FROM THE UNITED STATES GOVERNMENT THROUGH THE SUPERINTENDENT OF DOCUMENTS .A..t\dded is not sufficient to fully set forth the account the same should be embodied in memoranda attached to the vouchers. 206. Officers entering the service are entitled to pay from date of acceptance of appointment and entering upon duties only, and not from date of appointment. Certified copies of the letter of appointment indorsed to show the date of acceptance, in duplicate, should accompany the first pay voucher submitted. 207. Officers on leaves of absence who wish their checks for pay sent to them at their places of leave rather than to their stations will so notify the paymaster who carries their accounts in due time to enable the latter to comply therewith; other- wise checks will be mailed to the officers' regular stations as shown on the vouchers submitted by them. [Form N. M. C. 428.] 208. The United Stales to John Doe, captain, United States Marine Corps, Marine Barracks, New York, N. Y., dr. For pay as on active duty for over 10 years' service, from May 1, 1911, to May 31, 1911, at .|2,880 per annum $240. 00 Hospital fund, at 20 cents per month .20 Amount claimed 239. 80 I certify that the foregoing statement is correct and just. John Doe. paymaster's statement. Account submitted for | Differences as follows Amount paid PAID BY CHECK. No. Date. Depository. Amount. , Briefing to be filled in by paymaster settling the voucher. Variations. 209. Officers having increase for longevity and foreign service: For pay as per attached memorandum from May 1, 1911, to May 31, 1911, at 12,200 and |2,420 per annum |186. 90 Hospital fund ,20 . , . , , 186.70 Memorandum m duplicate to be submitted with foregoing: May 1 to 5, at $2,200 per annum ; $30. 56 May 6 to 10, at $2,420 per annum 34. 12 May 11 to 31, at $2,200 per annum 122. 22 186. 90 Deduct for hospital fund 20 186. 70 On foreign service from May 1 to 10, inclusive. After 5 years' service from May 6, 1911. PAY EOLLSi 35 PAY ROLLS. 210. Pay rolls will be prepared at the endof each month and promptly submitted to the paymaster carrying the accounts. The instructions for the preparation of pay rolls appearing inside the cover of each pay roll will be carefully followed. These instructions and the sample accounts in this manual should be a sufficient guide for the proper handling of all accounts. 211. Upon the receipt of the original roll from the paymaster to whom it has been rendered, the differences noted in the paymaster's statement on the original roll will be entered on the memorandum roll of the post. 212. Vouchers of every description will be prepared in black ink only. Correc- tions made by the paymaster will be noted in red ink. 213. Where a difference appears in the amount "dueandpaid" between an account on the roll as submitted to the paymaster and as returned by him, the witnessing officer will enter in the signature column in each case: "Certified as paid $ ," and add his signature. The original roll, before being returned to the paymaster after the payment, will be signed by the witnessing officer. 214. Care will betaken to avoid stamping as "Paid" the accounts of men not pres- ent at the pay table. No man's account should be so marked until the money is actually turned over to him. 215. Before returning the original roll to the paymaster after the payment has been completed as far as practicable, the record of settlement in service record book should be immediately made and the roll be gone over carefully to see that those accounts marked "Not paid" are accounted for on form N. M. C. 430, in returning the amount of the refund from the roll. Where men die, desert, or are transferred between the time of the signing of the roll and receipt of funds from the paymaster, the amounts due such men will be refunded to the paymaster, without deductions, as soon as practicable after the command has been paid. Their accounts as shown on the roll will be stamped "Not paid." 216. The clerk in charge of the preparation of the pay rolls of a post, company or detachment, will be provided with suitable space in the files for all retained papers relative to the pay rolls. 217. Duplicate copies will be kept of the report of deposits; details of cooks, mess- men or niess sergeants; post exchange vouchers; press copies of all letters transmit- ting checks to, ar acknowledging the receipt of funds from, a paymaster; retained copy of requests for checkages for loss of Government property or for overdrawn clothing. 218. All checkages on a roll on account of allotments will be entered in the column headed "Miscellaneous checkages" and above the amount will be entered the word "Allotment." Over the name of the grantor on each pay roll will be entered the word "allotment" and the name of the station or ship where the allotment was originally registered. 219. Under heading "Miscellaneous credits" and "Miscellaneous checkages" all items should be separately described. G. C. Medal Allotment .83 $25.00 Marksman Govt. Property $2.00 • .98 220. In entering rates of pay in column provided for this purpose special credits for good conduct medals, sharpshooter, etc., should not be included. 221. Form N. M. C. No. 206, supporting credits to men detailed as mess sergeants, cooks or messmen will be prepared in duplicate on the last day of the month to ac- company pay roll. A third copy should be prepared monthly for file at the post. 222. Deposits in cash or by checkage will be reported monthly on form N. M. C. 437, such reports to accompany pay rolls, a duplicate copy being retained at the post. 36 PAY BOLLS. Deposits of marines paid by a naval paymaster will be reported monthly on form N. M. C. 436. 223. Credit for three months' bounty on reenlistment should be entered on pay rolls in the column "Miscellaneous credits'' and "Remarks" on rolls will contain complete information supporting such credits, i. e., "Hon. dis. at (station) or on board (vessel), (date) as (rank)." Where forms of additional compensation are included in such bounties, "Remarks" on pay rolls should show, in addition to the above data, the kind of service for the performance of which such additional compensation was being received. 224. Notice of the day and hour on which the pay roll will be ready for signature by the men should be posted on the bulletin board, so that each member of the com- mand, whose duties permit, may present himself, at the time and place designated, to sign the roll. The forwarding of the completed pay roll to the paymaster for set- tlement should not be delayed to await the signature of such men of the command as fail, without valid excuse, to report at the proper time to sign the roll. The amounts due such men should be left in the "Due and unpaid " column, and a notation should be entered in the column of "Remarks'' briefly stating the reason for lack of signa- ture. If subsequent to the transmission of the roll it should be ascertained that the signature of a member of the command has been omitted, without fault on his part, the facts should be reported to the paymaster with recommendation that, if prac- ticable, the man be paid by individual check. EXPLANATION OF ACCOUNTS APPEARING ON SPECIMEN FORMS. 225. Account No. 1. Individual or competitive prizes awarded will be supported under "Remarks" by such of the following notations as may be appropriate: "Awd. by C. O. (station), (date), indiv. (1st, 2nd, or 3rd) prize $ , sml. arms tgt. prac." "Awd. by C. O. (station), (date), com. prize $ , sml. arms post comp." "Awd. by (name of officer), U. S. M. C, in chg. of comp. at (place), (date), comp. prize $ ■ — , sml. arms interpost team comp." Allotments will be checked in "Miscellaneous checkages" column. The word "Allotment" followed by the name of the station or ship where the allotment is originally registered will be entered on the pay roll over the name of the grantor. 226. No. 2. The word "Deposits" will be entered over the names of all men hav- ing a deposit account. Where men join from another paymaster the balance due on transfer will be entered in the column "Balance due from last account," and over it the name of the paymaster; where men join from another post paid by the same pay- master the name of the post will be entered. Where accounts are closed for dis- charge the balance will be shown in the "Due and unpaid" column. 227. No. 3. Where men are entitled to an increase of pay by reason of length of service, their entire service records will be shown together with the arm of the service for each enlistment, and under "Remarks" will be shown all unauthorized absence and reasons for discharges prior to or retentions beyond expiration of enlistments. 228. No. 4. Where men join from another paymaster with more than the mini- mum pay of their grade their complete service record will be shown the same as in account No. 3. 229. No. 5. Where promotions in rank occur the service under each rank will be stated separately. In cases of men sick in hospital and not to be paid upon recom- mendation of the medical officer, a notation to that effect will be entered under "Remarks." 230. No. 6. Checkages for Government property and for sentences of summary courts-martial or deck courts will be entered in the "Miscellaneous checkages" column. In the case of a summary court-martial the date of the approval of the senior officer present is required; in deck courts, of the convening authority. Check- ages for Government property will be itemized. No. Names, present and absent. 2 allotments registered on board V. S. S. Oeorgla. HIU, Charles E (Deposits). Smith, Oeorge . . . Armstrong, Quinoy M. Backus, Harry C (Deposits). Shoting, Elmer W... Johnson, Steve Chambers, Robert L. Eidman. Fred Eranko , Nathan (alias Harry B. Smith). Goldstein, Abraham. Bank. Sgt.. Sgt Corpl... Corpl.... 243-244.— Pay roll of enlisted mm of the U. S. Marine Corps attached to Marine Barrach, navy yard. New Yorh, N. Y.Jor the month of July, 1910, F. M. Smythe, Major, United States Marine Corps, commanding. !^ Service record. Date of each enliabnent. Date of each discharge. June 22,1909 July 15,1902 July 16,1906 July 16,1910 July 5,1898 July 5,1903 July 10,1907 Jan. Jan. 8,1903 9, 1907 Corpl.... Sept. 11,1908 11 Heinilch, Wilhelm. . . 12 13 Murphy, Arthur O'Brien, Joseph P. . Transferred. Johnson, William P, Simon, Henry J Died. Harris, Elmer W... Deierted. Jones, William B . . . Diacharied. Smith, Harold P.. . Retired. Petruo, Arthur 54363—12. Dmr... Pvt.... Pvt.... Pvt.... Pvt.... Pvt.... Pvt.... Pvt.... Sgt Pvt.... Pvt.... Pvt.... Pvt.... Gy-sgt. June 12,1907 Sept. 1,1906 July 10,1906 July 10,1910 Oct. 19.1908 Jan. 18,1910 Feb. 23,1908 June 27,1907 Aug. 13,1907 Apr. 12,1907 Sept. 13, 1909 Aug. 3.1909 Sept. 13,1909 July 15.1906 Jan. 18,1910 July July Jan. Remarks. Period for which settled. Awd. by C. O. M. 0. rifle range, Winthrop, Md., July 20, 1910, indiv. 1st prize SIO, sml. arms tgt. prac. July 15.1906 Jd. byreenl. atM. B.,Wash., D. C, July 16, 1910. Reapptd. sgt. July 16, July 15,1910 1910, order No. 6, July 10, 1910. Abs. w. 0. 1. 1 day 1st enl. made good by retention in service. Abs. w. o. 1. 1 day 2d enl. g. c. med. and 1 bar, July 15, 1910. 4, 1903 5th enl. prd. begins July 10, 1910. Abs. w. o. 1. 4 days 2d enl. made good by 8,1907 retention in service. Post excbange ckg. includes J5.48 for tailor and laundry services. 7,1907 Jd.'by trans, fr. U. S. S. Connecticut. Last settled by D. W. Jones to June 30, 1910. Abs. w.o. 1. days current enl. 1 g. c. med. July 9,1910 In hosp. not to be paid upon recomd. of M. O. Pmtd, to corp. July 12, 1910, order No. 16249, July 12, 1910. From— To- Time. Mos. Tried by s. c. m. July 18, 1910, at post for neglect of duty. Sent, to lose $18, appvd. by s. o. p. July 20, 1910. Checked $2.48 for Govt. prop. (1 car- tridge rifle belt, $2.21; 1 cleaning rod, S0.27). E. R. post exchange ckg. includes $3.96 of shoemaker services. Abs. on fur. smco July 25, 1910. Jd. by reenl. at r. o. New York July 10, 1910. No abs. w. o. 1. on record. Hon. dis. as a pvt. at M. B., New York, July 9, 1910. Serving at time of dis. as cook 2d cl. Name changed from Harry B. Smith, letter No. 8371, IT. Q. M. C, July 1, 1910. Credited S0.48 request of W. G. Brown. Cook 3d cl. July 1 tu Julv 31, 1910, incl. Jd. Jiily IB, 1910, as ties. fv. U. S. S. Connecticut Feb. 18, 1910. Surnid. July 16, 1910. at post. Mark des. removed by order H. Q. M, C. No. 152S0, July 27, 1910. Awlg. trial by g. c. m. for abs. w. 0. 1. S. S. 1 g. c. med. Abs. w. 0. 1. from 8 a. m. July 10 to 7 p. m. July 13, 1910. 2d enl. prd. begins June 27, 1910. No abs. w. o. 1. on record. Difl. in pay ($15 and $18 per mo.) Juno 27-30 ckd. $1.20, request H. C. Johnson. Jd. by trans, fr. Co. A, Camo Elliott, Panama. Last settled by C. J. Green to June 30, 1910. ArrivedinU.S. Julyl7,1910,at Phila.,Pa.,viaU.S.S. Teimessee. Jd. by trans, fr. U. S. S. Connecticut, last settled by D. B. Webb to June 30, 1910. Trans. M. B., Washington, D. C, July 20, 1010. Trans. V. S. S. Miimesota, July 22, 1910 Died July 15, 1910. Accts. to pmr. July 22, 1910. Credited S4.28 sale of effects. Des. July 11, 1910. accts. to des. roll July 21, 1910. Jd. by trans, fr. Co. A, Panama, July 10, 1910, last settled by J. B. Jones to June 30, 1910. Dis. and f. s. given. July 1 July 16 July 1 July 10 July 1 ..do.... July 12 July 1 ..do July 10 July 1 July 11) July 1 ..do... ..do... July 31 ..do. July 9 July 31 ...do. July U July 31 .do. .do., .do. .do. .do. Days. Rate of pay. 1 ..do. .do. .do.. July 1 .do.. Retd. and f. s. given. July 15 July 10 $30.00 36.00 30.00 33.00 15.00 21.00 18.00 18.00 18.00 15.00 15. 00 21.00 Credits. Accrued pay. $30.00 18.00 9.00 23.10 5.50 13.30 18.00 18.00 12.60 15.00 7.50 21.00 Balance due from account. " ^ Foreign service 15.00 15.00 D. W. Jones $27.63 June roll $17.80 C.J. Green $31.08 $1.70 Mess sergeant, cooks, and mess- men. f Prize 1 \ $10.00 / O. C. Med. &Bar $0.83. Miscel- laneous credits. Total credits. Debits. G. C. Med. JO. S3 Cook, 1 3d cl. \ $7.00 I ( E. R. 1 \ S5.00 / Boun- ty $78.00 W.G. Brown $0.4tl G.C. Med. $0.83 S. S. $3.00 Differ- ence in pay $0.40 $40. 00 18.83 32.10 65.46 18.80 35.80 23.00 90.60 22.48 7.60 24.83 18.40 48.38 Overpaid fromlast account. {June 1 roll \ $3.20 ) ( Sale of i effects I $4.28 . 11.78 0.00 Desert-) ers' roUy $1.62 J Post Ex- change. $7.00 15.48 7.96 $1.00 Camp Elli- ott Pan- ama ,$4.00 Extra over- drawn cloth- ing. Depos- $10.00 Miscel- laneous cheok- Allo^ ment $10.00 Allot- ment $10.00 Govt. prop. $2.48 S. C. M. $18.00 (A.W.O.L.1 < 2 days \ I tL»5 J H. C. 1 Johnson i $1.20 I Hos- pital fund. $0.20 .10 .20 .20 .20 .20 .20 .14 .20 .10 .20 .20 .20 .10 .07 Total debits. $27.20 .10 15.68 .20 10.20 20.68 n.36 .14 .20 1.72 L85 1.40 S.20 .10 .07 Balance. Over- paid. Due and un- paid. $8.60 11.64 S.78 n.68 5.9S Due and paid. $12.80 18.73 16.42 65.26 15.12 90.46 22.88 22.98 17.00 43.18 Received payment in cash of— (Not to be signed In duplicate.) Charles E. Hill. Oeorge Smith. Qulncy M. Armstrong. Hairy C. Backus. Steve Johnson. Fred Eidman. Nathan Franko. Wilhelm Beinrtoh. Arthur Murphy. Joseph P. O'Brien. (To face page 37.) PAY ROLLS EXPLANATION OF ACCOUNTS, ETC. 37 231. No. 7. When men are on furlough their balances will be shown in the "Due and unpaid " column. Credit for pay as expert rifleman, sharpshooter, or marksman is supported under "Remarks" by the date of qualification, number, source, and date of the order evidencing same, only on the first roll upon which credit appears after qualification or reenlistment, subsequent rolls need show only the notation E. R., S. S., or M. M., followed by the words "prior enl." when necessary to distinguish it from qualifications in current enlistment. 