ESSEX \MSTITUT£ 3v-Laws March lei^ F 72 El €7725 Cornell University Library F 72E7 E7725 By-laws of the Essex Institute. Chas. ^Y. Pai.fuav. Joseph G. Waters. Henry F. King George F. Flint. Wi\. Xeii.son. FulUcations ; Aener C. Goodell, Jr. Edward S. Atwood. Edwin C. Bolles. James Kimball. Lectures: William D. Nortuend. A. H. Johnson. F. W. Putnam. A. L. Huntington. Field Meetings t Allen W. Dodge, Hamilton. FranCis H. Appleton, Peabody. Geo. Cogswell, Bradford. Lewis >i. Tappan, Manchester. George D. Phippen, Salem. Francis H. Johnson, Andover. George Perkins, Salem. li. S. Spofford, Newburyijort. E. N. Walton, Salem. N.A. Hoeton, Salem. ESSEX INSTITUTE. ARTICLE I. — MEMBERS. Skctiox 1. Any person may be fleeted a member, at a Regular Meeting by a majority of tlie members present and voting, the name of such person liaving been proposed in writing by two members at a previous meeting. Skct. 2. Any person not residing in tlie County of Essex may be elected a corresponding member upon noniiiiatiOTi by the Board of Directors, but corresponding members slial! not be eligible to office, or entitled to vote. Any member removing from, or residing out of the county, may become a corresponding member, by giving notice of his intention and paying all arrears. ARTICLE II. — OFFICERS. Sectiox 3. The officers shall be a President, four Vice-Presidents, a Secretary, a Treasurer, an Auditor, a Librarian, and Curators of Departments who, with llie Clsairmen of tlie Standing Committees, shall bo the Board of Directors. SiXT. 4. The Board of Directors may appoint an Associate Curator of any department upon nomination of the Curator of the same depart- ment; and may appoint an Assistant Lil)rarian, upon nomination of the Librarhin. But the appointment of such Associate or Assistant, shall not make him a member of the Boaid of Directors. Si'.CT. 5. The Board of Directors may at any time remove an Asso- ciate Curator or Assistant Librarian. ARTICLE III. — COMMITTEES. The following Committees shall be chosen at the Annual Meeting: Skciion- C. a Finance Committee (of which the President shall be ex officio Chairman, and the Treasurer ex officio a member), to have the direction of the funds of the Institute, in accordance witli the Act of Incorporation, and of such investments of funds as may be neces- sary. Skct. 7. A Library Committee (of which tlio Librarian shall be ex officio a member), who shall make an annual examination of the con- dition of the Library. (3) Sect. 8. A Committee cm Publications, wlio shnl'l have tbe manage- ment of all publications of the Institute, and regulate the maaner of their distribution. Sect. 0. A Lecture Committee, who shall have- charge of all lectsrcs and public meetings, except such as may be held or given for the ben- efit of a special department of the Institute, and except Field Meet- ings. Sect. 10. A Committee on Field Meetings (of which the Secretary shall be ex. officio Chairman) who shall detcrmfiie when and where Fi«Id Meetings shall be held, and shall have the general management of the same. Sect. 11. Each of these Committees, unless herein otherwise pro- vided for, shall choose a Chairman, whose election shall be immedi- ately certified to the- Secretary, and such election sluiH constitute him a Director. Sect. 13. The several Committees shall report at the Annaal Meet- ing.. ARTICLE IV. —DEPARTMENTS-. The Management of the Institute shall be divided into the follow- ing Departments : — Section 13. Tlxe Department of History,, which shall include His- torical Materials and Antiquities. Sect. 14. The Departineat of Manuscripts. Sect. 15. The Department of Archaeology, which shall include Eth- nology. Sect. Ifi. The Department of Numismatics. Sect. 17. The Department of Geology, which shall include Miner- alogy, and Palajontology. Sect. 18. The Department of Botany. Sect. 19. The Department of Zoology. Sect. 20. The Department of Horticulture^ Sect. 21. The Department of Technology. Sect. 22. The Department of Music. Sect. 23. The Department of Art, embracing Painting, Sculpture, and Engraving-. ARTICLE v. — MEETINGS. Section 24. Regular Meetings shall be held on the first and third ilondays of each month, at the Rooms of the Institute, at 74 o'clock, p. M. The second meeting in May shall be the Annual Meeting. Sect. 25. Special Meetings may be called by order of the President, or at the written request