inspections): 
 
 building repairs 718 
 
 construction work 710, 711 
 
 correction of defects previously reported 837 
 
 forwarded first class 817 
 
 general inspection 722 
 
 list of defects with 711,821,823 
 
 maintenance, when required 720 
 
 mechanical equipment 821, 823, 843 
 
 must contain definite recommendations 70S, 711 
 
 necessity for repairs 723, 844 
 
 preliminary mechanical, should contain 823 
 
 preparation of 711, 821 
 
 prompt submission of 707, 816 
 
 progress 401 et seq. 
 
 special investigations 724 
 
 superintendent's final 411, 412 
 
 without specific instructions 721 
 
 Requisition for supplies or stationery 109 
 
 Responsibility of superintendent, for improper work 713 
 
 Roof covering 636 
 
 Rubber stamp „ 208 
 
 S. 
 
 Salary: 
 
 certification of voucher for 311 
 
 payable from " General expenses " 312, 622 
 
 Sale of public property Ill 
 
134 
 
 Samples: Paragraph. 
 
 approved, to be retained by superintendent 622 
 
 deviations from approved 625 
 
 explosives, etc 626 
 
 forwarding — 
 
 by contractor 622 
 
 by superintendent 623, 626 
 
 use malls for 625 
 
 Identification 623,624 
 
 lighting flxtares, finish of 836 
 
 of unsatisfactory material delivered 621 
 
 progress report 405 
 
 record of approved . 609 
 
 soil 613 
 
 Scaffolding, inspection of • 631 
 
 Schedule of: 
 
 furniture, etc 407 
 
 normal percentage of completion 404 
 
 payments 619 
 
 Screens, fly, stock specifications for 730, No. 3 
 
 Segregation of cost of: 
 
 connecting appliances of other departments 524 
 
 down spouts, etc., in mechanical specifications 856 
 
 items on propo^sal sheet 725, 857 
 
 lighting fixtures, from conduit and wiring 523, 855, 857a 
 
 Service connections: 
 
 applications for 633 
 
 payable from 524 
 
 Services for other departments 119 
 
 Shipping: 
 
 explosives or inflammatory material 626 
 
 samples 623,629 
 
 testing instruments 819 
 
 Shop drawings: 
 
 record of approved 611 
 
 submission of 623 
 
 what is covered by approval of 623 
 
 Shop inspection. (Sfe Inspection.) 
 
 Sidewalks and curbings, repairs to S25 
 
 Sites. (See Federal site.) 
 
 Sketches, how signed 818 
 
 Smoke test of plumbing 830 
 
 Soil, samples of 613 
 
 Soil, waste, and vent lines, test of 639 
 
 Special equipment, superintendent to furnish data for 406, 407 
 
 Specirications: 
 
 correfted set to custodian 601 
 
 for repairs and alterations 725, 728, 739 
 
 how to forward 817,818 
 
 inspectors— 
 
 to custodian for bids 725, 850 
 
 to office for consideration .'. 725 et seq., 851 
 
135 
 
 Speciflcitions— Continued. Paragraph. 
 
 prepared by office from inspector's data 726 6t seq. 
 
 stock, furnished by office to custodians 730,731 
 
 variations fron requirements of. (See Contract.) 
 
 Stone, deviation from samples 625 
 
 Stonework, pointing, stock specifications for 730, No. 8 
 
 Structural steel, inspectlan of 634 
 
 Subcontractors: 
 
 claims for material and labor (circiilar) 902 
 
 injury of their employees, accidental 147 
 
 Subdrainage 614,636 
 
 Subsistence expenses (circular), 905 
 
 not allowed at headquarters 113 
 
 Superintendent for contractors 615 
 
 Supervising Architect (see also Architect): 
 
 address proposals to 610 
 
 how to address 124,203 
 
 Supervising superintendents (see also Inspectors): 
 
 superintendents mjst cooperate with 117 
 
 Supervision, temporary 146 
 
 Supplies or services at headquarters 109,512 
 
 Sureties: 
 
 completion of contract by 653,654,655 
 
 decline to complete 656 
 
 for superintendent 101 
 
 T. 
 