232. No. 8. Credit for bounty will be supported under "Remarks" by notation of the date and place of and rank at discharge, with any other additional notation that may be necessary to support an addition to the amount of the bounty. 233. No. 9. The authority for change in name will be shown, giving number and date of letter of Headquarters United States Marine Corps, or other competent au- thority authorizing change. The name of the paymaster requesting a credit to an account will be entered over the amount of the said credit; requests for checkages will be entered similarly, and in both cases a notation of the request will be made under "Remarks." The date from and to which a detail for cook or messman is made will be entered under "Remarks," credit for same appearing in proper column. 234. No. 10. Where men join from desertion the date of apprehension, delivery, or surrender, the station or ship from which deserted, and the date of said desertion will be entered under "Remarks." If subsequently the mark of desertion is removed by competent authority, a notation to that effect will also be made. 235. No. 11. Where men are absent without. leave the checkage for such absence will include checkage for all forms of extra pay they may be receiving, i. e., for good conduct medals, qualification as expert riflemen, sharpshooters, marksmen, or cooks, mess sergeants, or messmen, less the amount of hospital fund for the period of absence. 236. No. 12. Where arrears, or a difference of pay, is given for preceding months a notation will be entered under "Remarks" as to absence without leave during the period credited. 237. No. 13. Where men join from foreign service the date and place of arrival in the continental limits of the United States and the conveyance will be shown and credit for foreign service given to include the date of arrival within the continental limits of the United States. 238. Where checkage for post exchange exceeding one-third of a month's pay is made, the "Remarks" will show the reason for the excess. DIED. 239. No. 1. The accounts of dead men will be closed to include date of death and forwarded to the paymaster having the accounts of the post. Credit for sale of efiects left by the deceased will be given on the rolls. DESERTED. 240. No. 1. The accounts of deserters will be closed to include the date prior to desertion, and under "Remarks" will be shown both the date of desertion and the date that the account is forwarded to the deserters' roll. DISCHARGED. 241. No. 1. In cases of men discharged, their names, rank, date of current enlist- ment only, and under "Remarks" the notation "Dis. and F. S. given" will be shown, and if the names do not appear on the previous roll, the station or ship from which they join should also be shown. RETIRED. 242. No. 1. Same as discharged. For pay tables, see paragraph 338 et seq. 38 PAYMENTS TO COMMANDS. PAYMENTS TO COMMANDS. 24:5. When the payment of a command is to be made in person by a paymaster of the Marine Corps, the commanding officer will provide a room of suitable size and the necessary tables, chairs, and stationery. No collections will be permitted in this room if they cause confusion, delay the payment, or interfere in any way with the officer making the payment. Men to be paid will be advised, prior to the time for payment, as to the relative position of their names on the pay roll and the command will be formed accordingly, each man being instructed to answer "here" and step up to the pay table promptly when his name is called. 246. Men who are not to be paid will not be in line. All men who have signed for pay, and whose duties do not make it impracticable, will be required to be present at the pay table for payment. ' Men absent from the pay table when their names are called will not be paid unless such absence is excusable. 247. Funds left at the post for delivery to men will be returned to the paymaster within three days unless payment is made within that time. 248. Prior to the payment of the command the commanding officer will have prepared, on form N. M. C. 430, a list of men who have signed for pay but who will not be present at the pay table, and an envelope for each of these men, showing the pay roll number, name, rank, and amount to be paid. 249. At the time of the preparation of this form it will be completed to show the officer to whom the commanding officer delegates authority to receive and receipt for such funds as may be left by the paymaster for such men as are to be paid but are excusably absent from the pay table. If the commanding officer, himself, desires to receive and receipt for such funds, that part of the form intended fof the delegation of authority will be removed. 250. Either the commanding officer or an officer designated for the purpose, will be present at the pay table to witness the payment. After all the men have been paid the witnessing officer will sign the certificate in the roll. [Form N. M. C. 430.] 251. Commanding officer's delegation of authority to receipt for funds due absentees. Marine Barracks, Navy Yard, New York, N. Y., December 2, 1911. William Weston, captain. United States Marine Corps, is hereby delegated to receive and receipt for such funds as may be turned over to him by the paymaster for de- livery to the enlisted men on the rolls of this command for the month of November, 1911, who may be absent for cause from the pay table. Robert Randall, Colonel, U. S. M. C, Commanding. Receipt for cash turned over by paymaster for delivery to absentees. Marine Barracks, Navy Yard, New York, N. Y., December 2, 1911. Received of Richard Roe, captain, assistant paymaster. United States Marine Corps, in person or by his deputy, and in cash, the sum of one hundred fourteen and ^% dollars, covering the following amounts turned over for delivery to the enlisted men named below, who are unable for cause to receive in person from the paymaster the money due them on the rolls of this command for the month of November, 1911. PAYMENTS TO COMMANDS. 39 No. Name. Amount. S $34.50 17 30.95 M Corporal Paul Kelley . . 20.50 3fi 14.80 lan Private Benjamui Bailey . . 13.75 114.50 William Weston, Captain, U. S. M. C. Where funds are turned over for delivery as indicated, the pay roll must be left at the post and not witnessed until after the disposition of the above amounts. At posts where the paymaster pays in person and it is necessary to leave funds with the commanding officer for delivery to individuals who are absent for cause from the pay table, a receipt therefor should be taken on the within form. When this receipt is signed by the commanding officer in person, the delegation of authority to receipt for funds may be torn off and not used. A memorandum copy of this receipt should be retained at the post for reference. Commanding officers will not hold the money herein at their discretion, but will return the money and the pay roll to the paymaster unless payment can be made within a reasonable time, not exceeding three days. Use form N. M. C. 431 to return pay roll and refunds, if any. POST EXCHANGE. 262. At posts where separate company or detachment pay rolls are submitted, a post-exchange voucher covering men transferred to sea will be prepared for each organization. After certification that the checkages have been entered on the re- spective pay rolls, these vouchers will be consoHdated, by the post exchange officer, into one, in duplicate, the footings being carried forward from sheet to sheet and the total claim at the post on account of post exchange will be stated on the last sheet. The consolidated voucher will then be presented to the commanding o&cer for examination and approval. 263. At the time of the transfer to sea of a man who is indebted to the post ex- change, the post-exchange officer will have an entry of his indebtedness made on the voucher of the unit to which said man is attached and will secure the man's signature to same. The post-exchange officer will also furnish the commanding officer of Marines at the time of transfer for entry in the service record book, a list showing the amount of indebtedness of every man transferred whether to sea or a shore station. 254. Checkages for indebtedness to a duly authorized post exchange may be made against an enlisted man on discharge only after all indebtedness to the United States has been settled and checkages for absence without leave, etc., have been made, but no checkage on account of a post exchange may be made on discharge against a man's travel allowance or where the same would result in an overpayment. Collections of amounts due the exchange of the command where the discharge is effected will invariably be made from the men, in cash, by the post-exchange officer at the time of final settlement; but where men have joined by transfer just prior to discharge and are in debt to other exchanges, as shown by their service record books, the amount thereof, together with the name of the exchange to which the money is due, must be noted on form N. M. C. 90, statement closing account for settlement, for collection through the' proper paymaster. The signatures of the men acknowl- edging their indebtedness to the particular exchange should be procured in such 40 POST EXCHANGE. cases, in the following form, and transmitted with form X. il. C. 90 to the paymaster, viz: Station , Date . I hereby acknowledge the indebtedness of S to the post exchange , as charged in the final settlement of my accoxmt to be correct and just. , , U. S. M. C. (Signature.) (Rank.) 255. The post exchange is authorized to extend credit to such men only aa are in good standing. It is the duty of the post-exchange officer to keep himself informed as to the standing and trustworthiness of the men seeking credit of the post exchange, and he should suspend credit when the state of a man's pay or clothing account is in arrears. BXTR.\CTS FROil REGULATIOXS. [Extracts from post exchange regulations. United States Marine Ck)rps, relative to collection of indebted- ness of enlisted men, with instructions in detail as prepared by the officer in charge of the paymaster's departmept pursuant thereto.] 256. "Authorized credits. — Post exchanges are authorized in any case to extend (exclusive of laundry, barber, shoemaker, and tailor services) credit to enlisted men in good standing to an amount not in excess of one-third of a month's pay, and in cer- tain exceptional cases to such amount as may have been fixed by specific authority of the major general commandant." 257. "Excess credits. — If the total indebtedness in any case does not exceed the authorized credit, no explanatory notes on rolls or vouchers are necessary to insure prompt settlement by the paymaster. ^Vhere, however, in any case such indebtedness is in excess of one-third of a month's pay, or such amount as may have been specifically authorized by the conunandant of the corps, checkages on paj- rolls of the full amount of the indebtedness are authorized only in cases where the excess is due to charges for laundry, barber, shoemaker, and tailor services. In such event pay rolls and vouchers will show under 'Remarks' that the excess credit so checked includes such services to an amount to be there stated." 258. ""Collections. — (a) Collection of all properly authorized indebtedness of en- listed men to the post exchange, including laundry, barber, shoemaker, and tailor services, when furnished thereby, as provided in Marine Corps General Order Xo. 52, may, where practicable, be made through the paymaster's department of the Marine Corps. "(6) When not authorized. — The amount of indebtedness to the post exchange shall not be collected until after all stoppages for indebtedness to the United States shall have been made, and all forfeitures by sentence of courts-martial, if any, have been satisfied. Enlisted men in debt, however, are not to be deprived of barber, shoemaker, tailor, and laundrj^ services on this account . "(c) Forwarding accounts of transferred enlisted men for cash collection — not authorized. — In no case will commanding officers of marines forward to shore stations or to ships, for cash collection, any statements of indebtedness of transferred enli'sted men, save proper indebtedness of such men to the post trader at Marine Barracks. Washington, D. C, and at the na^n,- yard. Mare Island, Cal." 2.59 . ' ' Detailed instructions to be issued by officer in charge of paymaster s department. — Such further instructions as may be deemed necessary to carry the details in regard to the collection of post-exchange dues into effect, may be issued from time to time bv the officer in charge of the paymaster's department." 260. "Instructions on forms. — The instructions contained on printed forms and vouchers in current use in connection with the collection of post-exchange dues will have equal force and effect with these regulations when not in conflict therewith." POST EXCHANGE INSTRUCTION IN DETAIL. 41 INSTRUCTION IN DETAIL AS PREPARED BY THE OFFICER IN CHARGE OF THE PAYMASTER'S DEPARTMENT. 261. Collections under the above-quoted regulations will be made in the following manner: At all shore stations monthly, on current pay rolls in the case of all men attached to the command on the last day of the month, or who have died or deserted during the month, as follows: (1) Where indebtedness is due the exchange of the command. — By checking in the column provided on pay rolls for this purpose, the accounts of all men stated on the current roll (including deserters and dead men) with the amount of indebtedness due the exchange of the command as furnished to officers rendering pay rolls by the post exchange officer, and making in addition all necessary notes in the column of "Remarks" where the indebtedness appears to be in excess of the authorized allowance; such as, indebted- ness includes laundry, barber, shoemaker, and tailor services; and where indebted- ness extends over a period in excess of a month, the months for which charges (if in excess of the usual monthly allowance) are being made should likewise appear. (2) Men joining by transfer where indebtedness is due the exchange of other commands. — • By separately checking, in the manner above indicated, with similar notation under "Remarks," where necessary, the amount due the exchange as shown by notations in service record books, and writing thereover the name of the post exchange in whose favor and to whose credit the checkage is made. (3) Signatures on rolls. — In all the above cases (except deserters and dead men) the signing of the pay roll by the men concerned will be regarded as sufficient acknowl- edgment of the correctness of their indebtedness to the post exchange as there stated, and will further be considered as sufficient voucher therefor to authorize payment thereof by the pajrmaster concerned without further certification or voucher. In order to insure prompt settlement with the exchange in the cases of men who are not to be paid for any cause, the signatiires of such men "for post exchange only" should be obtained. Where such cases appear the words quoted above will be stamped in the "Due and paid" column opposite the signatures, to show that the same does no* purport to be a receipt for any money shown to be due on the rolls. (4) When signatures can not be obtained. — ^Where it is impracticable to procure sig- natures on rolls, as in the cases of dead men and deserters, there will be filed with the roll on which checkages appear, the original evidence (chits, checks, or memoranda of whatever character) as signed by the men concerned, corroborating the amount so claimed. If such evidence can not be filed, a certificate by an officer, other than the post-exchange officer, showing the reason why such original evidence is not obtainable, and further stating that the records show that such indebtedness actually exists, in the amount stated in each case, will be filed with the current roll upon which checkages appear. The accounts of dead men and deserters, as closed on form N. M. C. 90, for transfer to the Auditor for the Navy Department and the deserters' roll, respectively, will include checkages to the amount of their indebtedness to the post exchange as shown on the current pay roll. (5) Payment of amounts checked on rolls of shore stations. — The paymaster settling the rolls of marines at any shore station is charged with payment, to the several exchanges in whose favor checkages are made, of all properly authorized indebtednesses that appear on his rolls, except those of dead men. No payments will, however, be made in the cases of men joining by transfer from ships, whose accounts show a checkage in favor of a post exchange, as settlement of such indebtedness is provided for in para- graph 3 of these instructions. (6) Dead men.