of five members. Business to be transacted at a special meeting shall be limited to the subjects stated in the call. Sect. 2G. Field Meetings shall be held at such times and places as the Field-meeting Committee may designate. Sect. 27. The Board of Directors shall meet on the first and third Mondays of each month, at 7 o'clock, p. M., at the Rooms of the lastl- tnte, and at such other times as they may be called together by the President. Sect. 28. Five members shall be a Quorum for holding any meeting of the Institute, or of the Board of Directors, but any less number, of whom the Secretary shall be one, may have power to adjourn the meeting. Sect. 29. Officers shall be elected at the Annual Meeting, but va- cancies may be filled by election at any Regular Meeting. Sect. 30^ All Elections shall be by ballot, and by a majority of the members present and voting. ARTICLE VI. — DUTIES OF OFFICERS AND COMMITTEES. Section 31. The President, or in his absence one of the Vice- Presidents, shall preside at all meetings of the Institute, and of the Board of Directors. The President shall be ex officio Chairman of the Finance Committee. Sect. 32. The Secretary shall give notice of all meetings and record their proceedings ; shall notify all members and officers of their elec- tion ; shall have charge of all papers and documents relating to the general business of the Institute; shall conduct the general corres- pondence ; and shall report the doings of the Institute during the year, at the Annual Meeting. He shall aclinowledge the receipt of all dona- tions except those to the Library. He shall record in a boolc kept for that special purpose the By-laws of the Society and the names of its. members, with the date of their election, and whenever any alteration, amendment,, or repeal of the By-laws is made, the same shall be en- tered in said book. He shall be ex officio Chairman of the Field-meet- ing Committee, and shall perform such other duties as the Board of Directors shall from time to time designate by vote. Sect.. 33. The Treasurer shall be ex officio a member of the Finance Committee, and shall keep an exact account of all his receipts and expenditures, and shall submit his report, after examination by the Auditor, at the Annual Meeting. Sect. 3-t> The Auditor shall audit all accounts of the Treasurer, Cu-- rators and Committees, and shall report at the Annual Meeting. Sect. So. Tlie Librarian shall be ex officio a member of the Library Committee. He shall receive, and have the custody of, all books and other printed works, maps, cliarts, and diagrams of tlie Institute ; shall attend to tlicir arrangement, cataloguing and preservation; shall con- duct the correspondence relating to the Library and acknowledge all 6 donations thereto; and shall report on its condition at the Annual Meeting. Skct. 36. The Library Committee shall divide the books, and other articles, belonging to tlie Library, into two classes; namely, (A) those ■which are not to be removed from the buildinjr, except upon the written permission of the Library Committee; (B) tliose which may circulate under such rules as may be prepared by the Library Committee, and approved by the Board of Directors, which rules shall have the force of l!y-laws. A copy thereof shall be pasted on the cover of each volume. Skct. 37. The Board of Directors shall have fnll power to transact all the ureiicral business of the Ill^titlltc. except the election of members and otfliers; and ma3', when tliey deem it best, refer any matter to the {reiicral nieetini; of the Society for its action. They shall decide, siili.ject to the control of the Suciet.v, how and when tiie general re- Sf>urccs of the Society, not devoted to any particular department, shall be expended; and sliidl assign all space or location of specinK'US for each Department, and shall determine all questious that may arise between any of the Curators. Si:cr. 38. The Curator.s shall have charge of their respective Depart- ments, and shall have fidl power relating to the collection, care and preservation of the .specimens or materi.ils relating thereto : provided, liowever. tliat any alteration of the generiil plan or principle of arrange- ment of any department and the removal of specimens or other mate- rial except for the purpose of exchange, shall be made only witli the consent of the Board of Directors, or under