 Telegrams: 
 
 abbreviations used in ^1^ 
 
 collect 128,809 
 
 confirmation of ^ 1^® 
 
 delayed *1* 
 
 delivery after office hours ^5 
 
 form of 124.S0' 
 
 modifying orders 813 
 
 night 127,811 
 
 not prepaid 129, 810 
 
 rates for Government 125. 808 
 
 reporting movements of inspectors '04, 806 
 
 reporting shipment of testing instruments 819 
 
 requesting leave 138, 812 
 
 words, minimum number paid for 128> 808 
 
 ii97 
 
 Telephone service for custodian's force "•" 
 
 Temporary heat ^^^ 
 
 Te!!t borings ^^ 
 
 Testing instruments, shipping *" 
 
 Tests: 
 
 boilers ^^ 
 
 certificates of ^^^ 
 
 elevators 834.847 
 
 gaspiping «%f2 
 
 heating apparatus ' 
 
 identification samples 
 
136 
 
 Tests— Continued. Paragraph. 
 
 lighting system 643 
 
 mechanical equipment during progress 637 et seq. 
 
 notice required for final 649 
 
 piping 637 et seq. 
 
 plumbing (smoke test) 830 
 
 record of (see Records). 
 
 refrigerating plants 834 
 
 shop (in general) 838,839 
 
 soil, waste, and vent lines 639 
 
 special apparatus 645, 834 
 
 subdrainage 636 
 
 water heater 831 
 
 wiring system 826,833 
 
 Time. (See Contract time.) 
 
 Tools and appliances: 
 
 for marine hospitals, etc 530 
 
 for operating plant 528 
 
 for repairs by building force 529 
 
 when defaulting contractor may remove 657 
 
 Transfer of: 
 
 building and files to custodian 118. 164, 601 
 
 superintendent to another building 114 
 
 Transmittal, letters of 211 
 
 Transportation. (See Traveling.) 
 
 Transportation requests 119.120,803 
 
 Traveling: 
 
 chargeable to. 312 
 
 only when authorized 122 
 
 returning to duty during leave 145 
 
 instructions 703, S02 
 
 regulations 123, (circular) 905 
 
 voucher for expenses of 310 
 
 Trees and shrubbery inside of lot lines 525 
 
 Trip tickets. (.See Mileage.) 
 
 Typewriting machine 108 
 
 • 
 
 V. 
 
 Variations from contract. (See Contract.) 
 
 Vault shelving, superintendent to furnish data for 406 
 
 Vaults and safes 857e 
 
 Vestibules, standard scheme for 732 
 
 Vouchers: 
 
 amount of, determining 304 
 
 certified, by whom 303,311 
 
 copies to be retained 210 
 
 exigency expenditure by inspector 705 
 
 final (see also Payment)— 
 
 independent contracts 308 
 
 repair work 719 
 
 total contract price, including retained percentage 305 
 
137 
 
 Vouchers— Continued. Paragrapli. 
 
 letter of transmittal, when required with 211,305 
 
 oath on, travel 310 
 
 samples of 302, (circular) 907 
 
 serial number of acceptance to be stated on 307 
 
 when to be issued on account of— 
 
 contract work 309 
 
 superintendent's salary 309 
 
 traveling expenses 310 
 
 work independent of main contract 308 
 
 w. 
 
 Washing towels 527 
 
 Water heater, test of 831 
 
 Waterproofing 635 
 
 Weathnr strips. (See Metal weather strips.) 
 Wiring («ec aUo Conduit and wiring): 
 
 connecting lighting fixtures to 826 
 
 insulation test of 826,833 
 
 Workmanship, rejection of, unsatisfactory 619