— The paymaster not being authorized by law or regulations to settle the accounts of dead men, the post exchange officer should prepare and transmit, along with the roll with which the evidence called for in paragraph 4 is filed and on which the indebtedness is charged, a formal claim on the Auditor for the Navy Department for 42 POST EXCHANGE INSTEUCTION IN DETAIL. the amount shown due the exchange on account of dead men, reference therein being made by name and amount to each individual deceased debtor, as well as to the roll, by organization and month, on which the checkage appears. 262. From men discharged or retired, in cash, and on final settlement, as follows: (1) Where the indebtedness is due the exchange of the command, personal collections, in cash, will be made by the post exchange officer at the time of final settlement. (2) Where the indebtedness is due the exchange of other commands, by charging the indebtedness on the account as closed for discharge (N. M. C. 90), and noting opposite thereto the name of the post exchange to which the money is due. 263. Monthly, on post-exchange vouchers prepared by the post-exchange officer, on approved forms, in the caae of men transferred to ships, as follows: (1) Men transferred to ships. — By noting in the service record book, at the time of transfer, in the space provided, the amount of the indebtedness to be checked on the next succeeding pay roll of the organization to which transferred, and including the same with the men's signature of acknowledgment thereon, on the usual monthly pOst-exchange voucher for payment by the pay officer of the station from which the men are transferred. (2) To be settled upon receipt. — When properly prepared, this class of vouchers will be settled by paymasters upon receipt of the same; the checkages on pay rolls, how- ever, to be verified from ships' rolls by the office in charge of the paymaster's depart- ment at the time of his monthly analysis of accounts. (3) ChecTcages not finally made. — Where in any such case it develops that checkage has not, and can not finally be made against the soldier's account, instructions will be issued from time to time by the officer in charge to the paymaster concerned to make proper deduction in subsequent settlements with the proper post exchange. (4) Men joining by transfer who are indebted to other exchanges (as shown by their serv- ice record books), and who are transferred to a ship before the amount has been checked against then- pay on the rolls of a shore station, will be required to sign the usual voucher in favor of the proper post exchange at the time of transfer to sea; the certificate as to genuineness of signatures to be signed by the commanding officer of the post from which transferred to sea, and the voucher transmitted, with proper explanation, to the exchange concerned for further certification, approval, and col- lection at the post to which the money is due. (5) At stations where payments are made by naval pay officers, a third copy of the post- exchange voucher covering men transferred to ships will be prepared by the proper marine officer, revised and certified to agree with the original as paid by the paymaster, and transmitted with the third copy of pay roll, as prescribed by regulations, to the officer in charge of the paymaster's department. United States Marine Corps. George Richards, Colonel, Paymaster, U. S. M. C, In charge Paym^nster' s Department. Headquarters United States Marine Corps, Paymaster's Department, Washington, B.C., May 15, 1912. POST EXCHANGE INSTEUGTION IN DETAIL. 43 [Form N. M. C. 419.] 264. Form approved by the Comptroller of the Treasury Dec. 2, 1907. The United States to the Post Exchange Marine Barracks, Norfolk, Va., Dr. [Established by authority of the Secretary of the Navy, dated June 20, 1904.] For merchandise, services, etc., furnished during the month of , 19 — , to the enlisted men of the United States Marine Corps transferred to ships, amounting to the sums set opposite their names: Where cheokages are made. Name. Amount. We, who subscribe below, hereby acknowledge that Organization. Pay roll. the amount set opposite our names is a correct and just indebtedness on our No. Month. account to the above-men- tioned post exchange. Company D Do .5 9 8 15 7 60 March... ...do ...do ...do ...do ...do O'Neill, Patrick (includes laun- dry, $2.86). $7.86 5.00 5.75 2.10 ■ 6.75 ' 2.85 (Sgd.) Patrick O'Neill. (Sgd.) Charles Kmg. (Sgd.) Eichard Roe. Per 2 chits attached. Company E Do Eoerkichard (includes barber, $0.76). Harris, William Barracks de- tail. Do Crane, Edward (includes shoe- maker, S1.25). Cone Samuel (Sgd.) Edward Crane. Per certificate Lieut. J. Smith Total attached. 30.31 NoTE.^-As to separate vouchers for each organization and consolidation thereof see paragraph 251. I certify that the above account is correct and just and that payment therefor has not been received. John Jones, Captain, U. S. M. C, Post Exchange Officer. I certify that the foregoing acknowledgments are the personal and bona fide sig- natures of the parties named, and that the respective amounts have been entered in the service record books of the men named opposite thereto. Henry Smythe, Captain, U. S. M. C, Commanding Barracks Detachment. Examined and approved: Patrick Henry, Major, U. S. M. C, Commanding Post. paymaster's statement. Account submitted for. Differences as follows.. Amount paid.. Paid by check No. - dated , 19—, on — INSTRUCTIONS. - in favor of - ■ for $ - 265. (1) This voucher will be rendered monthly, when necessary by the post- exchange officer, covering the indebtedness of enlisted men transferred to ships only, and should accompany the monthly pay roll when transmitted to the paymaster for settlement; all other collections of post-exchange indebtedness of enlisted men will be made through the paymaster on whose rolls the checkages appear, no voucher being necessary in the latter cases. (2) The column headed ""Where checkages are made " will be filled in by the ofiicer in charge of the paymaster's depaitment, as far as practicable, at the time of the analysis of accounts by his office. 44 POST EXCHANGE INSTEUCTIONS. (3) Men joining, by transfer, who are indebted to other exchanges (as shown by their service record books), and who are transferred to a ship before the amount has been checked against their pay on the rolls of a shore station, will be required to sign the usual voucher in favor of the proper post exchange at the time of transfer to sea; the certificate as to genuineness of signatures to be signed by the commanding officer of the post from which transferred to sea, and the voucher transmitted, with proper Explanation, to the exchange concerned for further certification, approval, and col- lection at the post to which the money is due. (4) At stations where payments are made by naval pay officers a third copy of the post-exchange voucher covering men transferred to ships will be prepared by the proper marine officer, revised and certified to agree with the original as paid by the paymaster, and transmitted with the third copy of pay roll, as prescribed by regula- tions, to the officer in charge of the paymaster's department. United States Marine Corps. POWER OF ATTORNEY. 266. In order to accommodate officers traveling abroad, and to facilitate and sim- plify collection of pay checks in general, officers may, if they so desire, have their reg- ular checks for pay, as authorized by article 1338, paragraph 2, Navy Regulations, 1909, forwarded direct to and collected by a person or bank by giving a power of at- torney to indorse and collect for their account a particular check or class of checks. 267. The officer should request the paymaster having his accounts to forward his pay checks to such person or bank as may be indicated, stating that he has given a power of attorney to indorse and collect the checks so sent. (See sample letter par. 270.) He should execute a power of attorney in the form indicated in paragraph 269; advising the attorney to forward said power of attorney to the Treasurer of the United States or Assistant Treasurer or other public depository upon which the checks will be drawn. 268. A copy of the power of attorney issued will be forwarded to the paymaster having the accounts of the officer concerned. 269. Whether checks are to be forwarded direct to the officer, or to a bank or other party, vouchers for pay must be submitted by the officer in accordance with the pro- visions of article 1338, paragraph 2, United States Navy Regulations, 1909, in part as follows : "Officers traveling abroad or residing in remote parts of the country for their own pleasure or convenience, * * * must also e\'idence the tact of their right to pay- ment by their official signature made on the date to which payment is desired." 270. Know all men by these present;;, that I, Paul Brown, first lieutenant United States Marine Corps, do hereby make, constitute, and appoint George Powers, of 1918 Behring Street, New York, N. Y., my true and lawful attorney, for me and in my place and stead, to indorse my name on and collect money due on checks drawn in my favor by the assistant paymaster of the United States Marine Corps, stationed at No. 1 Liberty Street, New York, N. Y., for account of pay due me by the United States Marine Corps, giving and granting to my said attorney full power and authority to do and perform all and every act and thing whatsoever requisite and necessary to be done in and about the premises, as fully to all intents and purposes as I myself could do if personally present at the doing thereof, with full power of substitution and revocation, hereby ratifying and confirming all that my said attorney, or his substitute, may or shall lawfully do or cause to be done by virtue hereof. This authority to remain in full force until revoked by me. In testimony whereof I have hereunto set my hand and seal this 25th day of Novem- ber, A. D. 1911. (Two witnesses required.) Paul Brown, [seal.] .Tames Carr. Charles Bowen. POWER OF ATTORNEY. 45 City of Boston, Suffolk County, Commonwealth of Massachusetts, ss: On the 25tli day of November, in the year 1911, before me came Paul Brown, first lieutenant, United States Marine Corps, to me known to be the person who executes the foregoing power of attorney bearing date on the 25th day of November, A. D. 1911, and then and there acknowledged same to be his act and deed . Witness my hand and official seal, this 25th day of November, A. D. 1911. [seal.] Joseph Black. 271. Marine Barracks, Navy Yard, Boston, Mass., November ^7, 1911. Prom First Lieut. Paul Brown, United States Marine Corps. To assistant paymaster, United States Marine Corps, No. 1 Liberty Street. New York, N. Y. Subject: Power of attorney to collect money due on pay checks. 1. Transmitted herewith is a copy of a power of attorney issued by me under the Navy Department's instructions of August 31, 1910, designating George Powers, of No. 1918 Behriug Street, New York, N. Y., my attorney with power to indorse and collect checks which may become due me for pay. Until the revocation of said power of attorney by me, due notice of which will be given, it is requested that checks due me be forwarded monthly to the above-mentioned attorney, at the address indicated. Paul Brown. RECRUITING. 272. When privates on recruiting duty are appointed noncommissioned oflicers (recruiting warrant) "Remarks" on pay rolls will show: "Apptd. (rank) E,. W. (date) Order No. , by (officer making appointment) for duty at (place)," and if trans- ferred to another station in same district, date of service performed at each station. No copy of the warrant appointing the noncommissioned officer need be filed with pay roll. 273. Only two noncommissioned officers, one sergeant and one corporal, will be allowed for duty at each station. 274. Upon the reporting for duty of a noncommissioned officer who holds a per- manent warrant, the recruiting officer will immediately forward the warrant of such noncommissioned officer to the major general commandant for reduction to the rank of private, giving date the man reported for duty, and if subsequently appointed a noncommissioned officer (recruiting waiTant) he shall be entitled to pay of such rank only from date of appointment, regardless of former rank. 275. Noncommissioned officers on recruiting duty who are transferred to a bar- racks or post for duty will be reduced to the rank of private on the day the transfer becomes effective. 276. Recruiting officers are authorized, upon the reenlistment within 10 days following the day of discharge of any marine who was discharged with character "excellent," to reappoint him at once to the grade held by him at the date of said discharge, subject to the approval of headquarters United States Marine Corps. Non- commissioned officers so appointed are entitled to the pay of their respective grades from the date of such temporary appointment. 