such regulations as they may, from lime to time, prcsciibe. Curators shall have charge of all Lectures, Kxhibitions, or Entertainments, given for their respective Ueparlments. All moneys or funds that may at any time be raised by any Curator, or that may come into his hands for the benefit of his Depnrlment, and the net proceeds of any Lecture, Exiiiliition or Kn- tertaininent under his charge, shall be deposited by him with the Treasurer, who shall give him a receipt therefor, and place the amount to the creilit of that Department. Each Curator shall have authority to draw upon the Treasurer from time to time, for the purposes of his Deiiartmeiit, to the amount standing to its credit; excepting, liowever, such funds as may be permanently invested, of winch the income only, shall be subject to such authority. Each Curator shall report on the conditiou aud wants of ids Department, at the Annual Mcetiu". ARTICLE VIL- ASSESSMENTS. Suction 39. An assessment of three dollars shall bo paid by every member on admission, and annually thereafter ou the third Monday in May. Sect. 40. No member who shall be in arrears for one year shall be entilled to vote or hold any office; and any member so in arrears, who shall refuse or neglect to pay his dues for six months after being; noti tied thereof by the Treasurer, by written notice dnly recorded, shall cease to be a member of the Institute, rrovided, however, that any member may, in lieu of the annual assessment, pay the sum of thirty dollars, to be added to the funds of the Institute, the annual interest thereof to be considered as the payment of tlie annual assessment of said member. Skct. -11. Members elected more than four months, and within eipht months after an Annual Meeting, shall have one dollar deducted from the next annual assessment; and members elected eight months or more after an Annual Meeting, shall have two dollars deducted from th(! next annual assessment. SKCr. 42. The President and Treasurer may exempt members from assessments, when they may deem it for the interest of the Society. ARTICLE Vlir. — APPROPRIATIONS. Skction 43. No Member, Officer, or Committee, except the Board of Directors, shall incur any debt whatever in the name of the Institute; but whenever money shall be expended under any appropriation, an account of receipts and expenditures, with the vouchers thertffor, shall be rendered to the Treasurer by the party having (he same in charge, and the net receipts, if any, shall be paid into the Treasury within thirty days after tlie object for which the appropriation was made shall have been accomplished. Sect. 44. When no appropriation shall have been made, a statement of all receipts and expenses incurred shall be njade to the Treasurer in like manner ; and when all bills shall have been paid, the net receip(;s shall be turned over to the Treasurer, unless it have been otlierwise previously ordered by the Board of Directors. The Board of Directors may, in either case above named, in the name of the Institute, assume all liability for any such debt as may be outstanding, wlien tlie balance of said receipts shall have been placed in the Treasurer's hands ; pro- vided they are satisfied that the gross receipts exceed all expenses incurred by the party in charge, and that the business or entertain- ment has been previously authorized by the Institute or the Board of Directors. ARTICLE IX. —ROOMS. Section 45. ■ The Rooms shall be open to members and the public at such times and under such regulations as the Directors may determine. Sect. 4G. Visitors may be introduced by any member. 8 ARTICLE X. — AMENDMENT OR ALTERATION OF BY-LAWS. Section 47. The By-laws may be altered, repealed or amended by the votes of two-thirds of the members present and voting, at a Reg- ular Meeting, notice of the proposed alteration, repeal or amendment, having been given in writing at a previous Regular Meeting. &* [3" W "S "^ w •> £S t-* ll -03 o !U l^i: v; fi O s cr' n es too more t cig, by ^^ ►-1 .1 03 OQ PL. iT ^ 01 cu a ¥^§ O 03 " o 5' > r * ^\ S^'u 8 S'-fs (ft o 1 n - •a cr tr 03 3 E^ g: 1 c irough more than 5^ ler under one headir litting it up into sev g- ^' 5 0) H z 7\ overload your fol ut 50 papers in it, o o 1 % > CD M 1) y) o z 0) H H I n 7s z m 0) Z p 01 papers- :g, subdiv eral head ders! I that's e 1 a re- ^' ^ ^- does ough 5' Oq ro I-+' 5" ct ^ h S 9 • P, rt- ri- !- rt- re