277. Enlisted men honorably discharged at the expiration of their first enlistment period with rank of sergeant or corporal, recruiting warrant, are entitled to the bounty provided for in the act of May 11, 1908, upon reenlistment within three months from date of discharge, and should be credited on pay rolls with an amount equal to three months' pay at the rate they were receiving on date of discharge; i. e., in the case of a man discharged as a sergeant, recruiting warrant, drawing $33 per month, he would be entitled to a bounty of $99. The total credit for bounty will be entered in the 46 KECBTJITING. column "Miscellaneous credits" on pay rolls. The column-of "Remarks'' on pay rolls will contain complete information supporting such credits, i. e., "Hon. dis. at (station), (date); serving at time of discharge as (corporal or sergeant), recruiting warrant." Where forms of extra compensation are included in such bounties, "Remarks'' on pay rolls should show, in addition to the above data, the kind of service for the performance of which extra compensation was being received at the time of discharge, i. e., "Serving at time of discharge as expert rifleman, sharpshooter, or marksman, etc." 278. Recruiting officers upon receipt of pay checks should either pay men in person or forward checks by registered mail. Immediately after payment has been made the recruiting officer will indorse the check letter of transmittal (N. M. C. 329), showing date on which checks have been delivered, and return same to the paymaster. 279 . The place of duty of men whose staff returns have been transmitted to head- quarters for discharge will not be changed except in case of emergency, and immediate report of such emergency will be made by telegraph to the major general conamandant. REFUNDS AND RETURN OF PAY ROLL. 280. Where refunds are made by an officer on account of (1) nonpayment of enlisted men, (2) collections on discharge, (3) cash received from sales, (4) from purchase of discharge, (5) from enlisted men for deposit, or from any other source where the regulations provide that the same be turned over to the Paymaster's Department, the funds received should be disposed of as follows: (a) In the first and second cases by check drawn to the order of the paymaster making the settlement on pay roll or discharge, or by deposit to the official credit of such officer in the nearest Government depository where he has a running account. (6) In all other cases by check to the order of the paymaster who carries the accounts of the command, or by deposit to the official credit of such officer, the same as is described in paragraph (a), except that funds received for purchase of discharge should be deposited in the name of such officer to the credit of the Treasurer of the United States instead of the paymaster's credit. In all cases where such collections are deposited either to the credit of the paymaster concerned or to the credit of the Treasurer of the United States the Treasury receipt for such deposit will be obtained and immediately forwarded to the paymaster concerned. (c) Where the accounts are carried by the paymaster or by any assistant pay- master on duty at headquarters, United States Marine Corps, all items except the first and second above mentioned should, be transmitted by check in favor of or by deposit to the credit of the officer in charge. Paymaster's Department, United States Marine Corps, in the manner indicated. (rf) Where it is impracticable to transmit all such funds by check or to deposit the same, as indicated, the cash may be transmitted by express, as authorized by article 1414, paragraph 6, Navy Regulations, 1909. 281. Form N. M. C. 429, will be used in returning the signed roll of a command after a payment by the commanding officer thereof. In this form particular atten- tion is invited to the character of the first indorsement on the reverse side. This should be carefully filled out and compared with the pay roll before return to the paymaster in order to insure that the names of all men shown "Not paid" on the roll appear thereon. 282. Where funds are left at a post for delivery to absentees, the signature of the witnessing officer should not be entered in the pay roll until after disposal of such funds. 283. Under no ordinary circumstances is the completed payment of a command to be delayed beyond the period of three days, and if payment is delayed beyond that time a full report giving in detail such extraordinary circumstances must be submitted without delay to the paymaster. REFUNDS AND EETXJBN OF PAY EOLL. 47 [Form N. M. C. 429.] 284. United States Marine Corps, Office op the Assistant Paymaster, New York, N. Y., June S, 1910. Sir: 1. I transmit herewith my check, Nb. 24357, on the Assistant Treasurer of the United States at Boston, Mass., for the sum of one thousand five hundred twenty- eight and -^VV dollars ($1,528.36), the same being the amount due the enlisted men of your command for the month of May, 1910, as per revised pay roll herewith inclosed. (For differences see "Paymaster's statement" in back thereof.) Very respectfully, Henry White, Captain, Assistant Paymaster, United States Marine Corps. The Commanding Officer, Marine Barracks, Naval Station, Newport, E. I. (Three inclosures by registered mail.) [Indorsements.] Office of Assistant Paymaster, United States Marine Corps, New York, N. Y., June S, 1910. Henry White, captain, assistant paymaster, United States Marine Corps, trans- mits check in payment of command for May, 1910. instructions. This form will be returned with the signed roll by the officer making the pay- ment to the paymaster immediately after pa}Tnent. Total refunds of sums not delivered men should, if returned by check, accompany this form. Where refunds are to be deposited at nearest public depository, the return of this form should not be delayed therefor, but this fact should be indicated in place provided. This form should show in detail pay-roll number, name of man, amount not delivered in each case, and under the head of "Remarks" the cause of nondelivery should be indi- cated, viz: Transferred, (T); deserted, (R); died, (DD); absent without leave, (A); sick in hospital, (SH); confined, (C); awaiting trial court-martial, (GCM) or (SCM); in hands civil authorities, (CA), giving date in figures; i. e., 8-9-06. Commanding officers will not hold any of the money herein at their discretion, but will return the money and the pay roll to the paymaster, as provided, unless payment can be made within a reasonable time, not exceeding three days. [First indorsement.] Marine Barracks, Naval Station, Newport, R. I., June 6, 1910. 1. Respectfully returned to the assistant paymaster. United States Marine Corps, New York, N. Y., inclosing herewith the receipted pay roll, duly witnessed, as required by paragraphs 16 and 28 of the instructions thereon. Receipt of check herein described for $1,528.36 is acknowledged. 2. The corrections shown by the "Paymaster's statement" in the back of the inclosed roll have been made on the retained copy of memorandum roll of this command. 48 EEFUNDS AND BETXJKN OP PAY EOLL. 3. The command was paid' on June 5, 1910, with exception of the following: No. Name. Amount. Remark. fi Smith, Charles $14.80 3.40 T. 33 Onnnfiilj JnhTi , , E. Total 18.20 Check for total refund herewith inclosed. John P. Delaney, Major, United States Marine Corps, Commanding Marines. (Two mclosures by registered maU). [Form N. M. C. 431.] 284. Maeine Barracks, Navy Yard, Boston, Mass., July 8, 1911. Sir: 1. I transmit herewith, by registered mail, the receipted pay roll of this com- mand for the month of June, 1910, left at this post on July 5, 1910, for completion of payments to certain enlisted men absent for cause on pay day, duly witnessed as •required by paragraphs 16 and 28 of the instructions thereon, the corrections shown by the "Paymaster's statement" in the back thereof having been made on the retained copy of tnemorandum roll of this command. 2. The funds turned over to Harry Truesdale, first lieutenant, for payment to absentees, per his receipt of July 5, 1910, have been delivered with exception of the following: No. Name. Amomit. 1,'i Andrews, John J $32.80 14.70 176 Stone, Henry P Certificate of deposit for the total refund will be transmitted. Very respectfully, John Black, Colonel, United States Marine Corps, Commanding Marines. The Assistant Paymaster, United States Marine Corps, New York, JV. Y. (One inclosure by registered mail.) REMARKS. 286. In making entries in the column of "Remarks" on the various forms of the Paymaster's Department, care should be exercised to include everything essential to a complete understanding or a thorough audit of the report or voucher. It is also desired that unnecessary notations, particularly on the pay rolls, be omitted. The following synopsis of entries under "Remarks" on the various forms will be followed: DISCHARGE CERTIFICATE. 287. Upon the honorable discharge of any private, musician, drummer, or trump- eter at the termination of his first enlistment period, where service is being performed for which forms of extra compensation are provided, his commanding officer will invariably enter under "Remarks" on the reverse side of the discharge certificate the kind of service for which extra compensation was paid, e. g., serving at time of discharge as cook, first, second, third, or fourth class; messman; signalman, first, sec- ond, thi.-d, or fourth class; gun pointer (intermediate), first or second class; gun pointer (secondary), first or second class; expert rifleman, sharpshooter, or marksman; on extra duty as mechanic, artisan, school teacher, overseer, clerk, teamster, or laborer." ilEMAEKS EEPOET OP DISCHARGE. 49 REPORT OF DISCHARGE. 288. A similar notation to that outlined in the preceding paragraph will be entered on the report of discharge of any private, musician, drummer, or trumpeter at the termination of his first enlistment period. FOREIGN SHORE SERVICE. 289. Where an enlisted man arrives in the continental limits of the United States, from a station where foreign shore service is payable, the pay roll should show entries under "Remarks" concerning the duration of foreign service, cause of any detehr tion en route, or any facts affecting his right to receive foreign-service pay. If just previous to the man's transfer home he joined a foreign station from a naval vessel, show the name of the ship and the date transferred therefrom. (See Dec. Comp. Treas. of Feb. 21, 1905.) If granted furlough from foreign station, with permissipn to report home, so state. 290. The "Remarks'" on rolls showing departure from the United States for foreign service, and arrival at foreign station, should show the cause of any detentioi^ en route, and any facts affecting right to receive foreign-service pay. 291. Further facts other than those mentioned affecting the right of a man to receive foreign shore service pay, such as whether he was attached to ship, or embarked as a passenger; if the latter, name of foreign station, date of embarkation, etc., should likewise be shown under "Remarks'' on pay rolls. In the case of a noncommissioned officer, state particularly whether he has ship's warrant, permanent warrant from tthe major general commandant, or brigade warrant. MESS SERGEANTS, COOKS, AND MESSMEN VOUCHER. 392 . If the allowa,nce of mess sergeants and cooks be based upon the distribution of the command in separate detachments, the strength of each detachment and the, place located should be stated in the column of "Remarks." All absences and changes in detail should also ba noted. PAY ROLLS. 293. (a) Absence without leave, deserters, and stragglers. — ^Where a checkage is made on the pay roll on account of absence without leave, entry will be made in the column of "Remarks" showing the exact period of the absence, as follqws: "A. W. 0. L. from 6.05 a. m., June 15, 1911, to 7.25 a. m., June 20, 1911, five days." Where a man is' still absent when the pay roll is submitted, notation of such fact will be made under "Remarks." (6) In making checkages against the account of a deserter or straggler, the cost, if any, of subsistence, lodging, transportation, transfers, and telegrams, properly charge^ able to him, should be itemized under "Remarks'? to show the amount paid for each. (c) Where men join from desertion, the following entry will be made: "Jd. (date) as des. fr. (ship or station), (date of desertion) apprnd. or surrnd. (date of apprehen- sion or smrrender), at (place of apprehension or surrender)." A similar entry will be made in the case of stragglers. If, in the case of deserters, the mark of desertion is sub- sequently removed by competent authority, a notation of that fact will also be made. (d) The accounts of deserters will be closed to include the date prior to desertion, and under "Remarks" will be shown both the date of desertion and the date the account is transferred to the deserters' roll. (e) Arrears or bach credits. — ^Where arrears or a difference is credited for preceding months, a notation will be made under "Remarks" of the total absence without leave during the period credited or that there was no unauthorized absence evidenced by records during the period credited. Where credits are given for arrears of pay 54363—12 4 50 EBMAEKS PAY BOLLS. covering a period of time prior to that for which settlement is made on current rolls : "Dif. in pay fr. , to , . No abs. w. o. 1. during period." (/) Where credits are entered on pay rolls on orders or other supporting evidence (such as back credits for qualification as expert rifleman, sharpshooter, marksman, prizes for excellence in small-arms target practice, bounty, etc.), notation should be made under ' 'Eemarks," explaining in full the nature and source of the credit, num- bers, and dates of the order, date of qualification, etc. (g) Where credits are given for back pay for qualifications in marksmanship, details as messmen, etc., there will be entered under "Remarks" a notation as to the unau- thorized absence, if any, during the period for which the credit is given, or "No abs. w. o. 1. during period." (h) In giving back credit for pay as mess sergeants, cooks, or messmen, absences of 24 or more consecutive hours, whether authorized or unauthorized, should be entered under "Eemarks" and no credit for additional pay for such days of absence should be given. Similarly, if for any part of the period for which the credit is given the man in question failed for any reason actually to perform the duty, no credit for the back pay for such days will be given. (i) Bounty. — The column of "Remarks" will contain complete information sup- porting credits for bounty, e. g., "Hon. dis. as (pvt., drmr., tptr.), at (station), or on board (vessel), (date)." (j) Where forms of extra compensation are included in such bounty, "Remarks" on pay rolls should show, in addition to the above data, the kind of service for the performance of which extra compensation was being received at the time of discharge, e. g., "Serving at time of dis. as cook, 1st, 2nd, 3rd, or 4th cl.; mess.; signalman, Ist, 2nd, 3rd cl.; gun pointer (intermediate) 1st or 2nd cl.; gun pointer (secondary), Ist or 2nd cl. ; E. R.; S. S.; M. M.; or on extra duty as mechanic, artisan, school teacher, overseer, clerk, teamster, or laborer." (k) Where men discharged with rank of sergeant or corporal, recruiting warrant, are given credit for bounty, the column of "Remarks" will contain complete infor- mation supporting such credits, i. e., "Hon. dis. at (station), (date); serving at time of dis. as (corpl. or sergt.), recruiting warrant." {I) Checkages and credits, requests for. — The name of the paymaster requesting a checkage or credit will be entered over the amount and notation of the request made under "Remarks." (m) Courts-martial.-j-Wh.ei ment. $36.75 24.75 18.00 13.50 59.25 45.00 37.50 Third enlists ment. $39.76 27.00 20.25 15.75 62.25 45.00 37.60 Fourth enhst- ment. $42.75 29.25 22.50 16.60 65.25 45.00 37.50 Fifth enlist- ment. $45.75 31.50 24.75 17.25 68.26 45.00 37.50 Sixth enhst- ment. $48.75 33.75 27.00 18.00 71.25 45.00 37.50 Seventh enlist- ment. $51.75 36.00 29.25 18.75 74.25 45.00 37.50 Each retired enlisted man receives $15.75 per month in addition to the above rates, as commutation of clothing, rations, quarters, fuel, and light. Days. APPENDIX. Daily rates to retired men {per month). 79 S13. SO 15.75 $0.98 l.;95 2.93 3.90 4.88 5.85 6.83 7.80 8.78 9.75 10.73 11.70 12.68 13.65 14.63 15.60 16.58 17.55 18.53 19.50 20.48 21.45 22.43 23.40 24.38 25.35 26.33 27.30 28.28 $15.76 15.75 31.60 $1.05 2.10 3.15 4.20 6.25 6.30 7.36 8.40 9.45 10.50 11.65 12.60 13.65 14.70 15.75 16.80 17.86 18.90 19.96 21.00 22.05 23.10 24.16 25.20 26.25 27.30 28.36 29.40 30.46 $16.60 15.76 32.26 $1.08 2.15 3.23 4.30 5.38 6.45 7.63 8.60 9.68 10.75 11.83 12.90 13.98 15.06 16.13 17.20 18.28 19.35 20.43 21.60 22.68 23.66 24.73 26.80 26.88 27.95 29.03 30.10 31.18 $17.26 16.76 33.00 $1.10 2.20 3.30 4.40 5.60 6.60 7.70 8.80 9.90 11.00 12.10 13.20 14.30 16.40 16.60 17.60 18.70 19.80 20.90 22.00 23.10 24.20 26.30 26.40 27.60 28.60 29.70 30.80 31.90 $18.00 15.76 33.76 $1.13 2.26 3.38 4.50 6.63 6.76 7.88 9.00 10.13 11.26 12.38 13.50 14.63 15.76 16.88 18.00 19.13 20.25 21.38 22.50 23.63 24.76 25.88 27.00 28.13 29.25 30.38 31.60 32.63 $18.76 15.76 34.50 $1.16 2.30 3.45 4.60 5.75 6.90 8.05 9.20 10.36 11.50 12.65 13.80 14.96 16.10 17.25 18.40 19.65 20.70 21.86 23.00 24.15 25.30 26.45 27.60 28.75 29.90 31.06 32.20 33.35 $20.26 15.75 $1.20 2.40 3.60 4.80 6.00 7.20 8.40 9.60 10.80 12.00 13.20 14.40 15.60 16.80 18.00 19.20 20.40 21.60 22.80 24.00 26.20 26.40 27.60 28.80 30.00 31.20 32.40 33.60 34.80 $22. 60 16.76 38.26 $1.28 2.65 3.83 5.10 6.38 7.65 8.93 10.20 11.48 12.75 14.03 15.30 16.58 17.85 19.13 20.40 21.68 22.96 24.23 26.60 26.78 28.06 29.33 30.60 31.88 33.16 34.43 36.70 36.98 $24.75 15.76 40.50 $1.36 2.70 4.05 5.40 6.76 8.10 9.45 10.80 12.15 13.60 14.86 16.20 17.56 18.90 20.25 21.60 22.95 24.30 26.65 27.00 28.35 29.70 31.06 32.40 33.75 35.10 36.46 37.80 39.15 $27.00 15.75 42.75 $1.43 2.86 4.28 5.70 7.13 8.66 9.98 11.40 12.83 14.26 16.68 17.10 18.53 19.95 21.38 22.80 24.23 26.66 27.08 28.60 29.93 31.36 32.78 34.20 36.63 37.05 38.48 39.90 41.33 $29.25 15.76 46.00 $1.50 3.00 4.50 6.00 7.50 9.00 ,10.50 12.00 13.60 16.00 16.50 18.00 19.60 21.00 22.60 24.00 25.60 27.00 28.60 30.00 31.50 33.00 34.60 36.00 37.60 39.00 40.50 42.00 43.60 $31.60 16.75 47.26 $32.25 15.75 $33.75 16.76 $36.25 15.75 $36.00 16.76 61.75 $36.76 16.76 52.50 $37.60 16.75 63.26 $38.26 15.76 64.00 $39.75 15.76 $41.25 15.75 $42.76 16.75 68.60 $1.60 3.16 4.73 6.30 7.88 9.45 11.03 12.60 14.18 15.76 17.33 18.90 20.48 22.05 23.63 25.20 26.78 28.36 29.93 31.50 33.08 34.65 36.23 37.80 39.38 40.95 42.63 44.10 45.68 $1.60 3.20 4.80 6.40 8.00 9.60 11.20 12.80 14.40 16.00 17.60 19.20 20.80 22.40 24.00 25.60 27.20 28.80 30.40 32.00 33.60 36;20 36.80 38.40 40.00 41.60 43.20 44.80 46.40 $1.65 3.30 4.95 6.60 8.26 9.90 11.56 13.20 14.86 16.60 18.16 19.80 21.45 23.10 24.75 26.40 28.06 29.70 31.36 33.00 34.65 36; 30 37.95 39.60 41.26 42.90 44.65 46.20 47.85 $1.70 3.40 5.10 6.80 8.60 10.20 11.90 13.60 15.30 17.00 18.70 20.40 22.10 23.80 25.60 27.20 28.90 30.60 32.30 34.00 36.70 37.40 39.10 40.80 42.60 44.20 45.90 47.60 49.30 $1.73 3.46 6.18 6.90 8.63 10.36 12.08 13.80 15.53 17.25 18.98 20.70 22.43 24.16 26.88 27.60 29.33 31.05 32.78 34.50 36.23 37.95 39.68 41.40 43.13 44.85 46.58 48.30 50.03 $1.76 3.50 6.25 7.00 8.76 10.50 12.26 14.00 15.75 17.50 19.26 21.00 22.75 24.60 26:25 28.00 29.75 31.50 33.26 35.00 36.76 38.60 40.25 42.00 43.75 45.50 47.26 49.00 60.76 $1.78 3.65 5.33 7.10 8.88 10.65 12.43 14.20 15.98 17.76 19.53 21.30 23.08 24.85 26.63 28.40 30.18 31.95 33.73 35.50 37.28 39.05 40.83 42.60 44.38 46.16 47.93 49.70 51.48 $1.80 3.60 6.40 7.20 9.00 10.80 12.60 14.40 16.20 18.00 19.80 21.60 23.40 25.20 27.00 28.80 30.60 32.40 34.20 36.00 37.80 39.60 41.40 43.20 46.00 46.80 48.60 50.40 52.20 $1.85 3.70 5.65 7.40 9.25 11.10 12.96 14.80 16.66 18.50 20.36 22.20 24.05 25.90 27.75 29.60 31.45 33.30 35.16 37.00 38.85 40.70 42.66 44.40 46.26 48.10 49.96 61.80 63.65 $1.90 3.80 6.70 7.60 9.50 11.40 13.30 15.20 17.10 19.00 20.90 22.80 24.70 26.60 28.60 30.40 32.30 34.20 36.10 38.00 39.90 41.80 43.70 46.60 47.50 49.40 61.30 63.20 66.10 $1.95 3.90 6.86 7.80 9.75 11.70 13.66 16.60 17.66 19.60 21.45 23.40 25.36 27.30 29.26 31.20 33.15 35.10 37.06 39.00 40.95 42.90 44.86 46.80 48.76 50.70 62.66 64.60 56.66 80 APPENDIX. Daily rates to retired men (per month) — Continued. Days. S44.25 15.75 9. 10. 11. 12. 13. 14. 16. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26., 27.. 28., 29., $2.00 4.00 6.00 8.00 10.00 12.00 14.00 16.00 18.00 20.00 22.00 24.00 26.00 28.00 30.00 32.00 34.00 36.00 38.00 '40.00 42.00 44.00 46.00 48.00 50.00 52.00 54.00 56.00 58.00 S45.00 16.75 X2.03 4.05 6.08 8.10 10.13 12.15 14.18 16.20 18.23 20.25 22.28 24.30 26.33 28.35 30.38 32.40 34.43 36.45 38.48 40.50 42.63 44.55 46.68 48.60 50.63 52.65 64.68 56.70 58.73 848.75 16.76 61.50 J2.05 4.10 6.16 8.20 10.25 12.30 14.35 16.40 18.45 20.60 22.66 24,60 26.65 28.70 30.76 32.80 34.85 36.90 38.96 41.00 43.05 45.10 47.15 49.20 61.25 63.30 56.36 57.40 59.45 $48.75 15.75 64.60 S2.15 4.30 6.45 8.60 -10.76 12.90 15.05 17.20 19.36 21.60 23.65 26.80 27.95 30.10 32.26 34.40 36.55 38.70 40.86 43.00 45.15 47.30 49.45 61.60 53.76 66.90 58.06 60.20 62.35 $51.76 15.75 67.50 $2.26 4.50 6.75 9.00 11.25 13.50 15.76 18.00 20.25 22.50 24.75 27.00 29.25 31.50 33.76 36.00 38.25 40.50 42.76 45.00 47.25 49.50 61.75 54.00 56.25 58.50 60.75 63.00 65.25 S69.25 15.75 75.00 $2.60 5.00 7.50 10.00 12.50 16.00 17.50 20.00 22.50 25.00 27.50 30.00 32.50 35.00 37.50 40.00 42.50 45.00 47.50 60.00 62.60 55.00 57.50 60.00 62.50 66.00 67.50 70.00 72.50 $62.25 15.76 78.00 $2.60 6.20 7.80 10.40 13.00 16.60 18.20 20.80 23.40 26.00 28.60 31.20 33.80 36.40 39.00 41.60 44.20 46.80 49.40 52.00 54.60 67.20 59.80 62.40 66.00 67.60 70.20 72.80 75.40 $65.25 15.76 $2.70 5.40 8.10 10.80 13.60 16.20 18.90 21.60 24.30 27.00 29.70 32.40 35.10 37.80 40.50 43.20 45.90 48.60 61.30 54.00 56.70 59.40 62.10 64.80 67.60 70.20 72.90 75.60 78.30 $68.26 15.76 $2.80 6.60 8.40 11.20 14.00 16.80 19.60 22.40 25.20 28.00 30.80 33.60 36.40 39.20 42.00 44.80 47.60 60.40 53.20 56.00 58.80 61.60 64.40 67.20 70.00 72.80 75.60 78.40 81.20 $71.25 15.75 $2.90 5.80 8.70 11.60 14.50 17.40 20.30 23.20 26.10 29.00 31.90 34.80 37.70 40.60 43.50 46.40 49.30 52.20 65.10 58.00 60.90 63.80 66.70 69.60 72.50 75.40 78.30 81.20 84.10 $74.26 15.75 $3.00 6.00 9.00 12.00 15.00 18.00 21.00 24.00 27.00 30.00 33.00 36.00 39.00 42.00 46.00 48.00 51.00 54.00 57.00 60.00 63.00 66.00 69.00 72.00 75.00 78.00 81.00 84.00 87.00 INDEX. Paragraph. Alisence, authorized, no pay as mess sergeant, cook, ormessman during 16, 112, 170 Absence Without Leave. Additional pay, checkage for includes 4 Back credits, record of shown in giving 15,108 236 Civil authorities, no pay while in hands of except 6, 7, 54 Continuous service pay, how affected by 83, lOO Expiration of enlistment, required to make good, when 83, 100 Hospital fimd, excluded in making checkage for 4, 51, 168 Pay rolls — Absent when submitted, entry under " Remarks" 5, 292 Checkages for — How made on 4, 5, 49, 235 Made on current 12 Period of, noted under "Bemarks" 5, 292 Statement of account for final settlement, entries on concerning 14 Time, computation of. 8 et seq., 52 et seq. Absentee from Pay Table. (See Payments to Commands.) Aflcounts. (See Clothing; Dead Men's Accounts; Deserters; Discharge; Pay Rolls; Transfer of Enlisted Men.) Additional Fay: Absence without leave, checkage for includes 4 Back credits — Absence without leave, none given for 15, 108 Absences, all, deducted mess sergeants, cooks, and messmen 16, 112, 170 Pay rolls- Supporting evidence required 107 When allowed on current 106 When claim made on auditor 106 Bounty: Forms of included in 41, 223 Discharge certificate, notation of on for bounty 43 Expert riflemen, sharpshooters, and marksmen: Army, men reenlisting from 145 Qualification period continues for 144 Statement of account for final settlement, qualification entered on 136, 143 Foreign shore service pay, in computing include 157 Good-conduct medals 161 Gun pointers (law quoted) 69 Laws concerning quoted 69 Marine Band, for playing at White House - 69 Mess sergeants, cooks, and messmen — Absences, all, deducted 16,112,170 Detail of— Allowance based on strength command 173 Detachments messing separately deducted 171 How made 173 Made on first of month except 177 Discharge, credit for on 134 Pay rolls, entries on concerning. (See Pay Bolls.) Signalmen 69 Tables of rates 76 Adjutant and Inspector's Department: Service record of oflicers to be obtained iirom for longevity 169 Advance Fay: Allotment, does not prevent registration of 17 Amount drawn, limit on 17 Application for -' 17 Drawing of. .■ 17 54363—12 6 ' &1 82 INDEX. Advance Pay— Continued. Paragraph. Page. Pay, does not prevent drawing of to date sailing ,., 17 Pay officers taking up accounts notified 18 Voucher, specimen form of 19 Ald-de-camp: Foreign shore service pay, pay as included in 157 Table of daily rates 17 Allotments: Amount of not to interfere with other checkages 28 By whom made 20 Charged on first day of month 25 Correspondence with Navy Allotment Office concerning 26 Date first payment to be sufficiently remote, etc 29 Form NMC. 535 (Allotment granted)— Approval and witnessing by commanding officer necessary enlisted man 21 Copies orders officers to accompany 21 Forwarded to paymaster 21 Grantee — Care concerning name and address 27 Prefixes Mr., Mrs., Miss, etc., prohibted 27 Grantor, pay number inserted 28 Two copies required 21 Form NMC. 535 (a) (Register of allotment granted); preparation of. 21 Payable when 25,32 Pay rolls, entries on concerning 22, 218 Purposes for which made 20 Renewal after discontinuance ^ 20 Stoppage of— Absence, death, desertion 23 Discharge 24 Forfeiture pay by sentence 23 Indebtedness larger than canceled by pay , 23 Paymaster notified by telegraph or cable if necessary 23 Transfer 24 Time of— Not for less than three months 31 Not to run beyond expiration enlistment 23 Only when absent on distant duty 20 Allowances. (See Pay of Enlisted Men; Pay of Officers.) Applications for Advance Pay. (See Advance Pay.) Appointment, Original, Ofilcers: Mileage, entitled frorn place orders received to station 195 Pay commences 206 Apprehension. (See Deserters; Stragglers.) Approval: Commanding officer necessary for allotments enlisted men 21 Senior officer present for advance pay 17 Army: Continuous-service pay — Enlistment in — After service Marine Corps 1 92 For five years not completed 95 Periods in, defined 81, 83 Service in, how computed 83, 104 Distance tables, used in computing mileage 186 Expert riflemen, sharpshooters, marksmen, reenlisting from 145 Longevity pay officers, service in, counted 169 Pay assimilated with (law quoted) 62 Arrest. (See Civil Authorities.) Auditor for the Navy Department, claims for back credits made on, when 106 Authorized Absence, no credit for pay as mess sergeant, cook, or messman during 16 Avpard of Good-conduct Medals. (See Good-conduct Medals.) Back Credits. (See Credits.) Barber Service assumed by post exchange 265, 256, 257,260 Beneficiary (ies) Death Gratuity: Amount allowed (law quoted) 64 Not allowed if no widow or designated 64 Retired officers, not allowed Black Ink only to be used on vouchers 3 64 INDEX. 83 Blank Forms. (See Forms.) Paragraph. Page. Bounty: Additional pay included 41, 226 Discharge, computed on pay at time of 41 Discharge certificates, entry additional pay for 43 Foreign shore service pay included 157 Hospital fund, no deduction tor 44, 164 Law governing quoted 66 Noncommissioned ofiicQr(s) — Not entitled 41 EecruitlQg warrant entitled 45, 110 Pay rolls — Credit for, on 142, 223 Remarks concerning on 223, 232, 276, 292(1) Ranks entitled to 41, 45 Reenlistment, must he within three months 41 Cash: Deposits made in, disposition ; 124 Found with effects dead oSScers or men 113 Sale of effects dead men, realized from 113 Refunds, disposition 279 Cadet Service, Army or Navy, counts longevity oiBcers 171 Certmcate(s): Commutation for quarters voucher when required with 69 Moimted pay, required with vouchers 201, 202 Pay rolls, Signed by witnessing officer 213, 249, 281 Travel expense voucher-^ Carriage hire, to explain necessity 316 Receipts, In absence of, required 312 Cbeckages: Absence without leave, for — Additional pay included 4 Civil authorities, in hands of 54 Pay rolls, made on, for current month .- 50 Time of, how computed 8 et .seq., 52 et seq. AUotments, for 22 Clotldng, overdrawn 57 Courts-martial sentences 280,292(m) Deserters, expenses return 68, 292(b) Deposits, enlisted men 60, 122, 126 Final settlement, made prior to delivery 147, 148 Government property 230 Hospital fund 163 ' Hospital subsistence, officers 61 Pay rolls — All under " Miscellaneous checkages " except 46 Nature indicated over amount 46, 219 Post exchange indebtedness. (See Post Exchange.) Requests for — Duplicate copies retained 217 How disposed of 47 Not to be held 59 Pay roll entries 233,292(1) Specimen form ^2 Sale of effects 299 ■ Check (s): Exchange, no fund for ^ Letter transmittal, post or command, indorsement on 280, 283 Letters transmitting, copy retained 217 Loss, action upon •, ^" Payee — Power of attorney authorizing collection by other than 265 To be person to whom payment due 64 Paymasters, when forwarded to 66, 270 Recruiting duty, payment men by 277 P7q Refimds, in cases of 84 INDEX. CivU Authorities: Paragraph. Page. Checkage absence in hands of -. 7, 54, 55 Commutation for quarters, officers not entitled while in hands of 76 Witnesses, men detained as, entitled 76 Claims made on Auditor for hack credits, when 106 Class III Pay, in computing continiious service 87-88 Clotliing Allowance: Discharge, credit or debit on 132 Overdrawn, checkage 57 Statement of accoimt for final settlement, entries 132 Undrawn, date of death , how credited 117 Collection of checks by other than payee 64,265 Collections. (See also Refunds and Return of Pay Rolls.) Disposition of 147 Final settlements— Checkages not on, made for 147 Indorsement on regarding 148 Post exchange. (See Post Exchange.) While command is being paid 244 Commandant, TJnlted. States Marine Corps, authorizes publication of manual 1 Commanding Officer (s): Approval necessary allotment granted enlisted men 21 Final settlement, certificate completed by 149 Pay rolls credits by, to be properly supported 107 To provide facilities payment command 244 Commutation for Quarters: Allowance, table daily rates Army, allowed under rules and regulations of 73 Civil authorities, officers in hands of not entitled 76 Duty— At naval prisons, when allowed for 75 Not allowed for 76 With troops paid by Quartermaster's Department (law quoted) Without troops- Defined 74 Only for, paid by Paymaster's Department (law quoted) Hospital, officers imdergoing treatment at 76 Orders indorsed to show date entering upon duty 70 Payable by Pajonaster's Department, when 68 Time, computation of ^77 Vouchers- Certificate nonavailability pubUc quarters, when required with 69 Copies orders to accompany first and last 69 Specimen forms , 78 Variations in 79 Competitions, target, entries regarding prizes on pay rolls 225, 292(d) Continuous-Service Pay: Allowed marines for service Army and Marine Corps only 82 Army, men enlisted in, from Marine Corps 104 Commissioned officers, volunteers, for service as 102 Drum major, same as first sergeant 97 Enlistment periods, determination of^ Absence without leave as affecting 80, 100 Army — Discharge from, under act of June 16, 1890 95 Reenlistment in, after first enlistment in Marine Corps 92 Service prior and subsequent to May 11, 1908 83 Discharge — By purchase — Enlistment not counted 86 Reenlistment within three months after 89 Convenience Government — After serving half enlistment 80, 93 Before serving half enlistment 94 Other than honorable, when counted 87 Marine Corp8,'how computed 81 Men in service on May 11, 1908 80 INDEX. 85 Continuous-Service Pay— Continued. Paragraph. Page. Enlistment periods, determination of— Continued. Eeenlistment — Subsequent May 11, 1908, witliin three months after discharge prior that date . . 89 Three montlis' limit — After expiration of 80, 85 Date discharge not counted 91 Must be actually within 91 Time held convenience Govermnent after expiration enlistment 84 Laws and decisions concerning, quoted 80 Musicians not entitled to 97 Pay men in service May 11, 1908, not reduced 99 Pay rolls, entries concerning increase on 227, 292(w) Phihppine Scouts, service in, how counted 102, 103 Porto Eico Regiment, service in, how counted 102, 103 Bates of increase 80 Beenlisted (class 3) pay ." 87, 88 Second leader of band entitled 97 Volunteer service, not coimted for, when 95 Cooks. (See Mess Sergeants, Cooks, and Messmen.) Courts-Martial: Allotments, when stopped by forfeiture pay 23 Pay rolls, oheokage forfeiture pay by sentence 230, 292(m) Credits: Back- Absence without leave, none given for period 15, 108 Absences all deducted mess sergeants, cooks, messmen 16, 112, 292(h) Pay rolls — Bemarks concerning absence without leave 108, 236, 292(g) When allowed on current 106 When claim for, made on auditor 106 Bounty- How made for 41 Nonconmussioned officers (rec. warrant) entitled 45, 110, 276 Pay rolls; entries concerning, on 108, 109, 292(i) Expert riflemen, sharpshooters, marlssmen, entries on pay rolls 231 Good-conduct medals, pay-roll entries 292(t) Mess sergeants, cooks, messmen, entries 236 Miscellaneous, entry of 105,208,219 Prizes, target, how entered 225 Bequests for — ■ Disposal of Ill Pay-roll entries concerning 107, 233 Sale of effects, sums realized from 113, 292(n) Dead Men's Accounts. (See also Deceased Officers and Men.) Cash foimd among effects, disposition 113, 302 Closed to include date of death 113 Clothing, undrawn, credit for 113 Effects, sale of— Cash realized, disposition 279 Pay rolls, credit on 239 Beportof 299 Specimen form used 303 Statement of account for final settlement, when credited 113 Time of early 301 Pay rolls, entries under "Bemarks" 292(n) Statement of account for final settlement: Absence without leave, record of on 14, 294 Extra duty performed, date of death entry under "Bemarks" 115, 294 Forwarded to paymaster having accormts 113 Sale of effects, credit for, on 1 13 Service record, complete, shown) 114 Specimen form of 118 To be complete enough to enable paymaster readily to verify balance 113 Will, If any, forwarded to paymaster having accounts 116 Death Gratuity. (.See Beneficiaries.) 86 INDEX. Deceased Officers and Men. (See also Dead Men's Accounts.) Paragraph. Page. Allotments of, to be unmediately stopped 23 Cash found among effects, disposition 113 Sale of effects 133,299 Will, 11 any, forwarded to paymaster having accounts 116 Decisions. (See Law and Decisions.) Deck Courts: Allotments, when stopped by sentence 23 Pay rolls, checkage for, on 230,292(m) Delivery. (See Deserters; also Stragglers.) Deposits: Amounts receivable as 120 Cash, disposition of 124 Discharge, repayment of, made on 120 Interest, not paid on, for less than six months 121 Pay rolls, accounts stamped on '. 62, 126 Reports of — Copy retained 122,217 Rendered— By marine detachments afloat 127 Monthly, with pay roll 122 Specimen forms 128, 129 Service-record books, entry made in and verified 125, 126 Descilptive Book (or List). (See Service-Record Book.) Deserters: Accoimts — Closed to include date prior desertion 240 Forwarded on N. M. C. 90.^ 307 Cheokage includes— Additional pay 4 Expenses return 58 Pay rolls, entries concerning, on — Upon desertion 240, 292(d) Upon joining from desertion 234, 292(c) When mark desertion removed 234, 292(c) Post-exchange indebtedness 260(1)(4) Sale of effects- Cash realized, how disposed of 279 Report of— Preparation 300 Specimen form 302 Time of early 301 Desertion. (See Deserters.) Discharge: Bounty — Computed on pay received at time of. '. . . 41 Entry on certificate of extra pay for 43 By purchase- Disposition of price 139, 279 Price remitted 139 Collections made on 147, 279 Continuous-service pay, as affected by. (See Continuous-Service Pay.) Expiration of enlistment — Absence without leave made good 100 Accounts forwarded prior to 131 Good-conduct medals and bars awarded on 161 Pay rolls, entries concerning on 240, 292(o) Post-exchange collections 253, 261 Statement of account for final settlement — Absence without leave, record on 14 Cause of, how stated 13a Clothing — Credit or debit for, on 132 Statement concerning, to accompany 132 Expert riflemen, sharpshooters, marksmen, when notation authorizes payment 136 Extra-duty details, "Remarks" concerning on 134 INDEX. 87 Discharge— Continued. Paragraph. Page. Statement of accoxint for final settlement— Continued, Forwarded- Immediately upon recommendation for 132 In time for paymaster to prepare final settlements 131 Prepared, to include date of. 131 Pureiase price remitted, entry 139 Service record, instructions concerning entry 136 Specimen form of 141,142 Transfer prohibited after transmission staff, returns for 137, 278 Transportation and subsistence tendered on 146 Travel pay on (law quoted) 67 Disbonoiable Dlscbarge, service other than honorable, as affecting continuous-service pay. 87 Disposition of Funds. (See Refunds and Return of Pay Rolls.) Distance, Army tables used 186 Drum Major: Continuous-service pay, entitled to 97 Pay same as first sergeant (law quoted) 66 Effects: Dead men- Cash found among, disposition 113, 302 Credit for sale of 113 Will found among, forwarded to paymaster having accounts 116 Sale oT— Cash realized, disposition 299 Pay rolls— Checkage for, on 299;292(hh) Credit for, on 239,292(n) Report of, preparation 300, 303 Time of early 301 Enlisted lUCen. (See Pay of Enlisted Men.) Enlistment (s): Discharge from. (See Discharge.) Marksmanship qualification, continues to end of. 144 Payrolls; entry for men joining by 292(x) Periods. (See Continuous-service pay.) Time absent without leave, when made good 83, 100 Exchange: No funds for payment of, on checks 66 Post. (See Post Exchange.) Expenses for Travel. (See Travel Expenses.) Expert Blflemen, Sharpshooters, Marksmen, pay as: Absence without leave, checkage for 4 Army, men reenlisting from 146 Back credits- Absence without leave stated 15, 108 Pay rolls, When allowed on 106 Statement of account for final settlement, on 136, 143 Bounty, pay as included in 41 Discharge, pay as credited on 136 Foreign-shore service pay, included in computing 157 Pay roUs, credit for, on 231,292(p) Pay tables, daily rates 346 Qualification, period of, for pay 144 Statement of account for final settlement, qualification entered on 135, 143 Expiration of Enlistment. (See Continuous-Service Pay and Discharge.) Express. Used in remitting to paymaster, when 67,279 Extra Duty. (See also Additional Pay.) Bounty, included in 41 Discharge certificate, entry concerning, for bounty 43 Statement of account for final settlement, entries concerning, on 115, 134 Final Settlements: Collections — Disposition 148 Made prior delivery of 147, 279 Indorsement by commanding officer 147 Paymaster will prepare 147 Tender transportation and subsistence lor sea travel, notation concerning 146 Specimen form of; 150, 151 88 INDEX. Foreign Shore Service Pay: Paragrapli. Page. Additional pay, not allowances, included 157 Commences and ceases when 164 Culebra, not allowed for duty in 152 Enlisted men- Amount allowed 154 Bounty, amount of, Included in 41, 159 Furlough does not deprive, when 156 Transfer from ships to hospital of, for transfer United States 158 Hawaii, not allowed for duty in 152, 154 Officers — Aid-de-camp, pay as, included in computing 157 Amount allowed 182 Leave of absence does not deprive when 156 Longevity pay included in computing 63 Mounts, pay for, included in computing 63 Vouchers — Amount of, included on 152 Copies, orders to accompany 153 Specimen entries on 209 Pay rolls, entries concerning increase 288, 292(q) Porto Rico, not allowed for duty in 152 Stations where allowed 162 Forfeitures: Allotment, stoppage by sentence court, when 23 Pay rolls, checfeage for, by sentence 230, 292(m) Forms: Blank- Care to be exercised in use of 37 List of, pertaining P. M. Dept 36 Number of, restricted 36 Receipt to be promptly acknowledged 38 Requisition for, preparation and forwarding 39, 40 Specimen- Advance pay voucher 19 Allotment granted 34 Check letter of transmittal (post or command) . , 283 Commanding officer's delegation of authority to receipt for funds 250 Final settlement ISO Mess sergeants, cooks, and messmen voucher 184, 186 Mileage voucher 199 Pay and commutation for quarters voucher 78, 79 Pay rolls 242, 243 Pay voucher, officer's 208, 209 Pay voucher, retired officer's 297,298 Post exchange voucher 263 Power of attorney — For collecting checks 269 Letter notifying paymaster of 270 Report of deposits 128 et seq. Report of payment of command 284 Requests for credits or checkages 62 Requisition for blank forma 40 Sale of dead men's and deserters' eflects 303 Statement of account for final settlement — Dead men 118,119 On discharge 141 Travel expense voucher 319(b) Fractional Parts of Days and Months. (See Time.) Fraudulent Enlistment: Continuous-service pay, time served In, not counted 101 Pay rolls, entry where not, to be paid on suspicion of 292(n) Funds. (See also Retimds and Return of Pay Rolls.) Letters acknowledging receipt from paymaster, copy retained 217 Funeral, officers not entitled mileage on orders to attend 196 Furlough: Civil authorities, in hands of, while on 65 Foreign shore service pay, while on 166 Pay rolls, accounts of men on 231, 2 INDEX. 89 Good-Conauct Medals and Bars: Paragraph. Page. Absence without leave, oheokage for, includes 4 Date of— Award, date of discharge jgg Pay commencing, date of reenUstment 15q Foreign shore service pay, included in computing I57 Pay for, same as Navy j^q Pay rolls, entry under Remarks 161 292(t) Pay table, daily rates ' 75 Statement of account (or final settlement, entry 162 Government Property, chockage for loss of, on pay rolls 57, 230, 292(ii) Gratuity, Deatb. (Sc« Beneficiaries.) Gunnery Sergeants: Continuous-service pay, same as first sergeants 98 Pay of (law quoted) gg Gun Pointers: Absence without leave, checkage ineludes 4 Bounty, pay as, included in ■ 41 Pay for, same as Navy (law quoted) 69 Pay tables, daily rates 7g Hawaii, foreign shore service pay not allowed for duty in 68 Hospital: Commutation for quarters, officers in 76 Foreign shore service pay, when not entitled to, while in 158 Mileage not allowed for travel to, with escort 198 Pay rolls, entry under "Eemarks," when men in, not to be paid 229, 292(v) Hospital Fund: Absence without leave, checkage for, excludes 4, 165 Active and retired officers and men checked for 163 Bounty, not deducted from 44, 164 Pay table, daily rates Hospital Subsistence, checked against the accounts of officers 61, 166 Ink, Black, only used on vouchers 3 Insane officer not allowed mileage to asylum with dSottrt 198 Interest, not paid on deposits of less than 6 months 121 Jolnbig of Men: Deserters or stragglers, expenses checked 121 Pay rolls- Deserters or stragglers, entries 234, 292 (c) Enlistment or reenUstment, by 292 (x) Foreign shore service, from, entries 288, 292 (q) Transfer, by, entries 216 Laundry Service, assumed by post exchange 255, 256, 267, 260 Laws and Decisions Quoted: .Anuy, pay assimilated with 66 Enlisted men, pay and allowances Of— Bounty 66 Continuous service 67 Cooks .- 69 Death gratuity 67 Drum major 66 Expert riflemen, sharpshooters, marksmen 69 Fdreign shore service 68 Gunnery sergeants . . ; 66 Gun pointers 69 Hospital fund 67 Marine band members 69 Messmen 69 Mess sergeants 69 Quartermaster sergeants 66 Sergeants major 66 Signalmen 69 Travel pay on discharge 67 Officers, pay and allowances of— Commutation tor quarters 65 Death gratuity 64 Foreign shore service 63 90 INDEX. Laws and Decisions Quoted— Continued. Paragraph. Page. Officers, pay and allowances of— Continued. Heat and light allowance 85 Hospital fund 6* Leave, while on 63 MUeage ■- 84 Mounts 8* Retired 6* Traveling expenses 6* Leader ol Band, pay and allowances 66 Leave of Absence: Extension of Foreign shore service pay, while on 156 Mileage, on orders received while on 189 et seq. Pay- Amount allowed while on Paymaster to be furnished address to forward. 207 Letters: Acknowledging receipt funds or transmitting checks, copies retained 217 Transmittal checks (post or command) 283, 284 Longevity Pay: Amount of (law quoted) 167 Computation of 168,169 Foreign shore service pay included in computing Service record obtained from A. and I. Department 169 Voucher- Entry of increase on 209 Papers to accompany 165 Loss of: Checks, action to be taken 65 Orders, claim for mileage on auditor 192 Pay. (See Courts-martial.) Service record books, en route 310 MajoT General Commandant, authorizes publication of manual 1 Marine Baud: Continuous-service pay — Musicians not entitled to 97 Second leader entitled to 97 Leader of, entitled pay and allowances first lieutenant 66 Pay, additional, table daily rates 76 Pay, proper — Law fixing 66 Table of rates 77 Marine Detacliments, to render reports of deposits 127 Marksmanship. (See Expert Biflemen, Sharpshooters, Marksmen, Gun Pointers, Prizes.) Medical Survey, discharge by, noted on Statement of Account for Final Settlement 133 Messmen. (See Mess Sergeants, Cooks, and Messmen.) Mess Sergeants, Cooks, and Messmen: Absence- Hospital, not entitled pay while in 170 With or without leave, pay checked for 170 Back credits- Absences, all to be stated , 16, 182 Pay rolls — Entries on 105, 292(f) (h) When allowed on 106 Bounty, pay included when 41, 183 Death gratuity, pay included when 183 Detail(s) of— Allowance bsised on strength command 173 Detacliments messing separately deducted from strength 171 How and when made 177 Discharge- Detail to continue to date of 134 Pay as, credited on 134 Duty as- Fractional parts month, entitled pay for 170 Must be actually performed to receive pay 170 INDEX. 91 Mess Sergeants, Cooks, and Messmen— Continued. Paragraph. Page. Foreign ^ore service pay, included in computing 1.57 Pay, rates of, for service as 170 Pay rolls, entries on, concerning 233, 292 (aa) Pay tables, daily rates 76 Statement of account for final settlement, remarks on 134 Vouchers — Accompany pay rolls 172 Copy retained .-. 221 Irregular details explained 177 Prepared in duplicate 172 Separate messes, notation concerning 179 Specimen forms of , 184, 185 Mldnlgbt, absence without leave to or from 49 nndshlpiuen, service as counts for longevity pay officers 168 Mileage: Appointment, original, entitled place orders received to station 195 Army distance tables used in computing 186 Funeral, not allowed on orders to attend 196 Insane asylum, ordered to with escort' not entitled 198 Leave of absence, orders received while on 189, 190 Naval hospital, ordered to with escort, not entitled 198 Orders- Confirmed by proper authority when 191 Indorsed to show date and place receipt 188 Loss of, claim made on auditor 192 Must be issued prior commencement journey except 191 Must designate points between which travel is to be performed 188 Travel must be performed subsequent receipt 188 Bate of, per mile 186 Transportation not to be obtained from Quartermaster's Department 194 Travel- Alaska, in 186 Between United States and points outside limits in North America 197 Continental limits. United States, must be within, to receive 186 Government conveyance, not allowed if performed in 189 Must be performed — At officer's own expense 188 Subsec[uent receipt orders 188 Repeated, only actual expenses allowed 186 Sea, law concerning 64 With troops, not allowed 64 Without troops, when allowed 19* Vouchers- Accompanied by original orders, modifications, and copies 187 Number of miles left blank on 193 Specimen form of. 1 "9 Military Academy, service in counts for longevity pay officers 168 Miscellaneous Clieckages. (See Checkages.) Miscellaneous Credits. (See Credits.) Money. (See Cash.) Mounted Pay. (See Mounts.) Mounts: Foreign shore service pay, included in computing 63 Pay for— Allowed, when ^"^ Daily rates ''^ Law quoted ^^ Vouchers — Certificates to accompany 201 Orders, copies of, to accompany first 201 Musicians, Marine Band: Continuous-service pay, not entitled to 97 Pay, additional, table daily rates ^6 Pay, proper- Law fixing. 66 Table of rates ^^ 92 INDEX. , Paragraph. Page. Name, change in, entry on pay rolls 233, 292(bb) Xaval Academy, service in counts for longevity pay 168 Naval Hospital. (See Hospital.) Naval Prison, officers on duty at entitled commutation for quarters 75 Navy Allotment Office: Allotment granted to reach, when 29 Correspondence concerning allotments ■with. ,. 26 Navy Department: Allotments not renewed except by authority of 21 Special Order No. 54, re travel expenses 58 Navy Service counts for longevity pay. 168 Noncommissioned Officers: Bounty, not entitled to 41 Drum major, pay same as first sergeant 66 Gunnery sergeants, pay of, law quoted 66 Pay rolls, entries upon promotion to 229, 292 (ee) Pay tables 77 Quartermaster sergeant, entitled pay Army quartermaster sergeant 66 Recruiting, transfer to while holding permanent warrant 273 Recruiting warrants — Apportionment of. 271 Bounty — Entitled to when 45,276 Pay rolls, entry under "Remarks," concerning 276, 292 (j) Pay rolls- Appointment, entry concerning under "Remarks " 271, 292 (ff) No copy warrant filed with 271 Transferred another station, same district, entry 271 Reduced to private upon transfer post 274 Reenlistment, when entitled temporary reappointment 275, 306 Sergeant major, entitled pay Army sergeant major 66 Temporary warrants, issue, proportions, pay under 304 Officers. (See Pay, olBoers.) Order (s): Advance pay, original and copies to accompany application 17 Allotments, form N. M. C. 535 accompanied by 21 Commutation for quarters- First and last vouchers accompanied by copies of. 69,72 Indorsement necessary on 70 Credits, supporting, numbers and dates shown 107 Foreign shore service pay, copy officer's required 153 Mileage- Confirmed by proper authority when 191 Indorsed to show date and place receipt 188 Leave of absence, while on, upon receipt of 189 et seq. Loss of, claim on auditor 192 Must be issued prior commencement journey, except 191 Must specify points between which travel is to be performed 188 Travel must be performed subsequent receipt 188 Voucher, accompanied by original and copies of 187 Mounts, copies of, to accompany first voucher 201 Navy Department Special Order No. 54, copy of Retired officers — Active duty, assignment to or relief from, voucher accompanied by copies of 295 First voucher after retirement accompanied by copies 295 Travel expense voucher accompanied by original 313 Pay Checks. (See Checks.) Paymaster's ClerkSj'service as counted in computing longevity officers 168 Paymaster's Department: Commutation for quarters payable by, when 68 Post exchange collections through. (Sec Post Exchange.) Payment to Commands: Absentees- Funds left for delivery to— Form N. M. C. 430 preparation 247, 248, 260 Not to be held over three days 246, 282 Report if held over three days 282 Wit7iessing officer not to sign roll until disposed of 281 INDEX. 93 Payment of Commands-Continued. Paragraph. Page. Absentees— Coutinued . When names called, not paid unless 244 Who have signed lor pay, list of and envelopes for 24S Collections in room, not allowed, when 244 Commanding ofiScer to provide suitable facilities 244 Letters acknowledging receipt funds or transmitting checks, copies retained . . . . . . . .' . . . . 217 Officer to witness and sign oertiflcate in roll 213 249 Becruiting duty, paid by checks 277 Report of, specimen form 284 Pay of Enlisted Men: Additional- Discharge certificate, noted on for bounty 43 Expert riflemen, sharpshooters, and marksmen- Army, men reenlisted from 145 Qualification, period continues for 144 Statement of account for final settlement, entered on 134, 143 Good conduct medals iqq Gunj)OLnters, same as Navy g9 Marine Band, for playing at White House 69 Mess sergeants, cooks, and messmen— Absentees, all to be deducted 15 173 Detail of. 171 et seq Discharge, credit for, on I34 Signalmen 69 Tables of rates 76 Allotments of — Amount of, not to interfere with other checkages 28 Charged on first day of month 25 Correspondence concerning, with Navy Allotment Oflice 26 Date first payment to be sufficiently remote, etc 29 Forms N. M. C. 535 and 535a, preparation 21, 28 Payable when 25, 32 Pay rolls, entries on, concerning 22, 218 Purposes for which made 20 Renewal after discontinuance 20 Stoppage of 23, 24 Time of— Not for less than six months 31 Not to run beyond expiration enlistment 23 Only when absent on distant duty 20 Army, assimilated with Bounty- Additional pay, forms of included 41, 223 Computed on pay received at time of discharge 41 Foreign shore service pay included 157 Noncommissioned officers, recruiting warrant, entitled 45, 110 Pay rolls, credit for, on 42,223,276,292(j) Banks entitled to receivel 41, 45 Reenhstment, must be within three months 41 Checkages of— Absence without leave — Additional pay included 4 Civil authorities, in hands of, when authorized 6,54 Hospital fund deducted 4, 51, 168 Pay rolls, made on, for current month . i 12, 50 Allotments, bow made for 22 Clothing overdrawn 57 Courts-martial, sentence of 230, 292(m) Deposits 60,120 Deserters, expenses return 58, 292(c) Discharge, made prior delivery final settlements 147 Government property, lor 230 Pay rolls, how made on 46 et seq. Post exchange indebtedness. (See Post Exchange.) Requests for — Disposition of 47, 59 Specimen form of 62 94 INDEX. Pay ol Enlisted Men— Continued. Paragraph. Continuous service. (See Continuous Service.) Credits- Back— Absence without leave, none given tor 15, 108 Absences all deducted, mess sergeants, cooks, messmen 16, 112 Pay rolls, when allowed icn current 106 When claim made on Auditor 106 Requests for— Disposition of Ill Pay rolls, entries concerning 106, 292(x) Death gratuity, laws concerning quoted .- Foreign shore service- Additional pay, not allowances, included 157 Amount allowed 152, 154 Commences and ceases, when 152 Furlough does not deprive, when 156 Stations where allowed 152, 154 Transfers from ships to hospital, or for transfer United States 158 Laws concerning quoted 200 Noncommissioned ofiicer(s) — Drum major, same as first sergeant 66 Gunnery sergeants (law quoted) 66 Pay tables 77 Quartermaster sergeant same as Army quartermaster sergeant 66 Eecruituig, transfer to holding permanent warrant 273 Recruiting warrant: Apportionment of 271 Pay roll s , entries concerning 276, 292(j ) Reenlistment, when entitled temporary reappointment 275, 306 Sergeant major, same as Army sergeant major Temporary warrants, issue, pay under, proportions 304 Rates of, tables Service record books, entries settlements ijK 215 Transfer, upon. (See Transfer of Enlisted Men.) Travel pay on discharge , 67 Pay of Officers: Advance 17 Aid-de-camp — Daily rates 71 Foreign-shore service pay, included in computing 157 Allotments. (See Allotments.) Appointment, original, commences 206 Change of station, action upon 204 Checks — Loss of, action to be taken 65 Power of attorney, for collection by other thai} payee 265 CivU authorities, in hands of 6, 7 Commutation for quarters. (See Commutation for Quarters.) Foreign shore service — Additional pay, not allowances, included in computing 157 Amount allowed 152 Commences and ceases when 152 Leave of absence does not deprive when 156 Stations where allowed 152 Gratuity, death 64 Hospital fund, deduction for 64 Hospital subsistence, checked for 64 Leave of absence — Amount allowed while on 63 Extension of (law quoted) 63 Mileage, claims for upon orders while on 189 et seq. Paymaster should be furnished address to forward 204 Longevity — Amount of (law quoted) Computation of 168 Date computed from 169 Service record obtained from A. and 1 169 " Mileage. (See Mileage.) INDEX. 95 Pay of Officers— Continued. Paragraph. Page. Mounts — Allowed when I93 Dally rates 71 Payments, when made 203 Kates of, tables 7I Retired. (See Retired officers.) Traveling abroad, when to be signed for 268 Trayeling expenses. (See Travel E3ii)enses.) Vouchers. (See Vouchers.) Pay on Discbarge. (See Discharge.) Pay Bolls: Accounts — "Not paid" — Accounted for on N, M. C. 30 215 When to be stamped 215 " Paid "; when to be stamped 214 Black ink only to be used 212 Absence without leave — Additional pay included 4, 235 Hospital fund excluded 4, 61, 166, 235 How made on 6, 49 Made on current 12 Remarks, notations concerning under 5, 292(a) Allotments- Amount of not to interfere with other checkages 28 Name of grantor, entry over 22, 218, 226 Miscellaneous column, entered in 219, 225 Clothing overdrawn 57 Courts-martial, forfeiture pay by sentence 230, 292(m) Deposits — Name, entry over 126, 226 Reports of to accompany 222 Deserters, against accounts of 68, 292(c) Govemmen^roperty, loss of— Itemized under " Remarks" 230, 292(u) No voucher need accompany except 57 Hospital fund, for 163 Hospital subsistence against accoimts officers 61,166 Miscellaneous column — All entered under except 46 Nature of indicated over amount 46, 219 Post exchange. (See Post Exchange.) Requests for 233,292(1) Sale of effects — Remarks, entry under 299,292(hh) Voucher need not accompany 299 Clerk preparing to be provided suitable equipment 216 Continuous service — Entire service record shown 227 Remarks, entries under 227, 292(w) Credits- Additional pay — Expert riflemen, sharpshooters, marksmen, entries under " Remarks " 231, 292(p) Good-conduct medals, entries under "Remarks" 292(t) Mess sergeants, cooks, and messmen — Absences, all deducted for I'O Dates of detail, entry under " Remarks " 233, 292(aa) Voucher to accompany 221 Back- Absence without leave- None given for period of 14, 108 Remarks on concerning 108, 292(g) Absences all deducted mess sergeants, cooks, and messmen 16, 109, 292(h) Supporting evidence required under "Remarks" 107,292(1) ' V.'here allowed on current 1 8 96 INDEX. Pay Rolls— Continued. Paragraph. Credits— Continued. Bounty — Additional pay, -all forms included 42 Noncommissioned oflieers, recraiting warrant, entries under "Remarks".. 276, 292(k) Eeraarljs on concerning 240, 292(1) Miscellaneous column — All entered under, except 105 Nature of, indicated over amount 219 Prizes, target, how supported under " Remarks " 225, 292(dd) Rate of pay column not to include special 230 Requests for — Entry under "Remarks" 233,292(L) Name of paymaster entered 233, 292(L) Sale of effects— How made 239 Remarks on, concerning 292(n) Dead men- Sale of effects 239,292(n) Remarks on, concerning 292(n) Deserters; entries concerning- Upon desertion 240,292(j) Upon joining from desertion 58, 234, 292(bb) When mark of desertion removed 234, 292(c) Differences — Memorandum roll, entry on .' 211 Signature column, entry in 212 Discharge, entry under heading and Remarks 240, 292(o) Foreign-shor.e service, remarks on 237, 288, 292(q) Forwarded monthly 210 Fraudulent enlistment, payment withheld on suspicion of 292(n) Furlough, how accounts shown and " Remarks " 231, 292(s) Hospital, when in and not to be paid 229, 292(v) Joining of men — Deserters or stragglers 234, 292(b)(c) Enlistment or reenlistment 292(x) Foreign service, from 237,2S8,299{q) Transfer by 292(x) Letters — Acknowledging receipt funds, copies retained 217 Transmitting checks, copies retained , . . . 217 Men dropped from roll, entry under "Remarks " 292(y) Men not to be paid 292(z) Name, change in 233, 292(bb) Noncommissioned officers: Promotions to, entries 229, 292(ee) Recruiting warrant 271, 292(ff) Rank, change in 229, 292(ee) Rate of pay column not to include special credits 220 Refunds. (See Refunds and Return of Pay Rolls.) Remarks on. (See Remarks.) Retired, entry under heading and "Remarks" 241, 292(gg) Signature of men 224, 292(11) Specimen forms- Accounts entered on 242, 243 Explanation of 225 et seq. Stragglers, joining of 234, 292(o) Transfer, entry under heading "Remarks" 238, 292(y) Witnessing ofHcer— Certificate on, to be signed by 213, 249 Not to sign until funds left disposed of 281 Pay Tables: Enlisted men: Active list, pay proper 76 Additional pay 76 Retired, pay proper 79 Hospital fund 70 INDEX. 97 Fay Tables-Continued. Paragraph. Page. Officers — Active list, pay proper ^ Aid-de-camp, daily rates j. Commutation for quarters ^ « Mounted, daily rates ™ Eetired, daily rates • - • Pay Touchers. (See Vouchers.) PtalUppine Scouts: Method of determining service in jno Service in, when counted for continuous-service pay 102 Porto Blco, foreign shore service pay not allowed for service in .'. 132 Porto Rico Regiment, service in counted for continuous-service pay, when 102 Post Exchange: Collections- Dead men 260((V) Deserters 260(1X4) Discharge, on 263,261 Paymaster's Department- Instructions by officer in charge re 268, 260 et seq. Made through, when 257(a) Payment by, of 260(5) Retirement on 261 Shore stations, monthly, by checkage 260 Signatures on pay roll — Acknowledgment of debt 260(3) Where impossible to obtain 260(4) Transfer, on— Action taken 258 Men joining by, in debt to other exchanges 260(3) To ships, on post-exchange voucher 262 Transferred men, accounts not to be forwarded for 257(c) When not authorized 267(b) Credit- Authorized 255 Excess, explained when 25S Only to men in good standing 254 Forms, instructions on of equal force with post-exchange regulations 259 Laundry, barber, shoemaker, and tailor service, assumed by 255, 256, 257, 26fl Voueher(s) — Consolidated 261 Preparation..- 251,252,262,264 Sea, prepared for men transferred to 2$J Power ol Attorney: Attorney designated — May be bank or person 2B5 To forward original papers to United States Treasurer 266 Authorized for collection checks by other than payee 265 Paymaster carrying accounts — Notified and furnished copy '. 266,267 Sample letter notifying 279 Preparation of— Instructions concerning 266 Specimen form 269 Vouchers — Officer to sign on date payment due 268 Submitted by officer 268 Prizes, Target, entries on pay rolls concerning 226, 29e(dd) Proitnotlons. (See also Noncommissioned Officers.) Service under each rank shown on pay roll 229, 292 (ee) Property: Dead men's and deserters'. (See Efleots.) PubUc, checkage for, on pay rolls i 67, 230, 292(u-) Public Quarters. (See Commutation for Quarters.) Purchase ol Discharge: Continuous service, how affected by 86, 90 Price, disposition of 139, 279 54363—12 7 .98 INDEX. Purchase ol Discharge— Continued. Paragrajjli. Statement of account for final settlement — Notation to be made on 133 Price remitted, notation : 139, 294 (c) ..Qualification. (See Expert Riflemen, Sharpshooters, and Marksmen.) Quaitermastei' Sergeants, pay same as Army quartermaster sergeants 66 Quartermaster's Department: Commutation for quarters, when paid by 65 Heat and light allowance paid by 65 Quarters. (See Commutation for Quarters.) Ranks. (See aUo Noncommissioned Officers.) Changes in, how noted on pay rolls 229, 292(6e) Entitled to receive bounty 41, 4.5, 200 B.ate(s) ot Pay. (See also Continuous-service Pay.) Column on pay rolls not to include special credits 220 Recruiting; Enlisted men on duty- Payment of, by checks 277 Transfer prohibited after forwarding staff returns for discharge 278 Noncommissioned officers (permanent warrant)— Reduced, and warrant forwarded upon reporting 273 Reenlistment, when entitled reappointment 275 Subsequent appointment (recruiting warrant) pay only lor such rank 274 Noncommissioned officers (recruiting warrant) — " Allowance of 272 Bounty, when entitled, pay-roll entries 276 Pay rolls, entries concerning, on 271, 292(ff) Reduced to private upon transfer to post 274 Travel expenses, officers on. (See Travel Expenses.) Recruiting Warrant. (See Recruiting.) Red Ink, use of on vouchers prohibited 3, 212 Reenlistment: Bounty upon. (See Bounty.) Continuous-service pay for. (See Continuous-service Pay.) Expert riflemen, sharpshooters, marksmen, qualification continues one year after 144 Good-conduct medals, pay commences on 161 Noncommissioned officers, when entitled reappointment upon 275 Pay rolls, entries, men joining by 292(x) Refunds and Return of Pay Rolls: Absentees from pay table, funds left for— Not to be held over three days 282 Report if held over thi-ee days 282 Witnessing officer not to sign roll until disposed of 281 Check-letter transmittal (post or command) — Indorsement on .^ 280 Specimen of 283, 284 Disposition of 279 et seq. Funds, letters acknowledging receipt, copy retained 217 Pay rolls, accounts not paid 215, 281 Report of payment of command 284 Remarks, entries in column of, on forms: Discharge certificate, concerning additional pay for bounty 43 Mess sergeants, cooks, and messmen voucher — Absences and changes in detail 177, 291 Separate detachments 179, 291 Pay rolls — Absence without leave- Period ot, noted 4, 292(a) When roll submitted 4, 292(a) Back credits — Absence without leave or no record absence 108, 236, 292(g) Absences, all noted, mess sergeants, cooks, and messmen 16, 112, 292(h) Supporting evidence required 292(f) Bounty- Additional pay included 292(j) Discharge regarding _ 240, 292(i) Noncommissioned officers, recruiting warrant 276, 292(k) INDEX. 99" Bemarks, etc — Continued. Paragraph. Page. Pay rolls— Continued. requests tor 233,292(L) Continuous-service pay 227 292(w) Courts-martial, loss of pay by sentence 230, 292Cm) Credits, requests for 233, 292(L) Bead men — Dates of death and accounts forwarded 292(m) Sales of effects, credit for 292(n) Deserters — Upon desertion 240, 292(a) Upon joining from desertion , 234, 292(b) When mark of desertion removed 234, 292(c) Discharged men 240, 292(o) Expert riflemen, sharpshooters, marksmen 231, 292(p) Foreign shore service, transfer to or joining from 288, 292(q) Fraudulent enlistment, payment withheld on suspicion of 292(r) Furlough, men on 231, 292(s) Good-conduct medals 292(t) Goverimient property, loss of 230, 292(u) Hospital, men in, not to be_paid 229, 292(v) JoiniiJg of men 292(x) Men dropped from roll 292(y) Men not to be paid 292(z) Mess sergeants, cooks, and messmen — Absences, all noted , 182, 292(h) Dates of detail 233, 292(aa) Name, change in 233, 292(bb) Post exchange, exSess checkage 238, 292(cc) Prizes, target 226, 292(dd) Rank, changes in 233, 292(ee) Recruiting warrants 271, 292(ff) Retired men 241, 292(gg) Sale of effects— Checkage for 292(hh) Credit for 292(n) Signature 224 Stragglers, joining 234, 292(ii) Statement of account for final settlement — Absence without leave, checkage for 14, 294(a) Dead men — Date and place of death stated 113, 294(b) Extra duty, concerning 115, 294(b) Sale of effects, credit for, on 113 To be complete enough to enable paymaster readily to verify balance 113, 294 When credit for money found 113 Discharge by purchase, when price remitted 139, 294(c) Recommendations for discharge 133, 294(d) Special details, to show date to which continued 134, 294(e) Reports of. (See also Forms; Vouchers.) Allotment granted 21 , 28 Deposits — Copy retained 122, 217 Rendered by marine detachments afloat 127 Rendered monthly with pay roll 222 Specimen forms 128 et seq. Payment of command 284 Power of attorney, concerning execution of 266 Register of allotment granted 21 Sale of effects — Preparation 300 Specimen form 303 Transfer, subsequent transmission staff returns for discharge, required by telegraph 137 Bequests tor Checkages: Duplicate copies retained 217 How disposed of 47 Not to be held 69 Pay rolls, entries concerning 48, 233. 292(1) Specimen form of *^2 100 INDEX. Keqnests tor Credits: Paragraph. From a naval pay officer Ill How disposed of Ill Pay rolls, entries on concerning 106, 233, 292(1) Specimen form of 62 Keqnisitlons tor Blank Forms: Prepared in duplicate 39 Specimen form of 40 Submitted to paymaster carrying accounts 39 Retired Enlisted Men: Pay rolls, entries on 241, 292(gg) Pay tables 79 Ifeetired Otacers: Army, retired under same conditions as 64 Gratuity, death, not allowed 64 Hospital, checked for subsistence while in 61 Pay of— Active duty — Dtu-ing detail 64 Entitled to date relief 296 Amount 64 Tables of rates ." 73 Touchers — Active duty — Copies orders to accompany, when 293 Sample entries on 298 Copies orders to accompany first after retirement 295 Specimen form 297 Variations in 298 Jtetlrement. (See also Retired Officers; Retired Enlisted Mon.) Final settlement on, form used 147 Officers, copies orders to accompany first voucher after 295 Seturn of Pay Rolls. (See Refunds and Return of Pay Rolls.) Klfle Practice. (See Expert Riflemen, Sharpshooters, and Marksmen; Prizes.) Bolls, Pay. (See Pay Rolls.) Sale of Effects: Cash realized, disposition of 279, 299 Pay rolls — Checkage for on 292(hh), 299 Credit for on 239, 292(n) Report of, preparation 300 Specimen form used 303 Time of early 301 Sea Travel, tender transportation and subsistence for on discharge 146 Second Leader of Band, entitled to continuous-service pay 97 Senior Officer Present: Approval of on application for advance pay 17 Summary court-martial, date of approval shown on pay rolls 292(m) Sentence. (See Courts-Martial.) Sergeant Major, pay same as Army sergeant major Service Pay: , Of enlisted men. (See Continuous-service Pay.) Of officers. (See Longevity Pay.) Service Record Books: Allotments granted to be described in 30 Deposits, record of in 125 Loss of en route, action taken 310 Mess sergeants, cooks, and messmen, entries on transfer 178 Settlements, monthly, entered 215 Staten^nt of accounts for final settlement, entries on, to be made from 137 Transfer, action upon 307 et seq. Service Record of Officers, obtained from A. and I. Department 169 Sbarpsliooters. (See Expert Riflemen, Sharpshooters, and Marksmen.) Sboemaker Service, assumed by post exchange 265, 256, 257, 260 Sick Men, entry under "Remarks'* on pay rolls 229 INDEX. 101 ^•^t'™*"' Paragraph. Page. Absence without leave, oheckage includes pay as 4 Bounty, pay as, included in ^^ Foreign shore-service pay, included in computing 167 Pay taWes, daily rates ^g SlgnatiiTe(s) on; Pay roUs— Of enlisted men 224,292(1) Post-exchange indebtedness- Acknowledgment of 260(3) Where impossible to obtain 260(4) To certificate by witnessing officer 213 249 Witnessing oacer, not made until funds left are disposed of 281 Pay voucher, cTicer traveling abroad, made on date payment is due 268 Special Order No. S4,Navy Department, fcopy of. 6g Specimen Forms. {See Forms.) Staff Returns, transfer prohibited after forwarding for discharge 137 Statement ot Accounts for Final Settlement: Absence without leave, record of, on 14 Cause of discharge, how stated 133 Clothing- Credit or debit for, on 132 Statement concerning, accompanies 132 Dead men— nate and place of death under " Remarks " , 113 Specimen form of 118 Discharge, for, specimen form of 141 Deserters, accounts forwarded on 307 Expert riflemen, sharpshooters, and marksmen, when notation authorizes payment 136 Extra-duty details — Entries concerning 134 Performed on date of death 115 Forwarded— Immediately upon recommendation for discharge 131 In time for paymaster to prepare final settlements 131 Upon death 113 Prepared to include date of discharge 131 Service record, instructions concerning entry 114, 135 Stoppage(s). (See Allotments; Checkages.) Stragglers, joining of, expenses return checked, entry on pay rolls. 58, 234, 292(b)(c) Subsistence: Cost of, charged against deserter .58 Final settlement, for ssa travel, tender of transportation and jl46 Hospital, cheeked against accounts of o.licers - 61 , 166 Summary Courts-Martial: Allotments, when stopped by sentence 23 Pay rolls, cheokage for loss of pay on 22, 218, 225 Tables ol Pay. (See Pay Tables.) Tailor Service, assumed by post exchange 255, 256, 257, 260 Target Prizes, entries concerning on pay rolls 225, 292(d) Target Qualification. (See Expert Riflemen, Sharpshooters, Marksmen; Gun Pointers.) Telegrams: Allotments, used to notify paymaster of stoppage, when 23 Deserters, cost of, charged against 58 Report by, men transferred after forwarding staff returns for discharge 137, 278 Temporary Warrants, issue, proportions, pay ; 304 Tender ol Transportation, sea travel, on discharge 146 Time, Computation of: Absence without leave, in connection with 8 et seq.^ Amount of pay by days. (See Pay Tables.) Commutation for quarters, in connection with 77 Continuous ssrvice. (See Continuous Service.) Longevity, oScers. (See Longevity.) Tips: Navy Department, Special Order No. 54, copy of, speoifles allowance tor 68 Vouchers, travel expenses, place expended indicated on 312 102 INDEX. Transfer of Enlisted Men: Paragrapli. Page, General court-martial prisoners 307 Pay rolls- Foreign service, to or from, entries 28S,292(q) Heading "Transferred," entry under 238 Men joining by, entry 292(x) Post-excliange indebtedness upon. (See Post Exchange.) ProMbited after transmission stafl returns for discharge 137, 278 Service record book(s)— Action in connection with 308, 309 Loss en route, action 310 Transfer pay accounts discontinued 307 Transp ortat ion : Cost of, charged against deserter 58 * Final settlement, to be tendered on 146 Not to be obtained from Quartermaster'^ Department on orders involving mileage 194 Travel Expenses: Claims for — Actual and necessary expenditures only allowed 312 Carriage hire not allowed unless 316 HotelCs)— Daily allowance for, includes 318 Method of determining number of days 319 "What considered full day 319 Meals, hours allowed for 314 Navy Department, Special Order No. 54, prescribes allowances, copy 58 Repeated travel, mileage not allowed 186 Voucher (s) — Arrival, hour and date indicated 314 Carriage hiro, certificate explaining necessity required 316 Certificate required in absence receipts 312 Claims to be itemized on 312 Departure, hour and date indicated 314 Meals, indicate place expended 312 Orders, original, to accompany 313 Receipts must support each item 312 Recruiting stations, dates authority establishment indicated 315 Specimen form of 319(b) Subvouchers to be numbered consecutively 317 Tips, indicate place expended 312 With troops 64 Travel Pay on Discliarge: Law concerning quoted 67 Transportation and subsistence for sea travel in lieu of 146 Unauthorized Absence. (See Absence Without Leave.) Volunteer Service, counted for continuous-service pay, when 96 Vouchers: Black ink only to be used 3 Final settlements- Indorsement by commanding officer 148 Paymaster will prepare 146 Specimen form of 150 Mess sergeants, cooks, and messmen — Accompanies pay rolls 221 Copy retained 217 Irregular details explained 177, 291 Prepared in duplicate 172 Separate messes, notation concerning 179,291 Specimen form of 184, 185 Officers (active list}— Advance pay, specimen form of 19 Change of station, upon 204 Mileage- Accompanied by original orders, modifications, and copies 187 Number of miles left blank on 193 Specimen form of I99 INDEX. 103 Vouchers-Contmued. Paragraph. Page. OfBcers (active list)— Continued. Pay- Appointment, original, copies papers to accompany 206 Foreign shore service — Amount of, included on 152 Copy orders to accompany 153 Specimen entries on 209 Longevity — Papers to accompany Igg Specimen entries on 2q9 Mounts — Certificates to accompany 201 Orders, copies ol, to accompany first 201 Paymaster's statement, left blank on 205 Specimen form of 208 Traveling abroad, when signed 268 Pay and commutation for quarters — Accompanied by certificate nonavailability public quarters, when 69 Copies, orders, accompany first and last 69 72 Specimen form of 7g Temporary duty, permanent station shown 71 Variations in 79 Payments, when made on 203 Officers' (retired list) — Active duty — Assignment to or relief from, copies orders to accompany ^.,. 295 -Sample entries on 298 First after retirement, copies orders to accompany 295 Specimen form of 297 Traveling abroad, when signed 268 Variations in 298 Post exchange — Consolidated 261 Preparation , 251, 252, 262, 264 Specimen form of . ; 263 Eed ink, use of on, prohibited 3 Statement of account for final settlement — Absence without leave, statement of, on 14 Cause of discharge, how stated 133 Clothing — Credit or debit for on 132 Statement of, to accompany 132 Dead men, specimen form of 118 Discharge, for, specimen form of 141 Expert riflemen, sharpshooters, and marksmen, when notation authorizes payment. 135(b) Extra-duty details — Entries on, concerning 134 Performed on date of death, entry 115 Forwarded — Immediately upon recommendation for discharge 131 In time for paymaster to complete final settlement 131 Upon death U3 Prepared to include date of discharge 131 Service record, instructions concerning entry 114, 135 Travel expenses — Arrival, hour and date, indicated 314 Carriage hire, certificate explaining necessity required 316 Certificates required in absence receipts 312 Claims to be itemized on -~ 312 Departure, hour and date, stated 314 Meals, place expended, indicated 312 Navy Department, Special Order No. 64, copy of Orders, original, to accompany 313 Receipts must support each item 312 Becruiting stations, dates authority establishment indicated 315 Specimen form of 319(b) . Subvouohers numbered consecutively 317 Tips, place expended indicated 312 104 INDEX. Warrants. (See Noncommissioned Officers.) Paragraph. Pagc^ Will of deceased forwarded to paymaster having aooountB 116 Witnesses, entitled to pay when detained as 6 Witnessing Officer: Allotments, to he commanding officer 21 Pay rolls — Certfficate signed hy 213, 249 Not to be signed until funds left are disposed of 281